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2022-12-31-accounts

St Mary’s, Shalford and St Michael’s, Peasmarsh Parish of Shalford

Trustees Annual Report & Unaudited Financial Statements of Shalford PCC (accounts independently examined, unaudited)

Year Ended 31st December 2022

Contents:

Administrative Information p2 Aims & Vision p3 Objectives & Activities & Public Benefit p3 Structure, Governance & Management p4 Review of the Year: Achievements & Performance p5 Financial Review p8 Independent Examiner’s Report p10 Statement of Financial Activities (SOFA) p11 Balance Sheet p12 Notes to the Financial Statements p13

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Administrative Information

This document is prepared by the Parochial Church Council of the Ecclesiastical Parish of Shalford (known as ‘Shalford PCC’) in the Diocese of Guildford within the Church of England. The Parish of Shalford includes the churches of St Mary the Virgin, Shalford (known as ‘St Mary’s Shalford’) and St Michael’s, Peasmarsh.

Vicar and Incumbent: The Reverend Sarah Lloyd Registered Charity Number: 1128468 Bankers: Lloyds Bank, 147 High Street, Guildford GU13AG Royal Bank of Scotland,1 Hardman Boulevard, Manchester M3 3AQ Barclays, Leicester, LE87 2BB

Independent Examiner of Accounts: Julian Norman, Lemon Bridge Cottage, 31 The Street, Shalford GU4 8BU

St Mary’s Church is situated in the village of Shalford, in Church Close, The Street, Shalford GU4 8BP, and its daughter church, St Michael’s Church, is in the neighbouring village of Peasmarsh. The correspondence address is The Vicarage, East Shalford Lane, Shalford, Guildford GU4 8AE.

The PCC is registered with the Charity Commission (Charity number 1128468) under the name, The Parochial Church Council of the Ecclesiastical Parish of Shalford in the Diocese of Guildford but is known, and hereafter referred to as, ‘Shalford PCC’

The following have served on the Parochial Church Council (PCC) from 1 January 2022 until the date this report was approved, unless otherwise indicated:

Ex-officio Members:

PCC Chair and Incumbent: The Reverend Sarah Lloyd (Vicar) Church Wardens: Ann Thomas Ex-officio member Deanery Synod Reps Theresa Coleman Ex-officio from APCM 2019 retired 2022 Joanna Houstoun Ex-officio from APCM 2019 retired 2022 Elected Members: Deputy Churchwarden: Susan Odell from APCM 2020 Parish Safeguarding Officer: John Simpson from APCM 2018 Secretary Naomi Fraser from APCM 2008 Mary Bowman Ex-officio LLM then APCM 2020 retired 2022 Ellen Hallam from APCM 2019 resigned 2022 Ann Hyde from APCM 2020 Robert Lowe from APCM 2019 Co-Opted Members Treasurer: Nigel Tyler Co-opted since APCM 2012-retired 2022 Chris Hughes Co-opted July 2022 Jacqui Davies Co-opted July 2022 Harriet Morris Co-opted July 2022 Sheila Pickering Co-opted July 2022 Carolynne Spooner Co-opted July 2022

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Aims & Vision

At the PCC meeting held on 27[th] February 2022, the PCC adopted the revised Parish of Shalford & Peasmarsh Church Development Plan including a working vision statement: Praying to be always a welcoming, inclusive, worshipping, caring, generous church for all ages, serving locally, globally and environmentally at the heart of community. Our five Parish Foundations focus our mission, ministry and life as the body of Christ serving in community in this place: 1. Prayer, 2. Discipleship, 3. Hospitality, 4. Loving Service, 5. Joy. All framed by the Five Marks of Mission of the Anglican Communion, and 5 of the Guildford Diocesan Goals in Transforming Church, Transforming Lives

Objectives, Activities, and Public Benefit

The Parochial Church Council (“PCC”) is a body corporate established by the Church of England. The PCC has the responsibility of cooperating with the incumbent, the Reverend Sarah Lloyd, in promoting in the ecclesiastical parish, the whole mission of the Church, pastoral, evangelistic, social and ecumenical.

The PCC is committed to enabling people to grow in discipleship, worship, find hospitality, sanctuary and support through the churches of St Mary’s and St Michael’s, and to serve at the heart of community to all in the parish of Shalford (villages of Shalford and Peasmarsh). The PCC seeks to enable all people and all ages to feel included; to enable as many people as possible to worship at our church, in all their diversity, and in a range of worship patterns offered. Our services and worship seek to enable people to put faith into practice through prayer and scripture, music and sacrament.

When planning our activities for the year, we have considered the Charity Commission’s guidance on public benefit and, in particular, the supplementary guidance on charities for the advancement of religion. We hope to give space and encouragement for people to live out their faith as part of our parish community through:

The PCC is also specifically responsible for the maintenance of the church buildings of St Mary’s Shalford, and St Michael’s Peasmarsh, and St Michael’s Peasmarsh Hall. It has responsibility for the financial affairs, the maintenance and the appropriate insurance of the church buildings, churchyards, and goods and ornaments thereof. The PCC meets regularly and is assisted by a considerable amount of team-work, which is essential in the smooth operation of St Mary’s and St Michael’s.

Public benefit - As the Parish Church for Shalford, St Mary’s is open for all to visit every day. The church is at the heart of our community. It is an active church with a wide age range, aiming to show the love of Christ through all we say and do. There is a rich variety of services to suit different ways of worshiping God ranging from Common Worship Holy Communion, to informal 2[nd] Sunday All Age Services, Lay Led Worship, 1662 Holy Communion, and occasional Choral Evensong. St Mary’s and the church’s ministry and service in the community, connect with a wide range of people in both villages, and enable many community groups and events to come together in the church.

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Structure, Governance & Management

Statement of Trustees’ Responsibilities :

The trustees are responsible for preparing the Trustees’ Report and Financial Statements in accordance with the applicable laws and the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019), and Statement of Recommended Practice (SORP 2015)

The law applicable to charities in England & Wales requires the trustees to prepare Financial Statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these Financial Statements, the trustees are required to:

a) Select suitable accounting policies and apply them consistently.

b) Observe the methods & principles in current Charities Statement of Recommended Practice (SORP)

c) Make judgments and estimates that are reasonable and prudent.

d) State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the Financial Statements.

e) Prepare the Financial Statements on an accruals basis.

The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the Financial Statements comply with the Charities Act, Charity Reporting and Accounting Guidance, and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The PCC:

The method of appointment of PCC members is set out in the Church Representation Rules. The membership of the PCC consists of the incumbent (the vicar), churchwardens, those co-opted by the PCC until the next APCM, and PCC members elected by those members of the congregation who are on the electoral roll of the church. All members of the congregation and others are encouraged to register on the Electoral Roll and stand for election to the PCC.

The full PCC met 5 times during the year, receiving notes of the intervening meetings and discussions of the Standing Committee, conducting some business via emails, and receiving reports at PCC meetings in areas including Safeguarding, Children’s Ministry, Deanery Synod, Fabric, Finance, Global & Social Justice, Eco Church, and Discipleship. Minutes of PCC meetings have been posted in the church porch for all to read.

Church Teams:

The PCC approved the formation of a number of new teams or committees (named ‘Church Teams’) at the PCC meeting on 27[th] May 2021. The PCC now has a number of ‘Church Teams’ each dealing with a particular aspect of parish life. These teams are all responsible to the PCC and report back to it regularly with some members also being members of the PCC. St Mary’s Church Teams currently are:

Deanery Synod:

As members of the Guildford Deanery, the incumbent attended deanery chapter meetings throughout the year. We started the year with 2 other deanery synod reps but unfortunately both had to retire for reasons of time and changes in other life/work commitments.

Employees:

The PCC are further responsible for employing staff to undertake key roles in the Church, mindful of the Parochial Church Councils (Powers) Measure 1956, statutory employment legislation and other current Church of England Guidelines. St Mary’s Church employed the following in 2022: A Parish Administrator – Part-time; A Director of Music – Part-time

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Review of the Year: Achievements and Performance

The year of 2022 brought revitalisation and new pathways in our life being a church alongside many others in our local and global communities and, we pray, seeking to follow where God leads us. As life opened up again after the lockdowns and disruptions of the covid pandemic, we joyfully opened the church doors wide again for in-person worship, fellowship, groups and events, and continued to focus on outreach and living and serving as a church out in the heart of our community, being alongside individuals particularly where they are struggling and hidden, as well as connecting alongside village groups and organisations. Challenges continue with being a small parish church with no ministry team yet, many stretched resources in terms of people, finances, and time, and supporting the deep needs of many as the effects of the covid pandemic continue to impact the lives of individuals and community life. Yet the church has continued to keep faith that God leads and resources us, and the church continues to be a much cared for sacred space and much-loved church community of joy, prayer, learning together, partnerships, risk in loving service, welcome, mutual care and belonging for many. It is a joy and a blessing to serve here as your parish priest, and I’m extremely grateful to so many for their generous time, support, skills, dedication and prayers.

So many throughout our village/parish have joined St Mary’s in supporting different occasions, needs, and community celebrations, has been such an encouragement and joy to experience as a church living out in community eg in St Mary’s support of refugees, work on caring for creation, celebrating royal occasions together. St Mary’s church building with all-day open door and pilgrim café, and votive candle prayer space, has continued to offer sanctuary and support to many visitors, those going through a time of grief or pain, occasional rough sleepers, pastoral and prayer support with clergy, and cafe fellowship and mutual care amongst St Mary’s regular worshipping community.

Hugely generous with their time and talents, a small dedicated team of volunteers has kept the essential structures and fabric of the church in excellent shape, transparently yet in the background, and particular thanks for the all the great work of churchwarden Ann Thomas, our long-standing ever-patient treasurer Nigel Tyler, and PCC Secretary and all round amazing help Naomi Fraser, and the care and diligence of John Simpson Parish Safeguarding Officer. Thanks too to our 2 dedicated people in paid positions – to Liz Van Eykenhof for her great gifts as our organist and choir director and, as we said a sad goodbye after dedicated long service in the Parish Administrator role, to Ellen Hallam as she moved on to a new role in Broadwater School. We warmly welcomed Kate Waldock as new Parish Administrator, and with new volunteer treasurer Chris Hughes assisting we already have Expenseplus church book-keeping and finance software package up and running. We hope to expand our St Mary’s Church teams in 2023.

Prayer, Worship & Life Events, and Discipleship

All Age Worship at St Mary’s began afresh in 2022 with our new monthly café-church style worship on the 2[nd] Sundays of every month, shaped and led by the new 2[nd] Sunday team including wonderful singerguitarist Emily composing and playing new worship songs for our new informal, participatory, intergenerational worship together. This new monthly café-church informal worship has been well received by children and young families as well as our regular older congregation, and is now the most well attended service each month and sees children return to worship in St Mary’s. We hope will grow through 2023 to serve all in our parish seeking informal worship and time with God together.

It's been a great encouragement to see our other 3 Lay worship teams grow in 2022 to shape and lead worship on some 4[th] Sundays of the month. Special services in 2022 which connected people well beyond our regular worshipping Sunday congregation included worship and vigils for the two major national and world events in 2022 – the death of our greatly loved Queen Elizabeth II, and Russia invading Ukraine. 2022 included: days and bells of mourning for Queen Elizabeth and special St Mary’s services and screening of the Queen’s Funeral Service; Prayer vigils for and with Ukraine as war broke; wild all age worship outside; ‘hats on’ Platinum Jubilee service for Queen Elizabeth II; Choral Evensong with Guildford Cathedral choristers; a joyful yet sad Christmas day festival service worshipping God together with Bishop Jo presiding and preaching in her parish church with us here for the final time before she moves to a new episcopal role in the Anglican Communion.

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Our regular Sunday & weekly worship settled into the pattern of: 8.30am daily morning prayer, 12 noon Wednesday midweek Holy Communion often with Signature care home friends too and with Sally Schupke as organist; Sunday worship 1[st] Sunday Parish Eucharist high altar & choir, 2[nd] Sundays all age café church, 3[rd] Sundays Parish Communion nave altar, 4[th] Sundays either Lay team worship or parish communion in the round, 8am BCP services 2[nd] & 4[th] Sundays. Attendance has revived to pre-lockdown numbers, and continues to grow gently spread through the week and out into the community too. Regular worship in Signature Care Home has continued to grow with 20-30 attending now at least monthly for holy communion at Signature, and a further 5-8 attending most weeks in St Mary’s. Home Communions continue. Life Events in St Mary’s in 2022 continued to show the effects of the pandemic with just 6 baptisms, 2 weddings, but 25 funerals in St Mary’s (7) and Guildford Crematorium (16) and burial of ashes in the Garden of Remembrance (2).

Regular Small Fellowship Groups continue to be a core for our discipleship life together and in 2022, with groups of up to 8 able to share and go deeper and join in fellowship together – including Lent groups exploring Paula Gooder’s Women of Holy Week alongside the plight of the people of Ukraine. We also ran a hugely successful 3 day faith and arts course – Imaging the Story – where we also welcomed friends from churches ecumenically across Guildford and beyond.

Hospitality & Loving Service

2022 has been particularly dominated by our support and life with Ukrainian refugees, following Russia’s invasion in Feb 2022. Living and worshipping and learning with us, St Mary’s led weekly Ukraine Thursdays English language learning & lunch sessions with amazing volunteer TEFL and lunch helpers and up to 80 Ukrainians of all ages coming to meet each other, find comfort and new connections, and gain vital support and sign-posts to settling in England. St Mary’s church has particularly welcomed Sofia, Misha, Masha & Mila, and supported them with provisions, schooling, welcome in worship and church life, and settling into their new home with Rev Sarah at Shalford Vicarage, and Victoria and Lilia, staying first at the vicarage and then finding home at the Bishop of Dorking’s Shalford home with Bishop Jo and Sam Wells, Vicar of St Martin in the Fields. This has made for a busy year in church life, but such a privilege and joy to be able to share lives and faith and hearts together.

Eco Church

2022 saw us move forward with renewed focus and action in our care for creation and battling against climate change. We were delighted to be awarded the Eco Church Bronze Award by A Rocha charity, following our eco efforts this year including fabric works to convert St Mary’s lighting to LED, eco restore St Michael’s Peasmarsh hall with LED lighting and insulation, the planting of 13 trees in St Mary’s churchyard, preaching & communicating on environmental issues and action, and hosting a very successful first Shalford Eco Forum in St Mary’s with presentations from a diverse range of local groups and experts. Thanks to St Mary’s Eco Champions Team for all their efforts and actions.

Children & Young People

Our weekly Shalford Parent & Toddler Group in St Mary’s continues to be hugely valued and enjoyed by many pre-school children and parents, often attracting more than 30 families, and a much needed meeting and support space for mothers in particular. 2[nd] Sunday All Age Worship as well as Baptisms, have grown through our manic Monday group too. Although not a Church of England school, our close relationship with Shalford Infant & Nursery School continues, with the vicar on the school governing body, and visiting the school at least weekly for reading support with church PAT dog, occasional assemblies and other school support. Our connections with St Catherine’s and Tillingbourne schools have also grown in 2022, and Tormead and Charterhouse through our work with Ukrainian refugees. Shalford Brownies and Shalford Guides both now meet in St Mary’s on Tuesday evenings, and have formed close connections with the church – it is wonderful to welcome them and join in with some of their adventures too.

Music – Choir

2022 has been an improved year for the choir. Adopting a new event-based format, we’ve had several

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blocks of rehearsals leading up to events in the church year: Easter, Jubilee, Christmas. Membership has seen a few changes, with one or two leaving but others returning too. But it’s clear that all of us are keen to sing even though we currently only comprise two vocal lines. We have also clearly established how much we enjoy meeting to rehearse whether or not the intended event goes ahead - a positive discovery from the pandemic. We remain hopeful for more members to swell our sound. Liz Van Eykenhof

Bell-ringing

The last year has been an extremely positive one for the band, during which the less experienced ringers have improved their competency thanks to the patience and encouragement of the hard core of longestablished members and to the teaching and leadership of Tower Captain Sally Schupke. The evening practices on Monday (at St Mary’s) and on Wednesday (at St Nicolas’s) have been complemented by evening visits to local churches - Bramley, Alford, Hascombe and Dunsfold - and by day outings to churches in and around St Neots in Cambridgeshire and Arundel in Sussex. All of this has strengthened the teamwork and camaraderie of the band. Particular highlights of the year are the winning of the annual competition for the Guildford Diocesan Striking Competition Shield for our first time (there are 60 ringing bands in the Diocese) and the once in a lifetime opportunities to ring for the late Queen’s Platinum Jubilee and sadly not long after for her Funeral, to be followed by Ring for the King to celebrate the Coronation of Charles III. So, inspired by all of that and the recent recruitment of three new learners, we look forward to another year of supporting worship at St Mary’s Church and life in the parish of Shalford. Ian Farr

Pastoral Care & Fellowship

Pastoral care remains at the heart of St Mary’s life and ministry, with constant home visiting by the vicar and often PAT dog to those struggling, isolated, sick or bereaved, or in hospital or care homes. With nobody coming forward in 2022 for pastoral visitor training through our diocese or Anna Chaplaincy courses to become licensed pastoral visitors to support home and hospital visiting, there has nonetheless continued much mutual pastoral care and support and visits amongst and by St Mary’s caring worshipping community and through St Mary’s Pastoral Care & Social Team. One constant weekly highlight in mutual pastoral care continues through:

the 3Cs coffee morning which continued throughout the year from 10.00 – 11.30 approx. on Wednesday mornings, with increasing numbers coming along to enjoy coffee (or tea!) and home-made cake and biscuits, in the friendly and relaxed atmosphere of St Mary’s, with some bringing their knitting or crochet. Throughout the year we were also pleased to welcome friends from Signature (formerly Sunrise) Care Home at Peasmarsh to join us with their carers. At 12 noon Rev Sarah holds a simple Holy Communion service for anyone who wishes to stay. Sheila Pickering, Mary Bowman and Naomi Fraser are grateful, as always, for the help and delicious contributions from many of the 3Cs regulars. All ages are most welcome. The 3Cs team

St Mary’s & St Michael’s Community Events

Hosting all age community gatherings and opening up spaces for support and for relationships to grow for all in the parish, as well as supporting local & global charities, has been a major aim for our larger Community Events which continued in 2022 though on a smaller scale including: Shalford Eco Forum, the Peasmarsh Quiz night in St Michael’s Peasmarsh Hall, Christmas Market Peasmarsh Hall, Summer Concert arranged by Joanna Houston, Ukraine Day lunch cooked by Ukrainians in St Mary’s, and more.

Safeguarding

As the Safeguarding Officer for Shalford Parish, it is my pleasure to present my report for 2022. We had just one safeguarding situation to report to Jackie Broadfoot, the Diocesan Safeguarding Advisor, and to Adult Social Services. The SCC Mental Health team are now working directly with the individual involved. Since my last report, the CofE Parish Dashboard has been introduced and we are continuing to complete sections and finding it very useful in providing an overview of our safeguarding commitments and policies.

Many members of the PCC and St Mary’s congregation have undertaken safeguarding training throughout the year, and their commitment and enthusiasm is inspiring. On Safeguarding Sunday, I presented to our

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congregation an overview of the safeguarding roles that the PCC, Rev Sarah and I have within our church but how safeguarding is the responsibility of everybody, and how we liaise with our local Diocese Safeguarding Team. I highlighted the importance we place on safeguarding in our Church. This was well received and I hope the message that our church is a safe place to discuss sensitive safeguarding issues will radiate from this. I am also pleased to report that all PCC members are fully certified on basic safeguarding issues and training. Training needs and updates are constantly under review to ensure the correct level of safeguarding training. It is my mission to ensure that parishioners and the wider Shalford community are aware that our Church is a safe place, where they will be listened to and helped under what could be very upsetting circumstances for them. And to then direct them to professionals who can help going forward. John Simpson, Parish Safeguarding Officer

Fabric

The usual maintenance work was carried out and relevant certificates obtained. St Mary’s Church - Repairs & Other

St Michael’s Church – Repairs & Other: Eclipse Electrical carried out works on St Michael’s Peasmarsh Hall, including: complete rewiring, new electric heaters, new LED lighting, new Fire alarm, insulation of roof , plumbing - replacement of toilet cisterns & seats

The works were signed off by the churchwarden & vicar on 11[th] July 2022. Ann Thomas, Churchwarden

Electoral Roll: At our APCM in 2022 there were 101 members on the Electoral Roll.

Financial Review

Summary

Giving to the church via donations in 2022 was £5,000 higher than the budget of £49,500, (and approximately £7,000 higher than in 2021). Shalford PCC’s regular income for 2022, excluding legacies, was £25,000 less than the annual running costs. This was an improvement on the comparable loss for 2021 of £37,000 and the 2022 budget loss of £35,000. The PCC continues to look at any ways of increasing this income, and has been particularly focused in increasing income through new larger community events (eg St Mary’s Shalford Christmas Market), increasing hire of St Mary’s church for concerts and group bookings, and cutting costs where possible. The PCC continues to benefit from the 2 generous legacies given in 2018 and is continuing to use this unrestricted reserve for the whole parish community in line with our mission and ministry to all, and care for the environment and our buildings and land. The balance on our General Fund at the end of the year was £276,247. The PCC’s 5-year financial plan is updated annually, and our aim is to break even on our profit-and-loss account over the next 5 years. We have continued to pay our Parish Share in full each year. Towards the end of the year we made plans to introduce new accounting software, Expenseplus, specifically designed for use by churches and small charities.

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Notes OD Income Totsl incomereceived was just over £105.(KN). the maiorityofthis from increasedgivingihrough theParishGiving heme. with s[t￿ller amoutts through the weekly ￿VelopeS. chtjrch plate and wall safe. and regular gifts by standing order. Much of this was Qift Aided allowing us to ￿ClaIM a little ov¢r £13.(100 t&%. We a]so re¢¢iv¢d £12.145 from legacies. We received £14,633 from other 8¢t]vits￿ such as hire of the churclL mogaane donations and advertisin& Life Events Fees, and recovery of si)me VAT. Notrs on Eip¢ttdlthr¢ Totsl exp¢Thlitvre w&s just und¢r £170,500. Th¢ gTeer part of this was made up of the Dic¢esan Pwish share of £77J82, and SW￿lnE from ourreseryes on capital projects of renovation and environmental upgrade eg £18.3(K) on n¢w LED lighting in St Mary'4 and £25.490 to part-restore Sl Michael'5 Pe&8marsh Hall. Other routine exp¢nditure included irnsurance for the buildings. salari¢s of the PaTi5h Administrator and Director of Mu51¢. utilities and fi￿￿ing th¢ general work ofthe church both within the church and also ID th¢ wider community. UDrestrfcted FMDd The PCC'S Unrestrictsl Fund comwises a Gener8J Fund which is principally used to pay the Tur￿l￿g costs of ihe Parish Churches of Shalford & Pe&srnarslL Running costs include the p2rith share. for the Parish of Shalford with P￿rna[s￿ which is ￿Yable to the Diocese of Guildford. Th¢ Shalford PCC 2022 parish share was £77,382. The balaEKe on the General Fund on 31 tkcember 2022 w&8 £276,247. Included in the Unrestrictal Fund are receipts of Tent from the Shdford Infant & Nursery School of £200 pa- restrtcted to use for any administration fees for the trustees (Vicar and Churnhwardens) in carrying out the5r duties a5 landlords of th¢ srhool and its k45¢ to SuTrey County Council. or for ed￿&tIonal PWKWS forthe school in agreement with the scI￿)0L Re8trietrd Flltt A long-standing Restrictrd Fund is for the Allen Digitsi Organ puwhwd in 2015 which h&$ been treated as a fixed &sset or capital it¢m.The balance on 31 Dec¢mb¢r 2022 this Fund in the atta¢hed a¢¢ounts Is £2.400. Reserves & Re8erves Pollcy: The PCC at its meetingon 15 July 2021 agreed tothe eurrenl Sh8lford PCC R¢5¢rve5 Policy, to hold approximately 12 months numing ¢osts as a r¢serve fiuKI to cover unfoTeseen emergencies and cash tlow fluctuion5. in a unrestricted fund. The KC also forniolly 8pproved thatthis re5eTve should invested in the CCLA'S Church of England Invesknent Fund or LS subsequently agreed by the PCC. During the year this Investment h&s decreased in value from £124230 on 31 tk¢ember 2021 to £109.07] at 31 December 2022, and brought an income from dividwmls of £3.264. Chlrttsble & Mlsyion Givlng In 2022 the PCC raised fvnds to support Oth￿ cbarities wul community and environmentsl work in line with its mission. Particular special ¢oll¢rtfftons and wmmunity events for clwities during ihe year included.. £125 to A Ro¢haEco Church. £250 to The Royal British Legion, £412 DEC UkTaine. £391.50 to Guildford A￿lOn. £391.50 to Shooting Stsr ch￿ Chlldrn's Hospice Approved by the Parochial Churcb Collnefil on 20th April 2023 aDd siztied on its behalf by: 2vL 202 The Reverend Sarah Lloyd {PCC Chair) DAt¢

Independent Examinerfs Report to Ihe Trustee8 of tho Parlsh of Shalford PCC- St Mary* and St MiGhao1's Ind•p•nd•nt examIn•￿$ rnport to the trustee• of the Parljh ot Shallord PCC - St Marfs and St Mlchael'¥ I report to the charity trustees on my examination of the 8rKK>unts of the Parish ofShaKord PCC- St Ma￿8 and St Michagfs (the Chaiity) for the year ended 31 December 2022. R8spon•lbllltts$ and basis of report As the twstees of the Charity you are responsible for the prep8rdon of the accounts In accordance vAth th8 raquir6ments of th8 Charities AL# 2011 {'the Arf). I report in resped of my examination of the Charitys accounts carried ¢JJt under section 145 of tha Act and in carrying Out my examinat.on I have followed all appIl￿ble dirBctions given by the Charity Commission under section 14515>lbl olthè Act. Indgpgndgnt gxamlngr's •tat•mont I have completed my examination. I confirm that no material matters have come to my attention in ¢onnoGlion wiu) the examinats'on giving rne Gause to believe that in any material rnspect. att￿nIing records wer8 not kept in respect of the Charity a$ requiffjd by sedion 130 of ￿ Act" or 2. the accounts do not aecord wrth thoso ffjcor(Is', or 3. the accounts do not comply with the applica￿e requirements Con￿mIng the fomi and conlenl of the 8ccoiJnts sel out in the Charibes (Actounts and Reports) Regulations 2008 othér than any requirement that the accounts give a true and fair Yiew which is r￿)1 a matter considered as part of an independent examination. I hav• no concems and have LxJm8 acmss no other matters in ¢onnedion with the examination to whith 8118ntion should be drswn in this report in order to enable 8 proper understanding of thè ac£ounts to bo reath•d. Julian Norman FCCA Lemon Bridge Cottage 31 The Stset Shalfor GU4 8BU io

PARISH OF SHALFORD PCC - ST MARY'S AND ST MICHAEL'S

Statement of Financial Activities

for the year ended 31 December 2022

Notes
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
Other activities
3
Investments
4
Charitable activities
5
Total
EXPENDITURE ON
Charitable activities
6
Total
Unrealised gain/(loss) on investments
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
NET (EXPENDITURE)		 Unrestricted
funds
£
85,542
1,780
3,475
14,633
105,430
170,420
170,420
(14,559)
(79,549)
355,796
276,247		 Restricted
funds
£
-
-
-
-
0
1,200
1,200
-
(1,200)
3,600
2,400		 31.12.22
Total
funds
£
85,542
1,780
3,475
14,633
105,430
171,620
171,620
(14,559)
(80,749)
359,396
278,647		 31.12.21
Total
funds
£
66,452
8,265
845
16,732
92,294
168,879
168,879
4,230
(72,355)
431,751
359,396

The notes form part of these financial statements

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PARISH OF SHAISORD PCC. ST IAIRY? Al￿ ST IKHAÈLY Balan¢• 8h••t At 31 D0￿M￿r 2022 31.12.22 T)l•l 31.12.21 To141 fvnd$ Unr••trl¢bd fvnd• R••trl¢l•d xeD ASSETS Tangtiie assets 10 2,400 3.800 CURRENT ASSETS Investrrnnts Dabtols C88h at bank ond kn hAnd 109.671 3.419 168.451 10•.671 3,419 166.451 124.230 3.115 231.810 12 T¢iil eurr•fit •ia•tr 279,041 279,$41 359.155 CREDITORS ArrKtunts laling duo one ￿ar 13 3.294 3,294 3.359 NETCURRENT ASSETS 270.347 270.247 355.796 TOTAL ASSEfs LESS CUIIRENr iIABILmE8 276.247 278.647 359,396 MET ASSETS 276.247 2.400 278.647 3$9.396 Fut UnBstrictod fijnds Restrttsd funds 14 276,247 2,400 355.798 3.600 TOTAL FUPIDS 278,847 359,396 The not08 fonn part ofthe8e f•8nrl 8tstoffonts Approved by the Parochial Chunh Coun¢il on 20th Aprll 2023 alld $igDed on its behalf by: OL I2Dif The Rever¢nd Sarah Lloyd (PCC Chair) DA¢e 12

PARISH OF SHALFORD – ST MARY’S AND ST MICHAEL’S Notes to the Financial Statements for the year ended 31 December 2022

1. ACCOUNTING POLICIES

General information and basis of preparation of the financial statements

The Parochial Church Council of the Ecclesiastical Parish of Shalford in the Diocese of Guildford is an unincorporated charity in England.

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value.

The charity has taken advantage of the following disclosure exemption in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' – the requirements of section 7 Statement of Cash Flows.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received, and the amount can be measured reliably.

For legacies, entitlement is taken as the earlier of the date on which either: the charity is aware that probate has been granted, the estate has been finalised and notification has been made by the executor(s) to the Charity that a distribution will be made, or when a distribution is received from the estate. Receipt of a legacy, in whole or in part, is only considered probable when the amount can be measured reliably, and the charity has been notified of the executor’s intention to make a distribution. Where legacies have been notified to the charity, or the charity is aware of the granting of probate, and the criteria for income recognition have not been met, then the legacy is a treated as a contingent asset and disclosed if material.

Donated services or facilities are recognised when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use of the facility or item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), general volunteer time is not recognised and refer to the Trustees' report for more information about their contribution.

On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.

Investment income is earned through holding assets for investment purposes such as shares. It includes dividends and interest. Interest income is recognised using the effective interest method and dividend income is recognised when the charity’s right to receive payment is established.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.

Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.

13

PARISH OF SHALFORD – ST MARY’S AND ST MICHAEL’S Notes to the Financial Statements for the year ended 31 December 2022

1. ACCOUNTING POLICIES – continued

Volunteers and donated services and facilities

The value of services provided by volunteers is not incorporated into these financial statements.

Going concern

The trustees have continued to adopt the going concern basis for preparing these financial statements. They have done so on the grounds that the charity has and continues to have sufficient funds to meets its obligations as they fall due.

Tangible fixed assets

Consecrated and benefice property is not included in the accounts in accordance with s10(2)(a) and (c) of the Charities Act 2011.

Moveable church furnishings held by the Vicar and Churchwardens on special trust for the PCC and which require a faculty for disposal are inalienable property, listed in the Church’s inventory, which can be inspected (at any reasonable time). All expenditure incurred during the year on consecrated or beneficed buildings and movable Church furnishings, whether maintenance or improvement, is written off as expenditure in the Statement of Financial Activities and separately disclosed.

a. Other land and buildings St. Michael’s Church at Peasmarsh is held on a lease at a peppercorn rent, subject only to the Church being used for regular worship. If the services end, the land and buildings revert to the freeholder. The buildings cannot be sold and are, in that sense, inalienable. All expenditure incurred during the year on these buildings and movable furnishings, whether maintenance or improvement, is written off as expenditure in the Statement of Financial Activities and separately disclosed.

b. Other fixtures, fittings and office equipment

Equipment used within the Church premises is depreciated on a straight-line basis over 10 years. Individual items with a purchase price of £5,000 or less are written off when the asset is acquired.

Taxation

The charity is exempt from tax on its charitable activities.

Restricted funds

Restricted funds represent:

The funds may only be expended on the specific object for which they were given. Any balance remaining unspent at the end of each year must be carried forward as a balance on that fund. The PCC does not usually invest separately for each fund.

Where the capital is restricted, but the income generated thereon is not, the capital balance is shown within restricted funds and the income within unrestricted funds.

Unrestricted funds

Unrestricted funds are general funds which can be used for PCC ordinary purposes. Designated funds are funds set aside out of the unrestricted funds for future work.

14

PARISH OF SHALFORD – ST MARY’S AND ST MICHAEL’S

Notes to the Financial Statements for the year ended 31 December 2022

1. ACCOUNTING POLICIES - continued

Investments

Investments are valued at their market value at the balance sheet date. Gains and losses on disposal and revaluation of investments are credited or charged to the Statement of Financial Activities.

Cash and cash equivalents

Cash and cash equivalents include cash in hand and cash deposits with financial institutions that are readily convertible to known amounts of cash with insignificant risk of change in value.

Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Liabilities and provisions

Liabilities are recognised when there is an obligation at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. Provisions are measured at the best estimate of the amounts required to settle the obligation.

15

PARISH OF SHALFORD PCC - ST MARY'S AND ST MICHAEL'S

Notes to the Financial Statements

for the Year Ended 31 December 2022

2 DONATIONS AND LEGACIES

Planned giving:
Gift Aid
Tax recovered
Other planned giving
Legacies
3
OTHER ACTIVITIES
Community fundraising events
4
INCOME FROM INVESTMENTS
Income from listed investments
Interest
5
INCOME FROM CHARITABLE ACTIVITIES
Church activities
Church/hall lettings
Magazine subscription
Magazine advertising
Fees
Recovery of VAT
Other income
Coronavirus job retention scheme		 Unrestricted fund
£
53,360
13,340
6,697
12,145
85,542
Unrestricted fund
£
1,780
1,780
Unrestricted fund
£
3,264
211
3,475
Unrestricted fund
£
4,611
1,857
4,321
1,553
1,199
1,092
-
14,633		 Restricted
fund
£
-
-
-
-
-
Restricted
fund
£
-
-
Restricted
fund
£
-
-
-
Restricted
fund
£
-
-
-
-
-
-
-		 31.12.22
£
53,360
13,340
6,697
12,145
85,542
31.12.22
£
1,780
1,780
31.12.22
£
3,264
211
3,475
31.12.22
£
4,611
1,857
4,321
1,553
1,199
1,092
-
14,633		 31.12.21
£
45,500
12,300
4,652
4,000
66,452
31.12.21
£
8,265
8,265
31.12.21
£
811
34
845
31.12.21
£
3,330
1,952
5,422
1,979
1,011
830
2,208
16,732

16

PARISH OF SHALFORD PCC - ST MARY'S AND ST MICHAEL'S

Notes to the Financial Statements for the Year Ended 31 December 2022

6 CHARITABLE ACTIVITIES

Church activities
Religious and secular charities
Governance costs		 Activities
undertaken
directly
Grant funding of
activities
£
£
165,538
-
-
1,570
-
-
165,538
1,570		 Support
costs
£
4,412
100
4,512		 31.12.22
£
169,950
1,570
100
171,620		 31.12.21
£
163,045
5,234
600
168,879

Church activities

Included within Church activities of £165,538 is £77,382 for the 2022 Diocesan Parish Share. Church activities also includes £18,300 for new lighting at St Mary's Church and £25,490 for work on Peasmarsh Hall.

7 GOVERNANCE COSTS

Examiner's Fee Unrestricted fund
£
100
100		 Restricted
fund
£
-
-		 31.12.22
£
100
100		 31.12.21
£
600
600

8 TRUSTEES' AND KEY MANAGEMENT PERSONNEL REMUNERATION AND EXPENSES

Remuneration or benefits paid to trustees of the PCC during the year amounted to £2,952 (2021 - £5,904).

Ellen Hallam was the parish administrator and a PCC member until 30 June 2022. This payment is her salary as parish administrator.

Trustees' expenses

During the year the PCC paid visiting ministers £nil (2021 - nil) and paid trustees of the PCC £4,440 (2021 - £3,258) as reimbursement of expenses incurred by them on behalf of the PCC. During the year, 5 of the trustees were reimbursed for expenses (2021 - 5).

9 STAFF COSTS AND EMPLOYEE BENEFITS

The average monthly number of employees during the year was 2 (2021 - 2).

17

PARISH OF SHALFORD PCC - ST MARY'S AND ST MICHAEL'S

Notes to the Financial Statements for the Year Ended 31 December 2022

10 TANGIBLE FIXED ASSETS

Cost:
At 1 January 2022
Depreciation:
At 1 January 2022
Charge for the year
Net book value
Fixed assets comprise the Allen Digital Organ purchased in 2015.
INVESTMENTS
Cost
Unrealised gain/ (loss) at 31 December		 Unrestricted fund
£
-
-
-
-		 Restricted
fund
£
12,355
(8,755)
(1,200)
2,400		 31.12.22
£
12,355
(8,755)
(1,200)
2,400
31.12.22
£
120,000
(10,329)
109,671		 31.12.21
£
12,355
(7,555)
(1,200)
3,600
31.12.21
£
120,000
4,230
124,230

11 INVESTMENTS

12 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Gift Aid receivable
Accounts receivable
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Agency collections
Accounts payable
Taxation and social security		 Unrestricted fund
£
524
1,983
787
3,294		 Restricted
fund
£
-
-
-
-		 31.12.22
£
3,419
-
3,419
31.12.22
£
524
1,983
787
3,294		 31.12.21
£
3,090
25
3,115
31.12.21
£
809
2,130
420
3,359

13 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

18

PARISH OF SHALFORD PCC - ST MARY'S AND ST MICHAEL'S

Notes to the Financial Statements for the Year Ended 31 December 2022

14
THE FUNDS OF THE CHARITY
Unrestricted Funds
General fund
Restricted Funds
Allen Digital Organ
TOTAL FUNDS		 At 1.1.22
Income
£
£
355,796
105,430
3,600
-
359,396
105,430		 Payments
£
(170,420)
(1,200)
(171,620)		 Unrealised
gain/(loss)
£
(14,559)
-
(14,559)		 31.12.22
£
276,247
2,400
278,647

15 RELATED PARTY DISCLOSURES

There were no related party transactions during the years ended 31 December 2022 or 31 December 2021.

19

PARISH OF SHALFORD PCC - ST MARY'S AND ST MICHAEL'S

Detailed Statement of Financial Activities for the year ended 31 December 2022

INCOME AND ENDOWMENTS
Donations and legacies
Planned giving:
Gift Aid
Tax recovered
Other planned giving
Legacies
Other activities
Community fundraising events
Investments
Investment return and interest
Charitable activities
Church/hall lettings
Magazine subscription
Magazine advertising
Fees
Recovery of VAT
Other income
Coronavirus job retention scheme
Total income and endowments
EXPENDITURE
Charitable activities
Support costs
Ministry :
Diocesan parish share
Mission & ministry
Vicarage running costs
Running costs
Maintenance costs
Parish magazine costs
Parish office expenses
Organist & parish administrator salaries
Installation of audio-visual system
Churchyard trees and wildflower meadow
New lighting at St Mary's Church
Work on Peasmarsh hall
Other usage of legacy receipts
Depreciation
Grants
Religious and secular charities
Governance costs
Examiner's fees
Total expenditure
Net (expenditure)		 31.12.22
£
53,360
13,340
6,697
12,145
85,542
1,780
3,475
4,611
1,857
4,321
1,553
1,199
1,092
-
14,633
105,430
77,382
883
524
13,551
11,423
4,412
1,225
10,495
-
3,625
18,300
25,490
1,440
1,200
1,570
100
171,620
(66,190)		 31.12.21
£
45,500
12,300
4,652
4,000
66,452
8,265
845
3,330
1,952
5,422
1,979
1,011
830
2,208
16,732
92,294
77,604
1,151
715
14,212
13,956
4,590
1,309
10,320
35,126
-
-
-
2,862
1,200
5,234
600
168,879
(76,585)

This page does not form part of the statutory financial statements

20