## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|| |---|---|---|---|---|---|---| |**From**|01|Jan|2021|**To**|31
Dec|2021| ## Section A Reference and administration details **Charity name** Galleywood Heritage Centre **Other names charity is known by Registered charity number (if any)** 1128416 **Charity's principal address** The Common Galleywood, Chelmsford Essex **CM2 8TR** **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Richard Hyland|Chairman||Chelmsford CityCouncil| ||Graham Mundy|Treasurer||Elected| ||Neville Paul|Vice Chairman||Galleywood Parish Council| ||Stephanie Troop|||Elected| ||Jean Blake|||Elected| ||John Cummin|||Elected| ||John Turkentine|||Elected| ||Robert Villa|||Elected| ||AnthonyMcQuiggan|||Galleywood Parish Council| ||Frank Clark|resigned|14/10/2020 to
06/02/2021|Galleywood Parish Council| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** |**Name**|**Dates acted if not for whole year**| |---|---| |Galleywood Parish Council|| ||| ||| **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document - (eg. trust deed, constitution) Trust Deed How the charity is constituted Trust - (eg. trust, association, company) Appointed by Chelmsford City Council (1 Trustee) Trustee selection methods Appointed by Galleywood Parish Council (3 Trustees) (eg. appointed by, elected by) Elected by parishioners (5 Trustees); - Option for Co opted by trustees (2 Trustees) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The property and its income is to be used for the benefit of the residents of Galleywood and the surrounding areas by associating together the inhabitants, local authorities, voluntary and other organisations in a common effort to advance education, in particular about the local area. The facilities are to be used as a heritage and community centre for recreation and leisure activities to improve the social welfare and quality of life of the said residents. **TAR** March **2012** 2 The Heritage Centre holds historical archives donated by residents and organised by our volunteer archivists; these are available for anyone interested to consult. In addition, public exhibitions are mounted several times a year on matters of local interest. The archive group also organises regular talks about matters of interest to residents, and the Centre hosts monthly meetings of the Essex Society for Family History. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** The Heritage Centre is used by many local groups for educational and recreational activities, and by residents for special events such as family parties. Fund-raising events organised by staff and local volunteers include a tea room and family fun days and craft fairs for the benefit of local parents and children. Trustees have complied with their duty to have due regard to the Charity Commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** In 2021 the Heritage Centre continued to follow government advice to reduce holding regular exhibitions, talks, guided walks, family fun days, and other fund-raising activities on top of our allowed hiring. Whilst the Centre has recovered most of the many local groups, individuals and family hires our income has been significantly impacted by Covid-19 and the government restrictions. Fund-raising including the Galleywood Heritage Centre tea-room income plays a key role in supporting the centre. This year the fundraising income net of expenses amounted to £11,885; income from hire of the facilities totalled £43,463 this considering, the hiring year only began in earnest for us in April. During the year trustees continued to improve the buildings and facilities. - main hall and high footfall areas including kitchen and lobby area were resurfaced with high quality laminate flooring with granted funds (£12,958.97) - pond fencing was improved to increase safety and attractiveness of the feature with granted funds (£1,400) - introduction of composting and water barrels as a contribution to climate mitigation action with assistance from Helping Hands organisation The Trustees continue to face challenges in maintaining the buildings; the main building is now almost 100 years old. Currently we have damp course concerns under investigation. Also we have relocation and replacement of on building-side gazebos and replacement of these with wall mounted awnings with a grant fund source approved already (£10,853) Trustees will continue to seek income opportunities, grant funding and develop more community events to provide the funding for the sustainability of the trust, for improvements and for on-going maintenance works and restoration, to support heritage and community purpose. **TAR** March **2012** 4 ## **Section E Financial review** ## **Brief statement of the** **charity’s policy on reserves** The charity aims to maintain unrestricted reserves at a minimum level equal to 3 months total operating costs. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Richard Joseph John Hyland **Position (eg Secretary, Chair, etc)** Chairman **Date** 03-01-2022 **TAR** March **2012** 5 TAR Mar¢h 2012 GALLEY¥VOOD HERrrAGE CENTRE Regbi*•J Cf.W 1128dl6 RECEIPTS ANDPAYMENTS ACCOUNT FOR THE YEAR TO 31￿ DECEIIWI 2021 Income (Rgcelptsl: Grgnt& Aw8rds Covld Furfou* PayThénts Hell Pllrè & Rant In¢r Le88.' Refundod Hlrfng FeeB Payrol alenl Aryxxjnl Refvnd Fund Ralslng Tep fioom Incorn8 tk)Trallon8 & Gm5 Arthfve Group g Inc(¥ 11480 195TT 12J31 18.471 20.44• 72 ioso 14249 44242 . 418 416 179B 127B? 279 817 1798 12792 27 117 3329 656 La88: R8luntsJ D￿￿ts Ml8tsBan6Q Sub Total Incom• (Rwlptel 10D •27S1 81271 11480 388t & Inve$lmbnl Saleo, •t¢ Total R6¢•lpts 11271 11480 92701 Exp•nsos IPaym•nts}'. Tol41 C￿r￿b￿* EApBndltw* IPNnl•M I￿￿1*•￿•) wthr, Ughl Hedl i¥rfaL8 & Ropwlrs Se¢urfty n8uTrr Roni & R•i•l Totsl 42N 1132 1,101 4493 13QQ 1287 6449 22002 1287 18013 14.S77 Funth4i4irw Publklty C0611 Fundr48lno Costs Tea Room C081E Tot81 3042 3042 3599 2,100 Manag8m•Thl •nd Admlnl•tratlon Cost• PrlniirvJ ￿tag9 &lalJonery Subs. Cenl. F888 ond Put41caJonB 135 74 42713 937 135 74 42713 937 669 1503 127S 72 Tdephon• TV Llcence & PRS otfic* Computèr8 Bank Cbarp8 mIBC¥l￿Th Sundry Exp¥n?eo Total 102 102 40246 S¥b Total Inceme (Dgftthl Lwore ￿P￿dIng 35X) 7931 719Q8 20844 12913 J187 Q8zebo Roof Fkx)r aeanBr Fl Sppaker WplBr BrA￿r FI￿r f8lurb. 125 1&5 1LXJ 473 125 1DD 473 12959 100 12959 Total Pgymgnts 69241 11508 85730 Net surplus Ideficlt) for ￿rIOd Transfe￿ be￿e￿n funds C88b Fund$1881 year eThJ Ca8h Funds at 31st De¢grnbor 2021 TtyJ2 Et553 6116 13513 1QB8 34671 GALLEYWOOD HERITAGE CENTRE ¢IWtytr&x 1128416 8TATEIIENTrfASSETS amd LK•tsimE8 AT 3181 DECEMBER 2021 Totsl ds 2r& Cash at Bank: CAF Bank Atcrxnl Tgt41 Cuh 34671 346n 27M6 io Othor Mon•lary A680ts a Crndltors: Amowts auo tyjl b?nk8 Decemb8r Furlougl Ptynerl Tea Room Float C360 Ql8nl Ofkn P<y C&8h Floal Sharpdnt CoQp Commurk*y Card Hlr8 F885 noiyd pa￿ f¢r 2021 C￿tand￿9 Invokès ca6CI Ire F￿& 2022 BoDkth6 D&po￿ts nol yet R&tUFw1 SQN Firfts Invot8 LIS Compvt¢rSupyort ISopD8GI 2,237 252 1641 81 81 1,Q7$ -357 57 480S 00 1J81 -1￿) 1983 Inveltmènts A88Ot•: Flx•d Assot8 retaln•d for lh• Charlty'8 own use I.e¥¥tr￿ ImprovemeThl• Gmod Equlpwni & FumMur• Portkn & Clock TowÈr Cwtahs, Bllnds. Pnlèctow & Putdlc Addrev Systsrn M8TqUÈO,PholNvpler,Offlc8 Pcs, Prt4. Sw Smoll 0￿buIdrty r8ftsrbtshmwi Fotsipath & MBrw CompuiÉrs. F￿2, Froozers, Loft c￿VtsrskjTr S¢aNokJ TowErlWashlng 2019 &Jm.Up M8chl H•1 RoF4ac8m6ni Hol W$lor Bol•r Hl4i Sp*aker. GÈzAbo Rrd & Fk(*d••n4r 10&374 103374 9036 1350S SS22 718 7361 6B792 103,274 R4s*h*d 13508 5$22 716 13.ODI 7.966 702 S.ITT 687tt2 5171 4889 Js• 155 155 473 410 222407 359 t2959 473 410 222001￿ Llabillti8$.- signed byt%Yo Tr￿¢•880r1 of Bk thg Twskn s￿nI￿ArE prtnl rw 4- 11014• lolh• I. ThE Cknllly a251*8f CvmTMrrthYJtr*NèrnterX￿s. WrYc¥e￿I￿￿j￿El0s.374 r£61 0fmfurt￿￿hIrt0th8 C¢rth In2(w￿ pa￿,cr￿MCl WJft•J W) J*¢hBrfty. Z EouiWn￿I to £9,036 Jrd9hkntsit*CJ&*y tyGaky•Ath PwishCi￿￿. 1 Th8Trustee8 elettsd towethfr 4. Ttwe eAwonsps Independent Examiner's Report to the Trustees of Galleywood Heritsge Centre {Registered Charity No. 1128416) I report to the trust&s on my examination of the accounts of Galleywood Heritage Centre for the year ended 31st December 2021. Responsibilities and basis of report As the charity trustees of the Trusl you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Independent examiner's statement I have completed my examination. I confim that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the Trust as required by section 130 of the Act., or 2. the accounts do not accord with those records. I have no concerns Snd have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. J Stobart FCCA RCCE House, Threshelfords Business Park. Inworth Road, Feering C05 9SE 19th January 2022