The Parochial Church Council of the Ecclesiastical Parish of Ewell
Annual Report and Statement of Financial Activities for the year ended 31 December 2022
Approved by the PCC at their meeting 2[nd] May 2023
Registered Charity No 1128409
Administrative Information
St Mary the Virgin is the parish church of Ewell. It is part of the Diocese of Guildford within the Church of England. The postal address is St Mary’s Ewell Parish Church, London Road, Ewell, Epsom, Surrey KT17 2AY.
Members of the Parochial Church Council (PCC) are trustees of the charity for the term of their appointment. Members serving on the PCC at the date of this report are:
Incumbent: Fr Mark Stafford (from February) - Chair Wardens: Mrs Valerie Wood Mr Nicholas Allsopp
Deputy Warden: Mrs Kathleen Burgess
Representatives on Deanery Synod: Cllr Humphrey Reynolds Mrs Wendy Paxman Mrs Valerie Smither
Other Members: Rev Sue Ayling (co-opted)
Canon Margaret Marsh (co-opted) until July 2022 Mrs Gill Bird Mr Nigel Bird Mr David Boosey (Joint treasurer) Mrs Donna Boosey (Joint treasurer) Mr Ian Burgess Mrs Helen Crossley Mr John Larkin Mr Leo Morrell Mrs Gillian Reynolds Mrs Barbara Gibson Sykes Mr Andrew Sykes
Members until May 2022: Mr John Baker (Joint treasurer) Mrs Linda Staff
Ms Elizabeth Divall was PCC secretary.
In 2022 St Mary’s banked with Barclays Bank plc, Epsom and Santander UK plc. The appointed examiners were L&F Accounting Ltd.
Day-to-day management is delegated to the incumbent and churchwardens.
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Structure, Governance and Management
The Parochial Church Council is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure.
The PCC is registered with the Charity Commission as The Parochial Church Council of the Ecclesiastical Parish of Ewell (alternative title The Parochial Church Council of St Mary the Virgin Ewell), registered Charity Number 1128409.
The appointment of PCC members is governed by and set out in the Church Representation Rules. All those who attend St Mary’s and who qualify according to those Rules are encouraged to register on the Electoral Roll and to stand for election to the PCC. The PCC operates through a number of committees, which meet between full meetings. The committees are constituted to make full use of the professional expertise available within St Mary’s and members are encouraged to attend Diocesan training as appropriate. The Vicar and churchwardens are ex officio members of all church committees. All major or contentious decisions are referred back to the full PCC.
Standing Committee: This statutory committee has a general power to transact the business of the PCC between its meetings, subject to any directions given by the Council.
Finance Committee: Oversees all expenditure and monitors income and investments.
Estates Committee: Attends to matters relating to the stewardship of plant, such as the church buildings and fabric, the churchyard, the church hall and the vicarage.
Children’s Support Group: Co-ordinates activities involving children in the church and in the wider community.
Pro Musica : Co-ordinates the musical activities of the church, including the Parish Choir, St Mary’s Singers, recitals, and the maintenance of the organ.
Social Committee: Devises and manages social events for the parish.
Eco Group: Encourages the members of St Mary’s and our local community to better care for God’s creation.
Ministry Team: The Ministry Team holds a pastoral meeting monthly.
Major Risks: The major risks to which the PCC is exposed, as identified by the PCC members, have been reviewed and systems or procedures have been established to manage these risks. The assessment of the risks is documented and there is a process of regular review. Risk assessments have been produced for both the church and the church hall and a general risk-assessment document has been produced to cover staff-related risks. Risk assessments are produced for major parish events that may involve risk, e.g. children’s fun days. A review was carried out in 2015 of the comprehensive document which sets out the financial management, banking and record keeping procedures used by the church and includes an
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assessment of the financial risks to which the PCC is exposed and the systems designed to mitigate those risks. St Mary’s Safeguarding Policy Statement follows the Diocese of Guildford’s guidelines on child protection including the use of DBS checks as appropriate, and we ensure our policies and practices are kept up-to-date.
Objectives and Activities
The PCC (Powers) Measure 1956 states that the PCC is to co-operate with the incumbent in promoting in the parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. The PCC has maintenance responsibilities for the church and church hall, for the large churchyard extensions in Church Street, and for some internal decoration of the Vicarage. St Mary’s vision is ‘Sharing the love of Christ the Light of the World with the people of Ewell’.
In order to achieve these objectives St Mary’s offers, among other things, regular services of worship, occasional offices, pastoral care, study courses, social activities, concerts and recitals, children’s activities, charitable fundraising events, a monthly magazine ‘Ewell Parish News’, a website, the continuation of our monthly quizzes on Zoom and occasional quiet days and retreats. Many of these activities are described below and in the reports of the committees.
FROM THE VICAR:
Firstly, Lucy and I would like that thank you all for the warm welcome you have given us, as we end our first full year of ministry here in Ewell. It’s a great pleasure to reflect back on all that we have enjoyed and achieved.
St Mary’s stands off the High Street and slightly away from the centre of the village so one of the things that we have being actively doing is trying to make St Mary’s the centre of our village.
As we review the ecclesiastic year gone, we can celebrate that we started the year with the Church taking the lead role in arranging and facilitating the village celebration of the Queens Jubilee. This was a great success and greatly appreciated and enjoyed by many in the village. Sadly, in this year the Church also provided a space for our community to gather as they mourned the loss of Queen Elizabeth 2[nd] . During 2022, we have had many great social events. We have had an Easter Garden party, the vicarage spring garden party, jazz on the lawn, parish dinners in the Hall, singalongs, concerts and choral events and the Epiphany drinks party at the vicarage.
First and foremost, St Mary’s is a Parish Church, and our primary purpose is to provide a space where we can gather to worship, to be a community where faith is deepened to be a place that welcomes others into a living relationship with Jesus Christ.
As such we have offered a wide range of worship. St Mary’s has a great and rich musical tradition which continues to develop. Over the past year we have held services that hopefully offer something for all, some services are said, some choral, some traditional, some modern, some Eucharistic and some services of the word.
We have had at least one act of worship in Church most days of the year and these have been broadcast via our Facebook page. This online offering has been well received and has opened up to us a worshipping community far beyond our parish boundaries and also enabled those who are unable to attend Church to continue to worship with us at home.
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We have seen our congregations grow and have welcomed new people into Church, and into our choir. We have seen people grow in their discipleship, taking on new roles, and exploring new ministries. In the year gone by, we have hosted a Confirmation service and witnessed 4 people publicly confirming their faith, we have also held a young adults first Communion class.
In the past year we have restarted the 8:00am Sunday service of Holy Communion following the pandemic lockdown. We have also started a new service, or to put it in modern Church speak, a fresh expression, for Children and Families - Jesus and Me. During the school holidays, we continue to offer children’s ministry via Ice Cream Sundays (some activity led afternoons in the vicarage garden).
As a Church we continue to offer enrichment and a deepening of discipleship through a series of Bible study groups in Church.
In addition, we have welcomed into Church the Beavers and Brownies as they have completed badge work and helped us litter pick the Church yard. As well as school assemblies and activities we have welcomed into Church well over 300 young people from local schools for activity mornings.
We have continued to minister to the parish through the occasional offices and have also welcomed people back into Church for special guest services for those who have been married here and also been alongside others as they remembered loved ones at All Souls and Remembrance Sunday.
In addition to regular preachers, we have enjoyed listening to a wide range of guest speakers including speakers from local schools, Epsom and Ewell Refugee Network, A Rocha and a variety of other guest speakers.
St Mary’s has also kept in mind those who are less fortunate. We have continued to support the foodbank, we have had special collections for those in need, we have helped people closer to home through our partnership with Acts435, food4kids and the warm hub initiative.
Ewell Hall has been well used this year providing a home for our Church Brownies, Guides, JAM and weekday toddler group. The hall is also a well-used village resource, that is commercially successful and well supported.
2022-2023 has been a year of activity, change and challenge, but a year that reflects our hopes and endeavours to be a Church in the ascendant, that has nurtured those who believe, provided for those who surround us and welcomed those who enquire. However, there is more to be done! We have to look at our financial situation. As in 2022- 23 we continued running at a deficit, we need to consider how we reach younger people and how we sustain our current ministry too? We have started a review of our current mission and ministry and are looking forward to a new mission action plan that will lead us into 2024 and beyond.
I would like to take this opportunity to thank you all not only for your welcome but for all the hard work you have put into making our Church the place it is -
Thank you all for your singing, playing, ringing, flower arranging, cash counting and book balancing, office administration, Hall management and cleaning. Thank you for your, preaching, teaching, and pastoral outreaching. Thank you for, the great social events, managing the fabric and fixing the fence. Thank you for your cake baking, craft activity making and care taking.
Thank you for your attendance at PCC meetings and great skills at welcoming and greeting.
Thank you one and all for all you do, we would not be where we are now without you!
Fr Mark Stafford
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Achievements and Performance
There were 146 parishioners on the Church Electoral Roll at the time of its presentation to the APCM.
Regular Services: Every Sunday we offer a Said Eucharist at 8.00am and a Sung Eucharist at 9:30am in church and online. Additional services on a monthly pattern include Choral Mattins and Choral Evensong. In addition, there is Holy Communion on Tuesdays and many festivals.
Pastoral offices : In 2022, St Mary’s celebrated 37 baptisms and 2 weddings, with the attendant preparation meetings and courses. 8 funerals took place in church, clergy and readers officiated at many more funerals at local crematoria and burials in the churchyard and at local cemeteries.
THE JULIAN GROUP:
Rev Sue Ayling:
Through the past year St Mary’s Julian Group has met on the third Monday of each month (apart from August) from 8-9pm via Zoom. Numbers have varied between five and ten. Life can be so hectic and taking time out is a such a gift - so we have spent time being still and quiet in God’s presence enjoying some music and hearing some words of Julian of Norwich or another spiritual writer or from the Bible. Everyone is welcome and the group includes people from other local churches and further abroad. We have continued to meet via Zoom so as not to exclude someone who joined the Group during one of the periods of lockdown.
If you’d like to know more, please get in touch with Sue Ayling (020 8337 6347 or assistantpriest@stmarysewell.com).
A DAY FOR ALL
Rev Sue Ayling:
Our annual community event ‘A Day for All’ was held on Saturday 1 October. The sun shone throughout and more people came than ever before since we had the first A Day for All in 2013! The church, the churchyard and the Parish Room buzzed with people of all ages and with families with young children enjoying the craft activities, the Swop Shop and Mouse Trail in the church and the Shetland ponies, Hector and Biscuit with their small friends – guinea pigs, rabbits, tortoises, a baby hedgehog and a bearded dragon, in the church yard. The St Mary’s bell ringers and Ewell St Mary’s Morris Men were a great attraction as were the illustrated talks on Nonsuch Palace and the Life of Bees. The Photo Competition, an established favourite, took place as usual, and there was the new attraction of a Dog Show. The day wouldn’t have been possible without a host of volunteers, including the Planning Team, who met throughout the year, everyone involved in the publicity, those who helped set up the day before and on the day, and everyone who served (free) refreshments during the day and arranged the fish and chip supper to end a wonderful day for all.
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DEANERY SYNOD
Wendy Paxman
Humphrey Reynolds
Valerie Smither
The planned topic for the February meeting was postponed until June when Alison Moulder , the Diocesan Environmental Officer , spoke on the imperative to act to protect God’s Creation. Alison gave practical guidance and advice with sources of further information and ways of monitoring progress together with detail of what is available to help on a parish and diocesan basis.
In the Autumn plans for a retreat day were postponed following the death of Queen Elizabeth.
In October the Synod met to hear a presentation from Peter Harwood, Diocesan Director of Mission and Sarah Slater, Mission Training Lead.
The talk considered Transforming Church, Transforming Lives. This has been relaunched to focus on Growing Disciples, Diversity and Growing Community. There was also information on the Lay Training Pathway which offers a suite of resources to facilitate training for people’s different needs.
Other Deanery Synod meetings looked at Living in Love and Faith, considering practical applications such as sharing facilities, future courses and online training opportunities.
They also considered the role of the Synod to provide a mutual support network both pastorally and practically and promote opportunities for working together (CAP, Bereavement Cafe, Youth or Children’s Activities) and improve communication of future Deanery training courses.
This is a summary of Synod meetings and if you would like further information on the topics, please contact one of the representatives.
CHILDREN’S SUPPORT GROUP (CSG)
Chair: Linda Staff
Since the last annual report, activities for families and children have slowly been resuming following the various Covid lock downs and restrictions of the past two or three years.
Following a review with the vicar, who only took on the role in February 2022, a new service for families with children, J.A.M (Jesus and Me) was introduced in the summer term 2022, replacing Children’s Hour. J.A.M, which meets in the church hall during the 9.30am service is still in its infancy. Kathie Burgess reports that numbers vary from week to week but that the general feel from those who attend is very positive. Seven new families have joined since September and a good rapport has been made with the children and their parents/carers. Kathie continues to send out regular emails to all J.A.M families keeping them in the loop.
The Thursday Toddler Group is now fully back in operation. Jenny Dance reports that 14 families came along to the Toddler Group Christmas Party. At the weekly Toddler Group, she welcomes around 14 families (around 20 children) although they may not necessarily be the same families each week. As ever, Jenny is keen to get extra volunteer help for the regular weekly Toddler Group meetings.
The autumn saw a good number of Baptisms taking place but, to deal primarily with the back log arising from the various Covid restrictions, several were conducted on different days and at different times and the St Mary’s Singers were, therefore, not
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always in attendance. There now seems to be a lull with Baptisms currently only booked in for March, April, May, and July. However, the Singers remain eager to support these services as and when they arise.
Links are slowly being re-established with local schools and other community groups, such as local Brownies, Guides and Scouts.
Since the Pandemic, families have not been returning to regular attendance at church services on a Sunday as they may have done in the past. However, we were already seeing a slow decline in regular attendance before that. Nevertheless, as a church we do still have numerous opportunities to engage with, and share our faith with, children and their families.
The team of people now involved with our families has been greatly reduced since the pandemic. Fresh blood is always welcome so do speak to the Vicar if you are interested in helping in any way. The PCC’s Mission Action Planning Questionnaire has only recently been circulated, so the Children’s Support Group has yet to consider any proposals for future planning for the challenges which clearly lie ahead. However, we remain excited and enthusiastic about the future!
SOCIAL COMMITTEE
Chair: Rosemarie Henson
The purpose of the Social Committee is to arrange social gatherings that the congregation and friends can attend and enjoy, bringing people in the church together and getting to know one another better. Events held during 2022 Monthly Quiz on Zoom 21.01.22 - Board Games Afternoon with tea and cake 14.05.22 – Mayfest Dinner 09.07.22 – Vicarage Garden Party 20.08.22 – Jazz on the Lawn August - Ice Cream Sundays 26.11.22 - Sound of Music - Sing-a-long (organised by Mark and Lucy). 03.12.22 - The Spirit of Christmas Dinner. 04.12.22 - Confirmation Reception in church for candidates and their supporters. All events were very well attended. Upcoming events: Monthly Quiz in Zoom 7.05.23 - Coronation Picnic in Vicarage Garden 12 noon until 5.00pm. 13.05.23- Put Out the Flags Dinner 10.06.23 - Mamma Mia - Sing-a-long - Evening. 24.06.23 - Vicarage Garden Party 2.30 - 4.30pm. 19.08.23- Jazz & BBQ at the Vicarage August – Ice Cream Sundays 2.12.23 - Christmas Dinner.
Many thanks to the Committee members, entertainers and helpers for their continued support and enthusiasm in providing these social occasions.
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ESTATES COMMITTEE
Chair: George Jarrett
The committee attends to matters relating to the stewardship of plant, such as the church buildings and fabric, the churchyard, Ewell Hall and the vicarage. Works undertaken by the Estates Committee during 2022.
The following items are in addition to our commitments of the routine, but very essential maintenance, carried out by Estates Committee members, including weekly changing of heating settings in the Church and Church Hall, replacing light bulbs internally and externally, supervising the cleaning, clearing blockages in gulleys, etc; dealing with the D.A.C. and insurance matters where appropriate, checking and initially authorising all contractor’s invoices for works undertaken.
Churchyards Nos. 1, 2 & 3 are maintained by the Borough Council, but have, this year, been assisted in some areas, including general clearance and spreading gravel along churchyard paths, again by Estates Committee members.
Church.
Inspecting, and then engaging a carpenter to remove and re-secure two kitchen cupboards that had pulled away from the church kitchen wall. Obtaining and fixing toilet door signs, and renewing cork facing to church notice boards. Arranging for inspection and maintenance of toilet pumping system. Assisting with the wiring and lighting for the Christmas tree in front of the church. Meeting with boiler inspection contractor for annual servicing and necessary repairs. Engaging contractor for lightning conductor check. Transporting and collecting Chancel cast-iron heating duct grating to local blacksmith for welding repair, and re-fitting. Meeting and discussion concerning the supporting arrangements for a new monitor against the wall of the South aisle, and subsequently checking same. Checking for roof leaks over gallery, following storm. Packing up gutter to South Porch to obtain necessary fall to downpipe. Meeting with a contractor to discuss proposed works necessary to re-level part of the floor between the front pews and the Chancel screen where cracking had taken place to the tiled floor.
Church Hall.
Following inspection of cracking appearing above the door, and preparation of a sketch showing strengthening proposals, instructing carpenter to carry out works to the Fire Escape/Invalid Access door, this to include adjustment to the panic bar, and inserting a stainless steel flat bar above the door frame to reinforce the brick soldier arch over, and including all necessary plastering and decoration to same.
Many additional works have been carried out within and outside by members of the Hall Committee for which the Estates Committee are very grateful.
Churchyard No. 4.
Various meetings with local authority representatives to discuss churchyard maintenance matters.
General supervision of grass cutting and tree lopping contracts. Dealing with various tree and fence problems occurring close to neighbours’ boundaries, arranging tree felling as considered necessary. Correspondence with local authority tree officer for permission to remove a number of diseased trees and engaging a contractor for the work.
Following considerable storm damage in February, inspecting and photographing damage for possible insurance purposes, and arranging for removal of four panels of damaged fencing, and contacting contractors for replacement, and obtaining prices
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for same, placing instructions and checking the completed work. Extensive clearance of the churchyard was undertaken by members of the Committee, nobly assisted, and with thanks, by other members of the congregation, on a number of days. Preparation of a Specification to obtain quotations for a general clearance of much over-grown vegetation along all churchyard boundaries. This contract has now been awarded, and approximately half of the works involved have now been carried out.
Arranging for the collection of the churchyard tractor for servicing and return. As required by local authority, obtaining an arboriculturist report on 36 Leyland Cypress trees at the top end of the churchyard, and submitting same to the local authority, to substantially reduce their height and width, and receiving consent (this work was/is scheduled for early 2023). Considerable exchange of E-mails concerning proposed use of a tracked mobile elevated platform, and checking dimensions of Lych-gate for passage of same. Communication with all residents of the parade of shops and flats over, and other London Road houses, to inform them of proposed works, and for necessary removal of cars during the work.
Churchyard No. 1.
It having been decided to clean the War Memorial, and clean and re-level the surrounding paving slabs, the cleaning of the memorial and the removal of the overgrown corner shrubbery was undertaken by members of the committee and congregation. A contract was placed for the removal of all weeds, re-levelling, cleaning, and re-pointing the paving slabs, and taking delivery and spreading of slate chippings, supplied by the Council, between the pavings and the surrounding walls. Vicarage.
Inspection of the vicarage with churchwarden to check on various security matters and redecoration/repair of items, following the departure by Russell, and thereafter to check on security from time to time.
Works intended during 2023.
There remain a small number of items referred to in the Quinquennial Report requiring our attention, and we shall endeavour to complete these in accordance with the schedule, as always depending on weather, unexpected events, and availability. A Quinquennial Inspection is due later this year, and there are a number of items that will require our involvement, some of which are referred to above, and some in the Quinquennial Report, namely:-
1) Extensive clearance of overgrown vegetation and other debris along the boundaries of
Churchyard No. 4, following obtaining and perusal of quotations for these works.
2) Possible further involvement with the local authorities regarding dropping the kerb at the Church Hall frontage.
3) Also, in the Quinquennial Report, for various re-pointing of joints to walls around the church.
Finally, I wish to extend my thanks to all members of the Estates Committee for their much appreciated and generous support over the past year, and also to others who have kindly given their assistance from time to time. New members to the Committee will be most welcome.
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REPORT ON THE FABRIC, GOODS AND ORNAMENTS OF THE CHURCH Churchwardens:
The Church building, Ewell Hall, Churchyard No. 4 and the Garden of Remembrance continue to be well maintained, thanks to the attention by the Estates Committee. Churchyards Nos. 1, 2 and 3 are maintained by the Borough Council.
The Goods, Ornaments and Vestments kept within the Church have been checked and are all as per the filed inventory.
PRO MUSICA COMMITTEE:
Chair: Linda Staff
Director of Music: Jonathan Holmes Choir Administrator: David Crick
The support and loyalty from all members of the choir is amazing and we achieve a well over 80% attendance rate at every practice and service, which is phenomenal. Jonathan Holmes continues to lead the department and encourages the highest possible standards of performance, and the Choir Administrator gives invaluable help with the music lists, conducting and in making the music department run smoothly. We are grateful to our university students who continue to come back to sing with us in their holidays. It has been so good to be able to sing Choral Mattins and Choral Evensong again monthly and the congregations are always very complimentary. With the relaxing of COVID restrictions getting back into the choir stalls for the Parish Eucharist was welcomed as this makes singing in time with the organ far easier.
The choir has enjoyed three cathedral trips in the year (Portsmouth on 08/01/22, St Albans on 4-5/06/22 for Pentecost, and Exeter 29-30/10/22). They were highly successful, and we were invited back by them all. Unfortunately, our trip to Wells was cancelled by them due to a change in terms dates for their cathedral school. The struggle to get any interest in becoming an Organ Scholar or a Choral Scholar continues, and this is the eighth year we have been without. Whilst this saves the church money, it puts additional strain on the staff; this being mitigated (in part) by our occasional singers and organists who do a wonderful job and deserve our thanks.
St Mary’s Singers continue to sing at Baptism services and bring another dimension to the musical life of the church. They can always do with some further recruits from the congregation, especially those who can sing tenor or bass. Pleasingly they remain of a quality that most churches would be delighted to have as their main choir.
Another successful concert season has provided high-quality entertainment, as well as contributing to the funds at the disposal of the department for organ work. The organ is the subject of a separate report.
We take our work of ministry in music seriously and try to ensure there is a balance of styles of music over the course of a year to suit as many tastes as possible. With the standard of choir, we are very fortunate to have, the music list continues to be deliberately challenging, as this is what keeps interest going. Support from the congregation is very much appreciated.
The church celebrated 75 years continuous affiliation to the Royal School of Church Music in the summer and the church was honoured by a visit from its Director, Hugh Morris in the summer. He presented us with a certificate to mark the 75 years. This will hang proudly in the Choir Vestry with our original certificate issued in 1947.
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“Pro Musica” meets termly and continues to be a useful forum to discuss issues for the betterment of the department and its major function to enhance the worship of the parish church.
THE ORGAN:
Director of Music: Jonathan Holmes
The Willis organ continues to give good service and the lunchtime recitals on Tuesdays have attracted average audiences of around 30. The organ features strongly in our Saturday recital programmes too, and they continue to be well supported. A number of young organists have begun lessons, and it is hoped that they will soon be of a standard to play hymns in the simpler services.
The organ plant, blowers and humidifier have needed work on wiring and a new motor for the humidifier has been recently installed. We hope this will help with the problem of the humidifier overflowing and the contactors buzzing so alarmingly. The organ is approaching its 50[th] anniversary of being installed at St Mary’s, following the fire in 1973, which destroyed the original magnificent Father Willis organ then located in what is now the Choir robing room.
It is in fairly good condition, although there are problems with one of the stops which doesn’t work due to warping of the woodwork. We are hoping that major intervention will not be needed and that atmospheric conditions will alter in the summer and allow the mechanism to free-up.
The organ after 50 years needs cleaning……pipes taken out checked, washed and soundboards cleaned but we will have to wait until sufficient funds have been raised. The keyboards could do with restoration at some stage but none of this is particularly urgent. The main electrical mechanism which controls the organ and the leatherwork have been replaced thanks to the Arthur Mathews organ fund, otherwise the organ would have long ceased to be the reliable instrument we have today.
SAFEGUARDING REPORT 2022:
Safeguarding Officer for Children and Vulnerable Adults: Helen Crossley
At St. Mary’s we continue to take the protection of children and vulnerable adults in our care very seriously.
At the first meeting of the PCC, following the APCM, the House of Bishops’ Safeguarding Statement was adopted along with the supporting safeguarding policies and practice guidance. We continue to ensure that all volunteers are trained in Safeguarding to the level that is required by the Diocese for their role.
A training grid is available in church for anyone to check the required training for any specific role in church.
DBS checks have been made on those holding responsibilities in the Church as required by the Diocese.
Safeguarding information posters are displayed on the toilet doors in church and in the Ewell Hall.
DATA PROTECTION REPORT 2021 - 2022:
Data protection compliance officer: David Dance
The PCC is committed to protecting personal data and respecting the rights of our data subjects; the people whose personal data we collect and use. We value the personal information entrusted to us and we respect that trust, by endeavouring to comply with the law governing the control and use of personal data as set out in the
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General Data Protection Regulation (GPDR, EU 2016/679), the Data Protection Act 2018 and other relevant legislation and by adopting good practice.
The PCC is thus committed to protecting personal data from being misused, getting into the wrong hands as a result of poor security, being shared carelessly or being inaccurate.
The following are in place: data protection policies and procedures data protection training for key church members register of activities which gather, store and use personal data
general data privacy notices and data privacy notices for rôle holders (those with one or more specific roles within our church). These are available on our website and from the Parish Office.
a data protection compliance officer appointed by the PCC
The data protection compliance officer regularly discusses data protection issues with the incumbent or churchwardens. This includes consideration of changes in how we collect, store and use personal data, ensuring that our documentation is up-todate and reviewing all forms used to collect personal data before they are put into use. Data protection is an item on all PCC meeting agendas, and an update is provided whenever appropriate.
HEALTH AND SAFETY:
Health & Safety Officer: Charles Johnson
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I have not been notified of any formal accident reports in 2022
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concerns were raised over the safety of the loft ladder after a near miss. This has now been made safer.
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I carried out annual inspections of all fire extinguishers in December and there were no problems.
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I visually check extinguishers, AED and first aid kits monthly.
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Church life is largely back to normal after Covid now, with people sharing the chalice at communion and the collection being taken again
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The vicar copies me in with risk assessments for events and I give feedback.
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I offer further advice/assistance with those as required.
THE ECO GROUP:
Chair: Rev Sue Ayling
A major step forward on St Mary’s journey of being an Eco Church (which began on 10[th] July 2021) was the adoption by the Parochial Church Council of an Environmental Policy drafted and presented to the Council by the Eco Group. The Environmental Policy was agreed and adopted by the PCC at their meeting on 17 January 2023.
Both as Christians and as a church we are stewards of God’s creation and the Environmental Policy affirms that at St Mary’s we shall endeavour to safeguard and nurture God’s creation, increasing our community and global engagement, while balancing our activities with the needs of our church members and the wider community. The Policy was drafted after meeting the Diocese Environmental Officer last July and a copy of it can be found on the church website at - - - https://www.stmarysewell.com/wp content/uploads/2023/01/St. Marys - - - Environmental Policy Version 1.00.pdf
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During the past year the Eco Group have continued to provide monthly Eco Tips to the Ewell Parish News and to organise teams who carry out litter picking in all the churchyards around the church every month. Andy Atkins, the CEO of the Christian conservation charity A Rocha UK, preached at our 9.30am service on 16 October 2022.
In 2023 our aim is for St Mary’s to obtain their first Eco Church Award under the scheme run by A Rocha UK.
FINANCIAL REVIEW 2022
Lead Treasurer: John Baker Co-Treasurers: (Finance Team): David Boosey and Donna Boosey Stewardship Recorder: Sarah Holmes Chair of Finance Committee: Fr Mark Stafford
It has been another year of difficult conditions for the church and our congregation. Inflation and war have replaced the news feeds where the personal and community pain of Covid only recently departed. It is however a period where we have seen the church re-open its doors and begin to welcome back our friends and neighbours, reintroduce our cherished traditions, and start to see light after the years of Covid restrictions and loss. We have welcomed a new vicar and his family to the church and community of Ewell and with it a new energy which we look forward to seeing shape the future of St. Mary’s in the years to come. Introduction:
The financial statements for 2022 continue St. Mary’s trend of overspend. This year’s loss comes to £76k compared to 2021’s loss of £90k. Our cash at bank stands at £398k at year end, which means that without extraordinary donations or significant legacies the church has 4-5 years before it will run out of cash. It is important to state that this is not a new trend, the church was fortunate to receive significant legacies and extraordinary donations in 2018, 2017 and 2016, totalling over £750k. Without these incredibly generous donations and legacies the church would have run out of cash several years ago. In fact, when I review prior year accounts excluding legacies and extraordinary income the church has made significant losses since at least 2016 with most years seeing similar losses to the loss made in 2022.
Review:
Income:
Overall income has risen to £129k compared to £124k in the prior year. We had £1k of legacy income in 2022, compared to £23k in 2021, so this reflects a significant increase in income excluding legacy income.
The increase in income was in part due to the additional hall income but general giving itself was up compared to 2021, and there was significant activity from social committees and other sources of income in the year. A big thank you must be given to all those that have donated to the church and donated time to undertake activities to increase the income and the profile of the church in the community.
The Ewell Hall is contributing £10k of additional net income (after expenses) to the church and is and continues to be of significant benefit. The net outlays made in the prior year have been paid for by the additional net income made in 2022, which is a fantastic return on investment.
Costs:
Overall, our costs have fallen from £214k to £204k. This is due to the pausing of the family and workers project and the publicity project. Once we strip those costs out,
Page 14
we are left with expenditure of £205k compared to £185k in the prior year. Representing a 10% increase in costs, which is in line with inflation.
Our single biggest cost remains the diocesan parish share at almost £88k this year (2021: £83k). While we still have significant cash in the bank, the Diocese continues to view the church as healthy despite our losses and will continue to increase our parish share significantly year on year.
We saw a huge increase in the utility costs (electricity/gas) to over £15k (2021: £8.5k), which will come as little surprise given the extraordinary increases seen in energy prices, especially those outside of the residential price caps, such as churches and businesses. It is in our interests to see how we can become more efficient in terms of the energy we use, and I am aware that the PCC is looking at ways we can more efficiently heat and light the church and hall.
2022 has seen significant increases in churchyard costs with work needed on trees and gravestones. Fortunately, no major internal maintenance works were required during the year. We remain at the whim of good fortune in these areas.
Other costs have generally risen by somewhere between 5% and 10% which is as expected during a period of significant inflation, with the UK’s month on month inflation running at double digits for much of 2022.
Our costs are inflexible and can also be difficult to predict year on year. Outside of designated projects the church has run a simple budgetary policy of only incurring costs where necessary or will lead to additional sources of net income. If we exclude income generating expenditure (which it is important to add are profitable), total church costs are around £180k. If we looked at that and said, what do we need as essentials for us to conduct services, which are the following costs; diocesan share, insurance, repairs & maintenance (including cleaning) to the church and church yard (health and safety issues), an administrator, security & light and heat, total costs would still be £160k based on 2022 figures.
This means that in a 365-day year St. Mary’s Ewell requires at least £440 per day to keep running (no music, no audio visual, no bells, no Christmas tree) and needs to bring in over £3,000 per week. If we have 150 people regularly attending church that is roughly £20 per person per week.
Summary :
We continue the trend of making a loss, with very few options to reduce our costs, we should focus our attention on how we increase the numbers coming to our church. Our aim must be to break even through general giving and it would seem we would need weekly attendance at over 250 to achieve this at a palatable weekly donation per congregation member cost base. For the time being, as a church, we remain reliant on the generous legacies and extraordinary donations made by members of the church to keep it in financial health.
We look to 2023 with optimism and faith, we have seen new faces arriving at church and we have the Ewell Village Fair returning which not only helps with income to the church but raises the profile of the church in the local community and helps the church spread our Christian message of faith, hope and love.
David and Donna Boosey.
Finance Committee
The Finance Committee oversee all expenditure and monitor income and investments. During the year the Finance Committee were in regular communication
Page 15
regarding finance matters, they met numerous times to discuss the performance of the Church finances.
The members of the Finance Committee during 2022 were Fr Mark Stafford (Chair), Valerie Wood, Nicholas Allsopp, John Baker, David Boosey, Donna Boosey and Leo Morrell (from May2022).
Contacts: Treasurer – treasurer@stmarysewell.com Finance Team – financeteam@stmarysewell.com
STATEMENT OF TRUSTEES' RESPONSIBILITIES
The trustees are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for that period. In preparing those financial statements, the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
make judgements and estimates that are reasonable and prudent;
-
follow applicable accounting standards and the Charities SORP, disclosing and explaining any material departures in the financial statements;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011 and the Church Accounting Regulations 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
ON BEHALF OF THE PAROCHIAL CHURCH COUNCIL
Fr Mark Stafford (Vicar) 2[nd] May 2023
PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF EWELL
Page 16
Page 17
PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF EWELL
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDING 31 DECEMBER 2022
| Unrestricted | Restricted | Endowment | Total | Total | ||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Funds | Funds | Funds | 2022 | 2021 | ||||||
| Notes | ||||||||||
| INCOME AND ENDOWMENTS | ||||||||||
| 2a | Donations and legacies | 76,812 | 3,072 | - | 79,884 | 92,105 | ||||
| 2b | Income from Church activities | 11,705 | 4,557 | - | 16,262 | 10,408 | ||||
| 2c | Other trading activities | 26,341 | - | - | 26,341 | 13,032 | ||||
| 2d | Income from investments | 5,826 | 271 | 506 | 6,603 | 8,036 | ||||
| TOTAL INCOME | 120,684 | 7,900 | 506 | 129,090 | 123,581 | |||||
| EXPENDITURE | ||||||||||
| 3a | Expenditure on Church activities | 194,945 | 3,251 | - | 198,196 | 213,543 | ||||
| 3b | Raising funds | 6,300 | - | - | 6,300 | 43 | ||||
| TOTAL EXPENDITURE | 201,245 | 3,251 | - | 204,496 | 213,586 | |||||
| NET INCOME/(EXPENDITURE) | ||||||||||
| BEFORE INVESTMENT GAINS | - | 80,561 |
4,649 | 506 | - | 75,406 |
- | 90,005 |
||
| NET (LOSSES)/GAINS ON INVESTMENTS | - | 4 |
- | - | 318 |
- | 322 |
250 | ||
| NET INCOME/(EXPENDITURE) | ||||||||||
| AFTER INVESTMENT (LOSSES)/ GAINS | - | 80,565 |
4,649 | 188 | - | 75,728 |
- | 89,755 |
||
| TRANSFER BETWEEN FUNDS | - | 858 |
121 | 737 | - | - | ||||
| NET MOVEMENT OF FUNDS | - | 81,423 |
4,770 | 925 | - | 75,728 |
- | 89,755 |
||
| TOTAL FUNDS BROUGHT FORWARD | 404,359 | 36,552 | 42,335 | 483,246 | 573,001 | |||||
| TOTAL FUNDS CARRIED FORWARD | 322,936 | 41,322 | 43,260 | 407,518 | 483,246 |
The notes on pages 21 to 28 form part of these financial statements
Page 18
PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF EWELL
BALANCE SHEET AS AT 31 DECEMBER 2022
| Notes | 2022 | 2021 | |||||
|---|---|---|---|---|---|---|---|
| Fixed Assets | |||||||
| 5 | Tangible Assets | 80 | 80 | ||||
| 6 | Investment assets | 5,614 | 5,936 | ||||
| 5,694 | 6,016 | ||||||
| Current Assets | |||||||
| 7 | Debtors | 11,808 | 7,692 | ||||
| 8 | Cash at Bank and in hand | 397,565 | 477,321 | 5.23 | |||
| 409,373 | 485,013 | ||||||
| Liabilities | |||||||
| 9 | Creditors: | ||||||
| Amounts falling due within one year | 7,549 | 7,783 | |||||
| NET CURRENT ASSETS | 401,824 | 477,230 | |||||
| NET ASSETS | 407,518 | 483,246 | |||||
| 11 | FUNDS | ||||||
| Unrestricted | General | 80,734 | 47,838 | ||||
| Designated | 242,202 | 356,521 | |||||
| Restricted | 41,322 | 36,552 | |||||
| Endowments | 43,260 | 42,335 | |||||
| 407,518 | 483,246 |
The notes on pages 21 to 28 form part of these financial statements
Page 19
PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF EWELL
CASH FLOW STATEMENT AT 31 DECEMBER 2022
| Cash flows from operating activities Net cash (used in)/provided by operating activities Cash flows from investing activities Dividends, interest and rental income Proceeds of tangible fixed asset investments Net cash provided by investing activities Changes in cash and cash equivalents in the reporting period Cash and cash equivalents at 1 January Cash and cash equivalents at 31 December Reconciliation of net income before investment gains Net income before investments gains on 31 December Adjustments for: Depreciation charges Dividends, interest and rental income (Increase)/decrease in debtors Increase/(decrease) in creditors Net cash (used in)/provided by operating activities |
2022 2022 86,359 - 6,603 - 6,603 79,756 - 477,321 397,565 75,406 - - 6,603 - 4,116 - 234 - 86,359 - |
2021 2021 89,536 - 8,036 - 8,036 81,500 - 558,821 477,321 90,005 - - 8,036 - 4,087 4,418 89,536 - |
|---|---|---|
Page 20
PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF EWELL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDING 31 DECEMBER 2022
Notes
1 Accounting policies
The PCC is a public benefit entity within the meaning of FRS102. The financial statements have been prepared under the Charities Act 2011 and in accordance with the Church Accounting Regulations 2006 governing the individual accounts of PCCs, and with the Regulations ' "true and fair view " provisions, together with FRS102(2016) as the applicable accounting standards and the 2016 version of the Statement of Recommended Practice , Accounting and Reporting by Charities (SORP(FRS102)).
The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at market value.
Funds
General funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted.
Restricted funds are those funds that must be spent on restricted purposes, which entail many aspects of the activities across the Church. The balances of these funds held are provided in note 11.
Endowment funds are funds where the capital must be retained, and details are of the funds held are in note 11.
The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law.
Incoming resources
Voluntary income and capital sources
Collections are recognised when received by or on behalf of the PCC.
Planned giving receivable under Gift Aid is recognised only when received.
Tax recoverable on Gift Aid donations is recognised when the donation is recognised.
Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement, the amount due can be measured with sufficient reliability and its ultimate receipt by the PCC is probable.
Income from investments
Dividends are accounted for when due and payable, and interest entitlements are accounted for as they accrue. Tax recoverable on such income is recognised in the same accounting year.
Gains and losses on investments
Realised gains or losses are recognised when investments are sold.
Unrealised gains or losses are accounted for on revaluation of investments as at each 31 December.
Resources used
Grants
Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding obligation on the PCC.
Activities directly relating to the work of the Church
The diocesan parish share is accounted for when due. Any parish share unpaid at 31 December is provided for in these financial statements as an operational (though not a legal) liability and is shown as a creditor in the balance sheet.
Page 21
PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF EWELL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDING 31 DECEMBER 2022
Notes
1 cont. Fixed assets
Consecrated property and movable church furnishings
Consecrated and beneficed property of any kind is excluded from the financial statements in accordance with s.10(2) (a) and (c) of the Charities Act 2011.
Movable church furnishings held by the vicar and churchwardens on special trust for the PCC and which require a faculty for disposal are regarded as inalienable property unless consecrated and are not valued in the financial statements.
All expenditure incurred in the year on consecrated or beneficed buildings, individual items under £1,000 and the repair of movable church furnishings is written off. No items costing in excess of £1,000 were purchased during the year.
Other extras, fittings and office equipment
Individual items of equipment with a purchase price of £7,500 or less are written off when the asset is acquired.
Investments
Investments are valued at market value as at each 31 December.
Current assets
Amounts owing to the PCC at the end of the year in respect of fees, rents or other income are shown as debtors less provision for amounts that may prove uncollectable.
Cash at bank includes bank current accounts and cash held on short- term deposit (less than 101 days notice) with the CBF Church of England Funds, banks and building societies.
Page 22
PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF EWELL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDING 31 DECEMBER 2022
| Unrestricted | Restricted | Endowment | TOTAL | TOTAL | ||
|---|---|---|---|---|---|---|
| **Notes ** | Income and Endowments | Funds | Funds | Funds | 2022 | 2021 |
| 2a | Donations and legacies | |||||
| Planned giving - gift aided | 42,341 | - | - | 42,341 | 38,440 | |
| Planned giving - not gift-aided | 131 | - | - | 131 | 131 | |
| Loose plate collections - gift aided | 6,149 | 350 | - | 6,499 | 2,923 | |
| Loose plate collections - not gift aided | 4,742 | - | - | 4,742 | 1,148 | |
| Appeals & special collections | 481 | - | - | 481 | 237 | |
| Donations | 6,000 | 2,722 | - | 8,722 | 12,218 | |
| Grants | 1,844 | - | - | 1,844 | 1,773 | |
| Grants received on projects | - | - | - | - | 0 | |
| Legacies | 1,000 | - | - | 1,000 | 23,381 | |
| Gift Aid recovered | 14,124 | - | - | 14,124 | 11,854 | |
| £76,812 | £3,072 | - | £79,884 | £92,105 | ||
| 2b | Income from Church activities | |||||
| Ewell Parish News - sale of magazines | 561 | - | - | 561 | 220 | |
| Fees | 6,549 | - | - | 6,549 | 6,109 | |
| Children's activities | - | 300 | - | 300 | 300 | |
| Social events | - | 2,130 | - | 2,130 | 79 | |
| Coffees & refreshments | 1,045 | - | - | 1,045 | 162 | |
| Recitals and concerts | - | 2,027 | - | 2,027 | 2,996 | |
| Sundries | 3,550 | 100 | - | 3,650 | 541 | |
| £11,705 | £4,557 | - | £16,262 | £10,408 | ||
| 2c | Other trading activities | |||||
| Church hall lettings | 22,911 | - | - | 22,911 | 12,337 | |
| Ewell Parish News - adverts | 893 | - | - | 893 | 486 | |
| Summer fair | - | - | - | - | 0 | |
| Sundries | 2,537 | - | - | 2,537 | 210 | |
| Insurance claim (re burglary) | - | - | - | - | - | |
| £26,341 | - | - | £26,341 | £13,032 | ||
| 2d | Income from investments | |||||
| Interest and dividends | 2,826 | 271 | 506 | 3,603 | 5,036 | |
| Rental Income | 3,000 | - | - | 3,000 | 3,000 | |
| £5,826 | 271 | £506 | £6,603 | £8,036 | ||
| Total Income | £120,684 | £7,900 | £506 | £129,090 | £123,581 |
Page 23
PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF EWELL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDING 31 DECEMBER 2022
| **Notes ** | Expenditure | Unrestricted | Restricted | Endowment | TOTAL | TOTAL |
|---|---|---|---|---|---|---|
| Funds | Funds | Funds | 2022 | 2021 | ||
| 3a | Expenditure on Church activities | |||||
| Missionary and charitable giving | 1,116 | - | - | 1,116 | 259 | |
| Ministry - Diocesan parish share | 88,303 | - | - | 88,303 | 85,206 | |
| Other ministry costs | 250 | - | - | 250 | 745 | |
| Church running expenses | 24,475 | - | - | 24,475 | 16,907 | |
| Church maintenance & decoration | 1,564 | - | - | 1,564 | 15,156 | |
| Publicity project | - | - | - | - | 2,958 | |
| Car park resurfacing & notice board project | - | - | - | - | - | |
| New toilets project | - | - | - | - | - | |
| Organ & piano maintenance | 1,929 | 2,580 | - | 4,509 | 2,017 | |
| Upkeep of services | 2,081 | - | - | 2,081 | 702 | |
| Audio visual running costs | 2,761 | - | - | 2,761 | 1,638 | |
| Security running costs | 4,221 | - | - | 4,221 | 1,462 | |
| Churchyard | 16,966 | - | - | 16,966 | 6,631 | |
| Music department costs | 7,470 | - | - | 7,470 | 7,124 | |
| Ewell Parish News | - | - | - | - | - | |
| Church hall running expenses | 12,676 | - | - | 12,676 | 10,021 | |
| Church hall maintenance | 617 | - | - | 617 | 8,219 | |
| Children's activities | 18 | 16 | - | 34 | 583 | |
| Children and family worker project | 1,052 | - | 1,052 | 25,550 | ||
| Church socials | 1,246 | 655 | - | 1,901 | 688 | |
| Publicity running costs | 296 | - | - | 296 | 412 | |
| Miscellaneous gifts and fees | 300 | - | - | 300 | 591 | |
| Sundry costs | 1,578 | - | - | 1,578 | 2,120 | |
| Training costs | - | - | - | - | - | |
| Administrator | 19,583 | - | - | 19,583 | 18,709 | |
| Telephone, stationery & postage | 2,073 | - | - | 2,073 | 1,927 | |
| Copying & printing | 1,561 | - | - | 1,561 | 1,941 | |
| IT costs | 1,000 | - | - | 1,000 | 165 | |
| Bank Charges | 329 | - | - | 329 | 329 | |
| Depreciation of photocopier | - | - | - | - | - | |
| Accountancy fees | 480 | - | - | 480 | 480 | |
| Other legal and professional costs | 1,000 | - | - | 1,000 | 1,000 | |
| 194,945 | £3,251 | - | £198,196 | £213,543 | ||
| 3b | Raising funds | |||||
| Summer fair expenses | - | - | - | - | 0 | |
| Stewardship costs | - | - | - | - | 43 | |
| Other Fund Raising Expenses | 6,300 | - | - | 6,300 | 43 | |
| 6,300 | - | - | 6,300 | 85 | ||
| Total Expenditure | 201,245 | £3,251 | - | £204,496 | £213,628 |
Page 24
PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF EWELL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDING 31 DECEMBER 2022
| Notes | |||
|---|---|---|---|
| 4 (a) | Salaries and Wages | 2022 | 2021 |
| Salaries and Wages | £37,468 | £52,422 | |
| Average no of employees during the year | 4.1 | 5.6 |
There were no social security costs payable and no employee earned more than £60,000.
Fees were paid to organists and choristers during the year, these are not included in salaries and wages.
4 (b) Related Parties
In the year to 31 December 2022, four members of the PCC had expenses reimbursed totalling £713. The nature of the reimbursements being costs related to general operating expenditure and maintenance, and hospitality costs.
5 Fixed Assets
| Tangible Fixed Assets Cost At 1st January 2022 Additions At 31st December 2022 Depreciation At 1st January 2022 Charge for year At 31st December 2022 Net Book Value at 31st December 2022 Net Book Value at 31st December 2021 |
Freehold Land Equipment Total (Church hall) 80 7,899 7,979 - - - 80 7,899 7,979 - 7,899 7,899 - - - - 7,899 7,899 80 - 80 80 - 80 |
|---|---|
The Guildford Diocesan Board of Finance are custodian trustees of the Church Hall and the PCC are managing trustees. Freehold Land has been included at the original cost.
| 6 | Fixed Assets | 2022 | 2021 | |
|---|---|---|---|---|
| Investment Fixed Assets | ||||
| Carrying value at 1 January 2022 | 5,936 | 5,552 | ||
| Increase/(decrease) in value of investments | - | 322 |
384 | |
| Carrying value at 31 December 2022 | 5,614 | 5,936 | ||
| 7 | Debtors | 2,022 | 2,021 | |
| Income tax recoverable | - | - | ||
| Fees | - | - | ||
| Other accrued income and debtors | 11,391 | 7,332 | ||
| Prepayments | 417 | 360 | ||
| 11,808 | 7,692 |
Page 25
PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF EWELL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDING 31 DECEMBER 2022
Notes
| 8 | Cash at bank and in hand including short term deposits | Cash at bank and in hand including short term deposits | 2022 | 2021 | |
|---|---|---|---|---|---|
| Barclays - Main Current Account | 52,350 | 70,942 | |||
| Barclays - Premium Account | - | - | |||
| Santander - Summer Fair Current Account | - | - | |||
| Santander - Children's Activities Current Account | - | - | |||
| Santander - Social Events Current Account | - | - | |||
| Metro Bank - Current Account | 7,927 | - | |||
| CBF-Treasurer's Deposit Account | 2,100 | 2,100 | |||
| CBF-Choral & Scholar Fund Deposit Account | 10,313 | 10,179 | |||
| CBF-Arthur Mathews Organ Fund Deposit Account | 10,258 | 10,124 | |||
| CBF-William Gray Fund Deposit Account | 37,246 | 36,904 | |||
| Virgin Money Deposit Account | - | - | |||
| Redwood Bank Deposit Account | 46,255 | 86,255 | |||
| Cambridge & Counties Bank Deposit Account | 49,639 | 88,889 | |||
| Shawbrook Bank Deposit Account | - | - | |||
| Teachers Building Society Deposit Account | - | - | |||
| United Trust Bank Deposit account | 85,000 | 85,000 | |||
| Family Building Society - Outings Group Deposit Account | 629 | 625 | |||
| Hampshire Trust Bank - Deposit Account | 85,000 | 85,831 | |||
| Metro Bank - Hall Account | 10,848 | 472 | |||
| Cash in hand | - | - | |||
| £397,565 | £477,321 | ||||
| 9 | Creditors: Amounts falling due within one year | 2022 | 2021 | ||
| Accrued expenses | 6,799 | 6,849 | |||
| Deferred income | 750 | 934 | |||
| £7,549 | £7,783 | ||||
| Unrestricted | Restricted | Endowment | |||
| 10 | Analysis of Net Assets by Fund | Funds | Funds | Funds | Total |
| Tangible Fixed Assets | 80 | - | - | 80 | |
| Investment Fixed Assets | |||||
| Lloyds Shares | 77 | - | - | 77 | |
| Rice Grave Trust | - | - | 3,285 | 3,285 | |
| Marshall Grave Trust | - | - | 2,252 | 2,252 | |
| £157 | - | £5,537 | £5,694 | ||
| Current Net Assets | 322,779 | 41,322 | 37,723 | 401,824 | |
| Net Assets | £322,936 | £41,322 | £43,260 | £407,518 |
Page 26
PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF EWELL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDING 31 DECEMBER 2022
Notes
| 11 | Funds | At 1st Jan | Income | Expenditure | Transfers | Market | At 31st Dec | ||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| 2022 | Gains | 2022 | |||||||||
| Unrestricted Funds: | |||||||||||
| General Funds | 47,838 | 120,684 | - | 200,193 |
112,409 | - | 4 |
80,734 | |||
| Designated Funds | 356,521 | - | - | 1,052 |
- | 113,267 |
- | 242,202 | |||
| Total Unrestricted Funds | 404,359 | 120,684 | - | 201,245 |
- | 858 |
- | 4 |
322,936 | ||
| - Music Scholarship Fund | 10,174 | 134 | - | 5 | - | 10,313 | |||||
| - The Arthur Mathews Organ & | 13,530 | 5,232 | - | 2,580 |
505 | - | 16,687 | ||||
| Piano Fund | - | ||||||||||
| - St Mary's Singers | 31 | 100 | - | - | - | 131 | |||||
| - Choir | 4,500 | - | - | - | - | 4,500 | |||||
| - Children's activities | 4,507 | 300 | - | 16 |
- | - | 4,791 | ||||
| - Social events | 1,245 | 2,130 | - | 655 |
- | - | 2,720 | ||||
| - Outings group | 624 | 4 | - | - | - | 628 | |||||
| - Garden of Remembrance | 154 | - | - | - | 154 |
- | - | ||||
| - Jeel al Amal Boys Home & | 502 | - | - | - | - | 502 | |||||
| Lazarus home for girls Bethany | - | ||||||||||
| - New Toilet Facilities | 248 | - | - | - | 248 |
- | - | ||||
| - R Saunders Hymn Books | 50 | - | - | - | - | 50 | |||||
| - Falls - Altar, lectern & pulpit Falls | 1,000 | - | - | - | - | 1,000 | |||||
| - Bible Reading Fellowship | - | 48 |
- | - | 48 | - | - | ||||
| - Church Yard | 35 | - | - | - | 35 |
- | - | ||||
| Total Restricted Funds | 36,552 | 7,900 | - | 3,251 |
121 | - | 41,322 | ||||
| Endowment Funds: | |||||||||||
| Fixed Assets | |||||||||||
| Rice Grave Trust | 3,233 | 98 | - | 427 | - | 189 |
3,569 | ||||
| Marshall Grave Trust | 2,217 | 67 | - | 291 | - | 129 |
2,446 | ||||
| 5,450 | 165 | - | 718 | - | 318 |
6,015 | |||||
| Current Assets | |||||||||||
| William Gray Fund | 36,885 | 341 | - | 19 | - | 37,245 | |||||
| Total Endowment Funds | 42,335 | 506 | - | 737 | - | 318 |
43,260 | ||||
| Total Funds | 483,246 | 129,090 | - | 204,496 |
- | - | 322 |
407,518 |
At year end unrestricted designated funds were transferred to the general fund of £113,267. This maintains a 25% to 75% split of the unrestricted funds between unrestricted general and unrestricted designated funds.
| 12 | Missionary and charitable giving | 2022 | 2021 |
|---|---|---|---|
| Christian Aid | 220 | - | |
| Guildford Dioceasan Guild of Church Bell Ringers | 50 | - | |
| St Paul's Church, Howell Hill | 150 | - | |
| The Bishop Of Guildford's Charity | 220 | - | |
| MERU | 476 | - | |
| The Childrens Trust | - | 259 | |
| £1,116 | £259 |
Page 27
PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF EWELL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDING 31 DECEMBER 2022
Notes
| 13 | Legacies | 2022 | 2021 | |||||
|---|---|---|---|---|---|---|---|---|
| M Rao | 1,000 | |||||||
| G Manly | - | 23,381 | ||||||
| £1,000 | £23,381 | |||||||
| 14 | PRIOR PERIOD COMPARITIVE STATEMENT OF FINANCIAL | ACTIVITIES | ||||||
| STATEMENT OF FINANCIAL ACTIVITIES | ||||||||
| FOR THE YEAR ENDING 31 DECEMBER 2022 | ||||||||
| Unrestricted | Restricted | Endowment | Total | |||||
| Funds | Funds | Funds | 2021 | |||||
| INCOME AND ENDOWMENTS | ||||||||
| Donations and legacies | 91,492 | 613 | - | 92,105 | ||||
| Income from Church activities | 7,117 | 3,291 | - | 10,408 | ||||
| Other trading activities | 13,032 | - | - | 13,032 | ||||
| Income from investments | 7,877 | - | 159 | 8,036 | ||||
| TOTAL INCOME | 119,518 | 3,904 | 159 | 123,581 | ||||
| EXPENDITURE | ||||||||
| Expenditure on Church activities | 212,572 | 971 | - | 213,543 | ||||
| Raising funds | 43 | - | - | 43 | ||||
| TOTAL EXPENDITURE | 212,615 | 971 | - | 213,586 | ||||
| NET INCOME(EXPENDITURE) | ||||||||
| BEFORE INVESTMENT GAINS | - | 93,097 |
2,933 | 159 | - | 90,005 |
||
| NET GAINS ON INVESTMENTS | 290 | - | - | 40 |
250 | |||
| NET INCOME/(EXPENDITURE) | ||||||||
| AFTER INVESTMENT GAINS | - | 92,807 |
2,933 | 119 | - | 89,755 |
||
| TRANSFERS BETWEEN FUNDS | 159 | - | - | 159 |
- | |||
| NET MOVEMENT OF FUNDS | - | 92,648 |
2,933 | - | 40 |
- | 89,755 |
|
| TOTAL FUNDS BROUGHT FORWARD | 497,004 | 33,622 | 42,375 | 573,001 | ||||
| TOTAL FUNDS CARRIED FORWARD | 404,356 | 36,555 | 42,335 | 483,246 |
Page 28
INDEPENDENT EXAMINER'S REPORT TO THE PCC OF THE ECCLESIASTICAL PARISH OF EWELL I report on the accounts ft)r the year ended 31 December 2022 which are set out on Pages 18 10 28. Respectlve responsibilitlos of the Trustees and the Independent Examiner As trustees of the charity, the members of the PCC are responsible for the preparation of the accounts. They consider that an audit is not required for this year under section 144{2} of the Charities Act 2011 {the 2011 Act) and that an independent examinats'on is needed. It is my responsibility lo examine the accounts under section 145 of the 2011 Act follow the procedures laid down in the General Directions given by the Charity Commissioners under section 145151(bl of the 2011 Act., and slate whether particular matters have come to my attention. Basis of Independent Examinerfs Statement My examination was carried out in accordance wth the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audiL and consequendy I do not express an audil opinion on the accounts. Independent Examinerfs Statement In connection with my examination no matters have come to my attention (1) which give me asonable cause to believe that in any material respecl the requirements - to keep accounting records in accordance Nmth Sedion 130 of the 2011 Act; or - to prepare accounts which acrd Vth these accounting records have not been met., or 121 to which in my opinion, attention should be drawn. in der lo enable a proper understanding of the accounts to be reached. 18 THE BROADWAY. STONELEIGH, EWELL, EPSOM, SURREY, KT17 2HU. KEVIN MALLErr FCA L&F ACCOUNTING LTD CHARTERED ACCOUNTANTS 2 MAY 2023 29