## **Trustees’ Annual Report** For the financial year ended 30 August 2025 ## **1. Charity details** Charity name: ST. JOHN'S PARENT STAFF ASSOCIATION, KINGSTON UPON THAMES Charity number: 1128405 Registered address: ST. JOHNS PRIMARY SCHOOL, PORTLAND ROAD, KINGSTON UPON THAMES, KT1 2SG Contact email: tostjohnspsa@gmail.com Website: http://www.stjohns.kingston.sch.uk/psa.htm ## **2. Trustees and governance** Committee Members/Trustees on the date this report was approved: ## Trustees in place since 13.03.2025 - Julia Murphy (Trustee) - Helen Milestone (Trustee) Committee Members/Trustees who served during the financial year ended 30 August 2025 (including anyone who joined/left during the year): Committee Members/Trustees (Chair, Treasurer, Secretary) in place in 2024/25: - Co-Chair - Kate Lyon - Co-Chair - Caroline Wicks (left during 2024/25) - Secretary - Richard Lyon - Treasurer – Max Cochran. Note: The Charity Commission register currently lists two trustees appointed on 13 March 2025. If those individuals also approved this report, please confirm whether you want their names included in the ‘approved’ list. **Confirmed** ## **3. Structure, management and recruitment of trustees** The charity is governed by a Constitution adopted on 10 November 2008. The charity is managed by the committee members/trustees, who oversee the charity’s activities, finances and compliance. Committee Member/Trustee recruitment and appointment: Committee Members/trustees are elected at the AGM. Committee Member/Trustee meetings: held annually (and more often as needed to plan and deliver events and agree spend). ## **4. Objectives and activities** ## **Charitable objectives** To advance the education of pupils in the School in particular by: • Developing effective relationships between the staff, parents and others associated with the school; and - Engaging in activities and providing facilities or equipment which support the School and advance the education of the pupils. ## **Main activities undertaken during the year** During the year, the charity organised fundraising and community events for parents, pupils and staff. Key activities included: - Summer and Christmas fayres - Cake sales - Uniform sales - Tea towel sales - Student discos - Parent events such as a quiz night - Non-uniform days Funds raised were used to support the school and pupils, including contributions towards playground improvements, school trips and school materials. Below is a summary of the fundraising events: ## **5. Achievements and performance** As the charity is not subject to a statutory audit requirement, the trustees have provided a brief summary of achievements for the year: - Funding £500 towards a class trip for each year group - Fund Year 4 and Year 6 residential trip coach costs - Providing each class with a stationary budget (educational sundries) - Part-funding new playground equipment (Early years) Highlights included running the main annual fayres and other fundraising activities such as those listed above, and using funds raised to support the school through funding initiatives such as playground improvements, transport for school trips, and school materials. Below is a table of what the charity said it would set out to fund in October 2024 and what was funded during 2024/25 reporting period/school academic year: ## **6. Financial review** For the financial year ended 30 August 2025: - Total income: £38,122 - Total expenditure: £42,729 - Net movement in funds (surplus): £18,817 Debts and commitments at year end: **None reported.** Reserves policy: A written reserves policy could not be located from prior years. The Committee members/trustees have agreed, on a practical basis, to hold around £5,000 as a buffer for unexpected expenses. All spend over £300 must be voted for and approved by PSA members. Anything below this threshold can be signed off purely by the Chair, Secretary and Treasurer of the Committee. ## **7. Funds held as custodian trustee** The trustees confirm that the charity does not hold any assets as custodian trustee on behalf of any other charity or organisation. ## **8. Public benefit statement** The trustees have had due regard to the Charity Commission’s guidance on public benefit when exercising their duties and powers. ## **9. Plans for future periods** Not required for charities not subject to statutory audit. The trustees intend to continue fundraising activity to support the school and enhance pupils’ educational experience. ## **10. Approval** This report was approved by the trustees on 14[th] June 2026. Signed: Name: Julia Murphy Name: Helen Milestone Role (e.g. Chair): Trustee Role (e.g. Chair): Trustee Appointed: 13.03.25 Appointed: 13.03.25 Signature: Signature: _H.Milestone_ ## Name: Richard Lyon Role: Secretary (for period of report) – Committee Member/Trustee Signature: **ST. JOHN'S PARENT STAFF ASSOCIATION, 1128405 KINGSTON UPON THAMES Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 31/08/2024 30/08/2025 **----- Start of picture text -----**
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Fundraising 37,093 - - 37,093 26,877
Donations 930 - - 930 350
Interest 99 - - 99 96
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income
- - 38,122 27,323
for AR) [ 38,122 ]
A2 Asset and investment
sales, (see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 38,122 - - 38,122 27,323
A3 Payments
Fundraising Expenses 17,322 - - 17,322 11,905
School Donations 25,245 - - 25,245 12,715
Admin Expenses 162 - - 162 153
Transfer - - - - -
- - - - -
- - - - -
- - - - -
Sub total 42,729 - - 42,729 24,772
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 42,729 - - 42,729 24,772
Net of receipts/(payments) - 4,607 - - - 4,607 2,550
A5 Transfers between funds - - - - -
A6 Cash funds last year end 23,424 - - 23,424 20,874
Cash funds this year end 18,817 - - 18,817 23,424
**----- End of picture text -----**
CCXX R1 accounts (SS) 16/06/2026 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B4 Assets retained for**
**the charity’s own use**
**B2 Other monetary**
**assets**
**B3 Investment assets**
**B5 Liabilities**|
Current Account
Savings Account
Petty Cash
(agree balances with receipts and
payments account(s))
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**13,759**
**-**
**5,058**
**-**
**-**
**-**
**18,817**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
Print Name
Richard Lyon, PSA Secretary|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |---|---|---|---| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
23 June 2026| CCXX R2 accounts (SS) 16/06/2026 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to tho trust8e8 ST. JOHN'S PARENT STAFF ASSOCIATION, KINGSTON UPON THAMES On accounts for the year ended 3010812025 Charlty no Ilf any) 1128405 Set out on page8 I report to the trustees on my examination of the accounts of the above charSty (°the Tru5V') lor the year ended 3010812025. Respon8ibilities and basls of report A5 the charity's trustees, you are responsible for the pr8paration of the accounts in accordance with the requirement5 of the Charities Act 2011 {'the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the appllcable Directions given by the Charity Commission under section 145(5){b) of the Act. Independent I have completed my examination. I confirm that no material matters h8ve examlner's jtstement come to my attention in connection with the examination (other than that disclosed below ') which gwes me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records; or the accounts did not comply wilh the applicable requirements concerning the forrn and content of account8 set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no oth8r matters in connection with the examination to which attention should be drawn in thi5 report in order to enable a proper understanding of the accounts to be reached. Slgned: Date: 161h June 2026 Name: James Richings Relevant professlonal qualification(sl or body {If any): ICAEW Addre89: 8 Blandford Avenue, Lulon. LU2 7AZ IER Oct 2018