## **Trustees’ Annual Report** For the financial year ended 30 August 2024 ## **1. Charity details** Charity name: ST. JOHN'S PARENT STAFF ASSOCIATION, KINGSTON UPON THAMES Charity number: 1128405 Registered address: ST. JOHN’S PRIMARY SCHOOL, PORTLAND ROAD, KINGSTON UPON THAMES, KT1 2SG Contact email: tostjohnspsa@gmail.com Website: http://www.stjohns.kingston.sch.uk/psa.htm ## **2. Trustees and governance** Committee Members/Trustees on the date this report was approved: ## Trustees in place since 13.03.2025 - Julia Murphy (Trustee) - Helen Milestone (Trustee) Committee Members/Trustees who served during the financial year ended 30 August 2024 (including anyone who joined/left during the year): Committee Members/Trustees (Chair, Treasurer, Secretary) in place in 2023/24: - Co-Chairs - Kate Lyon and Caroline Wicks - Secretary - Richard Lyon - Treasurer – Nadia Callaghan Note: The Charity Commission register currently lists two trustees appointed on 13 March 2025. If those individuals also approved this report, please confirm whether you want their names included in the ‘approved’ list. **Confirmed.** ## **3. Structure, management and recruitment of trustees** The charity is governed by a Constitution adopted on 10 November 2008. The charity is managed by the committee members/trustees, who oversee the charity’s activities, finances and compliance. Committee Member/Trustee recruitment and appointment: committee members/trustees are elected at the AGM. Committee member/trustee meetings: held annually (and more often as needed to plan and deliver events and agree spend). ## **4. Objectives and activities** ## **Charitable objectives** To advance the education of pupils in the School in particular by: - Developing effective relationships between the staff, parents and others associated with the school; and - Engaging in activities and providing facilities or equipment which support the School and advance the education of the pupils. ## **Main activities undertaken during the year** During the year, the charity organised fundraising and community events for parents, pupils and staff. Key activities included: - Summer and Christmas fayres - Cake sales - Uniform sales - Fun runs Funds raised were used to support the school and pupils, including contributions towards playground improvements, school trips and school materials. ## **5. Achievements and performance** As the charity is not subject to a statutory audit requirement, the trustees have provided a brief summary of achievements for the year: - Funding £500 towards a class trip for each year group - Providing each class with a stationary budget - Funding towards replenishing and refreshing the books in the library - Games equipment such as giant Lego, tug-of-war rope, parachute - Sing-stage ## • Steel drums Highlights included running the main annual fayres and other fundraising activities such as those listed above, and using funds raised to support the school through funding initiatives such as playground improvements, transport for school trips, and school materials. Below is a table of what the charity said it would set out to fund in October 2023 and what was funded during 2023/24 reporting period/school academic year: ||**In Oct 2023 we**
**said we would in**
**2023/24...**|**In the academic year**
**we have.....**| |---|---|---| |ANNUAL CORE
FUNDING
COMMITMEN
TS|Fund £500 for each school
year for teachers to use in
supportng
educaton/experience
actvites|Funded or part funded
actvites: day trips, nursery
spend money in class to
improve children's learning.
Total of £3000 funded for class
trips and further £262 for
Airscape Event| ||Fund Y4 and Y6 residental
tripcoach costs|Funded a £1592 contributon
per class towards coaches| ||Fund classroom
educatonal sundries up to
£65 per class (8 classes)
£1,385
Fund furniture refresh of a
classroom (may be £2.5k)
Save toward KS1
playground replacement|Y1 furniture (tables and chairs)
£1102| |OPTIONAL
FUNDING FOR
2023/24|Fund creaton of a SEN
room, school requested
around £4k|Funding not called for| ||Ringfence £2000 for costs
of visitngspeakers|Funding not called for| ||Once other spending
priorites met, consider
funding library stocks
improvement up to
£1000|Funded| ||Agree in principle to fund
re-paintng of playground|Funding not called for| ||lines once other
commitments covered|| |---|---|---| ||Fund renewal of classroom
equipment ofy2 andy3|Funding not called for| ||Fund new Library books
(£4k)|Funding not called for| ||Fund steel drums set in
full (£3.3k) (see March
2024 additonal funding
priorites meetng)|Funded (£2,556 plus further
pans and classes £2,217)| ||Buy two new gazebos (c.
£350)|Funded| ||Devolve authority from
PSA AGM meet to PSA
leads to fund small
requests up
to £300 by PSA leads vote,
majority required to
support request)|Approved| ||Fund up to £1200 in
additonal experience play
equipment in the
playground|Part funded: water play
pipes begun, but became
more of a hazard so work
stopped. £1,500 funded
for giant Lego, new
parachute canopy for
games, a tug of war rope
& a sing-stage| ## **6. Financial review** For the financial year ended 30 August 2024: - Total income: £27,323 - Total expenditure: £24,772 - Net movement in funds (surplus): £2,550 Debts and commitments at year end: **None reported.** Reserves policy: A written reserves policy could not be located from prior years. The committee members/trustees have agreed, on a practical basis, to hold around £5,000 as a buffer for unexpected expenses. All spend over £300 must be voted for and approved by PSA members. Anything below this threshold can be signed off purely by the Chair, Secretary and Treasurer of the Committee. ## **7. Funds held as custodian trustee** The committee members/trustees confirm that the charity does not hold any assets as custodian trustee on behalf of any other charity or organisation. ## **8. Public benefit statement** The committee members/trustees have had due regard to the Charity Commission’s guidance on public benefit when exercising their duties and powers. ## **9. Plans for future periods** Not required for charities not subject to statutory audit. The committee members/trustees intend to continue fundraising activity to support the school and enhance pupils’ educational experience. ## **10. Approval** This report was approved by the committee members/trustees on 14[th] June 2026. Signed: Name: Julia Murphy Name: Helen Milestone Role (e.g. Chair): Trustee Role (e.g. Chair): Trustee Appointed: 13.03.25 Appointed: 13.03.25 Signature: Signature: H.Milestone Name: Richard Lyon Role: Secretary (for period of report)– Committee Member/Trustee Signature: **ST. JOHN'S PARENT STAFF ASSOCIATION, 1128405 KINGSTON UPON THAMES Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 31/08/2023 30/08/2024 **----- Start of picture text -----**
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Fundraising 26,877 - - 26,877 13,596
Donations 350 - - 350 240
Interest 96 - - 96 42
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income
- - 27,323 13,878
for AR) [ 27,323 ]
A2 Asset and investment
sales, (see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 27,323 - - 27,323 13,878
A3 Payments
Fundraising Expenses 11,905 - - 11,905 4,370
School Donations 12,715 - - 12,715 6,914
Admin Expenses 153 - - 153 140
Transfer - - - - -
- - - - -
- - - - -
- - - - -
Sub total 24,772 - - 24,772 11,425
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 24,772 - - 24,772 11,425
Net of receipts/(payments) 2,550 - - 2,550 2,454
A5 Transfers between funds - - - - -
A6 Cash funds last year end 20,874 - - 20,874 18,421
Cash funds this year end 23,424 - - 23,424 20,874
**----- End of picture text -----**
CCXX R1 accounts (SS) 16/06/2026 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary**
**assets**
**B3 Investment assets**
**B4 Assets retained for**
**the charity’s own use**
**B5 Liabilities**|
(agree balances with receipts and
payments account(s))
**Details**
Current Account
Savings Account
Petty Cash
**_Total cash funds_**
**Details**
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**15,281**
**-**
**8,144**
**-**
**-**
**-**
**23,424**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
Print Name
Richard Lyon, PSA Secretary|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |---|---|---|---| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
23 June 2026| CCXX R2 accounts (SS) 16/06/2026 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees ST. JOHN'S PARENT STAFF ASSOCIATION, KINGSTON UPON THAMES On occounl• for the year endod 3010812024 Charlty rno Ilf any) 1128405 Set out on pages I report to the trustees on my examination of the accounts of the above charity ('Ihe Trust.) for the year ended 3010812024. Re8pon8lbllltles and basls of report As the chartys trustees, you are r8spon8ibl8 for the preparation of the accounts in a¢¢ordan¢e with the requirements of the Charitie5 Act 2011 {Ihe Act.). I report in respect of my examination of the Twst's accounts carried out under section 145 of the 2011 Act and in carrying out my exarnination, I have followed all the applicable Directions grven by the Charity Commisslon under sectlon 145{5){b) of the Act. Indapondent I have completed my examination. I confirm that no material matters have examIne￿5 8tatemant come lo my attention in connection with the ex8mination (other than that disc108ed below ') which gives me cau88 lo b81i8ve that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charitie8 Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charitie5 (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered 8s part of an independent examination, I have no concerns and have come across no other malters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgned: Date: 16th June 2026 Name: Jame8 Richings Relevant professlonal quallflcatlonls) or body (If any): ICAEW Address: 8 Blandford Avenue. Luton, LU2 7AZ IER Oct 2018