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2024-03-31-accounts

Company No: 06132161

SOUTH WEST COMMUNITY CHAPLAINCY LIMITED (A Company limited by guarantee)

REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024

Charity No: 1128372

SOUTH WEST COMMUNITY CHAPLAINCY LIMITED

CONTENTS PAGE
Annual Report 1
Independent Examiner’s Report 6
Statement of Financial Activities 7
Balance sheet 8
Notes to the Financial Statements 10

SOUTH WEST COMMUNITY CHAPLAINCY LIMITED

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2024

The Trustees present their report and the financial statements of the Charity for year ended 31 March 2024.

Principal Objects of the Charity

The Charity’s principal objects are to promote the rehabilitation and resettlement of, and to relieve financial hardship, distress, suffering and sickness amongst, offenders, persons subject to community orders, and their families and dependants, either alone or in co-operation with any other body, authority or persons, in particular but not exclusively by the provision of support, information, advocacy and pastoral care in ways which are consistent with, and motivated by, the values and principles of the Christian faith based on the life and example of Christ; and promoting an environment where people of all faiths, and people of none, can work together for transformation of lives and communities. The trustees confirm that they have given due regard to the Charity Commission’s guidance on public benefit when reviewing the charity’s aims and objectives, and in planning future activities.

Regulation of Charity

The Charity is regulated by a constitution dated 25[th] February 2009.

Trustees’ Responsibilities

Charity law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the Charity and of its financial activities for that year. In preparing these the Trustees are required to:

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

REVIEW OF THE YEAR

Our work with clients

As always, the most notable successes of the year are those of the changed lives that we have seen in our clients. The following quantitative data provides an overview of the impact of the work. During the last 12 months, we have worked with 153 people in total. Of these; 85 people have engaged with support in a meaningful way for a period of more than 3 months.

Of these 85 people, we have been able to identify:

Of the remaining 68 clients:

These statistics tell only a small part of the story. It is fair to say that in general, the common practical needs of our clients, as defined by the rehabilitation pathways (e.g. accommodation, Education Training & Employment (ETE), debt/finance, substance misuse etc.) have only become more acute over recent years, with accommodation becoming even more scarce, cost of living increases and the closure of services, amongst other things, having contributed to this. But there are many challenges other than those set down within the standard rehabilitation pathways that clients face; social isolation, mental health challenges and low self-esteem, to name but a few. The brief case ‘snapshots’ shown in the coloured panels offer just two examples of how our work addresses, in a relational and bespoke way, these special needs as well as the more practical challenges of rebuilding life after a sentence.

Capacity-wise, our team is fully stretched and

----- Start of picture text -----
Snapshot 1: Carl
Background: Carl is neurodiverse and has
Fibromyalgia. At the outset of mentoring he did
not go out. He would not look at his mentor and
could barely form sentences, hence
communication was difficult. He had little care
for his personal presentation. To begin to grow
Carl’s confidence, his mentor took him out to
various visitor sites, such as the Museum, the
Underground Passages and the library.
Key objectives identified: Reduced isolation,
Greater Social Inclusion, Improved health and
self-care, Involvement in meaningful activity.
Progress made with the help of mentor support:
• Client now engaging well, and with more
confidence
• Client now washing his clothes regularly
• Client has had dental hygiene work done and
now has a great smile
• Has a disability railcard and is now going out
more, including to see his family in the South
Hams more regularly
• Has a cleaning job, 2 hrs per day, 5 days per
week in an office building
Name changed to protect the identity of the client
----- End of picture text -----

clearly there is a greater need than we have the capacity to fill. We would like to increase our capacity, and are continuously seeking funding to do so.

External Evaluation

The positive impact that mentoring makes is borne out in the recently published Marjon University evaluation of our work for the Police and Crime Commissioner, which shows that the work is well regarded:

‘… a unique resource due to its specialised knowledge and expertise in addressing the multifaceted challenges faced by sexual offenders, commitment to its work with, and lack of biases towards this offender group’ (Marjon Evaluator)

‘I think they (SWCC) are unique. In our role we signpost people to so many support networks … there’s so many different networks out there … but the chaplaincy service they can help you get jobs, help you just have a chat … I definitely think they’re unique in what they offer’. (Police Officer)

‘Recently, two ex-offenders I manage are beginning to work with SWCC to offer their services to aid the progression of people who have recently been through the criminal justice system. These two males are so pleased to be able to give something back and this has been possible through SWCC. I am so impressed with this.’ (Police Offender Manager)

‘My depression’s getting better and I’m seeing myself in a more positive way. I’m actually liking myself cos I never really have, yeah … just being really more confident in myself, learning more about who I actually am, who I actually want to be ….’ (Client)

‘Before I wouldn’t go out and now I go out most days of the week. It makes me feel happier in myself and it gives me the ability to make a decision a bit easier.’ (Client)

----- Start of picture text -----
Snapshot 2: Tony
Background: Estranged from family, his Dad
having been abusive, his Mum alcoholic. At the
outset he wanted to find some stable
relationships, but not with his parents. Has
Fibromyalgia. Hated school and was excluded.
Very overweight. At risk of eviction.
Key objectives identified: Healthy and stable
relationships, Social Inclusion, Work, Grow
confidence
Progress made with the help of mentor support:
• Following advocacy by mentor, client
reached agreement with landlord to pay
down arrears in instalments, thereby
avoiding immediate eviction
• Supported to find and secure new longer-
term accommodation
• Has a job
• Now talking to his Mum, and has more
understanding of the struggles that she has
dealt with – their relationship steadily being
reestablished.
• Lost 3st in weight
• Learning to like himself
Name changed to protect the identity of the client
----- End of picture text -----

High Sheriff’s Charity of the Year

We were delighted, and highly honoured, to be chosen by Rt Revd Nick McKinnel, to be his Charity of the Year during his year of office as High Sheriff of Devon for 2023-24, following his retirement as Bishop of Plymouth. We are so grateful to him for his help, guidance and representation over this time. Not only has he significantly raised awareness of the work across the county, but he has also raised over £7,000 in gifts, grants and donations to assist us financially. Our very grateful thanks are extended for this wonderful support.

Infrastructure Development

A year ago we reported how, historically having struggled to build a base of Volunteer Mentors (VMs) in both Somerset and Cornwall, we had appointed dedicated members of staff in these counties. The dual aim of these appointments was to better support clients returning to these localities, but also to build the infrastructure and capacity of the charity, particularly through attracting more Volunteer Mentors and through building teams of ‘specialists’ who can provide ‘one-off’ help as and when needed (e.g. writing CVs, completing difficult claim forms like ‘PIPs’, or with complex advocacy).

The fruits of this infrastructure work are now being seen. Subject to funding, we aim to increase the hours and scope of these posts to ensure that SWCC has an even more robust service in Cornwall and Somerset.

People with lived experience

Since last year’s introduction of the ‘SALT’ initiative (a project that offers ongoing light-touch support and opportunities for greater social inclusion, to people following their completion of the core mentoring journey with us) we have been able to involve more people with lived experience in shaping the work of the charity.

In particular, our volunteer ‘Project Development Worker’ has researched/catalogued over 300 support initiatives (e.g. Drop-ins, job clubs, volunteering opportunities) to connect people to, and has conceived the ‘Go-Bag’ project: essential items for ex-prisoners, contained within a backpack. Another volunteer has co-designed, developed and delivered a new training module on ‘Addictions/12-step’. There is much more to do, but we are making solid progress.

Our work with Devon and Cornwall Police

Our three-year prototype programme with the Police will be completed in December 2024. It is hoped that there might be scope for the work to be recommissioned, given the positive indications that have come from the evaluation by Marjon University, as well as feedback from both frontline Police staff and the Office of the Police and Crime Commissioner. However, with a new government having very recently taken office, there is some uncertainty at present as to what monies might be available for ‘reducing reoffending’ strategies, and what the commissioning criteria will be. Hopefully, over the coming months matters will become clearer and in the meantime we will continue to work closely with the Police to hone and fine tune the Community Mentoring programme.

Case Management System

At the time of writing we are undergoing the transition of our client records to a new case management system known as On Track. This has been necessitated by the very significant increase in costs that we would have incurred, as well as limitations in the reporting capability, with the existing system. We anticipate that On Track will significantly improve our ability to extract meaningful data, but it will require a period of familiarisation and bedding in, and some initial investment in hardware and training in the coming months. We believe it will be a worthwhile investment.

Financial Review

The total resources expended were £156,190 (2023: £159,593). £124,153 was spent on charitable activities (2023: £129,064); £24,375 on management and administration (2023: £24,514) and £7,662 on generating income (2023: £6,015).

The net result for the year was a small deficit of £707 (2023: surplus of £745). This resulted from a net loss of £7,243 on unrestricted funds and a net gain of £6,536 on restricted funds.

Total funds carried forward at the end of 2023/24 were £69,926; made up of £12,936 on unrestricted funds and £56,990 on restricted funds.

Reserves Policy

The Operating Reserve Fund comprises the designated fund set aside by action of the Board of Trustees. Ideally, the minimum amount to be designated as Reserve should be an amount sufficient to maintain ongoing operations and programs for 3 months. However, the Operating Reserve serves a dynamic role and is reviewed and adjusted in response to internal and external changes. The agreed minimum Operating Reserve target is currently £20,000, which is approximately 1½ - 2 months’ running costs. The amount of the Reserve fund target minimum is reviewed each year after approval of the annual budget and may be subject to variation during the year. It is approved by the Board of Trustees, taking advice from the Treasurer, and included in regular financial reports. At the end of this financial year, following a draw on the Operating Reserve of £5,000 the balance taken forward is £10,000.

Structure, Governance and Management

South West Community Chaplaincy Ltd has a Board of Trustees, consisting of up to twelve individuals. The Management Committee meets at least six times each year, and consists of the Board of Trustees and other key personnel.

Reference and Administration

SWCC is a Company Limited by Guarantee, No: 06132161 and a registered Charity, No: 1128372

Trustees

Trustees who have served from 1[st] April 2023 until the date this report was approved were:

Mr N Day: Chair Mr J M Wiseman Mrs C A Lamb (Resigned 18/09/2023) Mrs E Cottingham Mr J Robinson Mrs S H Giles (Resigned 18/09/2023) Mrs M A Stirling Troy Revd P Beacham Mr P Douglas: Treasurer (Appointed 19/07/2023) Secretary Mrs C Jerrard Registered Office Exeter Community Centre 17 St David’s Hill Exeter EX4 3RG

This report was approved by the Trustees on 18[th] November 2024 and signed on its behalf by

MR NICHOLAS DAY Chair of Trustees

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CHARITY COMMISSION FOR ENGLAND ANO WALES examiner's report on the a¢¢ounts section A Independent Examiner's Report Report to the trustees of South West Community Chaplaincy On accounts for the year ended 31" Malth 2024 Chartty no (If any) 1128372 Set out on pages 7-14 I report to the trustees on my examination of the accounts of the above charity I'the Trusfl for the year ended 3110312024. As the charity's trustee5. you are responsible for the preparation of the accounts in accordance wtth the requirements of the Charities Act 20111.the Act.). I report in respert of my examination of the Trusys accounts carried out under section 145 of the 2011 Act ar)d in carrying out my examination, I have foll0v￿d all the applicable Directions given by the Charity Cornmis5ion under seCt￿n 145151{bl of the Art. I have completed my examination. I confirm ihat no material matters have come to my attention in connection with the examination that gives me cause to believe that in, any material respert= the accounting records were not kept in accordance wtth sertion 130 of the Charities Act,. or the accounts did not accord with the accounting records- or the accounts did not comply with the applicable requirements concerning the form and conternt of accounts set out in the Charities (Accounts and Reports) Regulations 2(WJ8 other than any requirement that the accounts gwe a 'true and fairf view which is not a matter considered as part of an independent examination. I have no corKerns and have come across no other matter5 in connection wtth the examination to which attent￿n should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Responsibilitie5 and basi5 of rep¢Y Independent Examlnerfs Statement Signed & Dated: 2021k Name: Mr Neil Williams ftelevant Prole551onal Qualification{s} or body. Address: FCCA l Honors Farni. Stoke Canon. Exeier, EX5 4RN

SOUTH WEST COMMUNITY CHAPLAINCY LIMITED

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024

Note
INCOMING RESOURCES
Donations
Grant Making Trusts
[3]
Probation Service ECM
[3]
Police & Crime Commissioner
[3]
Bank Interest
[3]
Sundry Income
RESOURCES EXPENDED
PENINSULA
Charitable Activities
[8]
Management and Administration
[8]
Cost of generating income
[8]
NET (OUTGOING)/INCOMING
RESOURCES
Transfer Between Funds
NET MOVEMENT IN FUNDS
TOTAL FUNDS BROUGHT FORWARD
at 1stApril
TOTAL FUNDS CARRIED FORWARD
at 31st March		 Unrestricted
£
17,060
14,300
-
-
123
75
31,558
23,285
7,854
7,662
38,801
(7,243)
105
(7,138)
20,074
12,936		 Restricted
£
-
93,175
-
30,750
-
123,925
100,868
16,521
-
117,389
6,536
(105)
6,431
50,559
56,990		 2024
£
17,060
107,475
-
30,750
123
75
155,483
124,153
24,375
7,662
156,190
(707)
-
(707)
70,633
69,926		 2023
£
7,545
83,448
31,898
37,346
101
-
160,338
129,064
24,514
6,015
159,593
745
-
745
69,888
70,633

SOUTH WEST COMMUNITY CHAPLAINCY LIMITED

BALANCE SHEET AS AT 31 MARCH 2024

Note
CURRENT ASSETS
Cash at CAF Bank
TOTAL CURRENT ASSETS
Creditors
Debtors
NET CURRENT ASSETS
REPRESENTED BY
Restricted Funds
Regional Development
[4a]
South West Mentoring Alliance
[4b]
Peninsula
[4c]
Unrestricted Funds
Peninsula – General Fund
Peninsula – Operating Reserve
SALT Network – Designated Fund		 2024

£
69,377
69,377
(6,938)
7,487
69,926
-
595
56,395
2,936
10,000
-
69,926		 2023
£
75,896
75,896
(5,894)
631
70,633
105
595
49,859
4,074
15,000
1,000
70,633

For the year ended 31 March 2024 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.

Members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibility for:

These accounts have been prepared in accordance with the provisions applicable to companies subject to small companies’ regime.

Approved by the Directors/Trustees on 18[th] November 2024 and signed on its behalf by:

MR NICHOLAS DAY

MR PAUL DOUGLAS

SOUTH WEST COMMUNITY CHAPLAINCY LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

1. ACCOUNTING POLICIES

Basis of preparation

The financial statements have been prepared under the Charities Act 2011 and in accordance with the Charities Statement of Recommended Practice (Charities SORP (FRS 102)) and Financial Reporting Standard 102 (FRS 102). The financial statements have been prepared under the historic cost convention.

SWCC meets the definition of a public benefit entity under FRS 102. The financial statements are prepared in sterling, which is the functional currency of SWCC.

Going concern

The financial statements have been prepared on the going concern basis. There are no material uncertainties related to events or conditions that may cast significant doubts upon the charity’s ability to continue as a going concern.

Funds

General funds represent the funds of SWCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the charity. Funds designated for a particular purpose by the Trustees are also not restricted.

Restricted funds are income funds that must be spent on restricted purposes and details of the funds held and restrictions provided are shown in the notes to the accounts.

The financial statements include all transactions, assets and liabilities for which the charity is responsible in law.

Income

Donations and Grants

Planned giving, collections and general donations are recognised only when received.

Gift aid recoverable on donations is recognised as soon as the amount due is confirmed by HMRC or when the tax element is received from HMRC, whichever is sooner.

Grants are recognised once the charity has met any entitlement conditions, it is probable that the grant will be received, and the amount can be measured.

Some funds that were received in a previous financial year were allocated for use, and expended, during this financial year in accordance with the terms of the grant. See Note 3 for a detailed breakdown.

Charitable activities

Earned income from charitable activities is recognised when the fee is due and the invoice issued.

Investments

Interest entitlements (bank interest) are accounted for as they accrue.

Expenditure Raising funds

Expenditure on raising funds is accounted for on the accruals basis.

Charitable activities

Expenditure on charitable activities is accounted for on the accruals basis. Any unpaid amount at 31 March is provided for in these accounts as an operational (although not legal) liability and is shown as a creditor in the Balance Sheet.

Tangible fixed assets

Property

SWCC does not own any property.

Other fixed assets

Other fixed assets are recognised at cost. Individual assets with a purchase price less than £1,000 are written off when the asset is acquired.

Debtors

Amounts owing to SWCC at 31 March in respect of fees or other income are shown as debtors less provision for any amounts that may prove uncollectable. These are recognised initially at the settlement amount. Prepayments are valued at the amount pre-paid, net of any trade discounts due.

Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, and other short-term liquid investments with original maturities of three months or less.

Creditors

Creditors are recognised when SWCC has an obligation at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Creditors are recognised at the amount that the PCC anticipates it will pay to settle the debt or the amount it has received as advanced payment for the goods or services it must provide.

Financial instruments

The charity only has financial assets and liabilities of a kind that qualify as basic financial instruments. All (including debtors and creditors) are initially recognised at transaction value and subsequently measured at their settlement value.

Cash flow statement

A cash flow statement has not been prepared on the grounds that the Charity qualifies for the exemption under the Charities SORP (FRS102).

2. LEGAL STATUS OF THE CHARITY

The charity is a company limited by guarantee and has no share capital.

3. ANALYSIS OF INCOME RECEIVED

- 12 -
3a.
BREAKDOWN OF GRANTS(Including Multi-Year Grants)
Unrestricted
Restricted
Donations
Individual Giving
15,635
-
Faith Communities
675
-
Community Groups
750
-
Unrestricted Grants
Detail in table below
14,300
-
Restricted & Multi-Year Grants
Detail in table below
-
123,925
Earned Income
National Probation Service ECM
-
-
Other
Bank Interest
123
-
Sundry Income
75
TOTAL INCOME
31,558
123,925
Restricted
Brought
Forward
Grants
Received
2023-24
Henry Smith Charity
8,750
35,000
Lloyds Bank Foundation England & Wales
6,250
25,000
The Garfield Weston Foundation
6,667
10,000
Exeter Diocesan Council for Social Aid
-
249
Elmgrant Trust
179
-
Souter Charitable Trust
-
3,500
City & Metropolitan Welfare Charity
-
2,500
Third House Trust
-
6,926
Devon Community Foundation
OPCC Safer Communities
-
10,000
Office of the Police & Crime Commissioner
28,013
30,750
Total PENINSULA Restricted
49,859
123,925
Unrestricted
Speranza Trust
-
3,000
Fulmer Charitable Trust
-
1,200
The Monica Rabagliati Charitable Trust
-
500
Holbeche Corfield Charitable Settlement
-
500
The Leathersellers Foundation
-
5,000
The Southall Trust
-
3,500
Matthews Wrightson Charity Trust
-
600
Total PENINSULA Unrestricted
-
14,300
OVERALL TOTAL OF GRANTS
49,859
138,225		 Received
2023-24
15,635
675
750
14,300
123,925
-
123
75
155,483
Funds
Expended
2023-24
35,000
25,000
10,000
249
179
3,500
2,500
1,730
5,000
34,231
117,389
3,000
1,200
500
500
5,000
3,500
600
14,300
131,689		 Received
2022-23
6,700
845
-
10,500
110,294
31,898
101
-
160,338
Carried
Forward
8,750
6,250
6,667
-
-
-
-
5,196
5,000
24,532
56,395
-
-
-
-
-
-
-
-
56,395

4. MOVEMENT IN FUNDS

Brought
Forward
Income
2023-24
105
-
595
-
49,859
123,925
50,559
123,925
4,074
31,558
1,000
-
15,000
-
20,074
31,558
70,633
155,483		 Brought
Forward
Income
2023-24
105
-
595
-
49,859
123,925
50,559
123,925
4,074
31,558
1,000
-
15,000
-
20,074
31,558
70,633
155,483		 Expenditure
2023-24
-
117,389
117,389
38,801
-
-
38,801
156,190		 Transfers
(105)
-
-
(105)
6,105
(1,000)
(5,000)
105
-		 Carried
Forward
-
595
56,395
Restricted
Regional Development
SW Mentoring Alliance Reserve
Peninsula
50,559
4,074
1,000
15,000		 56,990
2,936
-
10,000
Unrestricted 31,558
-
-
31,558
155,483
General Fund
SALT Network – Designated Fund
Operating Reserve
20,074 12,936
70,633 69,926
OVERALL TOTAL

[a] The South West Mentoring Alliance funds are held and administered by SWCC.

[b] Total funds of £69,331 are held for use in the Peninsula area i.e. Devon, Cornwall and West Somerset. Of this, £56,395 is restricted.

5. RELATED PARTY TRANSACTIONS

During the year to 31 March 2024, the charity received £5,023 (2022/23: £3,185) in donations from SWCC Trustees and key management personnel. The donors did not attach any conditions to their gifts.

6. STAFF COSTS

6.
STAFF COSTS
2023-24 2022-23
£ £
Salaries 96,870 110,179
Social security costs 1,600 2,860
Employer’s pension contributions 4,242 5,141
102,712 118,180
2023-24 2022-23
Average number of employees 5 6
Average number of full-time equivalent employees 3.1 3.7

During the year SWCC did not employ anyone who earned £60,000 per annum or more (2022/23: none)

8. ANALYSIS OF EXPENDITURE FOR THE YEAR ENDED 31 MARCH 2024

PENINSULA INITIATIVE
Charitable Activities
Project staff
Consultants
Staff travel and other expenses
Volunteer travel and other expenses
Training
DBS Checks
Beneficiary expenses
Mobile Phones (inc. client phones)
Publicity Material, Marketing, Website
Computers and Equipment
Beneficiary Database System
Wellbeing and Support
Management & Administration
Staff Costs
Telephone, Postage and Stationery
Office Rent
Insurance
Governance Costs
Subscriptions
Bank Charges
Recruitment
Meeting Rooms
Cost of Generating Funds
Consultant Fees		 Unrestricted
-
-
13,410
1,952
2,371
188
339
1,643
948
1,297
420
717
23,285
-
1,020
4,511
1,562
156
425
60
-
120
7,854
7,662
7,662		 Restricted
86,191
9,854
3,485
510
400
-
428
-
-
-
-
-
100,868
16,521
16,521
-
-		 2023-24
£

86,191
9,854
16,895
2,462
2,771
188
767
1,643
948
1,297
420
717
124,153
16,521
1,020
4,511
1,562
156
425
60
-
120
24,375
7,662
7,662		 2022-23
£
103,536
2,567
13,387
2,804
2,323
144
825
1,333
802
923
420
-
129,064
14,644
418
6,005
1,441
110
698
73
469
656
24,514
6,015
6,015

TOTAL EXPENDITURE 38,801 117,389 156,190 159,593