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2023-03-31-accounts

Company No: 06132161

SOUTH WEST COMMUNITY CHAPLAINCY LIMITED (A Company limited by guarantee)

REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023

Charity No: 1128372

SOUTH WEST COMMUNITY CHAPLAINCY LIMITED

CONTENTS PAGE
Annual Report 1
Independent Examiner’s Report 6
Statement of Financial Activities 7
Balance sheet 8
Notes to the Financial Statements 10

SOUTH WEST COMMUNITY CHAPLAINCY LIMITED

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2023

The Trustees present their report and the financial statements of the Charity for year ended 31 March 2023.

Principal Objects of the Charity

The Charity’s principal objects are to promote the rehabilitation and resettlement of, and to relieve financial hardship, distress, suffering and sickness amongst, offenders, persons subject to community orders, and their families and dependants, either alone or in co-operation with any other body, authority or persons, in particular but not exclusively by the provision of support, information, advocacy and pastoral care in ways which are consistent with, and motivated by, the values and principles of the Christian faith based on the life and example of Christ; and promoting an environment where people of all faiths, and people of none, can work together for transformation of lives and communities. The trustees confirm that they have given due regard to the Charity Commission’s guidance on public benefit when reviewing the charity’s aims and objectives, and in planning future activities.

Regulation of Charity

The Charity is regulated by a constitution dated 25[th] February 2009.

Trustees’ Responsibilities

Charity law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the Charity and of its financial activities for that year. In preparing these the Trustees are required to:

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

REVIEW OF THE YEAR

Here is a brief snapshot of quantitative data for the last twelve-month period:

We worked with 141people,128 of whom had been released fromprison. Of these: We worked with 141people,128 of whom had been released fromprison. Of these:
79(54.7%) continue to receive ongoingmentoringsupport in the community
27 (21.1%) were supported over a period of time in prison and in the community to the point
where the mentoring relationship has come to a planned end and they are settled in
the community.
1 (0.8%) were supported within a specific pathway (in prison or in the community) e.g.,
assistance with securing accommodation, training, finance help etc. They did not
require longer term support,or were released to another catchment area.
3 (2.3%) are known to have returned to custody and we are working with them again, ready for
their release.
78.9%

Of the 128 people who have been released into the community, 78.9% have engaged consistently with support. Of those who have engaged with the project over a period of time in the community, we can identify that around 80% have made significant identifiable progress in their lives and less likely to engage in harmful behaviours. We have been able to observe an improved sense of self-worth, responsibility, confidence and hope in 74%.

These statistics give only a glimpse of the difference that mentoring can make. The greatest successes will always be the changed lives that we see in our clients and we celebrate the amazing progress that many have achieved in their journey of rehabilitation.

Extending our Team

It has historically proved challenging to extend our work in the furthest reaches of our area due to its geographical diversity and rurality. This is particularly true of Cornwall and Somerset, and the immense amount of travelling required to reach two of our prisons; HMP Eastwood Park (women), and HMP Leyhill (Cat D male), which are both situated in Gloucestershire, has meant that our presence in these key establishments have been limited. This year, we have been able to significantly develop our work in both Cornwall and in Somerset, and in these two prisons.

We now have a team member, Jackie, based in Mid/West Cornwall. We have also appointed a new member of staff, Avril, near to HMP Eastwood Park and HMP Leyhill, who also has the lead for work in Somerset. These steps are helping us to build a better service for women, to further develop our relationships with Probation staff in Somerset and Cornwall, and to respond effectively to the increased demand for mentoring support for people under Police supervision in Cornwall.

It has also been a pleasure this year to welcome Pam to the staff team, who is taking up specific responsibility for work in HMP Channings Wood, along with the lead for the South Devon locality.

Key Areas of Development

During this year, we have been able to implement the following improvements to our ways of working:

We have carried out some, limited low-key work on building our links with other organisations across the South West, including bringing partners together through the South West Mentoring Alliance, this year. However, the main focus of improving our partnerships this year has been on developing our work with the statutory services, particularly the Probation Service and the Police.

Probation Service

We are so grateful for your determined and kind support of all those people you have mentored over the course of the contract. I have no doubt that you have supported people with so many tasks, picked people up (sometimes literally!) prevented offending and most important, allowed people to feel that there is someone there who cares and wants to help. Louise Head of Devon and Torbay Probation Delivery Unit HM Prison and Probation Service

As expected, responsibility for the recommissioning of our ‘Extended Community Mentoring (ECM)’ service with Probation shifted to the Ministry of Justice’s new mechanism, the ‘Dynamic Framework’ in the Autumn of 2022.

We very much wanted to be able to tender to continue to deliver the service, the effectiveness of the ECM work having been recognised, warmly received and financially rewarded over the last four years, bringing a welcome diversification of income. In the event however, we found that as a very small charity we could not take the risks that were posed by the complex demands within the revised specification.

It is of primary importance to us, that no clients are disadvantaged by the change in the commissioning arrangements and it remains a key development priority for us to work with the Probation Service for the best possible outcomes for people in the criminal justice system.

Police

Our new piece of work with the Office of the Police and Crime Commissioner is progressing well. This 3- year prototype programme, works with people who have finished their licence and are therefore no longer subject to Probation supervision, but who continue to be managed by the Police (Public Protection Units). We are about to enter into an external evaluation, commissioned by the Office of the Police and Commissioner and being carried out by Plymouth Marjon University, to academically measure and demonstrate the effectiveness of the service with regards to clients referred to us by the Police.

Strategic Plan 2023-25

In January, we launched our new strategic plan for 2023-25, including a particular focus on seven special development priorities. The main structure of the plan is illustrated below:

The SALT Network

Over the last year, we have been developing a new complementary service, known as the ‘SALT Network’. In essence, this is an enduring long-term community, in which people can feel a sense of belonging, for as long as they wish to stay connected. SALT is primarily aimed at clients who have journeyed with SWCC in a mentoring relationship, but who no longer require frequent contact as a result of their progress. We aim to roll this out over the coming year.

High Sheriff of Devon – Charity of the Year

We were delighted to be chosen by the new High Sheriff of Devon, Revd Nick McKinnel, to be his charity of the year for 2023-24. We are already seeing a greater awareness of our work and are very grateful for the opportunities that this will bring.

Financial Review

The total unrestricted income for the year was £50,044 (2022: £49,966) of which £7,545 (2022: £4,366) was donations. The £110,294 (2022: £94,628) of restricted income includes £72,948 in grants (2022: £66,628) and £37,346 from the Police & Crime Commissioner (2022: £28,000).

The total resources expended were £159,593 (2022: £131,175). £129,064 was spent on charitable activities (2022: £104,440); £24,514 on management and administration (2022: £22,785) and £6,015 on generating income (2022: £3,950).

The net result for the year was a small surplus of £745 (2022: £13,419). This resulted from a net loss of £2,981 on unrestricted funds and a net gain of £3,726 on restricted funds.

Total funds carried forward at the end of 2022/23 were £70,633; made up of £20,074 on unrestricted funds and £50,559 on restricted funds.

Reserves Policy

The Operating Reserve Fund comprises the designated fund set aside by action of the Board of Trustees. Ideally, the minimum amount to be designated as Reserve should be an amount sufficient to maintain ongoing operations and programs for three months. However, the Operating Reserve serves a dynamic role and is reviewed and adjusted in response to internal and external changes. Taking into account the current economic climate and other relevant factors the agreed minimum Operating Reserve target is £20,000, which is approximately 1½ - 2 months’ running costs. The amount of the Reserve fund target minimum is reviewed each year after approval of the annual budget and may be subject to variation during the year in the light of developments arising. It will be approved by the Board of Treasurers, following advice received from the Treasurer, and included in the regular financial reports.

Structure, Governance and Management

South West Community Chaplaincy Ltd has a Board of Trustees, consisting of up to twelve individuals. The Management Committee meets at least six times each year, and consists of the Board of Trustees and other key personnel.

Reference and Administration

SWCC is a Company Limited by Guarantee, No: 06132161 and a registered Charity, No: 1128372

Trustees

Trustees who have served from 1[st] April 2022 until the date this report was approved were:

Mr J M Wiseman Mr M Devlin (Died 24/10/2022) Mrs C A Lamb Mrs E Cottingham Mr J Robinson Mr N Day Mrs S H Giles Mrs M A Stirling Troy Revd P Beacham (Appointed 28/04/2023) Mr P Douglas (Appointed 19/07/2023) Secretary Mrs C Jerrard Registered Office Exeter Community Centre 17 St David’s Hill Exeter EX4 3RG

This report was approved by the Trustees on 18[th] September 2023 and signed on its behalf by

MR NICHOLAS DAY Chair of Trustees

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees of
On accounts for the year
ended
Set out on pages
Responsibilities and basis
of report
Independent Examiner’s
Statement		 South West Community Chaplaincy South West Community Chaplaincy South West Community Chaplaincy
31stMarch 2023 Charity no
(if any)		 1128372
7 - 14
I report to the trustees on my examination of the accounts of the above charity
(“the Trust”) for the year ended 31/03/2023.
As the charity's trustees, you are responsible for the preparation of the accounts
in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under
section 145 of the 2011 Act and in carrying out my examination, I have followed
all the applicable Directions given by the Charity Commission under section
145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have come
to my attention in connection with the examination that gives me cause to
believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed & Dated:
Name:
Relevant Professional
Qualification(s) or body:
Address:		 06/10/2023
Mr Neil Williams
FCCA
1 Honors Farm, Stoke Canon, Exeter, EX5 4RN

SOUTH WEST COMMUNITY CHAPLAINCY LIMITED

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023

Note
INCOMING RESOURCES
Donations
Grant Making Trusts
[3]
Probation Service ECM
[3]
Police & Crime Commissioner
[3]
Bank Interest
[3]
RESOURCES EXPENDED
PENINSULA
Charitable Activities
[8]
Management and Administration
[8]
Cost of generating income
[8]
NET (OUTGOING)/INCOMING
RESOURCES
TOTAL FUNDS BROUGHT FORWARD
at 1stApril
TOTAL FUNDS CARRIED FORWARD
at 31st March		 Unrestricted
£
7,545
10,500
31,898
-
101
50,044
37,140
9,870
6,015
53,025
(2,981)
23,055
20,074		 Restricted
£
-
72,948
-
37,346
-
110,294
91,924
14,644
-
106,568
3,726
46,833
50,559		 2023
£
7,545
83,448
31,898
37,346
101
160,338
129,064
24,514
6,015
159,593
745
69,888
70,633		 2022
£
4,366
71,628
40,600
28,000
-
144,594
104,440
22,785
3,950
131,175
13,419
56,469
69,888

SOUTH WEST COMMUNITY CHAPLAINCY LIMITED

BALANCE SHEET AS AT 31 MARCH 2023

Note
CURRENT ASSETS
Cash at CAF Bank
TOTAL CURRENT ASSETS
Creditors
Debtors
NET CURRENT ASSETS
REPRESENTED BY
Restricted Funds
Regional Development
[4a]
South West Mentoring Alliance
[4b]
Peninsula
[4c]
Unrestricted Funds
Peninsula – General Fund
Peninsula – Operating Reserve
[4d]
SALT Network – Designated Fund		 2023

£
75,896
75,896
(5,894)
631
70,633
105
595
49,859


4,074
15,000
1,000

70,633		 2022
£
70,637
70,637
(4,317)
3,568
69,888
105
595
46,133
8,055
15,000
-
69,888

For the year ended 31 March 2023 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.

Members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibility for:

These accounts have been prepared in accordance with the provisions applicable to companies subject to small companies’ regime.

Approved by the Directors/Trustees on 18[th] September 2023

and signed on its behalf by:

MR NICHOLAS DAY

MR PAUL DOUGLAS

SOUTH WEST COMMUNITY CHAPLAINCY LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

1. ACCOUNTING POLICIES

Basis of preparation

The financial statements have been prepared under the Charities Act 2011 and in accordance with the Charities Statement of Recommended Practice (Charities SORP (FRS 102)) and Financial Reporting Standard 102 (FRS 102). The financial statements have been prepared under the historic cost convention.

SWCC meets the definition of a public benefit entity under FRS 102. The financial statements are prepared in sterling, which is the functional currency of SWCC.

Going concern

The financial statements have been prepared on the going concern basis. There are no material uncertainties related to events or conditions that may cast significant doubts upon the charity’s ability to continue as a going concern.

Funds

General funds represent the funds of SWCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the charity. Funds designated for a particular purpose by the Trustees are also not restricted.

Restricted funds are income funds that must be spent on restricted purposes and details of the funds held and restrictions provided are shown in the notes to the accounts.

The financial statements include all transactions, assets and liabilities for which the charity is responsible in law.

Income

Donations and Grants

Planned giving, collections and general donations are recognised only when received.

Gift aid recoverable on donations is recognised when the tax element is received from HMRC.

Grant income is recognised in the year it is received. Some funds that were received in a previous financial year were allocated for use, and expended, during this financial year in accordance with the terms of the grant. See Note 3 for a detailed breakdown.

Charitable activities

Earned income from charitable activities is recognised when the fee is due and the invoice issued.

Investments

Interest entitlements (bank interest) are accounted for as they accrue.

Expenditure

Raising funds

Expenditure on raising funds is accounted for on the accruals basis.

Charitable activities

Expenditure on charitable activities is accounted for on the accruals basis. Any unpaid amount at 31 March is provided for in these accounts as an operational (although not legal) liability and is shown as a creditor in the Balance Sheet.

Tangible fixed assets

Property

SWCC does not own any property.

Other fixed assets

Other fixed assets are recognised at cost. Individual assets with a purchase price less than £1,000 are written off when the asset is acquired.

Debtors

Amounts owing to SWCC at 31 March in respect of fees or other income are shown as debtors less provision for any amounts that may prove uncollectable. These are recognised initially at the settlement amount. Prepayments are valued at the amount prepaid, net of any trade discounts due.

Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, and other short-term liquid investments with original maturities of three months or less.

Creditors

Creditors are recognised when SWCC has an obligation at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Creditors are recognised at the amount that the PCC anticipates it will pay to settle the debt or the amount it has received as advanced payment for the goods or services it must provide.

Financial instruments

The charity only has financial assets and liabilities of a kind that qualify as basic financial instruments. All (including debtors and creditors) are initially recognised at transaction value and subsequently measured at their settlement value.

Cash flow statement

A cash flow statement has not been prepared on the grounds that the Charity qualifies for the exemption under the Charities SORP (FRS102).

2. LEGAL STATUS OF THE CHARITY

The charity is a company limited by guarantee and has no share capital.

3. ANALYSIS OF INCOME RECEIVED

3. ANALYSIS OF INCOME RECEIVED
3a.
BREAKDOWN OF GRANTS (Including Multi-Year Grants)
INCOME FROM:
Unrestricted
Restricted
Donations
Individual Giving
6,700
-
Faith Communities
845
-
Unrestricted Grants
Detail in table below
10,500
-
Restricted & Multi-Year Grants
Detail in table below
-
110,294
Earned Income
National Probation Service ECM
31,898
-
Other
Bank Interest
101
-
TOTAL UNRESTRICTED INCOME
50,044
110,294
Restricted
Brought
Forward
Grants
Received
2022-23
Tudor Trust
13,333
-
Henry Smith Charity
-
35,000
Worshipful Company of Weavers
3,985
-
Lloyds Bank Foundation England & Wales
2,083
27,250
The Garfield Weston Foundation
6,667
10,000
Exeter Diocesan Council for Social Aid
-
698
Elmgrant Trust
398
-
Office of the Police & Crime Commissioner
19,667
37,346
Total PENINSULA Restricted
46,133
110,294
Unrestricted
Wakefield Trust
-
2,000
Norman Family Charitable Trust
-
2,000
Heydown Trust
-
2,000
Ogle Christian Trust
-
2,500
Jamieson-Bystock Trust
-
2,000
Allen Lane Foundation
3,333
-
Total PENINSULA Unrestricted
3,333
10,500
OVERALL TOTAL OF GRANTS
49,466
120,794		 Received
2022-23
6,700
845
10,500
110,294
31,898
101
160,338
Funds
Expended
2022-23
13,333
26,250
3,985
23,083
10,000
698
219
29,000		 Received
2021-22
3,719
647
5,000
94,628
40,600
-


















144,594
Carried
Forward
-
8,750
-
6,250
6,667
-
179
28,013
106,568
2,000
2,000
2,000
2,500
2,000
3,333		 49,859
-
-
-
-
-
-
13,833 -
120,401 49,859

4. MOVEMENT IN FUNDS

Brought
Forward
Income
2022-23
105
-
595
-
46,133
110,294
46,833
110,294
8,055
50,044
-
-
15,000
-
23,055
50,044
69,888
160,338		 Expenditure
2022-23
-
-
106,568
106,568
53,025
-
-
53,025
159,593		 Transfers
-
-
-
-
(1,000)
1,000
-
-		 Carried
Forward
105
595
49,859
Restricted
Regional Development
SW Mentoring Alliance Reserve
Peninsula
50,559
4,074
1,000
15,000
Unrestricted
General Fund
SALT Network – Designated
Fund
Operating Reserve
23,055 20,074
69,888 70,633
OVERALL TOTAL

[a] Restricted funds of £105 are held specifically for Regional Development.

[b] The South West Mentoring Alliance funds are held and administered by SWCC.

[c] Total funds of £69,933 are held for use in the Peninsula area i.e., Devon, Cornwall and West Somerset. Of this, £49,859 is restricted.

5. RELATED PARTY TRANSACTIONS

During the year to 31 March 2023, the charity received £3,185 (2021/22: £3,110) in donations from SWCC Trustees and key management personnel. The donors did not attach any conditions to their gifts.

6. STAFF COSTS

6.
STAFF COSTS
2022-23 2021-22
£ £
Wages and salaries 112,746 92,801
Social security costs 2,860 2,619
Employer’s pension contributions 5,141 4,658
120,747 100,078
2022-23 2021-22
Average number of employees 6 5
Average number of full-time equivalent employees 3.75 3.25

During the year SWCC did not employ anyone who earned £60,000 per annum or more (2021/22: none).

7. INCOME RELATED TO THE EXTENDED COMMUNITY MENTORING PROGRAMME

During the years 2018 to 2023, SWCC was commissioned by the National Probation Service to provide a service known as the Extended Community Mentoring programme. This was remunerated via the Rate Card mechanism, through the privatised arm of Probation known as the Community Rehabilitation Company. In early 2019, the then Community Rehabilitation Company, Working Links, went into administration owing SWCC some £21,000 in unpaid fees. In 2023, SWCC received final settlement of £398.26 from the Administrator of Working Links.

8. ANALYSIS OF EXPENDITURE FOR THE YEAR ENDED 31 MARCH 2023

PENINSULA INITIATIVE
Charitable Activities
Project staff
Staff travel and other expenses
Volunteer travel and other expenses
Training
DBS Checks
Beneficiary expenses
Mobile Phones (including client phones)
Publicity Material, Marketing and Website
Computers and Equipment
Beneficiary Database System
Wellbeing and Support
Management & Administration
Staff Costs
Telephone, Postage and Stationery
Office Rent
Insurance
Governance Costs
Subscriptions
Bank Charges
Professional Fees
Recruitment
Meeting Rooms
Cost of Generating Funds
Consultant Fees
TOTAL EXPENDITURE		 Unrestricted
19,245
10,907
2,044
1,722
144
-
933
802
923
420
-
37,140
-
418
6,005
1,441
97
698
73
13
469
656
9,870
6,015
6,015
53,025		 Restricted
86,858
2,480
760
601
-
825
400
-
-
-
-
91,924
14,644
14,644
-
106,568		 2022-23
£

106,103
13,387
2,804
2,323
144
825
1,333
802
923
420
-
129,064
14,644
418
6,005
1,441
97
698
73
13
469
656
24,514
6.015
6,015
159,593		 2021-22
£
86,302
6,554
1,711
4,066
273
1,224
2,128
699
913
420
150
104,440
13,776
862
6,005
1,297
94
202
96
26
282
145
22,785
3,950
3,950
131,175