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2021-12-31-accounts

Charity Registration No. 1128313

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

ANNUAL REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2021

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees The Rev'd Canon Robert Cotton (Chair & Incumbent and General Synod Representative) The Rev'd Jonathan Hedgecock (Associate Minister) The Rev'd Roderick Pierce (Associate Minister) The Rev'd Tom Pote (Curate) Mike Bishop (Vice-Chair) (Appointed 5 April 2021) Carolyn Graham (Deanery and General Synod Representative) Alwyn Marriage (Deanery Synod Representative) Maggie Perrins (Deanery Synod Representative) Paul Graham (Treasurer) Jenny Nockolds (Churchwarden - St Mary's) Mary Howard (Churchwarden - St Mary's) Helen Parkinson (Churchwarden - Holy Trinity) Ginnie Gregory (Churchwarden - Holy Trinity) (Appointed 5 April 2021) Charlie Alcock Susie Alcock (Appointed 5 April 2021) Josephine Leak (PCC Secretary) (Appointed 5 April 2021) Catherine Antcliff Mark Boor (Appointed 5 April 2021) Nigel Campion-Smith (Appointed 5 April 2021) Andrew Chastney Philip Hancock (Appointed 5 April 2021) John Hawksworth Jane Hedgecock Charles Howes Venetia Howes Grayson Jones (Designated Safeguarding Lead) (Appointed 5 April 2021) Martin Kettell Bill Latto Rosemary Lee Angus McIntosh Nicky Matthews Mary Perrins Chris Roberts Avril Walker Peter Youngs Maria Strong (Appointed 5 April 2021) Charity number 1128313 Auditor Alliotts LLP Friary Court 13-21 High Street Guildford Surrey GU1 3DL

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

CONTENTS

Page
Trustees' report 1 - 15
Statement of Trustees' responsibilities 16
Independent auditor's report 17 - 20
Statement of financial activities 21 - 22
Balance sheet 23
Statement of cash flows 24
Notes to the financial statements 25 - 48

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

TRUSTEES' REPORT

FOR THE YEAR ENDED 31 DECEMBER 2021

The Trustees present their annual report and financial statements for the year ended 31 December 2021.

The Parochial Church Council of the Ecclesiastical Parish of Holy Trinity with St Mary, known as Holy Trinity with St Mary Guildford, incorporates two churches; Holy Trinity Church on the High Street and St Mary's Church on Quarry Street. The Parish is part of the Diocese of Guildford within the Church of England.

The accounts have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the PCC's Trust Deeds, the Charities Act 2011, the “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)” and the Church Accounting Regulations 2006.

Objectives and activities

The PCC of Holy Trinity with St Mary (HTSM) has the responsibility of co-operating with the incumbent, Rev'd Robert Cotton, in promoting in the Parish the whole mission of the Church - pastoral, evangelistic, social and ecumenical. It jointly decides, with the incumbent, how PCC money is to be used and is responsible for insurance and for the repair, maintenance and use of church buildings; it also has to agree any changes to existing forms of worship in the Parish. In setting objectives and planning activities, the PCC has given careful consideration to the Charity Commission’s general guidance on public benefit.

Safeguarding

The Parish’s Safeguarding Officer (PSO) ensures that the Parish’s Child and Vulnerable Adults Protection Policy is kept up to date, understood and followed. The Designated Safeguarding Lead (DSL) acts as a liaison between parish safeguarding work and the PCC. The DSL and PSO, together with the incumbent Rev'd Robert Cotton, maintain a Parish Safeguarding Self Audit and implement the parish strategy to implement best practice and encourage the completion of safeguarding training by all PCC members and everyone involved in parish activities. The PCC has complied with the duty to have "due regard" to the House of Bishops' guidance in relation to safeguarding.

Inclusion

As an inclusive church we embrace all people irrespective of race, gender and disability. We offer safe spaces for groups that may contain vulnerable people. A good example is the series of Rainbow Services that are arranged, in cooperation with other local churches, every 6 months at St Mary’s.

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

Achievements and performance

Electoral Roll and Church Attendance

The Church Electoral Roll is the list of those qualified to vote at the Annual Parochial Church Meeting. Each year the Electoral Roll is revised in accordance with the procedures specified in the Church Representation Rules. The result of the Electoral Roll revision this year is that the number on the published list for 2022 is 233. The overall number has decreased by 1 since the Electoral Roll was revised in 2021. This is as a result of 3 individuals joining and 4 leaving. I am very grateful to the clergy and church wardens for their help in getting the electoral roll updated this year. I am particularly grateful to Corinne Jones and Chloë Benson for all their support in the parish office.

Helen Parkinson, Electoral Roll Officer

PCC Meetings

The full PCC met six times during the year with an average attendance of 76%. All meetings were initially held via Zoom, but from September onwards in person meetings were held at St Mary’s, with the option of joining via Zoom if preferred. The usual PCC Away Morning was replaced by a Reflection Evening held via Zoom on 12th April. Issues considered were ‘What our Parish need now’, ‘How best can the faith be passed on to the next generation’ and ‘Current topics in society that affect the credibility of the church, and what is expected of us’. Committees and groups met between PCC meetings and the PCC received and discussed their reports throughout the year as appropriate. The activities of the committees and groups considered in this report are discussed further below.

Standing Committee

The Standing Committee continued to meet throughout the year (initially via Zoom and later a combination of in person and Zoom) prior to each PCC meeting to set the agenda for PCC meetings. It transacted PCC business between its meetings, subject to any directions given by the PCC.

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

Electoral Roll

In March 2021 we revised the Church Electoral Roll in preparation for the Annual Parochial Church Meeting. Previously this has been a paper-based system of forms and notices. In 2021 the pandemic made us re-think how we implement the processes so they can work in the online world. I wish to express my very grateful thanks to the parish administration team, in particular Corinne Jones and Susie Alcock for their help in getting the Electoral Roll processes online in 2021.

The result of the Electoral Roll revision was that the number on the published list for 2021 was 234. During the remainder of 2021 we had another 3 people join the Electoral Roll. The Electoral Roll is currently being revised in preparation for Annual Parochial Church Meeting in April 2022. Helen Parkinson

Outward Giving 2021

The PCC decided to maintain the budget at the 2020 level of £19,500 despite pressures on finances. This reflects one of the core missions of the parish in being outward in our generosity of both welcome and giving.

A review was undertaken to ensure our giving remains aligned with our core beliefs and values. One of the aspects identified was to develop an approach which can more easily adapt to emerging circumstances and therefore needs. Reflecting this, we adopted a ‘three tranches’ approach in 2021.

With the pandemic again being a central feature of our lives, we felt called to increase our giving to selected local charities with a focus on financial and emotional resilience, mental health, and relationship challenges. In a relatively wealthy area these can often seem hidden yet are, of course, very much present.

Our support for homelessness initiatives was redirected to Real Change. This initiative acts as a conduit for distributing funds locally where the need is greatest, as we seek to ensure that our funds are always deployed in the most effective way.

For distributing one of our tranches, we asked our Youth Group to suggest causes worthy of our support and were inspired by the level of engagement shown. As a result, we have been delighted to support the Fountain Centre, The Mix, Team Seas and Cancer Research.

While our accounts can only reflect our monetary giving, this is but one aspect of the parish’s outward giving. You will often have seen a poster on our railings promoting a local cause initiative, which is just one example of this. During 2021 members of our clergy team have regularly supported St Mark’s church in Wyke and St Nicholas’s church in Guildford, while many members of the parish volunteer in the local community. Examples include the local foodbank, prison visiting and serving as Street Angels. In these, and other ways, we shine the light of Christ in our local community and beyond. Andrew Chastney

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

Holy Trinity

Being a Church Warden continues to be the best job ever and a real privilege! It has been wonderful over the last few months to see the church start to fully open up again, offering all the things that used to happen before the pandemic and more. The majority of services are now streamed. This has been a lovely way to include more and extend wider our Holy Trinity family.

Last year we celebrated Robert’s 25 years of leading the parish with a celebration in church which had input from the young people including Holy Trinity Pewley Down School. There was of course plenty of cake. All that Robert does from small seemingly unnoticed things to the leading of civic services are valued so highly and appreciated and loved so much by the parish and wider community.

Many thanks to our amazing group of loyal volunteers who give up their mornings to keep the doors open to the public. Having the church doors open in the High Street has an enormous impact. Many have come in to enjoy in different ways the special and beautiful space.

It is wonderful seeing how many ways the church is used and valued. Church Activity Mornings have resumed and been held for Sandfield and Holy Trinity Pewley Down schools. They have loved activities in both the church and the churchyard. Our beautiful churchyard gives so much pleasure to so many and we are very grateful for all those that work so hard to make it the colourful wildlife sanctuary that it is.

As church wardens we can only do our job with the help of a whole team of great people. We are enormously grateful to those who give out hymn books and welcome, those who read at both morning and evening services, those who lead us in intercessions and our wonderfully supportive team of ex-wardens who do evening duties and stand in, sometimes at very short notice. In this past year we have seen some new faces and new families that have joined the congregation which is wonderful. Many of these people have been happy and keen to take on some new roles, for which we are so very grateful.

Over the year we have seen and loved regular input from young people in a variety of roles from welcoming to serving at the altar. In order for our church to flourish we want to have worship that is regularly lead by our young people and this is now increasingly happening.

The children’s area (St Luke’s Chapel) is now regularly full of babies and youngsters and we must thank Pippa

Mitchell for all the work she does with our young families.

A special thank you must go to Jonathan Wood who helps us every Sunday morning getting the Church ready for the services. It has been an exciting year with people appreciating both new opportunities unfolding and a sense of security and serenity returning. Ginnie Gregory & Helen Parkinson, Churchwardens

St Mary's

We have been thankful to emerge gradually from the restrictions of lockdown this year. Our Zoom services over the first part of the year were much appreciated, drawing in around 70 people, including some from other Methodist congregations. From the summer onwards we were glad to open up for face-to-face Sunday services, with first the choir singing and then the whole congregation. Eventually we could take Communion in both kinds.

After holding our Lent Reflections on Zoom, we were able to offer Advent Reflections with a light lunch in church. We held live carol and crib services at Christmas time, and also the well-attended Methodist Covenant service in January. The Orthodox community returned for their monthly Sunday services.

Meanwhile outreach activities, such as Night Vision, ChitChat and Coffee and Cake have returned. The monthly Wednesday organ recitals have started up again.

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

TRUSTEES' REPORT (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2021

Two new initiatives have begun since the end of lockdown. One is the Wednesday midday communion service held by Tom Pote. The other is an Eco-Church group led by Annika Mathews, that has already earned St Mary’s a silver Eco award. The refurbishment works have meant that we have been able to sell off superfluous items of church furniture, notably nearly all the remaining pews and the old choir stalls. The new lightweight, stackable chairs enable us to make the most of our new space, while the choir can now assemble behind elegant new (also movable) choir frontals. The Street Angels are also enjoying their new storage space in the church.

On Sundays we now welcome between 10-12 people to the 8 o’clock Communion, and 20-40 people for the 10.30 service. Mary Howard and Jenny Nockolds, Churchwardens

St Mary’s Joint Council

The Joint Council has had a relatively quiet year as the reordering works at St Mary’s have drawn to a close and the focus has moved to making the most of the building. It is a joy to see the overwhelmingly positive response of existing and new visitors and users.

‘Snagging’ is virtually complete and the builders have handed back their keys. The only significant shortcoming we have found is the inadequacy of the hot water supply. We hope to resolve this before too long. We also have a little work remaining on storage solutions.

One of the key decisions made by Joint Council during the year was to authorise the purchase of 110 stacking chairs which have transformed the look and flexibility of the building, as well as being comfortable and far easier to move. Half the cost was covered by Guildford Methodist Church and the other from a donation from the estate of David Carle; greatly appreciated. Less noticeable, but vital, is the installation of a fire alarm system.

The support and guidance received from Joint Council members have helped make the complicated and lengthy reordering process run smoothly and I greatly appreciate it. Nigel Campion-Smith

Finance

2021 followed a similar financial pattern to 2020, with reduced income from lettings, strict control of expenditure and continuing generous support from donors.

A full financial review and financial statements are available later in this report. Venetia Howes

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

Premises

Booking enquiries for the use of the buildings continued throughout 2021 including during the lockdown at the beginning of the year. As soon as it was safe to do so and restrictions eased, activities and events began to resume, where possible, with social distancing and mask wearing. The Parish continues to support ‘homegrown’ parish activities and to build on relationships with numerous community groups, long-standing and new. From September, there was every indication that bookings would return to their pre-Covid levels despite the reintroduction of restrictions before Christmas which involved some cancellations.

The Parish Office, together with the Property Manager and two Cleaners continued to work together to offer safe hospitality and care to all who used the buildings whether for worship, prayer or through lettings. Following a reorganization in the Parish Office, one of the Parish Administrators left her post at Christmas after almost 25 years of service. A new member of staff was appointed as Communications Manager and the other Parish Administrator was appointed as Operations Manager, both commencing 1 January 2022. Corinne Jones

Music and Choirs

Holy Trinity Choirs

The focus of the last year for the choir has been, like everyone else, establishing as far as possible a normal routine once again as we emerge from Covid.

At the time of writing, the choir is almost back to its usual modus operandi , though several measures are still in place to distance the choir, such as using the full area of the chancel for seating. The choir vestry remains a cramped room for the whole choir to congregate and rehearse in, as adequate ventilation is paramount, and the choir has yet to recommence processing for services. These aspects will be reintroduced when the whole choir community is happy for them to happen; to rush this could result in the loss of singers, thus diminishing our primary role.

It is very gratifying, therefore, to report that with these measures in place, live choir attendance is back to where it should be, with the usual contributions to worship twice each Sunday in term time. As a result, the choir has returned to singing the annual choral repertoire that marks the liturgical seasons Sunday by Sunday. It was particularly good to see the return of the carol services at Advent, Christmas and Epiphany. Likewise, Holy Week and Easter 2022 should be celebrated in full once again. Christmas, Lent and Easter are also occasions when it is uplifting to have the combined choirs of girls, boys and adults with the thrilling sound that results.

We were delighted to have an open evening for new boy choristers in October and this bought us some new choristers who are gradually finding their feet.

The girls’ choir is currently busy preparing for their tour to Llandaff Cathedral in the summer holidays, and in the next few years it is hoped to restore more of the events and special choral services that have been suspended during the pandemic. Social events remain an important part of the choir programme, and there was a glimmer of light on this in January as the boy choristers raced model cars in the Trinity Centre.

We bade farewell to Martina Smyth, our Assistant Organist, who has served us faithfully for 3 years. Martina's duties have currently been taken over by a loyal band of deputy organists, particularly Robert Patterson and Mark Shepherd. These are both organists of the highest calibre, and we are lucky that they are so willing to help at Holy Trinity on a regular basis. We also continue to give thanks for Nick Graham and all his work with the girl choristers, who are forever growing in musical confidence and vocal dexterity.

Lastly, after 29 happy and rewarding years, I have decided it is time for me to step down as Director of Music in July. As I write, auditions for a new Director of Music will be taking place this week and, no doubt by the time this report is read, the name of the new person will be known. I offer that person my best wishes, and am confident that they will have an equally rewarding time working in the happy community that has done so much to support both me personally and the music foundation here since 1993. For this I am truly grateful to you all. Martin Holford

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

St. Mary's Choir

St Mary's choir reverted to Zoom for the early months of 2021, then sang together, with COVID secure arrangements, to rehearse and record music to be played during Sunday services. From September, a small number of singers were able to sing in person for services, and by Christmas we were able to sing at services in larger numbers. The carol service and Christmas Eve services were very much enjoyed, all the more for being limited or cancelled in 2020. We have been delighted to be joined by several new members during 2021, and continue to appreciate the immense support of our organist Chris Nott. Helen Lee

Children and Young People

Two years of the Covid-19 pandemic have changed things significantly across the whole-church community. This time last year services were still on Zoom, only a few people were in church, school was largely online, keeping in touch hampered, sometimes very severely. All this may leave things permanently different, in a new normal (perhaps yet to be discovered), but not necessarily all bad, though the adverse effects on some young people may well be long lasting, and for some families the whole experience has been incredibly challenging and isolating.

Keeping in touch has been – and is - of major importance - the pressures on young families and children have been high. We are very fortunate in having Pippa Mitchell, our Children and Young Families Worker, and Martin Holford and Nick Graham who lead our choirs, and their meeting the challenge of being creative, pragmatic and positive, finding what works. With the lifting of the pandemic constraints, the large number of young people involved in the boys and girls choirs is wonderful, as is the way in which they have toughed out the storm. With these and those not in the choirs, there are 52 families connected with the HTSM. So, while the model of ‘junior church’ each Sunday does not work at present - and may stay that way – we are not short of children being involved with Sunday worship, as hopefully you will have noticed! Every Sunday morning young people are involved, whether handing out books as Welcomers, reading, being part of the altar team, assisting the wardens at communion, as well as the 15 to 20 young people singing in the choir, morning and evening. And the children’s corner buzzes with younger children and families. Youngsters being all together, and seeing others being part of things, has definitely received positive comment. Pippa’s conversations with a large number of parents confirm families feel a strong connection with the church community.

Café Club started in March 2019, and has continued all through, being online when it had to, but otherwise meeting in Caffe Nero – which resumed in September. This group of about 12 youngsters from 7 different schools, with Pippa’s guiding hand, have stayed together all through, always enthusiastic to meet. And that is very impressive. Rather than the older ones moving to an ‘older group’ – which in any case didn’t exist - they have all stayed together and a new, younger group (11-14 age band), Junior Café Club, about 10 regulars, has been running now since May, led by Tom Pote. They meet in a different Caffe Nero, and then (now) in the Trinity Centre, also on Thursdays. And none of this would be possible without the team – eight, on a rota - of (safeguarding) second adults.

In thinking about how we might do things differently, interesting insights came from, for instance, the article “Want children in the church? Put them in charge” (Church Times 27 August 2021). So, Café Club were offered the opportunity of deciding where £500 of outward giving would go. (On involvement, by way of an example: ‘if your job can be done by an easel, it’s not a job!’.)

Nine children were prepared by Tom and Pippa for First Communion, with the same number of adults as sponsors. This is a great endorsement of and encouragement for young people. Please do think about being a sponsor for the next group of youngsters. It’s not demanding and they really do appreciate it.

The Brownies and Guides are part of our community too. For them it also has been tough, but also rewarding in meeting the challenges and doing things differently, as the leaders Helen Lee and Ann Pierce have set out in a separate report.

Activity Days with both Sandfield and Holy Trinity and Pewley Down schools have resumed, with 60 children in each session, and interestingly, more adult volunteers from the schools, including churchyard trails on Fluffy Fridays.

Having now completed seven years as Chair of this committee – seven very enjoyable years working with an excellent, creative team – a delightfully creative team, delightfully chaotic at times! – I will be standing down at the APCM. I am immensely grateful to them all, and especially to Pippa, our superb Children and Young Families worker. Phillip Hancock (Chair)

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

3rd Guildford (Holy Trinity) Guides

Guide meetings were held online for the first six months of the year. The guiding programme has continued with leaders finding ways to adapt the resources available to deliver the programme over the internet. These activities included exploring listening skills, learning simple signs in British Sign Language, making pancakes, looking at conflict situations, an online Escape Room. In June we were able to come together again and meet outside. This was the first time we had met in the flesh, two of the girls who joined January. The girls are more responsive in person and work well together. We did activities both in the Churchyard and on Stoke Park. We were able to have indoor meetings from September. The during the Autumn Term we were looking at inspirational women in aviation, motoring and engineering. The girls made model planes; went on a simulated car journey looking at the hazards drivers have to watch out for; night time navigation in the Chantries; made gingerbread people; and went to the Yvonne Arnaud pantomime. Anne Pierce

3rd Guildford (Holy Trinity) Brownies

For the first term of 2021, brownie meetings took place weekly on Zoom. But from Easter to the end of September, we met in the churchyard at Holy Trinity, being rained off only twice in all that time. From October, the unit went back to meeting in the Trinity Centre upper hall. We continue to adapt activities to minimise contact. After the success of our virtual sleepover in 2020, we held another one to celebrate the end of the summer term, and this was again much enjoyed. We again had to miss our traditional visit to Addison Court in December. Helen Lee

Parish Activities

All activities and events apart from one support group were suspended or cancelled until Covid-19 restrictions began to ease in April. Children’s activities then resumed including choir rehearsals and theatre schools. We also welcomed back Guildford Youth Symphony Orchestra for a number of workshops and concerts while the National Citizen Service booked the Trinity Centre and Holy Trinity Church as their base for five ‘Activate’ workshops for 16 and 17 years olds.

Weekly Saturday Coffee mornings and regular opening of the churches with church sitters /welcomers also resumed as soon as the restrictions eased with both St Mary’s and Holy Trinity opened for Heritage Open Days.

In September the parish diary began to look more ‘normal’ with a mix of regular and one-off activities and events in all three buildings including numerous singing events and orchestral and choral concerts. Events and activities continued until the reintroduction of some Covid restrictions in mid-December, which resulted in a number of cancellations. Corinne Jones

Eco Church Group

The highlight of the year for the Eco Group was receiving the Eco Church Gold Award from A Rocha. We are only the 14th Church of England church in England and Wales to have been awarded a Gold Award, and the 1st in the Diocese. Of course, such awards reward not only the efforts of Holy Trinity church over one year but are the acknowledged recognition of a great deal of ongoing hard work by both the clergy and members of the congregation, and collaboration with a wide variety of community organisations over the last five years. This collective effort was reflected in the comments of the A Roche judges: We understand that you are a church that is keen to not just celebrate God’s creation on Sunday but throughout the year, as a key part of your church community. Your aim of helping all people to understand what it means to be living in God’s creation is so clear and especially how you can help them be change agents themselves.”

The coronavirus pandemic continued into its second year so some of our plans have had to be deferred until later in 2022. But under Yvonne Cameron’s continued energy and determination, along with a wonderful band of helpers, we have carried out a great deal of work in the churchyard not only to ensure it is well managed and is a peaceful and attractive place of calm in the centre of a busy town, but it is also a haven for wildlife. The enthusiasm, concern and interest of all the youth groups in nature, the food we eat and the climate crisis continued to flourish throughout the pandemic, through the work of Pippa and her team. As A Rocha noted, the work with young children and youth are often themselves leaders on Eco projects in their schools. It is good to know that we are having a ripple effect through the wider community. Many of the effective things we do are not large capital projects, but the result of small but important changes in day-to-day practices. We are very grateful to our Property Manager, Robert Munro, for all that he does in this respect. David Uzzell

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

HTSM bellringing

Bellringing remained in a steady state through 2021 despite various lockdown requirements. We adapted to the restrictions by having increased ventilation in the ringing chambers and followed the guidance on social distancing. We rang for 17 Sunday services with an average of five ringers, and for 37 practice nights with an average of eight ringers. Ringing on five or six bells took place for Easter Day, Remembrance and Christmas Day.

Other ringing events included tolling single bells at HT and SM on the news of the death of the Duke of Edinburgh and also for his funeral; ringing for five weddings; a quarter peal at St Mary’s to celebrate the wedding of local ringer Grace Clements; and a request for ringing for the climate conference in October.

There was less maintenance work undertaken in 2021 with just six hours spent checking over the bells and fittings. Towards the end of the year, some members of the DAC paid a visit to an HT practice night to gain a better understanding of the tower movement and resonance that makes the bells so difficult to ring. The ongoing deterioration of the ‘go’ of Holy Trinity bells continues to be a concern for us, resulting in challenging striking and increasing difficulty in managing the heavy bells. Michael Bryant

Tech Team

The Tech Team, established in 2020, has continued to support online worship. The audio-visual system, installed just before Christmas 2020, continued to have teething problems, so we began the year in lockdown and using iPads to capture sound and images in Holy Trinity and to broadcast services using Zoom, to streaming via YouTube to our remote congregation. We started to use the new system in combination with Zoom to allow people to participate as readers and intercessors from their own homes and also to be visible and audible in church. We began to have problems streaming from Zoom: the “gallery view” on Zoom started to appear randomly (and outside of our control) in the Livestream and the resulting videos increasingly had to be taken down, edited and reloaded to preserve people’s privacy. The team did much investigation into the problem, but it transpired that the problem was Zoom’s own and not of our making. Eventually, the problem became so great that we had to stop streaming from Zoom altogether. Some felt a loss of community due to the inability to participate through Zoom, but a benefit was that the audio quality was much better broadcast directly from the audio-visual system to YouTube rather than via Zoom. By Easter services were only on YouTube, but Zoom was used for coffee and chat breakout rooms after the service. Zoom coffee rooms continued until the numbers joining dwindled to one or two as the year progressed.

One greatly appreciated enhancement in May was the use of PowerPoint combined with the video to display the words of the service on the video broadcast. The audio-visual system was not without a variety of problems, which the Tech Team dealt with as they arose. These included sound issues, equipment faults, WiFi dropouts, internet outages, hardware changes impacting the system, … Fortunately a back-up recording is made and on the few occasions when there was a major problem with the livestream, the recorded video was able to be released for viewing later. Something must be going right - a comment received in December was that the previous week’s broadcast was “like a Hollywood film”!

As the number of people attending services in church increased towards the end of the year, the number of YouTube connections during the livestream decreased from a peak of well over a hundred during lockdown to between 20 and 30. However, the number of views of the video afterwards can be over 100, so we are reaching people far and wide which would not have been imaginable two years ago.

Common Ground

Common Ground has continued to thrive providing a valued spiritual community of prayer and friendship based at St Mary’s for people from a number of different churches. Regular zoom meetings continued weekly until the end of July; this frequency being much appreciated during the restrictions. Then in the Autumn the format was changed to fortnightly with zoom alternating with blended St Mary’s and zoom. An additional benefit of zoom is that it has allowed members who have moved away to continue to participate.

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

The meetings have engaged with a variety of topics including Celtic Christianity – it’s origins and relevance now, Imagining Mission for today, and various members have led reflections and Take Time meditations and have shared their faith journeys. Also, time for breakout rooms has enabled us to get to know and support each other better. Worship has included Agape services, a Tenebrae service on Maundy Thursday and joining with other churches at St Martha’s for the Easter Day Sunrise Service.

Our annual commitment service was held at St. Mary’s and on zoom on Sun 19th Sept. This is an important date in the year for members and friends to make the Common Ground Missional Community’s commitments of Pray, Together, Go.

Common Ground has welcomed visitors to St Mary’s for private prayer and contemplation on a regular weekly basis and for particular occasions including:

An August treat was a very enjoyable tea party that Nigel & Andrea kindly hosted in their lovely garden.

Night Vision evenings resumed on the last Friday in July and have continued monthly for the rest of the year. These evenings have been very successful with visitors coming in for conversation, quiet, brief or long visits and refreshments. One evening in particular, after the Guildford ghost tour, St Mary’s was almost overwhelmed with visitors which was a great encouragement and required many hot drinks! Jenny Nockolds

Pastoral Care

The pastoral care group continues to meet every six weeks to update its members on ongoing pastoral situations and to discuss how best to help members of our parish community whom we know to be in need. Members of the group regularly visit the housebound or those who are unable to get out easily, help with doing shopping and collecting prescriptions. They also provide lifts for people to medical, or other, appointments and take people out for coffee, etc. Tom Pote

Over the past year we organised gifts and visits for those by themselves around Mothering Sunday (traditional posies) and also before Christmas (cards and homemade mince pies) when we also took Holy Communion to those who were unable to come to church. In conjunction with the clergy team, members sometimes assist with taking Communion to people on a regular basis.

In the past twelve months the group put on two successful social events for members of the parish who were either isolated, cautious of returning to full society during the pandemic and the recently bereaved. These events, an afternoon tea and a coffee morning, took place at St. Mary’s and were both very well received. Future events to be determined by the ongoing situation.

Members of the group are involved in a number of other parish activities where pastoral care is provided: Saturday coffee, Tuesday lunches, hearing and blood pressure clinics, among others. The group therefore also has a role in co-ordinating and broad overseeing the care extended to members of the community.

This winter Roger Howes stepped back from ‘official pastoral duties’ after many years of service and the group

has discussed the recruitment of new members to assist in this ministry. Tom Pote

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

HT School

Safeguarding

I took over from Sarah Stewart as PSO for HTSM in May, 2021. Sarah remains responsible for the DBS area of Safeguarding. The annual Statement of Safeguarding Policy was signed in May by Robert Cotton, Mari Gardner as PSO and the PCC Safeguarding Lead, Grayson Jones.

A Safeguarding Practice review committee was formed in May to discuss possible new areas which needed safeguarding input at HTSM. This was composed of Mari Gardner, Tricia McIntosh and Chloe Benson. Out of this review came the advisory statement for the Induction of a new Church Warden (September 2021), providing a firm basis for future wardens. The group agreed to concentrate on achieving a higher safeguarding profile on the HTSM website, starting with an emphasis on personal online safety for adults. In June, a safeguarding meeting was arranged for the Trinity Club via Zoom entitled “Keeping Safe Online”, with a speaker from Age UK Surrey.

It was recognised that continued Safeguarding training was needed across the board. The Diocese Safeguarding Foundation certificate is seen as a basic requirement for all PCC members, group leaders and current volunteers. The general take-up has been excellent, although there is still some training to do.

Raising awareness of Domestic Abuse was a high priority for HTSM. In August we produced an HTSM Parish Statement on Domestic Abuse, which is visible on the safeguarding page of the Parish website. Further enhancement was given when as PSO I attended The Surrey Lieutenancy Focus Group on Domestic Abuse which was held at Holy Trinity in September. This emphasised the importance of having a church statement on this subject and was both an enlightening and very moving day.

The introduction of the Parish Dashboard, which we started in August, has been a major venture for everyone involved in safeguarding at HTSM. Acting as a kind of rolling audit, the Dashboard specifies targets to be met at 3 different levels. It has helped us clarify exactly what we are doing, who is involved, and what we need to do to improve all our safeguarding practices at HTSM.

Just one example of Dashboard work: group leaders have made out Role descriptions for each church activity held specifically for children, young people and/or vulnerable adults. Outlining the requirements of the role of volunteers has reinforced the need for safeguarding training and encouraged leaders to think through exactly what is needed to make their activity a safe one for all involved. The Dashboard will be discussed further at the APCM. Mari Gardner

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

Financial review

Summary

Total income for the year was £328,618 (2020: £403,694). Total expenditure in the year was £383,599 - down from £785,887 in 2020.

The primary reason for these reductions was the lower financial throughput (income, expenditure, VAT recovery) associated with buildings works - the reordering at St Mary’s and the new sound system at Holy Trinity.

Total reserves at the end of 2021 (excluding those relating to fixed assets) were £420,920 (2020: £425,237). The reduction was mainly due to the unexpected cost of replacing the Trinity Centre boiler at a cost of £16k and the planned purchase of fittings for St Mary’s.

A new Treasurer was welcomed at the Annual Parochial Church Meeting following a thorough handover from his predecessor. The outstanding service over many years of the former Treasurer was recognised with hearty thanks.

A new accounting system, ExpensePlus, was subsequently introduced, allowing for greater financial transparency and wider access to the data.

The Parish Office employee roles were restructured during the year, resulting in one redundancy payment. A new Operations Manager role was created, with additional hours per week, to provide more assistance to the Treasurer, among other duties.

Unrestricted Funds

In 2021 the General Fund, in which the operational activities of the Parish are reported, broke even, recording a net loss of £3 (2020: surplus of £3,152) despite the unbudgeted redundancy payment. General Fund income was £295,159 (2020: £278,699).

General Fund expenditure was £295,162 (2020: £276,887) in respect of the running costs of the Parish.

The balance of Unrestricted Funds (excluding unrealised investment gains) at the end of 2021 was £90,499 (2020: £101,358). The main decrease was in the Extraordinary Repair Fund, where £15,990 was required to replace the Trinity Centre boiler.

Restricted Funds

The balance of Restricted Funds (excluding Fixed Assets) reduced from £340,780 at the end of 2020 to £327,916 at the end of 2021.

Incoming resources included a legacy of £13,949 to the St Mary’s Fabric Fund, and further donations from Guildford Methodist Church and other Methodist donors of £11,911.

Resources expended reduced from £494,340 in 2020 to £87,986 in 2021. Of this amount, £25,821 was expenditure on the final fixtures and fittings at St Mary’s, such as new chairs and choir stalls.

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

Investments

The PCC holds shares in the Central Board of Finance of the Church of England’s Investment Fund. No shares were purchased in 2021. At 31 December the value of the shares increased by £18,954 compared to the value of shares at 31 December 2020. Dividends of £3,831 were earned in the year on the shares (2020: £3,700).

Investment policy

It is the policy of the PCC to invest surplus funds and reserves between deposits and equities in approximately equal proportions after taking account of known future expenditure requirements. It is the policy of the PCC not to actively speculate with its investments. Equity investments are held with the CBF Investment Fund and short-term cash deposits are currently held with the CBF Church of England Deposit Fund and Shawbrook Bank.

Reserves

Total reserves (including Fixed Assets and unrealised investment gains) at the end of 2021 were £725,076 (2020: £761,103) - a reduction in the year of £36,027. Depreciation on capitalised expenditure accounted for £57,696 of this reduction.

Tangible Fixed Assets account for £304,156 of the reserves leaving a balance of £420,920 for future expenditure and working capital requirements of the parish. Of this £68,909 is in Unrestricted Funds and £352,011 in Restricted Funds to be spent in accordance with the purpose of each fund.

It is the policy of the PCC that unrestricted funds which have not been designated for a specific use (i.e. the General Fund) should be maintained at a level equivalent to between three and six month’s expenditure. The Trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the PCC’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.

Budget 2022

The PCC Budget for the General Fund in 2022 anticipates a small deficit broadly based on the churches and the Trinity Centre not yet being fully utilised for bookings compared with pre-Covid levels. A substantial increase in utility costs has been budgeted; careful management is in place to monitor consumption and to ensure that the income generated from paid-for bookings covers at least the variable costs of opening the buildings.

The PCC is alert to the expected cost of living increases and the impact this could have on donations. The PCC is confident that the uncertainties can be managed, as in 2020-21, and appropriate actions will be taken as the position becomes clearer to balance income and expenditure. For example, cash collections are being resumed in the first quarter of 2022.

Risks

The Parish manages risk through the PCC and its committees and adopted a Risk Register in 2019. With managing the risks arising from COVID-19 the Risk Register was not formally reviewed or updated in 2021.

The PCC maintains a Finance Committee with relevant or related professional experience. During 2021 the Finance Committee managed the financial impact of COVID-19 as well as monitoring expenditure to ensure compliance with authority levels. As far as possible the principle of segregation of roles and responsibilities is followed in financial matters.

The Committee has undertaken a review of its governance, terms of reference and policies. The schedule of Delegated Authorities was updated at the end of the year to reflect the new accounting system introduced, new staffing arrangements in the Parish Office, the prospect of new Budget Holders taking responsibility for their budgets, and to increase the control of expenditure prior to commitments being made.

The Parish maintains a comprehensive approach to Safeguarding and complies with the requirements of Safeguarding legislation and policy as laid down by the Diocese.

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

TRUSTEES' REPORT (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2021

Structure, governance and management

The charity is a trust and as such the governing document is the Trust Deeds.

The Parochial Church Council (PCC) is registered with the Charity Commission (Registration No. 1128313). During the year (from 1 January 2021 to date of this report) the following served as elected PCC members:

The Rev'd Canon Robert Cotton (Chair & Incumbent and General
Synod Representative)
The Rev'd Jonathan Hedgecock (Associate Minister)
The Rev'd Roderick Pierce (Associate Minister)
P McIntosh (Churchwarden - Holy Trinity) (Resigned 5 April 2021)
The Rev'd Tom Pote (Curate)
Mike Bishop (Vice-Chair) (Appointed 5 April 2021)
Carolyn Graham (Deanery and General Synod Representative)
Alwyn Marriage (Deanery Synod Representative)
Maggie Perrins (Deanery Synod Representative)
Paul Graham (Treasurer)
Pippa Mitchell (Family and Children's Co-ordinator) (Resigned 1 March 2022)
Jenny Nockolds (Churchwarden - St Mary's)
Mary Howard (Churchwarden - St Mary's)
Helen Parkinson (Churchwarden - Holy Trinity)
Ginnie Gregory (Churchwarden - Holy Trinity) (Appointed 5 April 2021)
Charlie Alcock
Susie Alcock (Appointed 5 April 2021)
Josephine Leak (PCC Secretary) (Appointed 5 April 2021)
Catherine Antcliff
Chloe Benson (Resigned 2 December 2021)
Mark Boor (Appointed 5 April 2021)
Nigel Campion-Smith (Appointed 5 April 2021)
Andrew Chastney
R Dixon (Treasurer) (Resigned 5 April 2021)
Philip Hancock (Appointed 5 April 2021)
John Hawksworth
Jane Hedgecock
Charles Howes
Venetia Howes
Grayson Jones (Designated Safeguarding Lead) (Appointed 5 April 2021)
Martin Kettell
Bill Latto
Rosemary Lee
Angus McIntosh
Nicky Matthews
Mary Perrins
Chris Roberts
Avril Walker
Peter Youngs
C Benson (Resigned 2 December 2021)
Maria Strong (Appointed 5 April 2021)

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

TRUSTEES' REPORT (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2021

Members of the PCC are either ex officio or elected by the Annual Parochial Church Meeting (APCM) in accordance with the Church Representation Rules. All church attendees are encouraged to register on the Electoral Roll and stand for election to PCC. An Away Morning is usually held to welcome new PCC members; an induction briefing is also offered by the Vice-Chair. A number of committees meet between full meetings of the PCC:

Standing Committee (Chair: Rev'd Robert Cotton): This is the only committee required by law. It has power to transact the business of the PCC between its meetings, subject to any directions given by the PCC. The Standing Committee sets the agenda for PCC meetings.

Finance Committee (Chair: Venetia Howes): Oversees the general financial dimension of the work of Holy Trinity with St Mary by monitoring income and expenditure, budgeting and coordinating the annual review of the Christian Stewardship of money through planned giving.

Joint Council (Co chairs: Rev'd Robert Cotton, Methodist Minister Keith Beckingham): The PCC has entered into a Church Sharing Agreement with Guildford Methodist Church (GMC), regarding the fabric and use of St Mary’s. For this agreement to be effective, there is a Joint Council comprising 7 members from GMC and 7 from the Parish. The role of the Joint Council is to maintain and develop the fabric and use of St Mary’s building. There is also a meeting of 'St Mary's leaders' which offers oversight of activities, worship and pastoral care at St Mary's.

Children and Young People Committee (Chair: Phil Hancock): Supports the youth leaders in their work with the children and young people of the parish, aided by the Family and Children’s Coordinator and the Safeguarding Officer.

A number of other groups meet, including those focusing on Outward Giving, Inclusion, Eco Church, and Kwesi.

The Trustees' report was approved by the Board of Trustees.

..............................

The Rev'd Canon Robert Cotton (Chair & Incumbent and General Synod Representative)

Dated: ...3 May 2022............

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

STATEMENT OF TRUSTEES' RESPONSIBILITIES

FOR THE YEAR ENDED 31 DECEMBER 2021

The Trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the PCC and of the incoming resources and application of resources of the PCC for that year.

In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the PCC and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the PCC and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

INDEPENDENT AUDITOR'S REPORT

TO THE TRUSTEES OF THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

Opinion

We have audited the financial statements of The Parochial Church Council of the Ecclesiastical Parish of Holy Trinity with Saint Mary (the ‘PCC’) for the year ended 31 December 2021 which comprise the statement of financial activities, the balance sheet, the statement of cash flows and the notes to the financial statements, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" (United Kingdom Generally Accepted Accounting Practice).

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the PCC in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the Trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the PCC’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the Trustees with respect to going concern are described in the relevant sections of this report.

Other information

The other information comprises the information included in the annual report, other than the accounts and our auditor’s report thereon. The Trustees are responsible for the other information. Our opinion on the accounts does not cover the other information and we do not express any form of assurance conclusion thereon.

In connection with our audit of the accounts, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the accounts or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the accounts or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

INDEPENDENT AUDITOR'S REPORT (CONTINUED)

TO THE TRUSTEES OF THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 require us to report to you if, in our opinion:

Responsibilities of Trustees

As explained more fully in the Statement of Trustees' Responsibilities, the Trustees are responsible for the preparation of the accounts and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determine is necessary to enable the preparation of accounts that are free from material misstatement, whether due to fraud or error.

In preparing the accounts, the Trustees are responsible for assessing the PCC’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees either intend to cease operations, or have no realistic alternative but to do so.

Auditor's responsibilities for the audit of the financial statements

We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud, is detailed below.

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

INDEPENDENT AUDITOR'S REPORT (CONTINUED)

TO THE TRUSTEES OF THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

Extent to which the audit was considered captable of detecting irregularities, including fraud

Our approach to identifying and assessing the risks of material misstatement in respect of irregularities, including fraud and non-compliance with laws and regulations, was as follows:

We assessed the susceptibility of the company’s financial statements to material misstatement, including obtaining an understanding of how fraud might occur, by:

Audit response to risks identified

To address the risk of fraud through management bias and override of controls, we:

In response to the risk of irregularities and non-compliance with laws and regulations, we designed procedures which included, but were not limited to:

There are inherent limitations in our audit procedures described above. The more removed that laws and regulations are from financial transactions, the less likely it is that we would become aware of non-compliance. Auditing standards also limit the audit procedures required to identify non-compliance with laws and regulations to enquiry of the directors and other management and the inspection of regulatory and legal correspondence, if any.

Material misstatements that arise due to fraud can be harder to detect than those that arise from error as they may involve deliberate concealment or collusion.

A further description of our responsibilities is available on the Financial Reporting Council’s website at: https:// www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor's report.

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

INDEPENDENT AUDITOR'S REPORT (CONTINUED)

TO THE TRUSTEES OF THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

Other matters which we are required to address

Your attention is drawn to the fact that the charity has prepared financial statements in accordance with "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (as amended) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.

This has been done in order for the financial statements to provide a true and fair view in accordance with current Generally Accepted Accounting Practice.

Use of our report

This report is made solely to the company’s members, as a body, in accordance with section 391 of the Companies Act 2014. Our audit work has been undertaken so that we might state to the company’s members those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the company and the company’s members, as a body, for our audit work, for this report, or for the opinions we have formed.

Alliotts LLP

Chartered Accountants Statutory Auditor

......................... Friary Court 13-21 High Street Guildford Surrey GU1 3DL

Alliotts LLP is eligible for appointment as auditor of the PCC by virtue of its eligibility for appointment as auditor of a company under section 1212 of the Companies Act 2006.

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2021

Current financial year
Unrestricted Unrestricted
Restricted
funds
funds
funds
general
designated
Notes
£
£
£
Income from:
Donations and legacies
3
249,469
-
27,732
Charitable activities
4
37,931
-
4,367
Parish events
5
3,270
-
1,360
Investments
6
4,489
-
-
Total income
295,159
-
33,459
Expenditure on:
Charitable activities
7
294,947
450
87,987
Other
12
215
-
-
Total resources expended
295,162
450
87,987
Net gains/(losses) on investments
13
3,584
-
15,370
Net incoming/(outgoing) resources
before transfers
3,581
(450)
(39,158)
Gross transfers between funds
2,000
(15,990)
13,990
Net movement in funds
5,581
(16,440)
(25,168)
Fund balances at 1 January 2021
63,328
38,030
659,745
Fund balances at 31 December
2021
68,909
21,590
634,577		 Total
2021
£
277,201
42,298
4,630
4,489
328,618
383,384
215
383,599
18,954
(36,027)
-
(36,027)
761,103
725,076		 Total
2020
£
374,254
20,975
3,224
5,241
403,694
785,610
277
785,887
8,515
(373,678)
-
(373,678)
1,134,781
761,103

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED) INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2021

Prior financial year
Unrestricted Unrestricted
Restricted
funds
funds
funds
general
designated
2020
2020
2020
Notes
£
£
£
Income from:
Donations and legacies
3
253,894
552
119,808
Charitable activities
4
20,919
-
56
Parish events
5
3,224
-
-
Investments
6
662
262
4,317
Total income
278,699
814
124,181
Expenditure on:
Charitable activities
7
276,630
14,660
494,320
Other
12
257
-
20
Total resources expended
276,887
14,660
494,340
Net gains/(losses) on investments
13
1,340
465
6,710
Net incoming/(outgoing) resources before
transfers
3,152
(13,381)
(363,449)
Net movement in funds
3,152
(13,381)
(363,449)
Fund balances at 1 January 2020
60,176
51,411
1,023,194
Fund balances at 31 December 2020
63,328
38,030
659,745		 Total
2020
£
374,254
20,975
3,224
5,241
403,694
785,610
277
785,887
8,515
(373,678)
(373,678)
1,134,781
761,103

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

BALANCE SHEET

AS AT 31 DECEMBER 2021

Notes
Fixed assets
Tangible assets
14
Investments
15
Current assets
Debtors
17
Investments
18
Cash at bank and in hand
Creditors: amounts falling due within
one year
19
Net current assets
Total assets less current liabilities
Income funds
Restricted funds
21
Unrestricted funds
22		 2021
£
14,442
203,622
67,260
285,324
(15,179)		 £
304,156
150,775
454,931
270,145
725,076
634,577
90,499
725,076		 2020
£
15,304
199,134
126,192
340,630
(47,214)		 £
335,866
131,821
467,687
293,416
761,103
659,745
101,358
761,103

The accounts were approved by the Trustees on ...3 May 2022........

..............................

The Rev'd Canon Robert Cotton (Chair & Incumbent and General Synod Representative) Trustee

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 DECEMBER 2021

Notes
Cash flows from operating activities
Cash absorbed by operations
25
Investing activities
Purchase of tangible fixed assets
Proceeds on disposal of investments
Investment income received
Net cash (used in)/generated from
investing activities
Net cash used in financing activities
Net (decrease)/increase in cash and cash
equivalents
Cash and cash equivalents at beginning of year
Cash and cash equivalents at end of year		 2021
£
(25,986)
(4,487)
4,489		 2020
£
£
(32,948)
(101,402)
194,762
5,241
(25,984)
-
(58,932)
126,192
67,260		 £
(56,522)
98,601
-
42,079
84,113
126,192

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

1 Accounting policies

Charity information

The Parochial Church Council of the Ecclesiastical Parish of Holy Trinity with Saint Mary is a Trust located in Guildford and controlled by the Members listed.

1.1 Accounting convention

The accounts have been prepared in accordance with the Church Accounting Regulations 2006, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2019). The PCC is a Public Benefit Entity as defined by FRS 102.

The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.

The financial statements are prepared in sterling, which is the functional currency of the PCC. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the Trustees have a reasonable expectation that the PCC has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the accounts. The PCC does not usually invest separately for each fund. When there is no separate investment, interest and other investment income is apportioned to individual funds on an average balance basis.

1.4 Incoming resources

Income is recognised when the PCC is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Donations received are recognised as income in the year in which they are received and are accounted for through Funds, as set out in the Funds note, in accordance with the terms under which the donation is given. Collections are recognised when received by or on behalf of the PCC. Planned giving under Gift Aid is recognised when received. Income tax recoverable on Gift Aid donations is recognised when the income is recognised.

Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement, the amount due is quantifiable and its ultimate receipt by the PCC is reasonably certain.

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

1 Accounting policies

(Continued)

Rental income from the letting of church premises is recognised at the date the rental occurs. Income raised through parish activities and similar events is accounted for gross.

The recovery of VAT under the Listed Places of Worship Grant Scheme is recognised as the qualifying expenditure for the scheme is invoiced.

Dividends are accounted for when received. Interest, which is received gross, is accounted for when it is received.

Realised gains or losses on disposed investments are accounted for at the date of disposal. Unrealised gains or losses are accounted for on the revaluation of investments at 31 December. Gains and losses arising from disposal or revaluation are apportioned across the long term unrestricted and restricted funds.

1.5 Resources expended

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

General expenditure is recognised gross over the period in which the relating supply of goods or service occurs.

Missionary and charitable giving

Grants are made under outward giving each year equivalent to 10% of unrestricted planned giving income received, including attributable income tax recovery. For administrative reasons the basis of the distribution is the reported planned giving total from the previous year. Other grants and donations are made from money raised through fundraising or special collections and are accounted for when paid.

Grants and donations awarded are reported in note 8. Individual payments of £1,000 or more were made to the following in 2021: Kwasa Friends (£3,500), Guildford Samaritans (£1,000), Oakleaf Enterprise (£1,000), GTCC Street Angels (£1,000), Guildford Acton (£1,000), Christian Aid (£1,000), Shooting Star Hospice (£1,000), Real Change Guildford (£1,000), HT & Pewley Down School (£2,000).

Support costs

Support costs are costs that are necessary to deliver an activity but do not themselves produce or constitute the output of the activity. Support costs have been wholly included in the cost of church activities and have not been allocated across other cost classifications because any such allocation would not materially affect those costs.

All other expenditure is generally recognised when it is incurred and is accounted for gross.

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

1 Accounting policies

(Continued)

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Consecrated property and movable church furnishings

Consecrated and beneficed property of any kind is excluded from the accounts by s.10 of the Charities Act 2011. However, the PCC is responsible for the insurance and maintenance of its consecrated and beneficed property; the respective insurance values of Holy Trinity church and St Mary's church are £16.81m and £11.59m.

All expenditure incurred in the year on consecrated or beneficed buildings, on individual items under £10,000, or on the repair of movable church furnishings is written off.

Movable church furnishings held by the Rector and Churchwardens on special trust for the PCC, and which require a faculty for disposal, are accounted as inalienable property unless consecrated. They are listed in the church’s inventory, which can be inspected at any reasonable time.

Freehold land and building

Freehold Land and Buildings are included in the accounts at their deemed acquisition cost. No depreciation is applied to the land but building valuations are depreciated on a straight-line basis over 50 years from the date brought into the accounts.

Expenditure on improvements to buildings is capitalised when incurred. Building improvements are depreciated on a straight-line basis over 20 years commencing from the year in which the improvements are completed.

Other fixtures, fittings and office equipment

Individual items with a cost of less than £5,000 are written off on acquisition. Items which are capitalised are depreciated on a straight-line basis over 4-6 years.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Freehold land and buildings 2% on cost of buildings Leasehold improvements 5% on cost Fixtures and fittings 17%-25% on cost

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.

A full year of depreciation is charged in the year of acquisition and none in the year of disposal.

1.7 Impairment of fixed assets

At each reporting end date, the PCC reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

1 Accounting policies

(Continued)

Recoverable amount is the higher of fair value less costs to sell and value in use. In assessing value in use, the estimated future cash flows are discounted to their present value using a pre-tax discount rate that reflects current market assessments of the time value of money and the risks specific to the asset for which the estimates of future cash flows have not been adjusted.

If the recoverable amount of an asset is estimated to be less than its carrying amount, the carrying amount of the asset is reduced to its recoverable amount. An impairment loss is recognised immediately in income/ expenditure for the year, unless the relevant asset is carried at a revalued amount, in which case the impairment loss is treated as a revaluation decrease.

Recognised impairment losses are reversed if, and only if, the reasons for the impairment loss have ceased to apply. Where an impairment loss subsequently reverses, the carrying amount of the asset is increased to the revised estimate of its recoverable amount, but so that the increased carrying amount does not exceed the carrying amount that would have been determined had no impairment loss been recognised for the asset in prior years. A reversal of an impairment loss is recognised immediately, unless the relevant asset is carried in at a revalued amount, in which case the reversal of the impairment loss is treated as a revaluation increase.

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.9 Financial instruments

The PCC has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments (see note 16).

Financial instruments are recognised in the PCC's balance sheet when the PCC becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future receipts discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

1 Accounting policies

(Continued)

Derecognition of financial liabilities

Financial liabilities are derecognised when the PCC’s contractual obligations expire or are discharged or cancelled.

1.10 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the PCC is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.11 Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

2 Critical accounting estimates and judgements

In the application of the PCC’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

Key sources of estimation uncertainty

Building depreciation

The only estimate which has a significant risk of causing a material adjustment to the carrying amount of assets and liabilities is the depreciation rate which is applied to the buildings. The depreciation is calculated using the assumption that at the end of the items' useful lives, there will be nil residual value, the assets are depreciated over the determined useful life to this residual value. The useful life and the residual valuation are decided upon through reference to similar items held in the past and items held by similarly placed entities.

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

3 Donations and legacies

Unrestricted Unrestricted
Restricted
funds
funds
funds
general
designated
£
£
£
Donations and gifts
238,970
-
15,331
Legacies receivable
-
-
3,000
Grants receivable
10,499
-
9,401
249,469
-
27,732
For the year ended 31 December
2020
253,894
552
119,808		 Total
2021
£
254,301
3,000
19,900
277,201		 Total
2020
£
281,504
1,116
91,634
374,254

Unrestricted donations and gifts comprise regular planned giving including income tax recovery on gift aided donations of £225,019 (2020: £193,678) and other donations, including gift aid, of £29,281.26 (2020: £50,762). Having received by the end of 2019 the majority of donations in respect of the major re-ordering work at St Mary’s, total donations reduced significantly in 2020, and further on in 2021 as anticipated.

Grants receivable in 2021 include £9,902 (2020: 9,454) from the Government Job Retention Scheme for furloughed employees (as a result of COVID-19), £4,735 (2020: £81,178) of VAT recoveries from the Listed Places of Worship Grant Scheme, on eligible expenditure mainly from the Methodist Improvement Fund for works on the St Mary's fire alarm system and works on the north porch.

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

4 Charitable activities

Trinity Centre
lettings
Church
£
Sales within charitable activities
21,702
Analysis by fund
Unrestricted funds - general
21,702
Restricted funds
-
21,702
For the year ended 31 December 2020
Unrestricted funds - general
11,054
Restricted funds
-
11,054		 Lettings Miscellaneous
sales
£
£
15,661
4,935
15,661
568
-
4,367
15,661
4,935
9,300
565
-
56
9,300
621		 Total
2021
£
42,298
37,931
4,367
42,298		 Total
2020
£
20,975
20,919
56
20,975

The increase in lettings of the churches and the Trinity Centre is a direct result of the buildings being opened to regular hirers as COVID-19 restrictions eased. There was no income in the year from Pewley Way which is currently occupied by the curate.

5 Parish events

Unrestricted
Restricted
funds
funds
general
£
£
Fees paid to the PCC
2,676
1,360
Trading activity income: other
594
-
Parish events
3,270
1,360
For the year ended 31
December 2020
3,224
-		 Total
2021
£
4,036
594
4,630		 Total
2020
£
2,487
737
3,224

In 2021 trading activity income remained fairly similar for unrestricted income. 2021 shows an increase as £1,360 of restricted deposits were received under the Llandaff fund for Parish events due to 2020 experiencing large restrictions on attending weddings and funerals due to the pandemic.

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

6 Investments

UnrestrictedUnrestricted
Restricted
funds
funds
funds
general
designated
£
£
£
Income from unlisted investments
3,831
-
-
Interest receivable
658
-
-
4,489
-
-
For the year ended 31 December
2020
662
262
4,317		 Total
2021
£
3,831
658
4,489		 Total
2020
£
3,700
1,541
5,241

Income from interest on cash balances reduced significantly in 2021 as a result of lower interest rates throughout the year. Unlisted investments were unchanged in the year but dividend receipts increased slightly.

7 Charitable activities

Staff costs
Depreciation and impairment
Ministry expenses: Diocesan parish share
Ministry expenses: Rector's housing/expenses
Ministry expenses: Curate's housing/expenses
Ministry expenses: Other
Building running expenses
Church maintenance
Upkeep of services
Parish development and special projects
Grant funding of activities (see note 8)
Share of governance costs (see note 9)
Analysis by fund
Unrestricted funds - general
Unrestricted funds - designated
Restricted funds		 2021
£
83,695
57,695
110,248
3,886
3,663
3,030
48,986
17,264
5,464
24,349
358,280
19,500
5,604
383,384
294,947
450
87,987
383,384		 2020
£
72,848
53,362
109,957
3,067
3,343
4,505
53,524
17,840
9,468
427,696
755,610
24,700
5,300
785,610

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

8 Grants payable

Grants to institutions:
Missionary Societies
Home Missions and other Church Societies
Secular Charities
Other donations and grants		 2021
£
-
5,300
8,400
5,800
19,500		 2020
£
5,750
5,700
5,300
7,950
24,700

Included in Other Donations and Grants was a donation to Kwasa Friends, South Africa of £3,500 (2020: £5,000).

9 Support costs

Support
costs
Governance
costs
£
£
Audit fees
-
4,204
Accountancy
-
1,400
-
5,604
Analysed between
Charitable activities
-
5,604		 2021
£
4,204
1,400
5,604
5,604		 2020 Basis of allocation
£
3,900 Governance
1,400 Governance
5,300
5,300

Governance costs includes payments to the auditors of £4,204 (2020: £3,900) for audit fees.

10 Trustees

One of the Trustees received remuneration during the year. This was in the ordinary course of employment and not a payment for being a Trustee.

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

11 Employees

Number of employees

The average monthly number of employees (all part time) during the year was:

2021 2020
Number Number
Support staff 8 9
Employment costs 2021 2020
£ £
Wages and salaries 79,780 70,560
Social security costs 115 282
Other pension costs 3,800 2,006
83,695 72,848

The average number of employees during the year fell primarily due to there being a reduced number of employees working during the January to March lockdown period.

There were no employees whose annual remuneration was £60,000 or more.

12 Other

Unrestricted
Restricted
funds
funds
general
Bank charges
215
-
For the year ended 31 December 2020
257
20		 Total
2021
£
215		 Total
2020
£
277
277
Total 2020 £ 8,515
Unrestricted
Restricted
Total Unrestricted Unrestricted
Restricted		 funds
funds
2021
funds
funds
funds		 general
general
designated		 2020
2020
2020		 £
£
£
£
£
£		 Revaluation of investments
3,584
15,370
18,954
1,340
465
6,710

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

14 Tangible fixed assets

Freehold land
and buildings
Leasehold
improvements
Fixtures and
fittings
£
£
£
Cost
At 1 January 2021
24,100
628,477
145,418
Additions
-
-
25,986
At 31 December 2021
24,100
628,477
171,404
Depreciation and impairment
At 1 January 2021
7,200
407,773
47,156
Depreciation charged in the year
450
31,424
25,822
At 31 December 2021
7,650
439,197
72,978
Carrying amount
At 31 December 2021
16,450
189,280
98,426
At 31 December 2020
16,900
220,704
98,262		 Total
£
797,995
25,986
823,981
462,129
57,696
519,825
304,156
335,866

Freehold land and buildings in use by the PCC comprise the curate's house, the freehold land at Addison Court and the Trinity Centre. For accounting purposes, the above properties have been valued at their deemed historical cost at the time of acquisition and, in respect of 27 Pewley Way, the deemed cost of additions to the property since its original acquisition. Historical costs have not been updated and the buildings are being depreciated on a straight-line basis over 50 years.

In recent years the Trinity Centre has been refurbished, and the cost of the refurbishment is being depreciated on a straight-line basis over 20 years.

In 2020 a new Sound System and organ camera system were installed in Holy Trinity Church and are also being depreciated over 6 years. In 2021 new chairs were purchased for St Mary's Church and a new boiler was fitted in the Trinity Centre both of which are being depreciated over 6 years on a straight-line basis.

It is the policy of the PCC to capitalise equipment and fittings where their cost is greater than £5,000.

15 Fixed asset investments

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

15
Fixed asset investments
Cost or valuation
At 1 January 2021
Valuation changes
At 31 December 2021
Carrying amount
At 31 December 2021
At 31 December 2020
16
Financial instruments
Carrying amount of financial assets
Debt instruments measured at amortised cost
Equity instruments measured at cost less impairment
Instruments measured at fair value through profit or loss
17
Debtors
Amounts falling due within one year:
Other debtors
Prepayments and accrued income		 (Continued)
Unlisted
investments
£
131,821
18,954
150,775
150,775
131,821
2021
2020
£
£
13,709
11,057
150,775
131,821
203,622
199,134
2021
2020
£
£
13,709
11,057
733
4,247
14,442
15,304		 (Continued)
Unlisted
investments
£
131,821
18,954
150,775
150,775
131,821
2021
2020
£
£
13,709
11,057
150,775
131,821
203,622
199,134
2021
2020
£
£
13,709
11,057
733
4,247
14,442
15,304
150,775
150,775
131,821
2020
£
11,057
131,821
199,134
2020
£
11,057
4,247
15,304

Other debtors include income tax recoverable due from HMRC in respect of gift aid donations (2021: £10,889, 2020: £11,057).

Prepayments and accrued income consist of fees paid which were delayed to 2022.

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

18 Current asset investments

Current asset investments
2021 2020
£ £
Short term cash deposits 203,622 199,134

The increase in short term cash deposits is because of earned interest and that there was sufficient funds available in the current account at the start of the year to cover normal church business

19 Creditors: amounts falling due within one year

Creditors: amounts falling due within one year
2021 2020
£ £
Accruals and deferred income 15,179 47,214

Accruals and deferred income mainly relate to payments made after the year end for goods and services provided in 2021 and include deposits received for 2022 lettings. They also include retention payments of £7,556 (2020: £27,335) payable in 2022 on completed building works at St Mary’s.

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

20 Retirement benefit schemes

Defined contribution schemes

Holy Trinity with St Mary's Guildford participates in the Pension Builder Scheme section of Church Workers Pension Fund for lay staff. The Scheme is administered by the Church of England Pensions Board, which holds the assets of the schemes separately from those of the Employer and the other participating employers.

The Church Workers Pension Fund has a section known as the Defined Benefits Scheme, a deferred annuity section known as Pension Builder Classic and a cash balance section known as Pension Builder 2014.

Pension Builder Scheme

The Pension Builder Scheme of the Church Workers Pension Fund is made up of two sections, Pension Builder Classic and Pension Builder 2014, both of which are classed as defined benefit schemes.

Pension Builder Classic provides a pension for members for payment from retirement, accumulated from contributions paid and converted into a deferred annuity during employment based on terms set and reviewed by the Church of England Pensions Board from time to time. Bonuses may also be declared, depending upon the investment returns and other factors.

Pension Builder 2014 is a cash balance scheme that provides a lump sum that members use to provide benefits at retirement. Pension contributions are recorded in an account for each member. This account may have bonuses added by the Board before retirement. The bonuses depend on investment experience and other factors. There is no requirement for the Board to grant any bonuses. The account, plus any bonuses declared, is payable from members’ Normal Pension Age.

There is no sub-division of assets between employers in each section of the Pension Builder Scheme.

The scheme is a multi-employer scheme as described in Section 28 of FRS 102. This is because it is not possible to attribute the Pension Builder Scheme’s assets and liabilities to specific employers and that contributions are accounted for as if the Scheme were a defined contribution scheme. The pensions costs charged to the SoFA in the year are contributions payable (2021: £3,800, 2020: £2,006).

A valuation of the Pension Builder Scheme is carried out once every three years. The most recent was carried out as at 31 December 2016. A valuation as at 31 December 2019 was under way as at 31 December 2020.

For the Pension Builder Classic section, the valuation revealed a deficit of £14.2m on the ongoing assumptions used. At the most recent annual review, the Board chose not to grant a discretionary bonus, which will have acted to improve the funding position. There is no requirement for deficit payments at the current time.

For the Pension Builder 2014 section, the valuation revealed a surplus of £1.8m on the ongoing assumptions used. There is no requirement for deficit payments at the current time.

The legal structure of the scheme is such that if another employer fails, Holy Trinity with St Mary's Guildford could become responsible for paying a share of that employer’s pension liabilities.

21
Restricted funds		 The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes: Movement in funds
Movement in funds		 Balance at
Incoming
Resources
Transfers Revaluations,
Balance at
Incoming
Resources
Transfers Revaluations,
Balance at		 1 January 2020
resources
expended
gains and
1 January 2021
resources
expended
gains and
31 December		 losses
losses
2021		 £
£
£
£
£
£
£
£
£
£
£		 Common Ground
17,966
2,238
(3,952)
-
-
16,252
1,330
(2,618)
(2,000)
-
12,964		 Holy Trinity Bells
514
1,121
(1,076)
-
-
559
896
(580)
-
-
875		 Cadenza Choir
749
-
-
-
-
749
-
(200)
-
-
549		 Choir Tour
4,078
-
-
-
-
4,078
-
-
-
-
4,078		 Holy Trinity Fabric
119,764
12,780
(6,864)
(94,732)
1,454
32,402
111
-
-
-
32,513		 Holy Trinity Music
11,850
93
-
(6,669)
-
5,274
-
(290)
-
-
4,984		 Holy Trinity Organ
2,202
-
-
-
-
2,202
-
(150)
-
-
2,052		 St Mary's Fabric
248,017
6,999
(11,014)
-
4,746
248,748
13,949
(5,238)
(30,000)
15,370
242,829		 St Mary's Music
682
-
-
-
-
682
-
-
-
-
682		 South Africa Fund
1,537
5,346
(5,020)
-
-
1,863
70
(25)
-
-
1,908		 GMC
-
-
-
-
-
-
1,910
(210)
-
-
1,700		 Guildford Diocese
-
-
-
-
-
-
3,832
(2,739)
-
-
1,093		 Trinity Centre
252,127
-
(31,424)
-
-
220,703
-
(31,424)
-
-
189,279		 Llandaff
-
-
-
-
-
-
1,360
-
-
-
1,360		 Environmental Fund
26,311
288
-
-
510
27,109
-
(238)
-
-
26,871		 St Marys Methodist Fund
319,049
95,316
(413,503)
-
-
862
10,000
(18,453)
20,004
-
12,413
21
Restricted funds
(Continued)		 Fixed Assets Furniture
18,348
-
(21,487)
101,401
-
98,262
-
(25,821)
25,986
-
98,427		 1,023,194
124,181
(494,340)
-
6,710
659,745
33,458
(87,986)
13,990
15,370
634,577
21
Restricted funds
(Continued)
The Common Ground Fund was created to record income and expenditure associated with support of Common Ground Guildford, a mission community of
Christians from Guildford Town Centre churches and those who live elsewhere. Income in 2021 relates to donations received to fund expenditure.
The Choir Tour Fundis maintained to provide support to the Holy Trinity biennial choir tour for adults and boys. In 2021 there were no activities associated with the
Fund. The balance in the Fund represents a surplus from fundraising activities over past years which will be used to offset the cost of future tours.
The Holy Trinity Fabric Fundis used to record funds that are donated for, and ultimately used for, repairs and other expenditure at Holy Trinity church. During 2021
there was very requirement for any expenditure from the fund.
The Holy Trinity Music Fund is used to record funds that are donated to Holy Trinity for its music, including the choir During 2021 there was very requirement for
any expenditure from the fund.
The St Mary's Fabric Fund is used to record funds that are donated for, and ultimately used for, repairs
to St Mary's church. A legacy was received in 2017 from
the late Eileen Black, a parishioner of St Mary’s. In total £394,000 has been received with the final distribution received in 2020. Of the balance of the Fund at the
end of 2020 £30,000 has been committed to various fitting out and finishing activities at St Mary’s associated with the major re-ordering work completed in 2020.
The South Africa Fund is used to record parish activities associated with links to the Diocese of the Highveldt, South Africa in particular with St Peter & St Paul,
Springs and the Kwasa Centre. In 2021 a £5,000 donation was received for, and sent to, the Kwasa Centre.
The Environmental Fund was set up in 2018 after the receipt of a donation of £25,000 to be used to support the Parish commitment to sustainability and
renewability. During 2021 there was very requirement for any expenditure from the fund.
The Trinity Centre Fund was established to hold the capitalised cost of the refurbishment of the Trinity Centre and its subsequent depreciation. Depreciation
commenced in 2008 based on writing down the asset over 20 years. In 2009, the cost of creating a new room on the 1st floor was capitalised and is also being
depreciated over 20 years, commencing in 2009. The movement in the fund during the year represents the total depreciation charge for the year.
The GMC fundwas set up in 2021 which shows funds received from planned giving which have been designated for payment to the General Methodist
Council. These funds are paid annually in arrears.
The Guildford Diocese fundwas set up in 2021 to show the funds owed to the diocese from fees received for weddings and funerals, funds are paid quarterly in
arrears.
The Llandaff fundwas set up in 2021 detailing deposits received as initial payments for the cost of the girls’ choir tour that will tour place in summer 2022.		 - 42 -
22
Unrestricted Funds		 These are unrestricted funds which are material to the PCC's activities made up as follows: Movement in funds
Movement in funds		 Balance at
Incoming
Resources
Transfers
Revaluations,
Balance at
Incoming
Resources
Transfers
Revaluations,
Balance at		 1 January 2020
resources
expended
gains and
1 January 2021
resources
expended
gains and
31 December		 losses
losses
2021		 £
£
£
£
£
£
£
£
£
£
£		 Extraordinary Repair
30,798
814
(14,210)
-
465
17,867
-
-
(15,990)
-
1,877		 Youth and Children
3,263
-
-
-
-
3,263
-
-
-
-
3,263		 Fixed Assets
17,350
-
(450)
-
-
16,900
-
(450)
-
-
16,450		 Total Designated Funds
51,411
814
(14,660)
-
465
38,030
-
(450)
(15,990)
-
21,590		 General Funds
60,176
278,699
(276,887)
1,340
63,328
295,159
(295,162)
2,000
3,584
68,909		 Total Unrestricted Funds
111,587
279,513
(291,547)
-
1,805
101,358
295,159
(295,612)
(13,990)
3,584
90,499
22
Unrestricted Funds
(Continued)		 TheGeneral Fund represents the accumulated surplus that has not been designated by the PCC for a specific purpose. Net incoming resources in 2021 were £(3) (2020: £3,152). TheExtraordinary Repair Fundrecognises the requirement for the PCC to maintain funds for current and future repairs to parish buildings. At the end of 2021 the balance of the Fund had reduced to only £1,873 (2020 £17,867) following expenditure in the year on the Trinity Centre boiler. AYouth and Children Fundwas established in 2019 following the receipt of a donation. The Fund is available to support young people, by way of a grant, to participate in parish activities and to provide grants to young people as they leave school and move into further education or careers. With activities curtailed in 2021 due to COVID-19 there was no expenditure in the year. Fixed Assetsrepresent the deemed historical cost of Freehold Land and Buildings in use by the PCC excluding both churches (see note 1) and the refurbishment cost of the Trinity Centre (see Trinity Centre Fund), and the depreciation of those buildings. 23
Analysis of net assets between funds		 Unrestricted
Unrestricted
Restricted
Total
Unrestricted
Unrestricted
Restricted
Total		 funds
designated
funds
funds
designated
funds		 funds
funds		 2021
2021
2021
2021
2020
2020
2020
2020		 £
£
£
£
£
£
£
£		 Fund balances at 31 December 2021 are represented by: Tangible assets
-
16,450
287,706
304,156
-
16,900
318,966
335,866		 Investments
28,515
-
122,260
150,775
16,633
8,297
106,891
131,821		 Current assets/(liabilities)
40,394
5,140
224,611
270,145
46,695
12,833
233,888
293,416		 68,909
21,590
634,577
725,076
63,328
38,030
659,745
761,103

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

24 Related party transactions

Remuneration of key management personnel

Remuneration of key management personnel
The remuneration of key management personnel is as follows.
2021 2020
£ £
Aggregate compensation 4,740 4,742

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

24 Related party transactions

(Continued)

Transactions with related parties

During the year the PCC entered into the following transactions with related parties:

During the year a related party transaction of £17,518 (2020: £16,615) was identified relating to remuneration of Mrs Corinne Jones, the wife of a trustee Mr Grayson Jones, for administrative services provided to the charity. Remuneration of £4,320 (2020: £4,320) was also paid to Mr Nick Graham, the son of trustees Mr Paul Graham and Mrs Carolyn Graham, in his role as Director of Girl Choristers. These transactions were at arms length and in the normal course of business.

Mrs Jones is training as a Non-stipendiary Ordained Local Minister with the Guildford Diocese and her expenses are paid for by the charity. Total expenses in 2021 were £100 (2020: £1,165). Payments totalling £2,371 (2020: £2,792) were paid to Mr James Hedgecock, the son of Trustees, Rev’d Jonathan Hedgecock and Mrs Jane Hedgecock, for the provision of technical support for Zoom services and web site output.

The following payments were made during the year to PCC Members or Related Parties, as defined by the Charities Act 2011. All these payments are part of the routine expenditure of the PCC for travel, subsistence and emergency works and have been approved in accordance with PCC procedures.

Expenses Fees
£ £
Rev'd Canon Robert Cotton 2,321 -
Mrs Corinne Jones 100 -
Rev'd Jonathan Hedgecock 300 -
Mr James Hedgecock 2,371 -
Rev'd Tom Pote 1,247 -
6,339 -

No guarantees have been given or received.

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY WITH SAINT MARY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

25
Cash generated from operations
Deficit for the year
Adjustments for:
Investment income recognised in statement of financial activities
Fair value gains and losses on investments
Depreciation and impairment of tangible fixed assets
Movements in working capital:
Decrease in debtors
(Decrease) in creditors
Cash absorbed by operations		 2021
2020
£
£
(36,027)
(373,678)
(4,489)
(5,241)
(18,954)
(8,515)
57,695
53,362
862
299,982
(32,035)
(22,432)
(32,948)
(56,522)