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ANNUAL REPORT AND ACCOUNTS
Year ended 31 March 2021
REGISTERED CHARITY NUMBER
1128309
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**ANNUAL REPORT AND ACCOUNTS**
|**CONTENTS**:
Legal and Administrative information
Trustees/Directors’ report
Statement of Trustees’ responsibilities
Independent Audit Report
Statement of Financial Activities
Balance Sheet
Notes forming part of the financial statements|**Page No.**|
|---|---|
||
4
5-6
7
8
9
10
11-14|
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**ANNUAL REPORT AND ACCOUNTS**
> REGISTERED CHARITY NUMBER **1128309**
REGISTERED OFFICE: 80 East Ave, Hayes, London, UB3 2HR
BANKERS: HSBC BANK Hayes, London
## **ACCOUNTANTS**
89 Coldharbour Lane London UB3 3EF
3
**DIRECTORS AND TRUSTEES FOR THE YEAR ENDED ON 31 MARCH 2021**
The directors of the charitable company are its trustees for the purpose of charity law and throughout this report and are collectively referred as trustees.
Gamila Duale Secretary Ismail Jama Askar Treasurer Abdilaahi Warsama Trustee Ahmed Mohamed Trustee Axem Youssuf Trustee Ayan Ibrahim Adan Trustee Liban Abadid Chairman:
Office Manager: Hersi Samatar Bankers: HSBC 75 Whitechapel Road London E1 1DU
Accountants: Aflah Accounting Solutions 89 Coldharbour Lane
4
**TRUSTEES’ REPORT**
## **Objectives and Activities**
## **MISSION**
Our mission is to empower Somalilanders in West London to enable them to participate meaningfully in the society as confident citizens, knowing their rights and responsibilities. We also strive to promote community cohesion.
## **VISION**
Our vision is to make West London Somaliland Community a successful organisation which effectively addresses key issues concerning Somaliland community including education, family matters, sports and youth activities, meaningful integration in the mainstream society. We are committed to seeing our community to be successful citizens in this country.
## **AIMS**
To facilitate and help the integration of the Somalilanders in West London into the wider society and promote community cohesion. To raise awareness about the parental responsibility and to enable to face the challenges of parenting of the 21st century. To prevent the Somalilanders youth involvement in crimes, and to relieve those who are in condition of need, hardship and distress. To enable the Somalilanders in West London to remain involved through training, workshops and conferences, in the reconstruction and development of Somaliland while simultaneously participating actively in the UK society. To promote and maintain the cultural identity and heritage of Somaliland and to advance education of the public on all aspect of the history of Somaliland.
## **ACTIVITIES/EVENTS APRIL 2020 – MACH 2021**
The West London Somaliland Community’s goal is to empower and support disadvantaged ethnic Somalis in Hayes, West London to enable them to adapt and participate meaningfully in our multicultural society. Our community-based organisation strives to build a strong foundation for resilient and sustainable community cohesion and development. Our activities include employment skills development opportunities, health awareness including FGM and GBV seminars, hosting community-building sessions with the local police, medical escorts, translations, cultural and heritage events through community elders and youth forums.
These unprecedented times has exposed deep vulnerabilities in highly disadvantaged communities, including ours, which has forced us to rethink our role and strategy on how to respond best to the needs of our community. These vulnerabilities have manifested and correspond to the highly disproportionate number of infections and deaths due to COVID-19 amongst BAME populations. As a result, we adapted our activities to continue delivering much-needed services, we encouraged our communities to minimise movements and respect prevention measures, through adapting our activities we delivered more homebased support through our 11 volunteers and 1 staff member.
Activities include:
- ✓ Elderly chai and chat sessions
- ✓ Weekly groceries run and hot meal drop offs for those who are exceedingly vulnerable and gap left in care services. We have a cafeteria in our centre and we possess a van for these purposes. Following
- ✓ social distance measures we enliste willing volunteers to take part in food preparation and delivery.
- ✓ We set up community engagement/health promotion WhatsApp group where individuals discuss concerns not restricted to COVID-19 but also volunteers check inperson wellbeing, and assist with any medical translations/escort.
5
- ✓ Youth services are one of our flagship activities at the centre, with over 80 children, from diverse backgrounds ranging from 10-17, registered with our community football club. The club and side activities also served as an outlet for newly arrived migrant children to help develop their language skills and foster cross-cultural awareness. In light of the covid-19 changes, we continued to provide adapted and appropriate digital and offline activities. These were:
1. Preparing and distributing activity packs in both Somali and English
2. Bilingual check-ins on Zoom/Skype to discuss concerns, mental health and healthy coping mechanisms while respecting social measures. While this activity was a peer to peer support initiative, this was also offered as a one to one activity where requested.
As an organisation we believe coordination with other local organisations in order to increase the positive impact of services delivered but also reduce the gaps and overlap of assistance. The nearest community centres are those that cater to a special interest group outside of our community or targeted towards the general population. Currently there are no specific Somali organisations that are targeted towards vulnerable communities such as the elderly and refugee families in the immediate area. These communities, as mentioned, require health awareness around COVID-19 and support in these challenging times through a familiar medium and language, which is not offered elsewhere within the vicinity. Therefore, we are best placed to respond to these unique needs. However, this does not mean our activities are restricted to the Somali community, but rather complement other community organisations lending support where needed, For example if additional drop-offs are required by a particular organisation, we would be able to step in if we have the capacity to do so, or coordinate with other local organisations to fill this gap. In addition to strengthening the community bonds, this also externally fosters community cohesion in the face of these turbulent times.
6
## Statement of Trustees’ responsibilities
1. The Trustees must manage the business of the Charity and have the following powers in order to further the Objects (but not for any other purpose):
a) to raise funds. In doing so, the Trustees must not undertake any substantial permanent trading activity and must comply with any relevant statutory regulations;
b) to buy, take on lease or in exchange, hire or otherwise acquire any property and to maintain and equip it for use;
c) to sell, lease or otherwise dispose of all or any part of the property belonging to the Charity. In exercising this power, the Trustees must comply as appropriate with sections 36 and 37 of the Charities Act 1993, as amended by the Charities Act 2006;
d) to borrow money and to charge the whole or any part of the property belonging to the Charity as security for repayment of the money borrowed. The Trustees must comply as appropriate with sections 38 and 39 of the Charities Act 1993, as amended by the Charities Act 2006, if they intend to mortgage land;
e) to co-operate with other charities, voluntary bodies and statutory authorities and to exchange information and advice with them;
f) to establish or support any charitable trusts, associations or institutions formed for any of the charitable purposes included in the Objects;
g) to acquire, merge with or enter into any partnership or joint venture arrangement with any other Charity formed for any of the Objects;
h) to set aside income as a reserve against future expenditure but only in accordance with a written policy about reserves;
i) to obtain and pay for such goods and services as are necessary for carrying out the work of the Charity;
j) to open and operate such bank and other accounts as the Trustees consider necessary and to invest funds and to delegate the management of funds in the same manner and subject to the same conditions as the Trustees of a trust are permitted to do by the Trustee Act 2000;
k) to do all such other lawful things as are necessary for the achievement of the Objects;
2. No alteration of this constitution or any special resolution shall have retrospective effect to invalidate any prior act of the Trustees.
3. Any meeting of Trustees at which a quorum is present at the time the relevant decision is made may exercise all the powers exercisable by the Trustees.
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## **INDEPENDENT EXAMINER’S REPORT FOR THE YEAR ENDED 31 MARCH 2021**
I report on the accounts of the charity for the year ended 31 March 2021, which are set out on pages 8 to 15.
## _**Respective responsibilities of trustees and examiner**_
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of accounts. The trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
- Examine the accounts under section 43 of the 1993 Act;
- To follow the procedures laid down in the general Directions given by the Charity Commission under
- section 43(7)(b) of the 1993 Act; and
- To state whether particular matters have come to my attention.
## _**Basis of independent examiner’s report**_
My examination was carried out in accordance with the general Directions given by the Charity Commission.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## _**Independent examiner’s statement**_
In connection with my examination, no matter has come to my attention, which gives me reasonable cause to believe that in any material respect the requirements:
- To keep accounting records in accordance with section 386 of the Companies Act 2006; and
- To prepare accounts which accord with the accounting records, comply with the accounting requirements
- of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met;
------------------------------------------
Date: 26/11/2021
Mohamed Hassan, BA Accountant
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|**STATEMENT OF FINANCIAL ACTIVITIES (Including Income and Expenditure Account) for the year ended 31 March 2021**
**Notes**
**UNRESTRICTED FUNDS**
**RESTRICTED FUNDS**
**TOTAL FUNDS**
**TOTAL FUNDS**
**£**
**£**
**£**
**£**
**2021**
**2020**
**INCOMING RESOURCES:**
**Voluntary Grants**
**(1)**
20,193
83,174
103,367
1,000.00
**Donations**
7,763
-
7,763
10,376.00
**Charitable Activities**
-
-
-
-
**Services : Cafeteria & Minibus**
**(1)**
6,554
-
6,554
4,742
**Total Incoming Resources:**
**34,510**
**83,174**
**117,684**
**16,118**
**RESOURCES EXPENDED:**
**Charitable Activities**
-
22,880
22,880
44,929
**Support Costs**
8,588
48,718
57,306
4,826
**Governance Costs**
-
0
-
**TOTAL RESOURCES EXPENDED:**
**8,588**
**71,598**
**80,186**
**49,755**
**Net Surplus/Deficit for the year**
25,922
11,576
37,498
(33,637)
**Opening funds Transfer of funds**
1,990
0
1,990
35,627
**Opening funds Transfer of funds**
0
0
0
**Transfer of funds**
0
0
0
0
**CLOSING FUNDS:**
**27,912**
**11,576**
**39,488**
**1,990**|**STATEMENT OF FINANCIAL ACTIVITIES (Including Income and Expenditure Account) for the year ended 31 March 2021**
**Notes**
**UNRESTRICTED FUNDS**
**RESTRICTED FUNDS**
**TOTAL FUNDS**
**TOTAL FUNDS**
**£**
**£**
**£**
**£**
**2021**
**2020**
**INCOMING RESOURCES:**
**Voluntary Grants**
**(1)**
20,193
83,174
103,367
1,000.00
**Donations**
7,763
-
7,763
10,376.00
**Charitable Activities**
-
-
-
-
**Services : Cafeteria & Minibus**
**(1)**
6,554
-
6,554
4,742
**Total Incoming Resources:**
**34,510**
**83,174**
**117,684**
**16,118**
**RESOURCES EXPENDED:**
**Charitable Activities**
-
22,880
22,880
44,929
**Support Costs**
8,588
48,718
57,306
4,826
**Governance Costs**
-
0
-
**TOTAL RESOURCES EXPENDED:**
**8,588**
**71,598**
**80,186**
**49,755**
**Net Surplus/Deficit for the year**
25,922
11,576
37,498
(33,637)
**Opening funds Transfer of funds**
1,990
0
1,990
35,627
**Opening funds Transfer of funds**
0
0
0
**Transfer of funds**
0
0
0
0
**CLOSING FUNDS:**
**27,912**
**11,576**
**39,488**
**1,990**|
|---|---|
|**INCOMING RESOURCES:**||
|**Voluntary Grants**
**Donations**
**Charitable Activities**
**Services : Cafeteria & Minibus**
**Total Incoming Resources:**||
||**34,510**
**83,174**
**117,684**
**16,118**|
||-
22,880
22,880
44,929
8,588
48,718
57,306
4,826
-
0
-|
|**RESOURCES EXPENDED:**||
|**Charitable Activities**
**Support Costs**
**Governance Costs**
**TOTAL RESOURCES EXPENDED:**
**Net Surplus/Deficit for the year**
**Opening funds Transfer of funds**
**Opening funds Transfer of funds**
**Transfer of funds**
**CLOSING FUNDS:**||
||**8,588**
**71,598**
**80,186**
**49,755**|
||25,922
11,576
37,498
(33,637)
1,990
0
1,990
35,627
0
0
0
0
0
0
0|
||**27,912**
**11,576**
**39,488**
**1,990**|
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## **BALANCE SHEET AS AT 31 MARCH 2021 WEST LONDON SOMALILAND COMMUNITY**
||Notes
**FIXED ASSETS**
COMPUTERS & OFFICE FURNITURE AT COST
(3)
LESS ACCUMULATED DEPRECIATION
NET BOOK VALUE
TOTAL FIXED ASSETS
**CURRENT ASSETS**
DEBTORS
PREPAYMENTS
CASH AT BANK & IN HAND
(4)
**TOTAL CURRENT ASSETS**
**CURRENT LIABILITIES**
CREDITORS
(5)
**NET ASSETS**
**RESERVES:**
RESTRICTED FUNDS
UNRESTRICTED FUNDS
**TOTAL**|**2021**
**2020**
£
£
18,541
28,829
(18,133)
(27,814)
408
1,015|
|---|---|---|
|||408
1,015|
|||0
0
0
0
46,066
1,875|
|||46,066
1,875|
|||(6,986)
(900)|
|||**39,488**
**1,990**|
|||11,131
0
28,357
1,990|
|||**39,488**
**1,990**|
## **Approved by the board on 10/12/2021 and signed on behalf of the board by:**
## **Liban Abadid (Chairman)**
**---------------------------------------**
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**NOTES FORMING PART OF THE FINANCIAL STATEMENTS:**
## **ACCOUNTING POLICIES:**
- 1a) The financial statements have been prepared under the historical cost convention, with the exception of investment, which are valued at the prevailing market prices. The financial statements have been prepared in accordance with the statement of Recommended Practice-Accounting and reporting by charities (SORP2005) issued in March 2005, applicable UK accounting Standards and the Companies Act 1985. The principal accounting policies adopted in the preparations of the financial statements are set out below.
## 1b) **INCOMING RESOURCES:**
Voluntary income includes donations, gifts, legacies and grants that provide core funding or are of general nature are recognised where there is entitlement, certainly of receipts and the amount can be measured with sufficient reliability. Such income is only deferred when:
- The Donor specified that the grant or donation must only be used in future accounting periods, or
- - The Donor has imposed conditions, which must be met before the charity has unconditional entitlement.
- Income from commercial trading activities is recognised as earned as the related goods and services are provided.
- Investment income is recognised on a receivable basis.
Income from charitable activities includes income received under contract or where entitlement to grant funding is subject to specific performance conditions is recognised as earned (as the related goods or services are provided). Grant income includes in the category provided funding to support performance activities and is recognised where there is entitlement, certainly of receipts and the amount can be measured with sufficient reliability.
- Income is deferred when admission fees or performance related grants are received in advance of the performances or event to which they relate.
## 1c) **RESOURCES EXPENDED:**
Expenditure is recognised when a liability is incurred. Contractual agreements and performance related grants are recognised as goods or services are supplied. Other grant payments are recognised when a constructive obligation arises that result in the payment being unavoidable.
- Cost of generating funds are those costs incurred in attracting voluntary income, and those incurred in trading activities that raise funds.
- Charitable activities including expenditure associated with the activities are included the direct costs and support costs relating to these activities.
- Governance costs include those incurred in the governance of the charity and its assets and are primarily associated with constitutional and statutory requirements.
## 1d) **RESTRICTED FUNDS:**
Restricted funds are to be used for specified purposes as lay down by the founder. Direct and support expenditure, which meets these criteria, is defined to the fund together with a fair allocation of other costs.
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## 1e) **UNRESTRICTED FUNDS:**
Unrestricted funds are funds received with no restrictions placed in their expenditure and are available as general funds.
1f) Revenue grants are credited to incoming resources on the earlier of when they are received on when they are due.
## **Note 1**
|**DONORS**|**RESTRICTED(2021**|**UNRESTRICTED(20**|**2**
**TOTAL 2021**
**(£)**|**TOTAL 2020**
**(£)**|
|---|---|---|---|---|
|HILLINGDON COUNCIL||20,193.00|20,193.00|1,000.00|
|DONATIONS||7,163.00|7,163.00|10,376.00|
|ROOMS HIRE||1,000.00|1,000.00|-|
|CAFETERIA & MINBUS HIRE||5,554.00|5,554.00|4,742.00|
|COVID-19 RESPONSE|69,868.00||69,868.00|-|
|NATIONAL SURVIVOR NSUN COVID FUND|1,036.00||1,036.00|-|
|THE CHURCH URBAN|2,270.00||2,270.00|-|
|THE LONDON COMMUNITY FUND|10,000.00||10,000.00|-|
|WORLDREMIT FOUNDATION||600.00|600.00|-|
||||||
|**TOTAL**|83,174.00|34,510.00|**117,684.00**|**15,118.00**|
## **NOTE 2**
|**EXPENSE**
**R**|**ESTRICTED FUNDS(£) **|**RESTRICTED FUNDS(£) **|**TOTAL - 2021**|**2020**|
|---|---|---|---|---|
|Charitible Services|22,880.00||22,880.00|3,845.00|
|Volunteer's expenses|8,520.00||8,520.00|2,240.00|
|Rent & Lease|18,700.00||18,700.00|18,700.00|
|Business Rates||672.00|672.00|1,152.00|
|Payroll|9,549.00||9,549.00|10,465.00|
|Photocopying& Printing|161.00||161.00|111.00|
|Website & Software|144.00||144.00|194.00|
|Utilities||2,707.00|2,707.00|3,212.00|
|Telephone,Fax & Internet||921.00|921.00|1,115.00|
|Bank Charges|||0.00|52.00|
|Small Equipments|301.00||301.00|684.00|
|Depreciation charges||1,219.00|1,219.00|1,922.00|
|Waste Collections||110.00|110.00|110.00|
|Distribution costs||2,400.00|2,400.00||
|Motor Expenses||25.00|25.00||
|Trustees' meetings' expenses||61.00|61.00||
|Membreshipfees||28.00|28.00||
|**TOTAL**|**60,255.00**|**8,143.00**|**68,398.00**|**43,802.00**|
## **NOTE 2**
## **SUPPORT COSTS**
|**EXPENSE**
Insurance
Repairs & Maintenance
Cleaning|**RESTRICTED FUNDS (£)**
**UNRESTRICTED FUNDS (£)**
**TOTAL - 2021 TOTAL 2020**
-
-
400.00
3,045.00
-
3,045.00
4,426.00
1,457.00
-
1,457.00
1,127.36|
|---|---|
||4,502.00
-
4,502.00
5,953.36|
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## **NOTE 2**
## **Governance Costs**
|**EXPENSE**
Accounting fees|**RESTRICTED FUNDS (£)**
**UNRESTRICTED FUNDS (£)**
**TOTAL - 2021 TOTAL 2020**
-
300.00
300.00
400|
|---|---|
||-
300.00
300.00
400.00|
## **NOTE 3**
Fixed assets costing in excess of £250 are capitalised and are shown at historical cost. Depreciation is provided, after taking into account of any grants receivable. Tangible fixed assets are depreciated at 20% reducing balance.
## **TANGIBLE FIXED ASSETS**
## **Cost**
|**Cost**|||||
|---|---|---|---|---|
||**OFFICE**||**FIXTURES**|**TOTAL**|
||**EQUIPMENTS & MINIBUS**|**COMPURTERS**|**& FITTINGS**||
||**£**||**£**|**£**|
|At 01 April 2020|18,760.00|-|10,069.00|28,829.00|
|Disposals|(10,900.00)||||
|Additions|-|612.00|-|612.00|
|At 31 March 2021|7,860.00|612.00|10,069.00|29,441.00|
|**Depreciation**|||||
|At 01 April 2020|18,082.00||9,732.00|27,814.00|
|Disposals|(10,900.00)||||
|Charged in the year|678.00|204.00|337.00|1,219.00|
|At 31 March 2021|7,860.00|204.00|10,069.00|29,033.00|
|**Net Book Value**|||||
|**At 31 March 2021**|**-**|**408.00**|**-**|**408.00**|
|At 31 March 2020|678.00|-|337.00|1,015.00|
## **NOTE 4**
## **CASH AT BANK AND IN HAND**
The Organisation's cash balance is £46,066 as at 31 March 2021.
## **NOTE 5**
## **CREDITORS**
The association has had correctly accrued for an unpaid invoices of £6986, which relates to services that were carried out in the financial year ending 31 March 2021.
## **EMPLOYMENT COSTS**
|Wages and salaries
HMRC Employer Costs|2021
2020
£
£
£9,549
£10,465
-
-|
|---|---|
||£9,549
£10,465|
## **Taxation**
The charitable company is exempt from taxation under sections 466 to 493 of the Corporation Tax Act 2010.
13
## **Cash flow statement**
The company has taken advantage of the exemption in Financial Reporting Standard No 1 from producing a cash flow statement on the grounds that it is a small company
## **TRUSTEES EXPENSES**
The trustees neither received nor waived any emoluments during the period.
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