**Parochial Church Council of St Mary the Virgin, Cuddington** ## **ST MARY’S CHURCH PCC, CUDDINGTON, SURREY ANNUAL REPORT OF THE PAROCHIAL CHURCH COUNCIL FOR THE YEAR ENDED 31[ST ] DECEMBER 2021.** ## **Administrative information** St Mary’s Church is situated in The Avenue, Worcester Park. It is part of the Diocese of Guildford within the Church of England. The correspondence address is The Parish Office, The Avenue, Worcester Park, Surrey KT4 7HL. The Parochial Church Council (PCC) is registered with the Charity Commission under number 1128308. PCC members who have served from 1[st] January 2021 until the date of this report was approved are: |Incumbent:|The Rev'd Theresa Ricketts|Chair| |---|---|---| |Retired Priest:|The Rev'd John Richardson|| |LLM (Reader):|Mr Jason Gray|| |Churchwardens:|Mr Dan Smithers|| ||Mrs Sara Tomlin|Until May 2021| ||Mr Peter Harvey|From May 2021| |Representatives on the Deanery||| |Synod:||| ||Mr Rodney Clarke|Vice Chairman| ||Mr Peter Harvey|| ||Ms Julie Stamford|| |Elected Members:|Mr David Eames|Treasurer| ||Mrs Samantha O'Shea|| ||Mr Colin Hooper|| ||Mrs Judith Peake|| ||Mrs Daphne Richardson|| ||Mrs Josephine Reynolds|| ||Mrs Jenifer Dore|| ||Mrs Carolyn Harvey|| ||Mr Roger Eales|Until May 2021| ||Mr Shaun Potter|| ||Mrs Jacqui Potter|| ||Mrs Kate Nowak|| |Co-opted members:|Mrs Linda Charlton|| ||Mr Steven Robbins|| ## **Structure, governance, and management** The method of appointment of PCC members is set out in the Church Representation Rules. All Church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC. ## **Objectives and Activities** St Mary’s PCC has the responsibility of co-operating with the incumbent in promoting, in the ecclesiastical parish, the whole mission of the Church, pastoral, evangelistic, social, spiritual, and ecumenical. ## **Achievements and Performance** There were 115 parishioners on the Church Electoral Roll. Regular Sunday attendance continued to be affected by the restrictions due to the Covid-19 pandemic during 2021. When open for worship, the number of attendees was limited by the safety and social distancing requirements in force. Throughout the year, services were delivered via Zoom for those unable to attend the church in person. During the year, three funeral services were held and there were three internments of ashes. Two couples were married, and there were baptisms of nineteen children and four adults. **Parochial Church Council of St Mary the Virgin, Cuddington** ## **Financial Review** St Mary’s total funds decreased by £1,463 in 2021, despite an unrealized gain of £5,938 due to the revaluation of the shares held in the Greenfield and Leverton investment funds. ## **General Fund** The General Fund had a deficit of £8,808 against a budgeted deficit of £28,167. A great deal of this improvement was due to a very successful gift day that resulted in donations (including gift aid tax) of £15,599 against a budget of £3,750. This was helped by other donations and fundraising in the year. Income from hiring of the Cuddington and Leverton rooms was below budget, despite reopening as expected at the end of the first quarter of 2021. It was £4,000 below budget and £9,000 below pre-pandemic levels. The extension of the government furlough scheme provided £3,715 to partly offset this shortfall. In total, costs for 2021 were generally on budget. ## **Designated Funds** Designated funds in total saw a net inflow of £193, mainly due to donations received. Together, the General and Designated funds had an outflow of £8,615 for the year. ## **Restricted Funds** Restricted Funds increased by £1,214 in the year. This was largely as a result of dividends received in the two endowment funds. ## **Reserves Policy** It is PCC policy to maintain a balance on free reserves (net current assets) which equates to at least six months’ unrestricted payments. This amounts to £61,652. It is held to smooth out fluctuations in cash flow and to meet emergencies. The balance of free reserves at year end was £185,924, held on unrestricted (including designated) funds. ## **Investments** It is PCC policy to invest cash, which is surplus to day to day requirements, with the Church of England Deposit Fund (administered by CCLA). I would like to thank Malcolm Coffey, our Independent Examiner, for his efficient and thorough review of the accounts, and his advice and comments. The Independent Examiner’s Report, together with the accounts below, form part of the report filed with the Charity Commission and may be viewed on their website. Many thanks again to Jacqui and Colin Hooper for counting and banking our collections and other receipts each week, particularly under difficult circumstances. They also administer our Planned Giving scheme, and I would like to thank them for the efficient way they record our Planned Giving and claim the associated Gift Aid Tax. ## **David Eames, Treasurer** **Parochial Church Council of St Mary the Virgin, Cuddington** ## **Incoming Resources (£115,903)** **----- Start of picture text -----**
Other Giving (incl Tax)
£29,642
Hall Lettings £5,091
Weddings etc.£2,065
Fundraising income
£4,201
Investment Income
£1,291
Catering,books £557
Sundry £4,569
Planned Giving (incl
Tax) £68,487
**----- End of picture text -----**
## **Resources Expended (£123,304)** **----- Start of picture text -----**
Sundry Costs £3,316 Fundraising Costs
£362
Mission & Evangelism
£412
Trading Costs (inc.
Hall) £9,033
Church Running Costs
£14,935 Stipends Quota
£60,038
Ministry Costs
£11,872
Other Parish Share
£23,336
**----- End of picture text -----**
**Parochial Church Council of St Mary the Virgin, Cuddington** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2021** |**Incoming Resources**
_Notes_
**_______**
Income from generated funds
Voluntary Income
2a
Activities for Fundraising
2b
Income from investments
2c
Church Activities
2d
Other Incoming Resources
2e
**Total Incoming Resource**
**Resources Expended**
Cost of Generating Funds
Fundraising Trading
3a
Church Activities
3b
Other Resources Expended
3c
**Total Resources used**
**Net Incoming Resources Before Transfers**
Transfers between Funds
8
**Net Incoming Resources After Transfers**
Gains on Investments
4
**Net Movement of Funds**
**Total Funds b/fwd 1 Jan**
8
**Total Funds c/fwd 31 Dec**
8|**Unrestricted**
**General**
**Designated**
**_______**
**_______**
**£**
**£**
97,905
224
4,201
-
13
64
7,713
-
4,569
-
**114,401**
**288**
0
362
-
122,847
95
--0
-
**123,209**
**95**
**(8,808)**
**193**
5,070
(5,070)
**(3,738)**
**(4,877)**
-
-
**(3,738)**
**(4,877)**
**46,742**
**147,797**
**43,004 **
**142,920**|**Restricted**
**Endowment**
**_______**
**_______**
**£**
**£**
-
-
-
-
1,214
-
-
-
-
-
**1,214**
**-**
0
0
-
-
0-
-
-
-
-
-
**1,214**
-
-
-
**1,214**
**-**
-
**5,938**
**1,214**
**5,938**
**18,973**
**41,505**
**20,187 **
**47,443**|**2021**
**2020**
**_______**
**_______**
**£**
**£**
98,129
105,345
4,201
2,745
1,291
1,834
7,713
7,802
4,569
7,061| |---|---|---|---| ||||**115,903**
**124,787**| ||||362
1,031
122,942
123,484
0
4,566| ||||**123,304**
**129,081**| ||||**(7,401)**
**(4,294)**
-
-| ||||**(7,401)**
**(4,294)**
**5,938**
**2,670**| ||||**(1,463)**
**(1,624)**
**255,017**
**256,641**| ||||**253,554 **
**255,017**| Parochlal Church Councll of St Marythe Vlrgin. Cuddington BALANCE SHEEf AS AT 31 DECEMBER 2021 Notes 2021 2020 Flxed Assets Invostments 47,443 41.505 Current Assets Bank and Cash Balan￿9 203,048 5,133 210,316 5.649 Sundry D•btors Current Llabllltl•s Sundry Crèdltors 12,0701 12,4S31 N•t Ass•ts 253,SS4 255.017 The Funds of th• Charlty Unre8lrlct•d Funds - G•n•ral 43.004 142.920 20.187 47.443 46,742 147,797 18,973 41,505 Unrgstrlcted Funds - Oe$lgnat•d Restrlcted Fund¥ Endowment Funds Total Fund• 253,554 255,017 Appmved by the PCC." Chaimian Date." /6- 20£ ## NOTES TO THE FINANCIAL STATEMENTS For the year ending 31st DECEMBER 2021 ## **Note** ## 1 **Accounting Policies** The financial statements have been prepared on the Prepayments and Accruals basis in accordance with Church Accounting Regulations 2006 together with applicable accounting standards and the Charities SORP 2015. The statements have been prepared under the historical cost convention, except for investment assets which are shown at market value. ## Funds Unrestricted Funds represent the funds of the Parochial Church Council (PCC) that are not subject to any restrictions concerning their use, and are available for application to the general purposes of the PCC. These include funds that the PCC may designate for particular purposes. The purpose of each fund is noted in the accounts. The accounts include only those transactions, assets and liabilities for which the PCC is responsible in law. They do not include funds raised specifically for other charitable bodies nor the accounts of church groups that owe affiliation to another body or those of informal gatherings of church members. ## Incoming Resources, Voluntary Income and Capital Sources Collections are recognised when received by or on behalf of the PCC. Planned Giving is recognised only when it is received. Tax recoverable under Gift Aid is recognised when the income is recognised. Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement, the amount due is quantifiable, and its ultimate receipt by the PCC is reasonably certain. Funds raised through social events are accounted for gross wherever possible. Sales of books are accounted for gross. Income from the hire of church premises is recognised when the rental income is due. Dividends are accounted for when due and payable. Interest entitlements are accounted for as they accrue and are apportioned according to average balance over the accrual period. Realised gains and losses are recognised when investments are st sold. Unrealized gains and losses are accounted for on revaluation on 31 December. ## Resources Expended Grants and donations are accounted for when paid over, or when awarded if that award creates a binding obligation on the PCC. The Diocesan Parish Share is accounted for when paid. Any Parish Share unpaid at st 31 December is provided for as an operating liability and is shown as a creditor in the Balance Sheet. ## Fixed Assets Consecrated and benefice property is not included in the accounts in accordance with s10(2) of the Charities Act 2011. Attached to the church is a meeting room complex that is not included in the accounts. ## Fixtures, Fittings and Office Equipment Equipment used within the church premises is written off when acquired. ## NOTES TO THE FINANCIAL STATEMENTS (continued) For the year ending 31st DECEMBER 2021 |2
**Incoming Resources**
2a
**Voluntary Income**
Gift Aided Planned Giving
Other Planned Giving
Collections at Services
All other giving (inc Gift Day)
All Tax Recovered through Gift Aid
Legacies and grants received
2b
**Activities For Fundraising**
Fundraising Events
2c
**Income from Investments**
Dividends
Interest
2d
**Church Activities**
Wedding & Funeral Fees
Wedding & Funeral Additional Items
Church Hall Lettings Fees
Catering income, sale of books
2e
**Other Incoming resources**
Insurance Claims & Sundry Income
**Incoming Resources Total**|2021
2020
Unrestricted
Designated
Restricted
Endowment
Total
Total
Funds
Funds
Funds
Funds
Funds
Funds
**£**
**£**
**£**
**£**
**£**
**£**
51,552
-
-
-
51,552
65,051
3,832
-
-
-
3,832
9,755
2,891
-
-
-
2,891
1,698
23,402
224
-
-
23,626
10,649
16,228
-
-
-
16,228
18,192
-
-
-
-
-
-| |---|---| ||97,905
224
-
-
98,129
105,345| ||4,201
-
-
-
4,201
2,745| ||4,201
-
-
-
4,201
2,745| ||-
-
1,207
-
1,207
1,163
13
64
7
-
84
671| ||13
64
1,214
-
1,291
1,834| ||2021
2020
Unrestricted
Designated
Restricted
Endowment
Total
Total
Funds
Funds
Funds
Funds
Funds
Funds
**£**
**£**
**£**
**£**
**£**
**£**
1,635
-
-
-
1,635
1,256
430
-
-
-
430
869
5,091
-
-
-
5,091
5,553
557
-
-
-
557
124| ||7,713
-
-
-
7,713
7,802| ||4,569
-
-
-
4,569
7,061| ||4,569
-
-
-
4,569
7,061| ||**114,401**
**288**
**1,214**
**-**
**115,903**
**124,787**| ## NOTES TO THE FINANCIAL STATEMENTS (continued) For the year ending 31st DECEMBER 2021 |3
**Resources Expended**
3a
**Fundraising trading**
Fundraising Costs
3b
**Church Activities**
Mission Giving
Stipends Quota
Ministry Parish Share
Parish office salaries etc.
Ministry Expenses
Evangelism (inc work with young people)
Church Running Expenses - Building
Church Running Expenses - Parish Office
Church Running Expenses - Provision of
Services
Church Running Expenses - Grounds
Church Utility Bills
Trading Costs (incl. Hall)
Catering, books, etc.
Sundry
3c
**Other Resources Expended**
Building work
**Resources Expended Total**|2021
2020
Unrestricted
Designated
Restricted
Endowment
Total
Total
Funds
Funds
Funds
Funds
Funds
Funds
**£**
**£**
**£**
**£**
**£**
**£**
362
-
-
-
362
1,031| |---|---| ||362
-
-
-
362
1,031| ||400
-
-
-
400
305
60,038
-
-
-
60,038
60,038
23,336
-
-
-
23,336
23,336
9,966
-
-
-
9,966
9,998
1,906
-
-
-
1,906
1,729
12
-
-
-
12
120
4,730
-
-
-
4,730
4,067
2,011
-
-
-
2,011
3,388
4,133
-
-
-
4,133
5,287
235
95
-
-
330
1,392
3,731
-
-
-
3,731
3,060
9,033
-
-
-
9,033
8,761
101
-
-
-
101
0
3,215
-
-
-
3,215
2,003| ||122,847
95
0
-
122,942
123,484| ||-
-
-
-
-
4,566| ||-
-
-
-
-
4,566| ||**123,209**
**95**
**0**-
**-**
**123,304**
**129,081**| NOTES TO THE FINANCIAL STATEMENTS (continued) For the year ending 31st DECEMBER 2021 ## 4 **Investments** Investments comprise shares held in the CBF Church of England Investment Fund and represent the principal of the Greenfield Legacy Fund and the Leverton Fund (note 8). These are Endowment funds £ |Balance at 1st January 2021
Gain on revaluation
Balance at 31st December 2021|41,505
5,938| |---|---| ||47,443| 5 **Bank and Cash Balances** |National Westminster Bank
Short Term Deposits
Petty Cash
6
**Sundry Debtors**
Income Tax Recoverable
7
**Sundry Creditors**
Accounts Payable
Agency Collections|2021
£
43,412
159,349
287
203,048
2021
£
5,133
5,133
2021
£
858
1,212
2,070|2020
£
50,947
159,264
105| |---|---|---| |||210,316| |||2020
£
5,649| |||5,649| |||2020
£
1,475
978| |||2,453| 8 **Funds of the Charity** NOTES TO THE FINANCIAL STATEMENTS (continued) For the year ending 31st DECEMBER 2021 |**Funds of the Charity**|| |---|---| |**Unrestricted Funds:**
General Fund
Designated - Bequests & Donations Fund
- Estates Sinking Fund
- Worship Music Sinking Fund
**Restricted Funds:**
Restricted - Greenfield Fund
- Music Development Fund
- Roof Fund
- Spiritual Development Fund
- Leverton Room
**Endowment Fund:**
Greenfield
Leverton
Total Funds|01/01/21
Incoming
Resources
Gains/(losses)
Transfers
31/12/21
Resources
Expended
on
Investments
£
£
£
£
£
£
46,742
114,401
(123,209)
-
5,070
43,004| ||135,407
62
-
-
135,469
4,944
221
(95)
-
(5,070)
-
7,446
5
-
-
-
7,451| ||147,797
288
(95)
-
(5,070)
142,920| ||12,058
785
-
-
-
12,843
1,884
2
-
-
-
1,886
61
-
-
-
61
3,334
2
-
-
-
3,336
1,636
425
-
-
-
2,061| ||18,973
1,214
-
-
-
20,187| ||26,940
-
-
3,854
-
30,794
14,565
-
-
2,084
-
16,649| ||41,505
-
-
5,938
-
47,443| ||| ||255,017
115,903
(123,304)
5,938
-
253,554| ## Designated Funds **The Bequests and Donations Fund** was created when the Bequests Fund and the Donations Funds were combined. It is used to hold any legacies or larger donations that are received where no specific conditions have been laid down. **The Estates Sinking Fund** was initially set up to enable the cost of work on the plant, buildings, and grounds to be spread more evenly over a number of years. This has not proved to have worked out in practice and therefore the PCC decided to close this fund at the end of 2021 and transfer the remaining balance to the General Fund. **The Worship Music Sinking Fund** was set up at the same time as the Estates Fund to enable the cost of work on the organ to be spread over several years. Since 2017 no transfers have been made to this fund. It is intended to build the fund to £40,000 or more over a period of 25 to 30 years as general funds become available. It has been recognised that organ music may not be appropriate at that time and so the Fund was named to allow its use on any suitable form of music for worship at that time. ## NOTES TO THE FINANCIAL STATEMENTS (continued) For the year ending 31st DECEMBER 2021 ## Restricted Funds **The Greenfield Fund** was set up when a former churchwarden donated a capital sum to generate income for the maintenance of his gifts to the church, namely the West Window, the two most westerly windows in the South Wall and the Lych-gate. It derives its income from the dividends on the capital sum invested as the Greenfield Legacy Fund. **The Music Development Fund** was created in 1996 by the renaming of the Organ and Choir Fund, which had previously been reported as part of the Bequests and Donations Designated Fund, and is to be used to meet the needs of the choir and music in general. **The Roof Fund** was set up in November 2012 to receive donations towards the roof and other repairs identified at the latest Quinquennial Inspection earlier in that year. The works are now completed with provision for most of the costs made in the 2013 accounts. It was also been used to fund the insurance excess following theft of lead from the roof in 2013. **The Spiritual Development Fund** was set up in October 2014 on receipt of donations specifically for the promotion of individual and group spiritual development, particularly outside of the parish. It will be used to help individuals to meet the cost of their spiritual development. **The Leverton Room Fund** was set up in 2015 following the receipt of a £10,000 legacy from Peter Leverton. The income from the legacy is to be used to maintain the Leverton Room. ## 9 **Related Party Transactions** There were no related party transactions in 2021 . Independent Examiners Report to the PCC of SL Mary. The Virgin, Cuddington I report on the wjunts for the year ended 31 December 2021. which are set out on the preceding 8 page5. R•sp8ctiv8 respon8ibili¢ieB ol the PCC and the E¥amlner The charity's Iruslees ere responsible for the prep8rntion of the aceounts. The charity'5 trustees Consider that an audit is not required for this year under seclion 144121 of Chafities Act 2011 Ilhe Charities Actl and that an irKlependent examination is needed. It Is my responsibility to= Examine the accounts undgr 145 of the Chanl*s Act: to follow the procedures laiddown inlhegeneral DiTe¢lion$giwn bythe CharityCommis8ion under section 145(51{bl of the Charities Act.. and lo stale v4hether particular matters have to ry attentth. B•81• of the Indep•ndent Examln•rf• Statement My examination was cafTied out in accordance with the general Directions gÈven by the Charity Commission. An examination includos a rwew of the acc(wnting records kept by the chanty and a comparison of the accounts presented wrth those records. 11 also includes considèration of any unusual items or disclosures In the accounts. and seeknng explarth.ons from the tnjstees concefnlng any such matters. The procedLsres undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as lo wwher Ihg accounts present a 'lrue and fair view, and the report is limited to those mattèrs set out in thg $tatemBnt bel￿. Ind•pendenl Examln•es Stst•m•nt In connection with my examination. no m8tter hos corne to my attention". {11 which gives me reasonable causelo believe that in,any material respect. the requlrement8'. lo keep a¢counling records in ￿ordance with section 130 of the Charities Act, and to prapare accounls whlch accord with the accounting records and comply wllh the accounllng requirements of the charib.es Act have not been met." or 121 to which, in my opinw. attenti￿ should be drawn in orderlo enable a proper understanding of the accounls to be reached. Mr. D Malcolm Coffey 15 Aurid Park Road Wofcester Park Surrey KT4 7DP Signed.. Date.. l¢92