copy CLAPHAM FILM UNIT 5TH APRIL 2025 TRUSTEES, REPORT AND FINANCIAL STATEMENTS I Plato Rogd London SW2 SUP www.claphamfilmunit.com Trustees Annual Report 2024 2025 l. Management Committee Chair .' Shareena Hill Treasurer .' Fraser Burchill Secretary . Deborah Jess Kermode Trustee Sarah Pietsch. Project Manager/ Charlotte Bill paid on a freelance basis per project. 2. Review of Aims Clapham Film Unit aims to train and equip local people to tell our own stories on film. We make documentaries and provide filmmaking advice to the community. We provide a network for filmmakers. 3. Recent Activities We made the documentary Dartmoor Calling and screened it in independent cinemas across Devon it was also broadcast on TogeiherTV. This project was National Lottery Heritage Funded INLHF). This was a partnership project with Dartmoor Preservation Association (DPA). We also trained 15 people to collect oral histories which were compiled inio a book and deposited in DPA archive. We organised two walks connecting people with Sylvia Sayer's activism. We made a leaflet for self guided walks. We delivered a series of Art and Film workshops at Clapham Deep Shelter, and raised funding from the National Grid to run a second series. TfL supported us. We were invited to stari work on a heritage project at the Royal Hospital for Neuro Disability , Legacy of Care. 4. Grants Received NLHF Dartmoor Calling first payment NLHF Dartmoor Calling second payment NLHF Dartmoor Calling third payment Ticket sales ( Exeter Phoenix) £27795 £16767 £5589 £150 National Grid Clapham Deep Shelter workshops £ioooo Royal Hospital for Neuro - Disability Legacy of Care first payment £2100 Royal Hospital for Neuro Disability Legacy of Care second payment £1550 Total income '. £63.951 + Costs brought forward £9,343 = £73.444 Total expenses .' £58.368 + admin £59,970 Details in the attached accounts. Carried forward . £14,436 made up of £12,I 00 provision for future costs plus £2,236 funds carried forwards on the balance sheet. All the projects were delivered on time and on budget. 5. Review of procedures. We reviewed our policies and procedures, including equal opportunities, safeguarding children and vulnerable adults, health and safety, risk assessment, financial controls. and GDPR responsi bilities. We reviewed the constitution. Digital Banking is working, our account remains with Natwest. Budgets and reports were prepared by Charlotte Bill, accounts by David Smith & Approved by the trustees on ?+.. 2025 and signed on their behalf by Fraser Burchill Trustee / Treasurer CLAPHAM FILM UNIT Chari istration Number: 1128259 Finan¢lal Statements For the Year Ended 5 A ril 2025 CLAPHAM FILM UNIT CONTENTS Page Stslemènt of financial actwities Balance she81 Notes to the accounts Independent examinerfs report Page 1 CLAPHAM FILM UNIT STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 6 APRIL 2025 Unr&strlcted Restrlcted Funds Funds Totsl 2025 Totsl 2024 Note Income Voluntary Inwme Income from Charitable act¢v¢t￿9 73.444 73,444 62,C66 Total income 73,444 73,444 62,C66 Charitable activities Administrative Expenses 70,468 1.602 70.468 1.602 61,426 3,627 72,070 72,070 65.053 Excess of In￿me over Expenditure 1,374 1,374 12.987} Fund balances at 6 April 2024 962 962 3,949 Fund balances at 5 April 2025 2,336 2,336 962 The ncles on pages 4 10 S fomi part of these financi8151atemenls. Page 2 CLAPHAM FILM UNIT BALANCE SHEET AS AT 5 APRIL 2025 Notes 2025 2024 Flxed assets Tangible assets 1,147 1,081 Current a￿ets Cash al bank and in hand Prepayments 13,777 472 9,477 467 14,249 15,396 11,025 Crodltors.. amounts falllng duo wlthln ono year 13,060 10,063 Total assets less current Ilablllfjes 2.336 Funds Restricted funds Unreslricte(I funds 2,338 962 2,336 962 The financial statements were approved and authorised for issue by the Trvstees on 2<.. ￿£>￿.&17 2025 and signed on their behaff by.. Frasor Burchlll Trustee l Treasurer Page 3 CLAPHAM FILM UNIT NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2025 A¢¢ounting policies 1.1 Accountlng convontlon These accounts have been prepared In accordance with FRS 102 'The Financial Reporting Standard 8pplicable in the UK and Republic of Ireland. I'FRS 102.1, 'Accounling and Reporting by Charitie8° the Statement of Recommended Practi￿ for charities applying FRS 102, the Charities Act 2011 and UK Generalty Accepted Accounting Practice as it applies from 1 January 2015. The Charity is a Public Benefrt Enlty a$ defined by FRS 102. The charity has taken advantage of the provisions in the SORP for charities apptying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows. The accounts have been prepared on the historical cost convention. The principal accounting policies adopted are sel out below. 1.2 Going concem The accounts have been drawn up on a going concem basis. At the lime of approving the accounts, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foresee8ble future. Thus they continue lo adopt the going concem basis of a¢counling in preparing the accounts. 1.3 Charitable funds Unrestricted funds are availab￿ for use at the discretion of the trustees in furtherance of their charrtable objectives unless the funds have been designated for other purposes. 1.4 Incomlng resources and expendlture Donations are recognized on receipt. 1.5 Tangible fixed assets Tangible fixed assets are initially measured al cost and subsequently measured at cost or valuation. net of depreciation. Depreciation is re￿nised so as lo write off the ￿¥t or valuation of assets over their useful lives on the following bases. Equipment one-third of cost per annum The gain or los$ arising on the disposal of an asset is detemined as the difference be￿en the sale proceeds and the carrying value of the asset, and is recognised in the Statement of financial aclivilies. 1.6 Cash and cash equlvalents Cash and ¢a$h equivalents include deposrts held al call wth banks. Page 4 CLAPHAM FILM UNIT NOTES TO THE FINANCIAL STATEMENTS CONTINUED FOR THE YEAR ENDED 5 APRIL 2025 1.7 Crltlcal a¢countlng estimatas and Judggmgnts In the application of the charity's accounting policies. the Trustees are required lo make judgements, eslimales and assumptions about the carrying amount of assets and liabilities that are not readily apparent Irom other sources. The estimoles and associated assumptions are based on historical experience and other factors that are considered lo be relevant. Actu81 resur(3 may differ from Ihe¥e eslimales. The estimates and underfying assumplKJns are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the peri¢)d in wh￿h the estimate is revised where the revision affects only that period, Of in the period of the revision and future periods Whe￿ the revision affects both current and future peri¢)ds. Tanglble fixed assets Equipment Cost Al 6 April 2024 Additions 2,320 939 Al 5 April 2025 3,259 Depr8¢iation At 6 April 2024 Depieclotion charged in the year 1.239 873 At 5 April 2025 2,112 Carrylng amount Al 5 April 2025 1,147 At 5 April 2024 1,081 Crgdltors Falllng due wlthln ono year Accruals Provision for Additional c03t5 2026 2024 980 12,100 720 9,343 13,060 10.063 Trustses. remuneratlon and benefits No trustees. remuneration or other benefits were Pa￿ for the year ended 5 April 2025 nor for the year ended 5 April 2024. Page 5 CLAPHAM FILM UNIT INDEPENDENT EXAMINER'S EPOR FOR THE YEAR ENDED 5 APRIL 202S I report on the accounts ofthe Charity for the year *nded Sh April 2025, whith a￿ sel out on pages 1 to 4. Reape¢tlve r••ponsibllltle8 of tnwt••8 and •xamln•r Tha d)arity's tru$te&s are responsiblo lor the preparation of thè ac£ounts. The charity'5 trustees consider that an audit is not required for this year under 8oetion 144121 ol the Charits"es Act 2011 (the 2011 Aetl and th8t an independent examination is needed. It is my responsibility to.. exarnine the accounts under section 145 of the 2011 Aet., follow the procedurtss laid down in th8 general Dirèth"ons given by the Charity Commission ynder section 14515llbl of tha 2011 Acl.. and state what￿r parbcular rnattars have ¢omg to my attenthtin. B8sl8 of Indepgndtrtt •xamlnorfty report My examinab.on wa3 carried out in accordance wth thè general Dirath"ons gwgn by the Charity Commissign. An axamination include5 a review of the accL)unb'ng records kopt by the charity and a comparison of the accounts presented those Tecords. It also includes consid8rats.on of any unusual items or disdosure5 in the 8ccouMts, and seeking explanats.ons from you as trustees ￿nc&Ming any such matters. Tre procedurès undertaken do not prO￿lde all th8 e*i¢Jence that would be required in an audit and consequently no opinion is given as to whether the accounts pr85ent a'trve and fair and the report is limitad to those matters set out In the st8tern•nt below. Independènt examlnerfs #tstement In connèthon wrth my &xamlnab"on, no matter has come to my attention". 11 which gives me reasonable cause to believe that. in $ny material rèspect, the requI￿rneDts'. to keep a¢counting record5 in accordanca vAth section 130 01 the 2011 ACL and t¢ Pfèpare accounts vthich accord with the accounbng records and comply with the accounting requirements of the 2011 Act havè not be8n rnet". c 21 to whth. in rny opinion. attention should be drawn in ord8r to enablo a proper under5taThJing of the accounts lo be reache(l. Dawd C Smith for )g David Smith & Co Aeeountants Oate.. . 2025 7 Gros￿nor Gafdefts Wictoria London SW1WOAF CLAPHAM FILM UNIT DETAILED INCOME AND EXPENDITURE ACCO NT FOR THE YEAR ENDED 5 APRIL 2025 2025 2024 Unrestrlted Incom? Donations Ticket Sales Grants 1,150 150 63,951 34,848 Pfovision for costs bioughl fO￿ard 9,343 26,C68 73.444 Expendltur• Workshops Project Management Production Expenses Equipment and Camera Work Sound Track and Audio Edittng DirectinglAssembling Publicity Sundry Expense5 3,827 23.950 6.631 17.355 1,250 9,389 3,946 18.829 3,739 11,904 3,874 402 5,170 185 58,368 52,083 Provision lor additional costs 12,100 9,343 Totsl Expons•s 70.468 61.426 Administrative Expen$e$ Genral PublI￿ty Website Expenses Insurance Bank Charges Accountancy Repairs and small items of Equipment Screening and Exhibitions Sundry Expenses Oepreciation 500 489 240 240 1,883 873 540 1,602 3,627 ExPendI￿r0 72,070 65,053 Surplus I ID•fi¢lt) 1,374 12,9871 General Fund Balance brought fomafd Balance carried foAYard 3,949 2,338 CLAPHAM FILM UNIT MMARY OF PROJECTS FPR THE YEAR ENDED S APRIL 2025 Clapham Deep Shelter Legacy of Caro RHN Dartsnoor Oral Hlsto 2025 Totsl 2024 Totsl Gènèral Unrestrlted Ineome Donations Ticket Sale$ Grants 1.150 150 50,301 150 63.951 10.OCK) 3,650 34,848 50.451 10,orxi 3.650 64.101 35,998 Transfer ol Funds Provision for costs brtsught fonvard 9.343 9.343 50.451 19.343 3.650 73.444 62,(N%6 Ex￿ndhUrtr Vvotkshops ProJe¢t M8nagement Production Expenses Equiprnent and Camera Work and Artis18 Sound tradi and Audio Editing DirectinglAssembling Publiryty Sundry Expenses Provision for luiuro costs 930 2,897 3.827 23,950 6.631 20,6C￿l 1,550 9,389 1,271 16.7e6 569 17.355 18,829 1.250 1,250 3.739 11.904 3,874 402 9,343 3,798 970 402 185 10,L￿> 5,170 185 2,1rxJ 12.100 48,724 2,241 15.853 3.650 70.468 61,426 Surplus I IDefleSti 1.727 12,2411 3,490 2,976 640