## **CLAPHAM FIL UNIT**
## **5TH APRIL 2023**
## **TRUSTEES’ REPORT**
## **AND**
## **FINANCIAL STATEMENTS**
**1 Plato Road London SW2 5UP**
## www.claphamfilmunit.com
Trustees Annual Report 2022 - 2023
## 1. Management Committee
Chair : Shareena Hill Treasurer : Fraser Burchill Secretary : Deborah Jess Kermode Trustee : Sarah Pietsch.
Project Manager/ Charlotte Bill paid on a freelance basis per project.
## 2. Review of Aims
Clapham Film Unit aims to train and equip local people to tell our own stories on film. We make documentaries and provide filmmaking advice to the community. We provide a network for filmmakers.
## 3. Recent Activities
We supported Essex Craft Society with their Heritage Lottery project. (HLF)
We made the documentary Right to Roam and screened it in independent cinemas. Broadcast scheduled for December 2023. National Lottery Funded. (HLF) We created a mural and film, Where are the Women, funded by the Mayor of London. (GLA)
Clips from Life of the Bicycle wers utilised by Glasgow Film Festival.
## 4. Grants Received :
HLF Essex Craft Society payment 1 £8330.50 HLF Right to Roam payment 1 £23426.50 GLA Where are the Women payment 1 £3600 GLA Where are the Women payment 2 £900 HLF Right to Roam payment 2 £18741.20 HLF Essex Craft Society payment 2 £6664.40 Glasgow film festival £150
GLA Where are the Women payment 3 £15000
Total income £76813 (rounded from £76812.6)
Total Expenses £77503 detailed in accounts attached
All projects delivered on time and on budget.
5. Review of procedures reviewed Equal opps, safeguarding children and adults, health and safety, financial controls, GDPR and Risk Assessment. Review of Constitution. Budgets prepared by Charlotte Bill Digital Banking via NatWest.
## **CLAPHAM FILM UNIT**
## **___________________**
## **Charity Registration Number: 1128259**
## **Financial Statements**
**For the Year Ended 5 April 2023**
## **CLAPHAM FILM UNIT**
## **CONTENTS**
||**Page**|
|---|---|
|Statement of financial activities|1|
|Balance sheet|2|
|Notes to the accounts|3 - 4|
|Independent examiner's report|5|
Page 1
**CLAPHAM FILM UNIT**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT**
## **FOR THE YEAR ENDED 5 APRIL 2023**
|**Note**
**Income**
Voluntary Income
Income from Charitable activities
Total income
**Expenditure**
Charitable activities
Administrative Expenses
Excess of Expenditure over Income
Fund balances at 6 April 2022
Fund balances at 5 April 2023|**Unrestricted**
**Funds**
-
76,813|**Restricted**
**Funds**
**£**
-
-
-
-
-
-
-|**Total**
**Total**
**2023**
**2022**
**£**
**£**
-
-
76,813
2,976
76,813
2,976
76,105
8,407
1,398
2,674
77,503
11,081
(690)
(8,105)
4,639
12,744
3,949
4,639|
|---|---|---|---|
||76,813|||
||76,105
1,398|||
||77,503|||
||(690)
4,639|||
||3,949|||
The notes on pages 4 to 5 form part of these financial statements.
Page 2
## **CLAPHAM FILM UNIT**
## **BALANCE SHEET AS AT 5 APRIL 2023**
|**Notes**
**Fixed assets**
Tangible assets
**3**
**Current assets**
Cash at bank and in hand
Prepayments
**Creditors: amounts falling due within**
**one year**
**4**
**Total assets less current liabilities**
**Funds**
Restricted funds
Unrestricted funds|**£**
**£**
**£**
**£**
1
1
30,053
4,440
443
30,496
438
4878
-
-
30,497
4,879
26,548
240
3,949
4,639
-
-
3,949
4,639
3,949
4,639
**2023**
**2022**|**£**
**£**
**£**
**£**
1
1
30,053
4,440
443
30,496
438
4878
-
-
30,497
4,879
26,548
240
3,949
4,639
-
-
3,949
4,639
3,949
4,639
**2023**
**2022**|
|---|---|---|
||||
|||4,879
240|
|||4,639|
|||-
4,639|
|||4,639|
The financial statements were approved and authorised for issue by the Trustees on 11th October 2023 and signed on their behalf by:
…............................
**S Hill Chairperson**
Page 3
**CLAPHAM FILM UNIT**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 5 APRIL 2023**
## **1 Accounting policies**
## **1.1 Accounting convention**
These accounts have been prepared in accordance with FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”), “Accounting and Reporting by Charities” the Statement of Recommended Practice for charities applying FRS 102, the Charities Act 2011 and UK Generally Accepted Accounting Practice as it applies from 1 January 2015. The Charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The accounts have been prepared on the historical cost convention. The principal accounting policies adopted are set out below.
## **1.2 Going concern**
The accounts have been drawn up on a going concern basis.
At the time of approving the accounts, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus they continue to adopt the going concern basis of accounting in preparing the accounts.
## **1.3 Charitable funds**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes.
## **1.4 Incoming resources and expenditure**
Donations are recognized on receipt.
## **1.5 Cash and cash equivalents**
Cash and cash equivalents include deposits held at call with banks.
## **2 Critical accounting estimates and judgements**
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
Page 4
## **CLAPHAM FILM UNIT**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## **FOR THE YEAR ENDED 5 APRIL 2023**
|**3**
**Tangible fixed assets**
**Cost**
At 6 April 2022
Additions
At 5 April 2023
**Depreciation**
At 6 April 2022
Deprectiation charged in the year
At 5 April 2023
**Carrying amount**
At 5 April 2023
At 5 April 2022
**4**
**Creditors falling due within one year**
Accruals
Provision for additional costs
At 5 April 2023|**2023**
**£**
480
26,068
26,548|**Equipment**
**£**
700
-|
|---|---|---|
|||700|
|||699
-|
|||699|
|||1|
|||1|
|||**2022**
**£**
240
-|
|||240|
## **4 Trustees' remuneration and benefits**
No trustees' remuneration or other benefits were paid for the year ended 5 April 2023 nor for the year ended 5 April 2022.
Page 5
**CLAPHAM FILM UNIT**
## **INDEPENDENT EXAMINER'S REPORT**
## **FOR THE YEAR ENDED 5 APRIL 2023**
I report on the accounts of the Charity for the year ended 5h April 2023, which are set out on pages 1 to 4.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. .
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- 1) which gives me reasonable cause to believe that, in any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
David C Smith FCA for
David Smith & Co Chartered Accountants
Date 11th October 2023
7 Grosvenor Gardens Victoria London SW1W 0AF
## **CLAPHAM FILM UNIT**
## **DETAILED INCOME AND EXPENDITURE ACCOUNT**
## **FOR THE YEAR ENDED 5 APRIL 2023**
|**Unrestrited Income**
Donations
Grants
Fees
GLA Access Grants
Community Fund
DVD Sales
**Expenditure**
Project Management
Volunteer Expenses
Professional Fees
Equipment and
Camera Work
Sound track and
Audio Editing
Directing/Assembling
Publicity
Sundry Expenses
Provision for additional costs
**Total Expenses**
**Administrative Expenses**
Genral Publicity
Website Expenses
Insurance
Bank Charges
Accountancy
Repairs and small items
of Equipment
Screening
Sundry Expenses
Depreciation||**General**
150
-
-
-
-
-||**Essex**
**Craft Soc**
-
14,995
-
-
-
-|**Right to**
**Roam**
-
42,168
-
-
-
-|**Right to**
**Roam**
-
42,168
-
-
-
-||**Untold**
**Stories**
-
19,500
-
-
-
-
19,500
-
-
-
4,466
-
1,010
-
-
5,476
14,024
19,500
-||**2023**
**Total**
**£**
150
76,663
-
-
-
-
76,813
2,897
-
-
-
23,372
18,182
5,586
-
50,037
26,068
76,105
-
-
438
-
240
240
480
-
-
1,398||**2022**
**Total**
**£**
-
-
-
476
2,500
-|
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||150||14,995||42,168||||||2,976|
|||-
-
-
-
-
-
-
-||2,897
-
-
6,638
-
2,600
2,302
-||-
-
-
12,268
-
14,572
3,284
-||||||1,250
-
475
3,615
600
2,000
300
167|
|||-||14,437
-||30,124
12,044||||||8,407
-|
|||-||14,437||42,168||||||8,407|
|||-
-
438
-
240
240
480
-
-||||||||||-
-
442
-
240
1,000
540
219
233|
|||1,398||-||-||||||2,674|