REGISTERED COMPANY NUMBER: 06754766 (England and Wales) REGISTERED CHARITY NUMBER: 1128180
Report of the Trustees and Financial Statements For The Year Ended 31 March 2024 Runnymede and Spelthorne CAB
Page 1
Runnymede and Spelthorne CAB
Contents of the Financial Statements for the Year Ended 31 March 2024
| Page | |
|---|---|
| Legal and Administrative Information | 3 |
| Report of the Trustees | 4 - 6 |
| Independent Examiner's Report | 7 |
| Statement of Financial Activities | 8 |
| Balance Sheet | 9 - 10 |
| Statement of Cash Flows | 11 |
| Notes to the Financial Statements | 12- 17 |
| Detailed Statement of Financial Activities | 18 |
Page 2
Runnymede and Spelthorne CAB
Legal and Administrative Information for the Year Ended 31 March 2024
Registered Company Number
06754766 (England and Wales)
Registered Charity Number 1128180
Registered Office
The Old Library Church Road Addlestone KT15 1RW
Trustees
Michael Creane - Chair Wendy Brierley - Treasurer (resigned 24 April 2023) Richard Harvey Madison Kalechi Pollard-Shore (resigned 16 October 2023) Paul Thompson Gary Dolman – Treasurer (appointed 13 March 2023) Peter Edwards John Foster Steve Foster Alexander Gasmena (appointed 30 January 2023 resigned 24 July 2023) Kerri Lister (appointed 30 January 2023 resigned 16 October 2023)
Company Secretary
Catherine Milnes (appointed 27 June 2023)
Independent Examiner
Thomas Ojo PPS Accountants 11 Farnes Court Worksop, Nottinghamshire S81 0LZ
Bankers
CAF Bank Ltd 25 Kings Hill Avenue, Kings Hill West Malling, Kent, ME19 4TA
Page 3
Runnymede and Spelthorne CAB
Report of the Trustees (incorporating the director’s report) for the Year Ended 31 March 2024
The trustees, who are also directors of the charity for the purposes of the Companies Act, present their annual reports and the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of the Accounting and Reporting by Charities; Statement of Recommended Practice, applicable to charities preparing their accounts in accordance with the financial reporting standard applicable in the UK and Republic of Ireland (FRS 102).
STRUCTURE, GOVERNANCE AND MANAGEMENT
The charity is a limited company, limited by guarantee, as defined by the Companies Act 2006 and is controlled by its Memorandum and Articles of Association.
RISK MANAGEMENT
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
OBJECTIVES AND ACTIVITIES
The Charity’s objectives are to promote any charitable purpose for the public benefit by the advancement of education, the protection and preservation of health and the relief of poverty, sickness and distress in particular. But without limitation, for the benefit of the community in the boroughs of Runnymede and Spelthorne and surrounding areas.
The Citizens Advice service provides free, independent, confidential and impartial advice to everyone on their rights and responsibilities. It values diversity, promotes equality and challenges discrimination.
The service aims:
-
To provide the advice people need for the problems they face.
-
To improve the policies and practices that affect people’s lives.
In addition to generalist advice the following specialist advisory services are provided:
-
Specialist Welfare Benefit and Debt provision for Secondary Mental Healthcare Users
-
Specialist Welfare Benefit and Debt provision for Primary Mental Healthcare Users
-
Specialist Welfare Benefit and Debt provision for those affected by the Cost-of-Living Crisis
-
Housing Advice at Staines County Court
The charity receives help and support in the form of voluntary assistance in advising the public and administering the charity. The unpaid time worked by volunteers during the year exceeded 7000 hours.
PUBLIC BENEFIT
The trustees have paid due regard to the Charity Commission’s guidance on public benefit in deciding the activities undertaken by the bureau during the year. All the charity’s services are offered free of charge and available to all the citizens on a basis which is impartial, non-judgemental and confidential. The charity offers general advice to all citizens in Runnymede and Spelthorne. The trustees are satisfied that the information provided in the report and accounts meets the public benefit reporting requirements.
ACHIEVEMENTS AND PERFORMANCE
Core Services
Our core services are funded by a grant from Runnymede Borough Council of £114,070 (2022/23 - £103,700) and a grant from Spelthorne Borough Council of £156,000 (2022/23 - £100,000). The Spelthorne grant includes a dedicated caseworker. The premises at Addlestone are provided rent free by Runnymede Borough Council and the premises at Sunbury are provided rent free by Spelthorne Borough Council. These are recognised in the accounts as donations and expended in accordance with accepted practice.
Page 4
Runnymede and Spelthorne CAB
Report of the Trustees (incorporating the directors report) - continued for the Year Ended 31 March 2024
Surrey Heartlands Secondary Mental Health (ACU)
The charity has an arrangement with the NHS via Surrey Heartlands for £47,416 (2022/23 - £47,416) to cover advice services provided to clients under secondary mental health services throughout North West Surrey.
Court Desk
The charity offers advice in repossession cases at Staines County Court. This service is funded by Runnymede Borough Council, Spelthorne Borough Council and the London Borough of Hounslow with a grant of £11,400 (2022/23 - £11,400)
Runnymede Social Prescribing
A further grant of £45,000 was received from Runnymede Borough Council to provide a caseworker for 1 year. This funding was split £16,667 in 2022/23 with £28,333 in 2023/24. This caseworker delivers advice to clients referred by the local authority and health social prescribers in Runnymede borough.
Primary Mental Health (Mental Health Primary Project MHPP)
A grant of £55,000 was received from Surrey and Borders Partnership Foundation Trust to continue to provide a caseworker for 12 months until March 2024. (2022/23 £46,757). The caseworker offered advice to clients referred by the GP Integrated Mental Health Teams in the Primary Care Networks in Spelthorne and Runnymede.
No-one Left Behind (‘NLB’)
A grant of £100,000 was received from Surrey County Council to provide two caseworkers (one per borough) providing benefits and debt advice and some outreach work, as part of the county council’s response to the Covid pandemic. This was split equally between Runneymede and Spelthorne.
Trussell Trust (Runnymede Food Bank)
A further grant of £34,946 was received from the Trussell Trust to provide an adviser at Runnymede Food Banks delivering specialist advice, to support people through the severe financial and social shock of the Covid-19 pandemic and its aftermath by providing specialist advice including income maximisation and/or debt advice. This funding covers the year from 1 July to 30 June and has been renewed in 2024.
National - Advice Line
A grant of £15,000 was received from Citizens Advice to support our Adviceline. This was split equally between Runnymede and Spelthorne.
Surrey Advice Line
A grant of £9,742 was received from Citizens Advice to provide 1 FTE adviser to work on a Surrey wide advice line.
FINANCIAL REVIEW
Total income for the year was £635,820. Total expenditure was £579,761 resulting in a net surplus of £56,069 (2022/23 - £30,585 deficit)
RESERVES POLICY
At 31 March 2024 the general reserves balance was £284,423 (2023 - £264,836). There is a designated property reserve of £25,000 (2023 - £25,000).
In accordance with the Charity Commission's guidelines, the Charity's policy is to maintain, wherever possible, sufficient reserves to provide a level of protection against unforeseen circumstances.
In reviewing the potential costs that could arise should a significant reduction in income be incurred the Trustees have determined that ‘free’ reserves should be sufficient to cover a minimum of between 3 and 6 months normal operating expenditure.
Page 5
Runnymede and Spelthorne CAB
Report of the Trustees (incorporating the directors report) - continued for the Year Ended 31 March 2024
PLANS FOR FUTURE PERIODS
Key priorities for the future include continuing to optimise the service in order to help more people, maintaining our high quality of advice while diversifying our funding to build in greater resilience. In financial year 2024-25 this will be delivered by focusing on the following areas:
-
Increasing he volume of high quality advice delivered and its accessibility
-
Diversifying our funding to ensure the financial stability of the organisation
-
Improving the efficiency of call handling through the ongoing development of Surrey Adviceline
-
Exploring opportunities for working collaboratively with other Local Citizens Advice offices to address the challenge of rising demand and limited capacity
SMALL COMPANY PROVISION
This report has been prepared in accordance with the special provisions for small companies S419(2) of the Companies Act 2006.
THANKS
Thanks go to all the charity’s funders, donors, staff and volunteers without whom the work of the charity would be unable to continue.
Signed on behalf of the board :
Michael Creane
………………… Michael Creane Chair 21/10/2024
Page 6
Runnymede and Spelthorne CAB
Independent Examiner’s Report to the Trustees
I report on the accounts for the year ended 31 March 2024 set out on pages eight to eighteen.
Respective responsibilities of trustees and examiner
As the charity's trustees of the company (who are also directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (the 2006 Act). Having satisfied myself that the accounts of the Company are not required to be audited under part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Basis of the independent examiner's statement
The company's gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of the Certified Public Accountants Association, which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that:
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (Charities SORP FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding to be reached.
Thomas Ojo
......................................... Thomas Ojo (BA, BSc, FCPA) PPS Accountants 11 Farnes Court Worksop Nottinghamshire S81 0LZ
23/10/2024
The notes form part of these financial statements
Page 7
Runnymede and Spelthorne CAB
Statement of Financial Activities (incorporating the Income and Expenditure Account) for the Year Ended 31 March 2024
| Notes Income From: Donations and Legacies Charitable activities Investments 2 Total Expenditure on: Charitable activities Total expenditure Net income / (expenditure) Transfers between funds Net movement in funds 9 RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted funds £ 8,642 - 10,945 19,587 - - 19,587 19,587 289,836 309,423 |
Restricted funds £ 42,575 573,669 - 616,243 (579,761) (579,761) 36,482 36,482 116,031 152,513 |
2024 Total Funds £ 51,217 573,669 10,945 635,830 (579,761) (579,761) 56,069 56,069 405,867 461,936 |
2023 Total Funds £ 40,488 499,774 2,951 |
|---|---|---|---|---|
| 543,213 (573,798) |
||||
| (573,798) | ||||
| (30,585) | ||||
| (30,585) 436,452 |
||||
| 405,867 |
The statement of financial activities includes all gains and losses in the year and therefore a separate statement of total recognised gains and losses has not been prepared.
Runnymede and Spelthorne Core Services, Spelthorne Caseworker, Court Desk, Runneymede Foodbank, Surrey PCT Mental Health (ACU) and Surrey Advice Line funding relate to continuing activities.
The notes form part of these financial statements
Page 8
Runnymede and Spelthorne CAB
Balance Sheet At 31 March 2024
| Notes FIXED ASSETS Tangible assets 3 CURRENT ASSETS Cash at bank Debtors 6 CREDITORS Amounts falling due within one year 7 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS Unresticted funds Restricted funds TOTAL FUNDS |
Unrestricted funds £ - 309,423 - 309,423 309,423 |
Restricted funds £ 20,497 278,268 14,704 (160,956) 132,016 152,513 |
2024 Total Funds £ 20,497 587,691 14,704 (160,956) 441,439 461,936 309,423 152,513 461,936 |
2023 Total Funds £ 34,441 510,743 64,175 (203,492) |
|---|---|---|---|---|
| 371,426 | ||||
| 405,867 | ||||
| 289,836 116,031 |
||||
| 405,867 |
The notes form part of these financial statements
Page 9
Runnymede and Spelthorne CAB
Balance Sheet - continued At 31 March 2024
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2024.
The trustees have not required the charitable company to obtain an audit of its financial statements for the year ended 31 March 2024 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies and with the Financial Reporting Standards.
The financial statements were approved by the Board of Trustees on 21/10/2024 and were signed on its behalf by:
Michael Creane
………………… Michael Creane Chair
Garry Dolman
…………………..
Gary Dolman Treasurer
The notes form part of these financial statements
Page 10
Runnymede and Spelthorne CAB
Statement of Cash Flows for the Year Ended 31 March 2024
| Net incoming/(outgoing) resources for the year Depreciation and impairment Decrease/(Increase) in debtors Increase/(Decrease) in creditors Net Cash Inflow from operating activities Capital expenditure Increase / (Decrease) in cash in the year Reconciliation of net cash flow to movement in net funds Increase/ (Decrease) in cash in the year Total cash as at 1 April 2023 Total cash as at 31 March 2024 |
2024 £ 56,069 15,977 49,471 (42,536) 78,981 (2,033) 76,948 76,948 510,743 587,691 |
2023 £ (30,585) 22,223 (48,768) 69,955 |
|---|---|---|
| 12,824 (22,756) |
||
| (9,931) | ||
| (9,931) 520,674 |
||
| 510,743 |
The notes form part of these financial statements
Page 11
Runnymede and Spelthorne CAB
Notes to the Financial Statements for the Year Ended 31 March 2024
1. ACCOUNTING POLICIES
Accounting convention
The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standards applicable in the UK: FRS 102, the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
Incoming resources
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Resources expended
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to a particular heading they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund Accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the Report of the Trustees.
Fixed Assets
All assets that cost at least £1,000 and can be used for more than one year are capitalised. They are initially recorded at cost or, if gifted, at the value to the charity on receipt.
Depreciation
Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:
Improvements to Leasehold Buildings - 20% straight line (5yrs is minimum period of secure tenure under the lease) Fixtures & Fittings - 20% straight line Computer Equipment - 25% straight line
Operating leases
Rentals paid under operating leases are charged to the statement of financial activities on a straight line basis over the period of the lease.
Pension Arrangements
The charity operates a defined contribution pension scheme operated by Scottish Widows.
Page 12
Runnymede and Spelthorne CAB
Notes to the Financial Statements - continued
for the Year Ended 31 March 2023
| 2. INVESTMENT INCOME Bank account interest 3. TANGIBLE FIXED ASSETS COST As at 1 April 2023 Additions Disposals As at 31 March 2024 DEPRECIATION As at 1 April 2023 Charge for the year Depreciation on disposals As at 31 March 2024 NET BOOK VALUE At 31 March 2023 At 31 March 2024 |
Computer Equipment £ 52,355 2,033 - 54,388 23,365 11,387 - 34,752 28,990 19,636 |
2024 £ 10,945 Fixtures & Land & Fittings Buildings £ £ 21,219 63,514 - - - - 21,219 63,514 20,044 59,238 314 4,276 - - 20,358 63,514 1,175 4,276 861 - |
2023 £ 2,951 Total £ 137,088 2,033 - |
|---|---|---|---|
| 139,121 | |||
| 102,647 15,977 - |
|||
| 118,624 | |||
| 34,441 20,497 |
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the period ended 31 March 2023. Trustees' expenses paid during the year ended 31 March 2024 were £51 (2023 - £0).
Page 13
Runnymede and Spelthorne CAB
Notes to the Financial Statements - continued for the Year Ended 31 March 2024
5. PAID STAFF
During the year the charity employed an average of 18 full and part time staff (2023 -20). The average number of hours worked was equivalent to 13.5 full time employees (2023 – 14.8).
| 2024 £ Salaries 424,882 Employer National Insurance 30,913 Employer pension contributions 21,409 477,204 6. DEBTORS 2024 £ Prepayments and accreud income 14,704 7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 £ PAYE and NI 13,951 Accrued expenses 3,108 Income received in advance 143,897 160,956 |
2023 £ 413,819 29,404 20,333 |
|---|---|
| 463,556 | |
| 2023 £ 64,175 2023 £ 9,410 7,560 186,522 |
|
| 203,492 |
8. GOING CONCERN
There is no reason to suggest the company will not continue as a going concern over the next twelve months even though the funding climate remains tough.
Page 14
Runnymede and Spelthorne CAB
Notes to the Financial Statements - continued for the Year Ended 31 March 20234
9. MOVEMENT IN FUNDS
| General reserve Premises reserve Restricted funds Runnymede General Advice Spelthorne General Advice Surrey PCT Mental Health Grant (ACU) Court Desk Runnymede Social Prescribing Primary Mental Health Runnymede Foodbank Runnymede Strategic Spelthorne Strategic Surrey Advice Line Other TOTAL FUNDS Restricted funds Runnymede General Advice Spelthorne General Advice Surrey PCT Mental Health Grant (ACU) Court Desk Runnymede Social Prescribing Primary Mental Health Runnymede Foodbank Runnymede NLB/Nat. Adviceline Spelthorne NLB/Nat. Adviceline Surrey Advice Line Other |
Balance at 31-Mar-23 £ 264,836 25,000 53,887 12,359 34,336 437 10,968 4,044 - - - - - 405,867 |
Net movement in funds £ 19,587 - 1,513 43,046 (16,883) (22) 6,913 12,441 (7,594) (3,005) (5,131) (126) 5,330 56,069 Incoming resources 114,070 156,000 47,416 11,400 28,333 55,000 35,065 57,693 57,500 9,740 44,025 616,242 |
Transfers £ - - (10,599) (5,131) - - - - 7,594 3,005 5,131 - - - Resources expended (112,557) (112,954) (64,299) (11,422) (21,420) (42,559) (42,659) (60,698) (62,631) (9,866) (38,694) (579,760) |
Balance at 31-Mar-24 £ 284,423 25,000 44,801 50,274 17,453 415 17,881 16,485 - - - (126) 5,330 |
|---|---|---|---|---|
| 461,936 | ||||
| Movement in funds 1,513 43,046 (16,883) (22) 6,913 12,441 (7,594) (3,005) (5,131) (126) 5,330 |
||||
| 36,482 |
Page 15
Runnymede and Spelthorne CAB
Notes to the Financial Statements - continued for the Year Ended 31 March 2024
10. COMPARATIVE STATEMENT OF FINANCIAL ACTIVITIES
| Notes Income From: Donations and Legacies Charitable activities Investments 2 Total Expenditure on: Charitable activities Total expenditure Net income / (expenditure) Transfers between funds Net movement in funds 9 RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted funds £ - - - - - - - 3,523 3,523 285,547 289,070 |
Restricted funds £ 40,488 499,774 2,951 543,213 (573,798) (573,798) (30,585) (3,523) (34,108) 150,905 116,797 |
2023 Total Funds £ 40,488 499,774 2,951 543,213 (573,798) (573,798) (30,585) - (30,585) 436,452 405,867 |
2022 Total Funds £ 54,281 370,992 103 |
|---|---|---|---|---|
| 425,376 (420,981) |
||||
| (420,981) | ||||
| 4,395 | ||||
| - 4,395 432,057 |
||||
| 436,452 |
Page 16
Runnymede and Spelthorne CAB
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
11. COMPARATIVE MOVEMENT IN FUNDS
| , General reserve Premises reserve Restricted funds Runnymede General Advice Spelthorne General Advice Surrey PCT Mental Health Grant (ACU) Court Desk Healthwatch Universal Credit – Help to Claim Runnymede Social Prescribing Primary Mental Health Runnymede Foodbank Runnymede Strategic Spelthorne Strategic Other TOTAL FUNDS Restricted funds Runnymede General Advice Spelthorne General Advice Surrey PCT Mental Health Grant (ACU) Court Desk Healthwatch Universal Credit – Help to Claim Runnymede Social Prescribing Primary Mental Health Runnymede Foodbank Runnymede Strategic Spelthorne Strategic Other |
Balance at 31-Mar-22 £ 260,547 25,000 72,921 11,876 46,277 1,886 8,486 6,677 1,712 1,070 - - - - 436,452 |
Net movement in funds £ - - (13,533) (16,123) (11,941) (1,449) (10,693) (3,704) 9,256 2,974 (1,731) (3,770) 16,606 3,523 (30,585) Incoming resources 103,700 100,000 47,416 11,400 (10,693) (3,704) 40,000 46,757 26,565 50,000 88,333 43,439 543,213 |
Transfers £ 4,289 - (5,501) 16,606 - - 2,207 (2,973) - - 1,731 3,770 (16,606) (3,523) - Resources expended (117,233) (116,123) (59,357) (12,849) - - (30,744) (43,783) (28,296) (53,770) (71,727) (39,916) (573,798) |
Balance at 31-Mar-23 £ 264,836 25,000 53,887 12,359 34,336 437 - - 10,968 4,044 - - - - |
|---|---|---|---|---|
| 405,867 | ||||
| Movement in funds (13,533) (16,123) (11,941) (1,449) (10,693) (3,704) 9,256 2,974 (1,731) (3,770) 16,606 3,523 |
||||
| (30,585) |
Page 17
Runnymede and Spelthorne CAB
Detailed Statement of Financial Activities for the Year Ended 31 March 2024
| Income from: Grants Donation (rent) Donations (other) Investment and other income Bank account interest Total income and endowment Expenditure on: Charitable activities Staff costs Other costs Governance costs Independent examination Other costs Total resources expended Net income / (expenditure) for the year |
2024 £ 573,669 34,250 16,967 624,886 10,945 635,830 477,204 100,357 577,561 1,650 550 2,200 579,761 56,069 |
2023 £ 499,774 34,250 6,238 |
|---|---|---|
| 540,262 2,951 |
||
| 543,213 463,656 108,119 |
||
| 571,776 1,650 372 |
||
| 2,022 | ||
| 573,798 | ||
| (30,585) |
Page 18