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2021-12-31-accounts

CHARITY REGISTRATION NUMBER: 1128172

The Parochial Church Council of the Ecclesiastical Parish of St Helen's Church. Cliffe with Hoo

Trustees' Annual Report and Financial Statements 31 December 2021

ERIC PARRY & CO

Accountants 49 The Grove Gravesend Kent DA12 1DP

The Parochial Church Council of the Ecclesiastical Parish of St Helen's Church. Cliffe with Hoo

Financial Statements and Trustees' Annual Report

Year ended 31 December 2021

Page
Trustees' annual report 1
Independent examiner's report to the trustees 8
Statement of financial activities 9
Statement of financial position 10
Notes to the financial statements and trustees' annual report 11
The following pages do not form part of the financial statements and
trustees' annual report
Detailed statement of financial activities 17

The Parochial Church Council of the Ecclesiastical Parish of St Helen's Church. Cliffe with Hoo

Trustees' Annual Report

Year ended 31 December 2021

The trustees present their report and the unaudited Financial Statements and Trustees' Annual Report of the charity for the year ended 31 December 2021.

Reference and administrative details

Registered charity name

The Parochial Church Council of the Ecclesiastical Parish of St Helen's Church. Cliffe with Hoo

Charity registration number 1128172 Principal office St Helen's Church Church Street Cliffe Rochester ME3 7QP

The trustees

Rev A. Hobbs

Mr R. Thompson Mr P. Sutton Mrs L. Twitchett Mrs V. Bottrill Mr C. Felstead Mr D. Green Mrs I. Dalton-Brown Mrs P. Leviston Miss A. Evans Mr P. Jackson

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The Parochial Church Council of the Ecclesiastical Parish of St Helen's Church. Cliffe with Hoo

Trustees' Annual Report (continued)

Year ended 31 December 2021

Incumbent Andrew Hobbs Chairmen Associate Minister Jill Wright Church Wardens Robin Thompson Paul Sutton Deanery Synod Members Linda Twitchett Elected Members Vivienne Bottrill Ingrid Dalton Brown Clint Felstead David Green Peter Jackson Pat Leviston Secretary Angela Evans Treasurer Doreen Ellis

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The Parochial Church Council of the Ecclesiastical Parish of St Helen's Church. Cliffe with Hoo

Trustees' Annual Report (continued)

Year ended 31 December 2021

Objectives and activities

Background

The PCC of St Helen's Church, Cliffe has the responsibility of cooperating with the incumbent, Rev Andrew Hobbs, in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical.

Public benefit

The PCC Members/Trustees have had due regard to the Charitiy Commission's guidance on public benefit. In particular St Helens Church has provided public benefit in relation to the advancement of religion and of community development; it has also provided for the relief of poverty and advancement of education, the arts, culture and heritage.

The Trustees confirm that they have complied with the requirements of section 4 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Safeguarding

We have continued the process of reviewing our policies and have ensured that the PCC complies with the duty under section 5 of the Safeguarding and Clergy Discipline Measure 2016 "(duty to have due regard to House of Bishops' guidance on safeguarding children and vulnerable adults)."

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The Parochial Church Council of the Ecclesiastical Parish of St Helen's Church. Cliffe with Hoo

Trustees' Annual Report (continued)

Year ended 31 December 2021

Achievements and performance

Church Electoral Roll

The Church Electoral Roll stood at 99 at the Annual General Meeting in May.

Review of the year

The Rev Andrew Hobbs is Priest-in-Charge. He is supported by David Green (Licensed Lay Minister). Rev Jill Wright (Associate Minister) provides cover when needed. Paul Sutton and Rob Thompson are Church Wardens.

The COVID pandemic continued to have a large effect on the Sunday morning services but we were able to return to a greater degree of normality by the end of the year. We continued to provide online service options for the first half of the year and stopped over the summer as the workload was excessive as a sense of normality returned.

Trustees' Report

St Helen's aims to support different charities throughout the year by giving, hosting of events and practical assistance. During 2021 however, this was not possible in the same way as previous years.

An upsurge of COVID over the winter and tragic events in the village meant that Christmas was not normal. Neither carol service took place and those services which did take place saw the number attending halve from usual levels.

St. Helen's house is available for use by the church and community. The flat became vacant during the year and the PCC spent time considering the future of the flat and St Helen's house.

The churchyard is well maintained by generous work from volunteers and is assisted by a supplementary grant from the Parish Council.

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The Parochial Church Council of the Ecclesiastical Parish of St Helen's Church. Cliffe with Hoo

Trustees' Annual Report (continued)

Year ended 31 December 2021

Financial review

The results for the year are set out on pages 9 to 16

The total income for the year amounts to £113,865 and the total expenditure to £206,150 of which £1,137 represents depreciation. Net Expenditure results in a deficit for the year of £92,285. Our reserves policy of maintaining two to four months of normal running costs remains.

Policy on reserves

It is the PCC members / trustees view that it is prudent to ensure that there are sufficient free reserves to provide financial flexibility and to enable the charity to meet its commitments as they fall due.

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The Parochial Church Council of the Ecclesiastical Parish of St Helen's Church. Cliffe with Hoo

Trustees' Annual Report (continued)

Year ended 31 December 2021

Structure, governance and management

Nature of governing document

The PCC is constituted under the Church Representation Rules (contained in Schedule 3 to the Synodical Government Measure 1969, as amended) and functions under the Parochial Church Councils (Powers) Measure 1956, as amended

Recruitment and appointment of trustees

The method of appointment of PCC members/trustees is set out in the Church Representation Rules, Advice for trustees published by the Charity Commission is given to new PCC members/trustees at PCC Meetings. Trustees have free access to the day to day running of the Church to ensure that they are fully aware of the activities and methods of the charity.

Induction and training of trustees

Members of the PCC are either ex officio, or elected by the Annual Parochial Church Meeting in accordance with the Church Representation rules. The members of the PCC who served during the year, are as stated in the Information Page.

Organisational structure

Four sub-committees are formed as follows:

Worship

Prayerfully considers various aspects of the current and future worshipping life of St Helen's Church.

Standing and Finance

This is a combination. The Standing committee is the only one required by law and has power to conduct the business of the PCC subject to any directions, between the whole Council meetings. The Finance committee helps to plan and monitor income and expenditure.

Building

Attends to the maintenance and management of the church buildings and fabric.

Churchyard

Supervises the maintenance and management of the church yard.

The committees mostly only meet as occasion demands.

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The Parochial Church Council of the Ecclesiastical Parish of St Helen's Church. Cliffe with Hoo

Trustees' Annual Report (continued)

Year ended 31 December 2021

Structure, governance and management (continued)

Major risks and management of those risks

Risk Assessment

The trustees have assessed the major risks to which the charity is exposed and are satisfied that the systems are in place to mitigate the charity's exposure to major risks. We have a child protection policy in place, and an officer nominated. We have also adopted the diocesan policy relating to the Disclosure and Barring Service. We have an officer monitoring Health and Safety issues throughout the year, and the PCC considers any matters that arise.

The trustees' annual report was approved on ........5[th] May 2021....... and signed on behalf of the board of trustees by:

…………………………………………………

Doreen Ellis Trustee

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The Parochial Church Council of the Ecclesiastical Parish of St Helen's Church. Cliffe with Hoo

Independent Examiner's Report to the Trustees of The Parochial Church Council of the Ecclesiastical Parish of St Helen's Church. Cliffe with Hoo

Year ended 31 December 2021

I report to the trustees on my examination of the Financial Statements and Trustees' Annual Report of The Parochial Church Council of the Ecclesiastical Parish of St Helen's Church. Cliffe with Hoo ('the charity') for the year ended 31 December 2021.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the Financial Statements and Trustees' Annual Report in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity's Financial Statements and Trustees' Annual Report carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. the Financial Statements and Trustees' Annual Report do not accord with those records; or

  3. the Financial Statements and Trustees' Annual Report do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

……………………………………… Ian Proctor Independent Examiner 108 Bush Road Cuxton Rochester ME2 1HA

Date 5[th] May 2021

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The Parochial Church Council of the Ecclesiastical Parish of St Helen's Church. Cliffe with Hoo

Statement of Financial Activities

Year ended 31 December 2021

2021 2020
Unrestricted Restricted
funds funds Total funds Total funds
Note £ £ £ £
Income and endowments
Donations and legacies 4 41,909 48,725 90,634 46,010
Charitable activities 5 23,156 23,156 16,832
Investment income 6 75 75 159
──────── ──────── ───────── ────────
Total income 65,140 48,725 113,865 63,001
════════ ════════ ═════════ ════════
Expenditure
Expenditure on charitable activities 7 147,705 48,725 196,430 52,413
Other expenditure 8 9,720 9,720 11,239
───────── ──────── ───────── ────────
Total expenditure 157,425 48,725 206,150 63,652
═════════ ════════ ═════════ ════════
───────── ──────── ───────── ────────
Net expenditure 92,285 92,285 651
═════════ ════════ ═════════ ════════
Transfers between funds (28,427) 28,427
───────── ──────── ───────── ────────
Net movement in funds (120,712) 28,427 (92,285) (651)
Reconciliation of funds
Total funds brought forward 333,074 333,074 333,725
───────── ──────── ───────── ─────────
Total funds carried forward 212,362 28,427 240,789 333,074
═════════ ════════ ═════════ ═════════

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 11 to 15 form part of these Financial Statements and Trustees' Annual Report.

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The Parochial Church Council of the Ecclesiastical Parish of St Helen's Church. Cliffe with Hoo

Statement of Financial Position

31 December 2021

2021 2020
Note £ £
Fixed assets
Tangible fixed assets 12 118,962 120,099
Current assets
Debtors 13 4,404 4,234
Cash at bank and in hand 118,358 208,901
───────── ─────────
122,762 213,135
Creditors: amounts falling due within one year 14 935 160
───────── ─────────
Net current assets 121,827 212,975
───────── ─────────
Total assets less current liabilities 240,789 333,074
═════════ ═════════
Funds of the charity
Restricted funds 4,276
Unrestricted funds 240,789 328,798
───────── ─────────
Total charity funds 15 240,789
═════════
333,074
═════════

These Financial Statements and Trustees' Annual Report were approved by the board of trustees and authorised for issue on ....5[th] May 2021......., and are signed on behalf of the board by:


Doreen Ellis

Trustee

The notes on pages 11 to 15 form part of these Financial Statements and Trustees' Annual Report.

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The Parochial Church Council of the Ecclesiastical Parish of St Helen's Church. Cliffe with Hoo

Notes to the Financial Statements and Trustees' Annual Report

Year ended 31 December 2021

1. General information

The charity is a public benefit entity and a registered charity in England and Wales and is unincorporated. The address of the principal office is Church Street, Cliffe, Rochester, Kent, ME3 7QP.

2. Statement of compliance

These Financial Statements and Trustees' Annual Report have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Charities Act 2011.

3. Accounting policies

Basis of preparation

The Financial Statements and Trustees' Annual Report have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.

The Financial Statements and Trustees' Annual Report are prepared in sterling, which is the functional currency of the entity.

Going concern

There are no material uncertainties about the charity's ability to continue.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.

Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.

Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.

Tangible assets

Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses.

Depreciation

Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:

Furniture and equipment - 20% reducing balance Freehold improvement - 20% reducing balance

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The Parochial Church Council of the Ecclesiastical Parish of St Helen's Church. Cliffe with Hoo

Notes to the Financial Statements and Trustees' Annual Report (continued)

Year ended 31 December 2021

3. Accounting policies (continued)

Depreciation (continued) Asset class Depreciation method and rate Freehold Property Nil

Depreciation on fixed asset properties has not been provided in these accounts as any charge is considered not to be material, on the basis that the asset has a very long useful life.

4. Donations and legacies

Unrestricted Restricted Total Funds
Funds Funds 2021
£ £ £
Donations
Collections at all services 3,939 3,939
Donations and Appeals 14,708 48,725 63,433
Gift Aid reclaimed 5,785 5,785
Planned giving 17,477 17,477
──────── ──────── ────────
41,909 48,725 90,634
════════ ════════ ════════
Unrestricted Restricted Total Funds
Funds Funds 2020
£ £ £
Donations
Collections at all services 3,458 3,458
Donations and Appeals 2,258 8,000 10,258
Gift Aid reclaimed 7,709 7,709
Planned giving 24,585 24,585
──────── ─────── ────────
38,010 8,000 46,010
════════ ═══════ ════════

5. Charitable activities

Unrestricted Total Funds Unrestricted Total Funds
Funds 2021 Funds 2020
£ £ £ £
Fetes, Fairs, other fundraising events 3,949 3,949 710 710
Church House lettings 2,630 2,630 6,139 6,139
Magazines 2,623 2,623 3,210 3,210
Fees and supplies 13,954 13,954 6,773 6,773
──────── ──────── ──────── ────────
23,156 23,156 16,832 16,832
════════ ════════ ════════ ════════

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The Parochial Church Council of the Ecclesiastical Parish of St Helen's Church. Cliffe with Hoo

Notes to the Financial Statements and Trustees' Annual Report (continued)

Year ended 31 December 2021

6. Investment income
Unrestricted
Total Funds
Unrestricted Total Funds
Funds
2021
Funds 2020
£ £ £ £
Investment interest 75
75
159 159
════
════
════ ════
7. Expenditure on charitable activities by fund type
Unrestricted Restricted Total Funds
Funds Funds 2021
£ £ £
Support costs 147,705 48,725 196,430
═════════ ════════ ═════════
Unrestricted Restricted Total Funds
Funds Funds 2020
£ £ £
Support costs 48,689 3,724 52,413
════════ ═══════ ════════
8. Other expenditure
Unrestricted
Total Funds
Unrestricted Total Funds
Funds
2021
Funds 2020
£ £ £ £
Depreciation charge 1,137
1,137
1,421 1,421
Printing, postage and stationery 2,561
2,561
2,786 2,786
Bank charges 229
229
256 256
Insurance 5,463
5,463
6,616 6,616
Accountancy fees 330
330
80 80
Independent Examiner fees
80 80
───────
───────
──────── ────────
9,720
9,720
11,239 11,239
═══════
═══════
════════ ════════
9. Net expenditure
Net expenditure is stated after charging/(crediting):
2021 2020
£ £
Depreciation of tangible fixed assets 1,137 1,422
═══════ ═══════
10. Independent examination fees
2021 2020
£ £
Fees payable to the independent examiner for:
Independent examination of the Financial Statements and Trustees'
Annual Report 80
════ ════

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The Parochial Church Council of the Ecclesiastical Parish of St Helen's Church. Cliffe with Hoo

Notes to the Financial Statements and Trustees' Annual Report (continued)

Year ended 31 December 2021

11. Trustee remuneration and expenses

The Incumbent receives a stipend. No other trustees received any remuneration from the charity during the year.

12. Tangible fixed assets

Land and User defined
buildings Equipment asset Total
£ £ £ £
Cost
At 1 January 2021 and
31 December 2021 114,413 48,721 60,682 223,816
═════════ ════════ ════════ ═════════
Depreciation
At 1 January 2021 45,785 57,932 103,717
Charge for the year 587 550 1,137
───────── ──────── ──────── ─────────
At 31 December 2021 46,372 58,482 104,854
═════════ ════════ ════════ ═════════
Carrying amount
At 31 December 2021 114,413 2,349 2,200 118,962
═════════ ════════ ════════ ═════════
At 31 December 2020 114,413 2,936 2,750 120,099
═════════ ════════ ════════ ═════════
Debtors
2021 2020
£ £
Trade debtors 4,404 4,234
═══════ ═══════
Creditors: amounts falling due within one year
2021 2020
£ £
Other creditors 935 160
════ ════

13. Debtors

14. Creditors: amounts falling due within one year

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The Parochial Church Council of the Ecclesiastical Parish of St Helen's Church. Cliffe with Hoo

Notes to the Financial Statements and Trustees' Annual Report (continued)

Year ended 31 December 2021

15. Analysis of charitable funds

Unrestricted funds

Unrestricted funds
At At
1 January 202 31 December
1 Income Expenditure 2021
£ £ £ £
General funds 333,074 65,140 (157,425) 240,789
═════════ ════════ ═════════ ═════════
At At
1 January 202 31 December
0 Income Expenditure 2020
£ £ £ £
General funds 333,725 55,001 (59,928) 328,798
═════════ ════════ ════════ ═════════
Restricted funds
At At
1 January 202 31 December
1 Income Expenditure 2021
£ £ £ £
Restricted Fund - 48,725 (48,725)
════ ════════ ════════ ════
At At
1 January 202 31 December
0 Income Expenditure 2020
£ £ £ £
Restricted Fund - 8,000 (3,724) 4,276
════ ═══════ ═══════ ═══════

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The Parochial Church Council of the Ecclesiastical Parish of St Helen's Church. Cliffe with Hoo

Management Information

Year ended 31 December 2021

The following pages do not form part of the financial statements and trustees' annual report.

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The Parochial Church Council of the Ecclesiastical Parish of St Helen's Church. Cliffe with Hoo

Detailed Statement of Financial Activities

Year ended 31 December 2021

2021 2020
£ £
Income and endowments
Donations and legacies
Collections at all services 3,939 3,458
Donations and Appeals 63,433 10,258
Gift Aid reclaimed 5,785 7,709
Planned giving 17,477 24,585
──────── ────────
90,634 46,010
──────── ────────
Charitable activities
Fetes, Fairs, other fundraising events 3,949 710
Church House lettings 2,630 6,139
Magazines 2,623 3,210
Fees and supplies 13,954 6,773
──────── ────────
23,156 16,832
──────── ────────
Investment income
Investment interest 75 159
──── ────
───────── ────────
Total income 113,865 63,001
═════════ ════════

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The Parochial Church Council of the Ecclesiastical Parish of St Helen's Church. Cliffe with Hoo

Detailed Statement of Financial Activities (continued)

Year ended 31 December 2021

2021 2020
£ £
Expenditure
Expenditure on charitable activities
Home Missions and Church Societies 1,015 1,025
Parish share and Stipend 43,426 40,736
Church running expenses 7,257 4,932
Church maintenance 136,598 3,363
Upkeep of churchyard 2,071 396
Church house running costs 4,830 994
Organist and Choir 1,233 967
───────── ────────
196,430 52,413
───────── ────────
Other expenditure
Depreciation charge 1,137 1,421
Printing, postage and stationery 2,561 2,786
Bank charges 229 256
Insurance 5,463 6,616
Accountancy fees 330 80
Independent Examiner fees 80
─────── ────────
9,720 11,239
─────── ────────
───────── ────────
Total expenditure 206,150 63,652
═════════ ════════
───────── ────────
Net expenditure 92,285 651
═════════ ════════

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