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2021-12-31-accounts

BRAMSHOTT & LIPHOOK PAROCHIAL CHURCH COUNCIL

ANNUAL REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31[st] DECEMBER 2021

May 2022 Registered Charity No 1128142

2.4 Treasurer’s Report

Introduction & acknowledgements

While I have the responsibility of being Treasurer, in effect, I am reporting on the kind and excellent efforts of other people.

The booking keeping and accounting processes that I have inherited were put in place by Paul Arnold and continue to serve us well. Leanne Miller is to be heartily thanked for her effort in keeping our records in order and for providing Matthew, our supervising inspector, with the information he required to complete the audit of our accounts.

Katy Ramage has stoically taken care of our payroll, a tedious and time-consuming task for which she deserves heartfelt thanks.

Hilton Carr has done excellent work as our gift aid secretary until recently for which we should be incredibly grateful.

Peter Manning has been a big help in tracking our income and reconciling our records.

Matthew at Knox Cropper has carried out the inspection of our accounts once again.

A big thank you to you all.

Overview of 2021

The Parish began the year with a balance on our unrestricted funds of just £8,785. It is to be remembered that our desired level of reserves is around £30,000. I am pleased to report that despite the pandemic and the interruption this has caused to our worship and ministry, the Parish returned a surplus over the course of 2021, and the unrestricted funds have grown to £13,060.

Throughout 2020 and 2021, the Liphook food bank used the church bank account to receive donations. They have now established their own account and so at year end the balance held for the food bank was reduced to zero. This explains most of the move in the “restricted funds” which declined by GBP10,871 over the year.

We were able to pay our full parish share in 2021. We also gave GBP 4,500 to our three chosen charities as requested by the PCC.

A number of very generous contributors to our parish have left during the course of 2021 and as a consequence our total giving declined quite dramatically towards the end of the year. The parish share has increased modestly for the year ahead and utility bills will rise substantially as the new tariffs kick in. Cost inflation and diminished giving will pose a challenge going forward.

To meet the challenges posed, we have initiated a campaign to encourage parishioners to increase their giving and are planning to hold a number of events over the course of the year to raise more funds.

The accounts for 2021

On page 10 of this report there is a statement of the financial activities of 2021 together with detailed explanatory notes that have been compiled by Knox Cropper.

Financial Management

Our income and expenditure is recorded in the cloud-based Xero accounting system. ChurchSuite (a cloud-based database management tool) is used to record our giving and make Gift Aid reclaims.

In addition to the computerised system to record all transactions, we have continued to use the financial controls listed below:

Stewart Paterson

Treasurer

BRAMSHOTT & LIPHOOK

PAROCHIAL CHURCH COUNCIL

ANNUAL REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST DECEMBER 2021

Page 1

BRAMSHOTT & LIPHOOK

PAROCHIAL CHURCH COUNCIL REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31ST DECEMBER 2021

Page 2

BRAMSHOTT & LIPHOOK

PAROCHIAL CHURCH COUNCIL

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31ST DECEMBER 2021

(Continued)

Page 3

BRAMSHOTT & LIPHOOK

PAROCHIAL CHURCH COUNCIL

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31ST DECEMBER 2021

(Continued)

Page 4

BRAMSHOTT & LIPHOOK

PAROCHIAL CHURCH COUNCIL

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31ST DECEMBER 2021

(Continued)

Page 5

BRAMSHOTT & LIPHOOK

PAROCHIAL CHURCH COUNCIL

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31ST DECEMBER 2021

(Continued)

Page 6

INDEPENDENT EXAMINER’S REPORT

TO THE MEMBERS OF THE

BRAMSHOTT & LIPHOOK

PAROCHIAL CHURCH COUNCIL

Independent examiner's report to the trustees of Bramshott & Liphook Parochial Church Council.

I report to the charity trustees on my examination of the accounts of the Bramshott & Liphook Parochial Church Council (the Trust) for the year ended 31st December 2021.

This report is made to the Trustees, as a body, in accordance with the terms of my engagement. My work has been undertaken so that I might carry out an Independent Examination of the financial statements in accordance with the Directions given by the Charity Commissioners. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity’s trustees as a body for my work or for this report.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.

Matthew Elkins FCA Knox Cropper LLP Chartered Accountants Office Suite 1, Haslemere House Lower Street Haslemere Surrey GU27 2PE

Date: .............................................

Page 7

BRAMSHOTT & LIPHOOK

PAROCHIAL CHURCH COUNCIL

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31ST DECEMBER 2021

2021 2020
Unrestricted Restricted Endowment Total Total
Funds Fund Fund Funds Funds
Notes £ £ £ £ £
INCOME AND ENDOWMENTS
FROM
Donations and legacies 2 128,496 16,637 - 145,133 170,655
Other trading activities 3 34,359 - - 34,359 24,629
Investment income 4 7 - - 7 70
_ ______ ______ _ _
Total 162,862 16,637 - 179,499 195,354
EXPENDITURE ON
Charitable activities 5
Charitable 158,587 27,508 - 186,095 188,044
_ ______ ______ _ _
NET 4,275 (10,871) - (6,596) 7,310
INCOME/(EXPENDITURE)
RECONCILIATION OF FUNDS
Total funds brought forward 8,785 191,925 2,000 202,710 195,400
_ _ ______ _ _
TOTAL FUNDS CARRIED FORWARD £13,060
_
£181,054
_
£2,000
______
£196,114
_
£202,710
_

CONTINUING OPERATIONS

All income and expenditure has arisen from continuing activities.

Page 8

BRAMSHOTT & LIPHOOK

PAROCHIAL CHURCH COUNCIL

BALANCE SHEET

AS AT 31ST DECEMBER 2021

2021 2020
Notes £ £
FIXED ASSETS
Tangible assets 10 157,535 161,454
CURRENT ASSETS
Debtors 11 9,937 15,746
Cash at bank 52,231 49,633
_ _
62,168 65,379
CREDITORS
Amounts falling due within one year 12 (23,589) (22,653)
_ _
NET CURRENT ASSETS 38,579 42,726
_ _
TOTAL ASSETS LESS CURRENT
LIABILITIES 196,114 204,810
CREDITORS
Amounts falling due after more than
one year 13 - (1,470)
_ _
NET ASSETS £196,114 £202,710
_ _
FUNDS
Unrestricted funds 14 13,060 8,785
Restricted funds 181,054 191,925
Endowment funds 2,000 2,000
_ _
TOTAL FUNDS £196,114
_
£202,710
_

The financial statements were approved by the Board of Trustees on ……………………………. and were signed on its behalf by:

………………………………………….

Revd V Inglis-Jones

Page 9

BRAMSHOTT & LIPHOOK

NOTES TO THE ACCOUNTS

PAROCHIAL CHURCH COUNCIL

FOR THE YEAR ENDED 31ST DECEMBER 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice’ applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102 March 2018) Second Edition issued in October 2019, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention with the exception of investments which are included at market value, as modified by the revaluation of certain assets.

The Trustees consider that there are no uncertainties about the Charity’s ability to continue as a going concern.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Donations, Legacies and Collections

Collections are recognised when banked by or on behalf of the PCC. Planned giving receivable under Gift Aid is recognised only when received. Income tax recoverable on covenants or Gift Aid donations is recognised in the accounts when the gift is received. Grants and legacies are accounted for when the PCC is notified of its legal entitlement and the amount due is probable.

Other trading income

Parochial fees due to the PCC for weddings, etc. are accounted for on an event by event basis. Fundraising Activities are recognised when received.

Income from investments

Interest income is accounted for when received.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.

Page 10

BRAMSHOTT & LIPHOOK

PAROCHIAL CHURCH COUNCIL

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31ST DECEMBER 2021

(Continued)

1. ACCOUNTING POLICIES (continued)

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Buildings - 2% on reducing balance Kitchenette - 5% in straight line

Consecrated and beneficed property of any kind is excluded from the accounts by section 10(2) to (4) of the Charities Act 2011.

Moveable church furnishings held by the Rector and Churchwardens on special trust for the PCC and for which require a faculty for disposal are inalienable property, listed in the church’s inventory, which can be inspected (at any reasonable time). Such items are not valued in the financial statements.

The proceeds of the sale of a portion of land sold in 2000 to the Diocese are recognised as endowment funds, and the interest due on this sum is treated as arising from the original endowment, the use of such accumulated interest is unrestricted and is apportioned pro-rata to the sale of the centre land fund.

The Church Centre, Link and Ark were built on land which was left within a restricted endowment such that it can only be used for church purposes, therefore the buildings asset value of £157,535 (2021 net value) can never be realised. It was allocated during 2008 into restricted funds.

Individual equipment expenditure items with a purchase price of under £5,000 in the year have been written off when the asset was acquired, as approved by the PCC.

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Part of the unrestricted fund which the PCC has, at their discretion, set aside for a designated purpose. Designated funds are also used where donors have expressed a preference without imposing a trust. The funds so designated remain unrestricted since the PCC can remove the designation at any time

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature of each fund is included in the notes to the financial statements.

Page 11

BRAMSHOTT & LIPHOOK

PAROCHIAL CHURCH COUNCIL

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31ST DECEMBER 2021

(Continued)

Operating Leases

Rentals applicable to operating leases where substantially all of the benefits and risks of ownership remain with the lessor are charged to the Statement of Financial Activities as incurred.

Critical Accounting Judgements and Key Sources of Estimation Uncertainty

Useful life of tangible fixed assets

The depreciation charge on tangible fixed assets is based on management’s estimate of useful life. This is subject to uncertainty and reviewed by management at each reporting date.

2. DONATIONS, LEGACIES AND COLLECTIONS

2021 2020
£ £
Donations 119,240 127,401
Legacy - 1,000
Gift Aid 13,684 23,236
Collections and other giving 7,884 7,008
Grants 4,325 12,010
_ _
£145,133 £170,655
_ _
3. OTHER TRADING ACTIVITIES
Fees 8,128 7,429
Other activities 26,231 17,200
______ ______
£34,359 £24,629
______ ______
4. INVESTMENT INCOME
Deposit Fund Income 5 62
Other deposit account interest 2 8
_____ _____
£7
_____
£70
_____

Page 12

BRAMSHOTT & LIPHOOK

PAROCHIAL CHURCH COUNCIL

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31ST DECEMBER 2021

(Continued)

5. CHARITABLE ACTIVITIES COSTS

Grant funding Church
Direct costs of activities activities
(see note 6) (see note 7) (see note 8) Totals
£ £ £ £
Charitable £110,002
_
£27,257
______
£48,836
______
£186,095
_

6. DIRECT COSTS RELATED TO WORK OF THE CHURCH

2021 2020
£ £
Diocesan Parish Share 77,874 80,293
Organist honorarium 680 440
Cost of Services 36 46
Ministry 14,667 12,313
Centre Costs 16,404 14,311
Outreach, education and training 341 870
Food bank costs - 7,691
_ _
£110,002 £115,964
_ _
7. GRANTS PAYABLE
Charitable £27,257 £7,625
______ ______
The total grants payable during the year was as follows:
Gospel Kingdom Associate 1,500 2,375
Acorn Christian Foundation 1,500 1,750
Papua Partners 1,500 1,750
Starfish Asia 1,750
Liphook Food Bank 21,757 -
N&T Baker 1,000 -
______ ______
£27,257
______
£7,625
______

Page 13

BRAMSHOTT & LIPHOOK

PAROCHIAL CHURCH COUNCIL

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31ST DECEMBER 2021

(Continued)

8. CHURCH ACTIVITIES

Expenditure
related to Church
£
Governance
Costs
£
Charitable
£47,408
__
£1,428
_
Church Activities, included in the above,
are as follows:
Expenditure related to Church
2021
£
Insurance
2,211
Church running expenses
21,932
Upkeep of Churchyard
7,922
Repairs and renewals
12,853
Depreciation of tangible fixed assets
3,918

£48,836

Governance costs
Independent examination
£1,428

9.
STAFF COSTS, TRUSTEES’ REMUNERATION AND BENEFITS
£
Gross wages
28,534
Employer’s national insurance costs
-
Employer’s pension contributions
521
_
£29,055
____
Totals
£
£48,836
__
2020
£
2,207
31,668
8,822
16,483
3,919
_
£63,099

£1,356

£
34,499
-
473
_
£34,972
____

The average number of employees was 3, the full time equivalent was 2 (2020: 5 and 2).

The key management personnel are defined as the Trustees. There were no trustees’ remuneration or other benefits for the year ended 31st December 2020. During the year one employee, N Bryant, became a trustee and continued to receive their normal salary for administrative and other roles for which they had already been engaged by the charity. Remuneration during this period when also acting as a trustee was a gross salary £10,387 and employer pension £202.

Trustees’ expenses

During the year ended 31st December 2020 £315 (2020: £160) of expenses were reimbursed to trustees which had been incurred on behalf of the charity. No other payments or expenses were made to any other PCC member, persons closely connected to them, or related parties.

Page 14

BRAMSHOTT & LIPHOOK

PAROCHIAL CHURCH COUNCIL

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31ST DECEMBER 2021

(Continued)

10. TANGIBLE FIXED ASSETS

Ark
£
Centre
£
Link and
Chapel
£
COST
At 1st January 2021
Additions
35,000
-
__
100,943
-
_
68,644
-

At 31st December 2021
35,000

100,943

68,644

DEPRECIATION
At 1st January 2021
17,826
24,929
18,203
Charge for the year
350

1,550

1,029

At 31st December 2021
18,176

26,479

19,232

NET BOOK VALUE
At 31st December 2021
£16,824

£74,464

£49,412

At 31st December 2020
£17,174

£76,014

£50,441
___
11.
DEBTORS
Trade debtors
Loan – The Ark Pre School
Other debtors
Prepayments
Kitchenette
£
Totals
£



19,805
-
__
224,392
-
_


19,805
_
224,392
_

1,980
62,938


990

3,919



2,970

66,857


£16,835

£157,535


£17,825

£161,454

2021
£
2020
£
1,809
1,057
5,021
9,017
2,712
2,201
395

3,471

£9,937

£15,746
___

Included in the loan debtor is £1,025 (2020: £5,021) due after more than one year. The loan is interest free and repayable over sixty months by instalment.

12.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
12,967
Loan
1,470
Other creditors
1,870
Accruals
7,282
__
£23,589
____
543
5,880
943
15,287
__
22,653
____

The loan is interest free and repayable by instalment. The total liability of the loan at 31st December

2021 was £1.470 (2020-. £7,350).

Page 15

BRAMSHOTT & LIPHOOK

PAROCHIAL CHURCH COUNCIL

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31ST DECEMBER 2021

(Continued)

13. CREDITORS: AMOUNTS FALLING DUE CREDITORS: AMOUNTS FALLING DUE
AFTER MORE THAN ONE YEAR
2021 2020
£ £
Loans £ - £1,470
______ ______
14. MOVEMENT IN FUNDS
2021 Net Movement
At 01.01.21 in Funds At 31.12.21
Unrestricted funds 8,785 4,275 13,060
Restricted funds 191,925 (10,871) 181,054
Endowment funds 2,000 - 2,000
_ ______ _
Charitable £202,710 £(6,596) £196,114
_ ______ _
Representedby General Designated Restricted
Endowment
Total Total
Funds Funds Funds Funds 2021 2020
£ £ £ £ £ £
Agency (1,010) (2,146) (1,136)
General fund 5,285 2,661 17,486 9,540
Funeral bier 342 342
Food Bank (14,003) - 14,003
Church Centre kitchen 881 881
War memorial 24 24
SMB excluding fabric 40 79 39
Youth 6,000 6,704 704
SMB boiler (616) 3,164 3,780
Church Centre building 58 (2,113) (2,171)
Buildings value (2,929) 146,761 149,690
St Mary’s Fabric asset value (990) 17,825 18,815
DIASO 96 96
Discretionary fund 1,320 3,928 2,608
SMB fabric (2,412) 369 2,781
Halahan grave 2,714 2,714
______ ______ ______
______
______ _
£4,275
______
£ -
______
£(10,871)
_

£ -
______
£196,114
_
£202,710
_

Page 16

BRAMSHOTT & LIPHOOK

PAROCHIAL CHURCH COUNCIL

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31ST DECEMBER 2021 (Continued)

14. MOVEMENT IN FUNDS

2020
Unrestricted funds
Restricted funds
Endowment funds
Charitable
Representedby
Agency
General fund
Funeral bier
Food Bank
Church Centre kitchen
War memorial
SMB excluding fabric
Youth
SMB boiler
Church Centre building
Buildings value
St Mary’s Fabric asset value
DIASO
Discretionary fund
SMB fabric
Halahan grave
At 01.01.20
Net Movement
in Funds
At 31.12.20
1,505
7,280
8,785
191,895
30
191,925
2,000
_
-
__
2,000
_
£195,400
_
£7,310
_
£202,710
_
General
Funds
£
Designated
Funds
£
Restricted
Funds
£
Endowment
Funds
£
Total
2020
£
Total
2019
£
(1,352)
(1,136)
216
9,962
9,540
(422)
30
342
312
14,003
14,003
-
(990)
881
1,871
(500)
24
524
(1,360)
39
1,399
728
704
(24)
(932)
3,780
4,712
(1,775)
(2,171)
(396)
(1,029)
149,690
150,719
-
18,815
18,815
-
96
96
1,865
2,608
743
(11,340)
2,781
14,121


-


2,714

2,714
_
£8,640

£(1,360)

£30
_
£ -

£202,710
_
£195,400
____

Page 17

BRAMSHOTT & LIPHOOK

PAROCHIAL CHURCH COUNCIL

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31ST DECEMBER 2021 (Continued)

15. ANALYSIS OF ASSETS BETWEEN FUNDS

2021 Unrestricted Restricted Endowment 2021 Total
Funds Funds Fund Funds
£ £ £ £
Tangible assets - 157,535 - 157,535
Net Current assets 13,060 23,519 2,000 38,579
Long term liabilities - - - -
_ _ ______ _
£13,060 £181,054 £2,000 £196,114
_ _ _ _
2020 Unrestricted Restricted Endowment 2020 Total
Funds Funds Fund Funds
£ £ £ £
Tangible assets - 161,454 - 161,454
Net Current assets 10,255 30,471 2,000 42,726
Long term liabilities (1,470) - - (1,470)
_ _ ______ _
£8,785
_
£191,925
_
£2,000
_
£202,710
_