**REGISTERED COMPANY NUMBER: 06780060 (England and Wales) REGISTERED CHARITY NUMBER: 1128116**
**Report of the Trustees and Financial Statements for the Year Ended 31st December 2021**
**for**
**Guy's Gift**
The Richards Sandy Partnership Thorneloe House 25 Barbourne Road Worcester Worcestershire WR1 1RU
**Guy's Gift**
## **Contents of the Financial Statements for the Year Ended 31st December 2021**
|||**Page**||
|---|---|---|---|
|**Reference and Administrative Details**||1||
|**Report of the Trustees**|2|to|6|
|**Independent Examiner's Report**||7||
|**Statement of Financial Activities**||8||
|**Balance Sheet**||9||
|**Cash Flow Statement**||10||
|**Notes to the Cash Flow Statement**||11||
|**Notes to the Financial Statements**|12|to|20|
|**Detailed Statement of Financial Activities**||21||
**Guy's Gift**
**Reference and Administrative Details for the Year Ended 31st December 2021**
|**TRUSTEES**|M Hopper Director (resigned 21.3.22)|
|---|---|
||I Gardner (resigned 14.3.22)|
||S Potter|
||J Potter|
||A Jones (appointed 9.2.22)|
||Mrs J Freeman (appointed 19.5.22)|
|**REGISTERED OFFICE**|C/o Wright Hassall LLP|
||Olympus Avenue|
||Leamington Spa|
||Warwickshire|
||CV34 6BF|
|**PRINCIPAL ADDRESS**|Suite 414|
||41 Oxford Street|
||Leamington Spa|
||Warwickshire|
||CV32 4RB|
|**REGISTERED COMPANY NUMBER**|06780060 (England and Wales)|
|**REGISTERED CHARITY NUMBER**|1128116|
|**INDEPENDENT EXAMINER**|The Richards Sandy Partnership|
||Thorneloe House|
||25 Barbourne Road|
||Worcester|
||Worcestershire|
||WR1 1RU|
|**SOLICITORS**|Wright Hassall Solicitors|
||Olympus Avenue|
||Leamington Spa|
||Warwickshire|
||CV34 6BF|
|**BANKERS**|CAF Bank Limited|
||25 Kings Hill Avenue|
||West Malling|
||Kent|
||ME19 4JQ|
Page 1
**Guy's Gift**
## **Report of the Trustees for the Year Ended 31st December 2021**
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st December 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The charity's objects are to relieve the mental, spiritual and physical distress of children affected by bereavement or loss, particularly through group work, support, counselling and education, including (but not by way of limitation):
- increasing a child's knowledge and understanding of death;
- increasing awareness and understanding of the grieving process;
- promoting open communication within the child's family;
- responding to the individual needs of each child and its family, enabling them to continue their lives in a meaningful way; and
- establishing any other services as might be required by an agency dealing with child bereavement.
## **Significant activities**
The Charity's primary objective is to provide support to bereaved children, young people and their families. Our aims as set out in the company's memorandum of association are to help children and young people through the grieving process in a safe, supportive and educational environment. In addition, to this we offer advice to parents, carers, teachers and other child support professionals and inform and raise awareness of childhood bereavement in the wider community.
Our service, which is available throughout Coventry and Warwickshire, continues to be led by the individual needs of the young people and families who seek our support.
We strive to be accessible to the widest possible user base. We incorporate equality into our core objectives and make every effort to eliminate discrimination and provide equal opportunities in access to services.
As an organisation firmly embedded in the community, we embrace collaborative working with other agencies and organisations to secure the best outcomes for all the bereaved children and young people we work with.
The trustees recognise their role in ensuring appropriate policies and standards of engagement are rigorously applied to safeguard vulnerable children, young people and their families as well as the Guy's Gift team.
Our work is continually monitored and outcomes are evaluated to ensure that the service is appropriate to the needs of children, young people and their families, and positive results are achieved, making a positive difference in the lives of those we support.
We promote the advancement of understanding of the needs of bereaved children and young people, and to that end we offer training and support to people whose work with children and young people places them in a position to provide meaningful support.
Everything we do is underpinned by the principles of trust, respect and confidentiality.
## **Public benefit**
In all of our work with bereaved children, young people and their families, benefit to the public is of paramount importance. We measure the success of our direct support by the outcomes for individuals. We also provide indirect support for children and young people by helping parents, carers and other professionals to give effective support.
## **Volunteers**
The Covid pandemic has closed down many of the opportunities for volunteering that would normally be available with Guy's Gift. However, there were opportunities for some to help with on-line and in-person group sessions and our Lantern Event at Christmas. It was also good to see many of our volunteers undertake training in readiness for 2022.
## **Student Placements**
We were pleased to continue with our support for two counselling students in 2021, helping them gain valuable practical experience. We maintain strong connections with local FE colleges and believe the opportunities we provide are beneficial to the student, the wider community and of course Guy's Gift.
Page 2
**Guy's Gift**
## **Report of the Trustees for the Year Ended 31st December 2021**
## **STRATEGIC REPORT**
## **Achievement and performance Charitable activities - review of 2021**
In operational terms, much of 2021 was dominated by the Covid pandemic. The hoped-for return to pre-Covid working practices did not materialise, and we learned to operate within the constraints imposed by lock downs, social distancing requirements, and school closures.
The team continued to develop new working practices and undertook further training to facilitate both group and individual support sessions using a variety of remote access methods.
In 2021, the annual referral rates increased by 62% from the previous year and we fully expect the trend to continue owing to wider acknowledgment of the need for early intervention and greater community awareness. Not only did 2021 show an increase over the previous year, but it also represented a 43% increase on our 5-year average.
Referrals continued to reflect the Covid situations with more being linked to Covid and more being of a complex nature. Many children spoke of their concerns about the pandemic and the effect on family life.
During 2021 we continued to provide remote video and telephone support, particularly at the start of the year, but saw a gradual shift to in-person support from September when were able to resume 1 to 1 and group sessions for people who were not so able to benefit from remote contact. Engagement with our services and feedback from both strands of service delivery has been hugely positive.
We have put significant effort into our resource packs for schools project. This is aimed at giving schools the information, books and other resources to help children and families in need of support and to provide the tools for school staff to back up the service provided by our counselling and support team. In total we supplied an additional 53 schools with resource kits, which can be added to and developed over time.
In terms of geographic referral rates, Rugby provided most referrals, accounting for 24% of the total, Coventry 23%, Warwick 22% Nuneaton, Bedworth and North Warwickshire 17% and Stratford and peripheral areas 14% of total referrals. The demand from Coventry has continued to grow as the benefits of support are more widely recognised, now returning more referrals than any previous year.
Children 4-5 years accounted for 11% of referrals, 6-8 years 14%, 9-11 years 29%, 12-15 years 36%, and 16+ 10%. There was very little fluctuation in data from previous years. The gender split was much as expected, being almost equal.
In previous years the split between service delivery methods has been roughly even, but we have seen a shift this year, weighted toward 1 to 1 support, which accounted to 52% of all referrals (up from a third). Groups accounted for 28% and support-to-support input (S2S) 20%. We believe that the major reason for this significant increase in demand for individual support is the complexity in need that has been brought about by the Covid pandemic.
Our experience with working during the pandemic has given us the opportunity to reflect on the way that families and young people access support, their needs and the methods of delivering support to them. This led us to conduct a thorough analysis of needs and a wide-ranging strategic review. We recognised the need to restructure our operation and recruit additional team members to handle the increasing volume of work. This has been facilitated by a successful bid for funding from the National Lottery Community Fund.
As we head into 2022, we are pleased to report that we have an expanded team in place to provide more support for children and young people and their families.
## **Fundraising activities**
We engage an outside consultant to work one day a week to provide general fundraising support in applying for funding from various grant making organisations.
The charity also operates a Virgin Money Giving account.
## **Group Support**
We continued to run group sessions throughout the year. Most were virtual sessions attended remotely on-line, however we were able to run the final group programme of the year for in-person attendees and this was welcomed by all participants.
From feedback from participants and experience gained with both modes of delivery, we have concluded that there is a place for both an on-line and in-person group programme for the future.
Page 3
**Guy's Gift**
## **Report of the Trustees for the Year Ended 31st December 2021**
## **STRATEGIC REPORT Achievement and performance**
## **Support-to-Support Programme (S2S)**
Our support-to-support programme (S2S), which makes specialist support and resources available to families and professionals, such as schools, provides a pathway to support for many who may otherwise not access in-person or on-line services.
Building on the successful trial of a pilot programme providing book boxes to schools, we expanded the programme to provide resource packs to a further 53 schools throughout Coventry and Warwickshire during the year.
Resource packs are designed to be used in conjunction with support from the Guy's Gift team so that both the student and counsellor are able to access the same resource (e.g. sharing books) wherever they are, or indeed between sessions. A secondary benefit is that schools can make use of the resources with any child who would benefit, for example when addressing concerns about anxiety or anger.
This initiative has been made possible with generous support from The Heart of England Community Foundation, The Wesleyan Foundation and Wright Hassall LLP.
## **Individual Support**
We saw a greater demand for individual support during the year. We have evidence to suggest that this was driven not only by the nature and complexity of the circumstances presenting in referrals, but also because of the wider effects of the Covid pandemic on children and young peoples' mental health.
We continued offer on-line sessions and from September we were able to reintroduce in-person sessions for those that need them. The delivery team has undertaken training aimed at developing the skills and resources to provide every service user with the most appropriate support tailored to their needs.
## **Lantern Event**
Our Christmas Lantern Event was again affected by the prevailing Covid advice. Much of the indoor part of the event was of necessity scaled back, but families did feel able to share in a meaningful outdoor celebration. We were pleased to be supported by the Mid-Counties Co-op volunteer team who once again brought their organizational skills, enthusiasm and generosity to help on the day.
## **Staff**
In light of the changing needs of the charity the trustees undertook a structural review, including a revised forecast of future need. As a result of this we embarked on a recruitment and reorganisation programme. As of November, we have successfully recruited 3 additional team members and will continue recruitment into the early part of 2022. Alongside this, existing team members have taken on new roles within the charity and we expect the new format to take us into 2022 in the best possible position to fulfil our future aims and objectives.
## **Training**
Our team is committed to training for the new environment and keeping up to date with their professional development and this included both in-house and external training for the team. Notably, the team undertook further external training in counselling skills, equality and diversity and safeguarding.
## **Financial review**
## **Financial position**
Total income for the year was significantly higher than last year due to being awarded a restricted grant of £460,624 from the National Lottery (of which only £89,820 was received in the year and the remaining £370,804 is to be received in future periods). As a result of this award, total restricted fund expenditure was £40,600 compared to £24,784 last year.
Total unrestricted income for the year was £57,953 compared to £56,560 last year, with total unrestricted expenditure of £62,285 compared to £65,865 last year, resulting in a net unrestricted fund deficit of £4,332 compared to £9,305 last year.
## **Principal funding sources**
Funding has been received from a variety of sources and we are grateful to all of the charitable trusts, foundations, businesses, community groups, families and individuals who have helped us. Every donation, no matter how small, is of huge value in helping to achieve our aims.
Covid continues to have significant implications for funding. Mainstream funding from charitable trusts has still not recovered to pre-Covid levels, but none the less, we managed to achieve our financial targets and more.
Page 4
**Guy's Gift**
## **Report of the Trustees for the Year Ended 31st December 2021**
## **STRATEGIC REPORT Financial review**
Following a successful bid for funding from the National Lottery Community Fund, we were delighted to be awarded £460,624 towards our three-year project to develop a stronger on-line presence and make our service relevant to young people and families that interact more easily with digital services.
Our main financial objective is to develop an income stream sufficient to build a highly cost-effective service. We look forward with confidence to finding the financial resources to continue our operation in 2022 and promote long-term sustainability.
It is not possible to acknowledge every donation, but in addition to those already mentioned, there are several significant donations that we should highlight. We are grateful for the support of Baylis & Harding and Midcounties Co-op, whose support is hugely valuable to Guy's Gift, not only in financial terms, but also in the commitment of the companies' staff and their outreach, and their recognition and endorsement of our work in the community.
## **Reserves policy**
The trustees aim to hold unrestricted free reserves to cover approximately 6 months of total expenditure, such that in the unlikely event of a sudden loss of income the charity has a reserve to fund ongoing expenditure.
At the year end total unrestricted free reserves (which exclude unrestricted reserves held within tangible fixed assets) of £97,316 (2020 - £101,056). Although total expenditure for the year was £102,885 (2020 - £90,649), following the National Lottery providing the charity with a significant grant to fund additional services for the next 3 years, the trustees anticipate a significant increase in costs on the next few financial years. The trustees consider the current level of reserve to be approximately equivalent to 6 months expenditure for the the financial year ended 31 December 2022.
In addition, the National Lottery grant of £460,624 has been awarded to the charity based on an initial budget submitted by the charity with total project costs of £765,624. The charity will need to temporarily built up reserves in order to fund the charity's share of project costs relating to this grant.
At the year end the reserves of the charity was as follows:
|At the year end the reserves of the charity was as follows:|||
|---|---|---|
||**2021**|**2020**|
||**£**|**£**|
|Unrestricted funds|97,766|102,266|
|Restricted funds (see note 16 for further details)|432,848|1,330|
||||
||530,614|103,596|
||||
Included within these funds are amounts held within tangible fixed assets of £506 (2020 - £1,210) attributable to unrestricted funds and £3,448 (2020 - £330) attributable to restricted funds.
## **Future objectives**
Looking forward to 2022 as we emerge from the extraordinary situation resulting from Covid and with our new organization and team in place, we aim to promote more groups and family days to enhance our one-to-one support.
Based on the current referral rate there are signs that numbers of people asking for support will rise significantly in 2022. Referrals are increasingly complex, with more people referencing pandemic related factors. This is something that is expected to continue, and is likely to be a big part of the work we do in the short to medium term.
The National Lottery Community Fund award will support our move to more online content and we have produced a series of short videos to be released early in 2022, highlighting our work and how to access support. Videos will form part of our enhanced support-to-support offer and will also be useful for developing new ways of reaching those in need in the community.
We will build on and continue the roll out of resource packs for schools. This has proved successful and may schools have asked us for further resources that they can use to support students in conjunction with the Guy's gift team.
Our operations are continually reviewed to ensure that the support we provide is beneficial and relevant to each individual and the needs of their family. We have plans to introduce a young persons focus group in the coming year to help inform and give direction to future developments.
Page 5
STRiThURE. GOVERNANCE AND IMNAGEPJJEP
Gov8mlry document
Guy's Gift is 8 thatatt C£#7)p IKnrted by 91¥an. The 8rKI of A8socJ8b"on set the aims.
ctythves and govemiryj Tr¥AeS ol the lty. GUYS Glft VAS in 2rTh as a d7arity in
February 2CWJ9.
The directors of thè CLYn[y are th r*wity tor the wrFoses of thaty l&¥. aThY are r95p)n*ble for rnntr
and direclion of tl* dprity. The trtees. cc4W'v&y. hal a raw ot rfL¥Jing bu6ire55
management. ctsjnselling. ed(Kth'C, rnanggernt. IT 8TrJ systerns
Truste¢s take F*rt in a*Mty days fty bmNeO thl(tren. and th8lr f1.8$.
thwety m8ktslniThJ dir&1 contadwth p*1 vdwtsry staff f-Jmihes suppxL
Trustees sive b.me ¥oluntsrity 8rKI rij ber*ffits Irom th&"r th as trustee.
trustees are usuajty recrL#bJ fo cxynmwwty •) cpwata, rot*"n9 ihe valLPS of tt¥nmLmity and
bringing dN•rgty to the ljxrd.
Indu¢flon and tr4lnlng of r*w tru•lo••
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necessary They are WFeded to te cmeant the Chgnty cM)missi,9 'The essenti* tru51è¥ 8ThJ to Ln(Jgrtak&
extsrnal trainirrfJ kn apwort•.
Staff
We have 8 sm* pre6 cywabng loam eJSJcaknl *aff re$Fub for cper8b.onal
ddlvery of our seNce. SeTrre Manw re5rATh*d• ffi)r ¢Jay b) d*1 mwnwrt Tlaty Iias8s
Iwstees to ajrrent perfoare and fina$ p)sb¢.
The vofvs88l tearn is a Lqrge nLmter ol tkn) i4fi18 of I¢*Th h81pir¥J to a&Mov
our aims Voiuntaws of all ages 8nd bathclAr¥ brwvj a wth aThJ ran ol skilL8 and quaihas that nch the
Org1$10n. V¢Junte8rs relknl ts 8c(4al ¢)attu dNwwty ofthfr and ed Lxf outreach.
Communlty
nk5 Wrth the Iccd ccfflrnynty ar• vlal lo M *Jc£ess We belw Ilwt that ar• stroThJtrr,
rn¢ reg'lient and rrm th to I SUFf*yL We vkn ow re1ob.lhs v*th the third sector and
51atut¢ry organisatK)ns, tAM.sSeS thrrxfjlb>Jt Crrtry aTrJ W8wc*thffj. fijrttsr afiekj. wc(k
to tsjild tth cornmundres.
D*t• Prot•cllon
GLW'S Gift is registwed *4th thè inlcrfmaTh cth)ThMissKffiS 01, ICO wIstrati numb8T ZA488520. h8ve
rigwus pjliaes and pr&ureS in pl lo sxotedon ol data aTrJ to marf8in ujnfidentslty. AJI records arè
dassed as 8ensrtN¢ Inforrnatrn and are kept seadY at au D"me>
feguardlng aTh108S
Al staff. indud'r#J trustees and vc4unt¢8rs, V*th8trw ¢x Tr)t Ilw m into wlh th"kJren, vulrer8t4e Fwle or
w)*tNe data we requ to havè up to datè DBS CW (hwng to tho nafft of the th we undertake,
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Rhk m•nogem•
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s*ble. The rnan8g•m ol rtsk is rev***AI at ebvy rneeb'rMJ of tt* trust and ¥ere w 8reas of ri$k
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direc. on.
11.. aTrJ the trfwds trrf
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I repyt to th¥ity Iwstees C my eXWnirth of ts* of Ihe Comparry ts the year eTrled
31st oernter 2021.
R•8pornlbllliles •fKI ba•18 of Iw)ort
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the preFarabon ofthe attJJJnts in acccrtm rew"rements ol the comw.es 2CK6 2(th Acfl
Hwr¥J satistsj myself that of Ihe Ccffjpwy to te aL&Jrted uThJw Pwt 18 01 2C Act
and are eligible lor mdeperKkrrt exanmthon. I repyt in re¥e(i of my examinat of ywr charity'5 a(*nts as carri&
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Direcl'ons gwen by tl* Chth Cc¥nMiC urKler 5eclw 14451 Ibl of ts 2011
&'nce ycyjr c*ariWs gr05S irtome exc*th £28).( ycw examtrw nMJst be a member of 8 lthd tro*. l Can confimi
that l am quahfied to ur#*rtake the examinath tttaLtse l arn a terEd member ol Chatsred Acc4xJntart vknd) 1$
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unt8 In ran •th the Fift¥ Rerp)t"n9 St¥•Jard WKat4e in ts UK and Republ¢ of Ire&TrJ IFRS
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Ch9rtwed knuniart
The Rich8rd$ Santy Partnership
Thomèkt House
25 Bart)oume Road
Worcestershire
VIR1 1RU
## **Guy's Gift**
## **Statement of Financial Activities (Incorporating an Income and Expenditure Account) for the Year Ended 31st December 2021**
|**2021**
Unrestricted
Restricted
**Total**
fund
funds
**funds**
Notes
£
£
**£**
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
3
**57,953**
**11,326**
**69,279**
**Charitable activities**
4
Counselling and related activities
**-**
**460,624**
**460,624**
**Total**
**57,953**
**471,950**
**529,903**
**EXPENDITURE ON**
Raising funds
5
**3,950**
**-**
**3,950**
**Charitable activities**
6
Counselling and related activities
**58,335**
**40,600**
**98,935**
**Total**
**62,285**
**40,600**
**102,885**
**NET INCOME/(EXPENDITURE)**
**(4,332)**
**431,350**
**427,018**
**Transfers between funds**
16
**(168)**
**168**
**-**
**Net movement in funds**
**(4,500)**
**431,518**
**427,018**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**102,266**
**1,330**
**103,596**
**TOTAL FUNDS CARRIED FORWARD**
**97,766**
**432,848**
**530,614**|2020
Total
funds
£
60,371
16,689
77,060
6,008
84,641
90,649
(13,589)
-
(13,589)
117,185
103,596|
|---|---|
The notes form part of these financial statements
Page 8
G5 Gift
31st D¢¢•mlw 2021
220
Total
nds
Totsl
funds
ftj
FIXED ASSETS
Tangible assets
13
4S1
CURREPff ASSETS
Debtors
Cash at bank
14
371,113
168.278
99.573
103,829
521391
104,138
CREDITORS
Arnounts falling ye
15
11566)
12,0821
97,316
528,825
102.0
TOTALASSETS LESS CURRENT UABILMES
97,767
432.047
&10,614
103,
NET ASSETS
97.787
432.847
530,614
103.
FUNDS
Unreslrthj fijnds
Restrithd luThJs
16
97,767
432,847
102,2e6
TOTAL FUNDS
530.614
103,5
The th8nt8bkn o)mp8ny entrlled trj exwnpkn frryn authl 477 of kt 20C6 for th8 year
ended 31st Dernb 2021
The memL*rs have Niired Its eth7)P&)y to Lth"n an audrt of rts 8tatem*ts for th& yew ended
31st Decern 22• in aC>))r¢Ja w¢h "c 476 01 the Ccrfnwwes k* 2C(6.
Tho trusteos Ih•'r r•SSitI19 for
181
Companies Aot 2rK6 8rn1
preparin9 finwK3a5 statements 9Ne a true and la'r view of the state ol affaits of Ihg that9e cornpary as
at the end ol &ich financial year of rts or ¢JefrX for eath finanlaal yèar in awdarrh wth the
r0¢wirernts ol So(*ons 394 aTrJ 395 lAhS• vrth the reqimrerrerts of thè Companles Act
(bl
The fin*al 8tatements wwe wov•J ty the Bc*d of Trust•O8 w•J &thrised for itssue on
aThl S3ned (m rts tel*M ty.
S Potter. Tfustse
PèJe 9
## **Guy's Gift**
## **Cash Flow Statement for the Year Ended 31st December 2021**
|Notes
**Cash flows from operating activities**
Cash generated from operations
1
Net cash provided by/(used in) operating activities
**Cash flows from investing activities**
Purchase of tangible fixed assets
Net cash used in investing activities
**Change in cash and cash equivalents in**
**the reporting period**
**Cash and cash equivalents at the**
**beginning of the reporting period**
**Cash and cash equivalents at the end of**
**the reporting period**|**2021**
**£**
**59,103**
**59,103**
**(4,654)**
**(4,654)**
**54,449**
**103,829**
**158,278**|2020
£
(12,690)
(12,690)
(1,806)
(1,806)
(14,496)
118,325
103,829|
|---|---|---|
The notes form part of these financial statements
Page 10
## **Guy's Gift**
## **Notes to the Cash Flow Statement for the Year Ended 31st December 2021**
## **1. RECONCILIATION OF NET INCOME/(EXPENDITURE) TO NET CASH FLOW FROM OPERATING ACTIVITIES**
## 2.
|**ACTIVITIES**||||
|---|---|---|---|
|||**2021**|2020|
|||**£**|£|
|**Net income/(expenditure) for the reporting period (as per the**||||
|**Statement of Financial Activities)**||**427,018**|(13,589)|
|**Adjustments for:**||||
|Depreciation charges||**2,371**|817|
|Loss on disposal of fixed assets||**34**|-|
|Increase in debtors||**(370,804)**|-|
|Increase in creditors||**484**|82|
|**Net cash provided by/(used in) operations**||**59,103**|(12,690)|
|**ANALYSIS OF CHANGES IN NET FUNDS**||||
||At 1.1.21|Cash flow|**At 31.12.21**|
||£|£|**£**|
|**Net cash**||||
|Cash at bank|**103,829**|**54,449**|**158,278**|
||**103,829**|**54,449**|**158,278**|
|**Total**|**103,829**|**54,449**|**158,278**|
The notes form part of these financial statements
Page 11
**Guy's Gift**
## **Notes to the Financial Statements for the Year Ended 31st December 2021**
## **1. ACCOUNTING POLICIES**
## **BASIS OF PREPARING THE FINANCIAL STATEMENTS**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
The accounts are prepared in sterling, which is the functional currency. Monetary amounts in these financial statements are rounded to the nearest £.
## **INCOME**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Income, including grants receivable and donations, is recognised in the period in which the charity is entitled to receipt and the amount can be measured with reasonable certainty. Income is deferred only when the charity has to fulfil conditions before becoming entitled to it or where the donor has specified that the income is to be expended in a future period.
## **EXPENDITURE**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **TANGIBLE FIXED ASSETS**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Office equipment - 33% on cost Computer equipment - 33% on cost
The depreciation policy for office equipment has changed from 25% on cost as applied in prior financial periods to 33% on cost in the current financial period. The effect of this change in depreciation policy on the current year's financial statements is an increase in the depreciation charged of £165.
## **TAXATION**
The charity is exempt from corporation tax on its charitable activities.
## **FUND ACCOUNTING**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **PENSION COSTS**
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
## **FINANCIAL INSTRUMENTS**
The Charity has elected to apply the provisions of Section 11' Basic Financial Instruments' and Section 12 'Other Financial Instruments issues' of FRS 102 to all of its financial instruments.
Financial instruments are recognised when the charity becomes party to contractual provisions of the instrument.
Financial assets are offset, with the net amounts presented in the accounts where there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
Page 12
continued...
**Guy's Gift**
## **Notes to the Financial Statements - continued for the Year Ended 31st December 2021**
## **1. ACCOUNTING POLICIES - continued**
## **FINANCIAL INSTRUMENTS**
## **Basic Financial Assets**
Basic financial assets, which include trade and other receivables and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest.
## **Basic Financial Liabilities**
Basic financial liabilities, including trade and other payables, are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of future receipts, discounted at a market rate of interest. Debt instruments are subsequently carried at amortised costs, using the effective interest rate method.
Trade payables are obligations to pay for goods or services that have been acquired in the ordinary course of the operations from suppliers. Accounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade payables are recognised initially at transaction costs.
## **2. CRITICAL ACCOUNTING JUDGEMENTS AND KEY SOURCES OF ESTIMATION UNCERTAINTY**
Accounting estimates and judgement are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
## **Material future grant income accrued for**
The National Lottery has awarded the charity a grant of up to £460,624 over 3 years towards a restricted fund project. Under Charities SORP (FRS 102) the full value of this grant is recognised immediately upon the charity receiving notification from the National Lottery that this funding has been rewarded. However this grant has been awarded based on budget forecasts submitted to the National Lottery that the National Lottery have accepted may vary over the lifetime of the project to which they relate. It is therefore possible that in future accounting periods the National Lottery may vary the total level of grant funding that the charity receive relating to this project.
The National Lottery Community Fund funding was awarded based on an initial budget submitted by the charity with total project costs of £765,624, of which the National Lottery has agreed to contribute £460,624. The remaining funding for this project is expected to come from both the general unrestricted reserves of the charity and additional grant funding to be applied for in the future. However the National Lottery acknowledges that actual expenditure may vary from the budget submitted. Total project costs incurred to date as at 31 December 2021was £28,887. These cost have been allocated solely to National Lottery Community Fund, with the element of costs to be funded out of either unrestricted reserves or future additional grant funding to be accounted for in future financial periods.
## **3. DONATIONS AND LEGACIES**
|Donations from individuals
Donations from local organisations
Donations from charitable trusts|**2021**
**£**
**6,855**
**43,039**
**19,385**
**69,279**|2020
£
12,725
24,180
23,466|
|---|---|---|
|||60,371|
Page 13
continued...
**Guy's Gift**
## **Notes to the Financial Statements - continued for the Year Ended 31st December 2021**
## **4. INCOME FROM CHARITABLE ACTIVITIES**
|Activity
Grants
Counselling and related activities
Grants received, included in the above, are as follows:
The National Lottery Community Fund
HMRC Coronavirus Job Retention Scheme grants
**5.**
**RAISING FUNDS**
**RAISING DONATIONS AND LEGACIES**
Fundraising agent
**6.**
**CHARITABLE ACTIVITIES COSTS**
Direct
Costs (see
note 7)
£
Counselling and related activities
**93,337**
**7.**
**DIRECT COSTS OF CHARITABLE ACTIVITIES**
Staff costs
Travel
Insurance
Communications
Postage and stationery
Resources
Workshops
Training courses
Counselling
Supervision
Hire of rooms
Subscriptions
Sundry expenses
Family Weekend
Depreciation
Loss on sale of assets|**2021**
**£**
**460,624**
**2021**
**£**
**460,624**
**-**
**460,624**
**2021**
**£**
**3,950**
Support
costs (see
note 8)
£
**5,598**
**2021**
**£**
**76,288**
**1,224**
**741**
**1,560**
**1,616**
**5,564**
**219**
**797**
**1,035**
**1,290**
**351**
**-**
**247**
**-**
**2,371**
**34**
**93,337**||2020
£
16,689|
|---|---|---|---|
||||2020
£
-
16,689|
||||16,689|
||||2020
£
6,008
Totals
£
**98,935**|
||||2020
£
68,438
1,274
741
868
1,106
3,498
236
-
247
960
25
85
50
853
817
-|
||||79,198|
Page 14
continued...
**Guy's Gift**
## **Notes to the Financial Statements - continued for the Year Ended 31st December 2021**
## **8. SUPPORT COSTS**
## **9.**
|**SUPPORT COSTS**|||
|---|---|---|
|||Management|
|||£|
|Counselling and related activities||**5,598**|
|Support costs, included in the above, are as follows:|||
||**2021**|2020|
||Counselling||
||and||
||related|Total|
||activities|activities|
||**£**|£|
|Independent examination|**1,434**|**1,380**|
|Bookkeeping and payroll|**2,223**|**2,929**|
|DBS checks|**361**|**24**|
|Staff recruitment|**739**|**-**|
|Computer and expenses|**740**|**1,050**|
|Bank charges|**101**|**60**|
||**5,598**|**5,443**|
|**NET INCOME/(EXPENDITURE)**|||
|Net income/(expenditure) is stated after charging/(crediting):|||
||**2021**|2020|
||**£**|£|
|Depreciation - owned assets|**2,371**|817|
|Deficit on disposal of fixed assets|**34**|-|
## **10. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31st December 2021 nor for the year ended 31st December 2020.
## **TRUSTEES' EXPENSES**
During the year trustees' expenses of £Nil were paid (2020 £Nil).
## **11. STAFF COSTS**
## **Staff costs for the year are as follows:-**
||**2021**|2020|
|---|---|---|
||**£**|£|
||||
|Salaries|**73,904**|66,148|
|Social security costs|**937**|1,099|
|Pension costs|**1,447**|1,191|
||||
|**Total**|**76,288**|68,438|
||||
The average monthly number of employees during the year was 5 (2020 - 4).
No employees received emoluments in excess of £60,000.
Page 15
continued...
## **Guy's Gift**
## **Notes to the Financial Statements - continued for the Year Ended 31st December 2021**
|**12.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
Unrestricted
Restricted
fund
funds
£
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
39,871
20,500
**Charitable activities**
Counselling and related activities
16,689
-
**Total**
56,560
20,500
**EXPENDITURE ON**
Raising funds
6,008
-
**Charitable activities**
Counselling and related activities
59,857
24,784
**Total**
65,865
24,784
**NET INCOME/(EXPENDITURE)**
(9,305)
(4,284)
**Transfers between funds**
(4,614)
4,614
**Net movement in funds**
(13,919)
330
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
116,185
1,000
**TOTAL FUNDS CARRIED FORWARD**
102,266
1,330
**13.**
**TANGIBLE FIXED ASSETS**
Office
Computer
equipment
equipment
£
£
**COST**
At 1st January 2021
**678**
**2,640**
Additions
**1,379**
**3,275**
Disposals
**-**
**(100)**
At 31st December 2021
**2,057**
**5,815**
**DEPRECIATION**
At 1st January 2021
**170**
**1,608**
Charge for year
**679**
**1,692**
Eliminated on disposal
**-**
**(66)**
At 31st December 2021
**849**
**3,234**
**NET BOOK VALUE**
At 31st December 2021
**1,208**
**2,581**
At 31st December 2020
508
1,032|Total
funds
£
60,371
16,689
77,060
6,008
84,641
90,649
(13,589)
-
(13,589)
117,185
103,596
Totals
£
**3,318**
**4,654**
**(100)**
**7,872**
**1,778**
**2,371**
**(66)**
**4,083**
**3,789**
1,540|
|---|---|
Page 16
continued...
**Guy's Gift**
## **Notes to the Financial Statements - continued for the Year Ended 31st December 2021**
## **14. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
|Accrued grant income
Prepayments
**15.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
Accrued expenses
**16.**
**MOVEMENT IN FUNDS**
At 1.1.21
£
**Unrestricted funds**
General fund
**102,266**
**Restricted funds**
The Harry Payne Trust
**1,000**
Mobile phones
**330**
Resource kits and book project
**-**
Bereavement support
**-**
The National Lottery Community Fund
**-**
**1,330**
**TOTAL FUNDS**
**103,596**
Net movement in funds, included in the above are as follows:
**Unrestricted funds**
General fund
**Restricted funds**
Mobile phones
Resource kits and book project
Bereavement support
The National Lottery Community Fund
**TOTAL FUNDS**|Net
movement
in funds
£
**(4,331)**
**-**
**(110)**
**(82)**
**(86)**
**431,627**
**431,349**
**427,018**
Incoming
resources
£
**57,953**
**-**
**9,125**
**2,201**
**460,624**
**471,950**
**529,903**|**2021**
2020
**£**
£
**370,804**
-
**309**
309
**371,113**
309
**2021**
2020
**£**
£
**932**
702
**1,634**
1,380
**2,566**
2,082
Transfers
between
At
funds
31.12.21
£
£
**(168)**
**97,767**
**-**
**1,000**
**-**
**220**
**82**
**-**
**86**
**-**
**-**
**431,627**
**168**
**432,847**
**-**
**530,614**
Resources
Movement
expended
in funds
£
£
**(62,284)**
**(4,331)**
**(110)**
**(110)**
**(9,207)**
**(82)**
**(2,287)**
**(86)**
**(28,997)**
**431,627**
**(40,601)**
**431,349**
**(102,885)**
**427,018**|
|---|---|---|
Page 17
continued...
**Guy's Gift**
## **Notes to the Financial Statements - continued for the Year Ended 31st December 2021**
## **16. MOVEMENT IN FUNDS - continued**
## **Comparatives for movement in funds**
|**Unrestricted funds**
General fund
**Restricted funds**
Baylis and Harding
The Harry Payne Trust
One to one sessions
Mobile phones
Resource kits and book project
**TOTAL FUNDS**
Comparative net movement in funds, included in the|Net
movement
At 1.1.20
in funds
£
£
116,185
(9,305)
-
(1,518)
1,000
-
-
(100)
-
330
-
(2,996)
1,000
(4,284)
117,185
(13,589)
above are as follows:|Transfers
between
funds
£
(4,614)
1,518
-
100
-
2,996
4,614
-|At
31.12.20
£
102,266
-
1,000
-
330
-|
|---|---|---|---|
||||1,330|
||||103,596|
|||||
||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|56,560|(65,865)|(9,305)|
|**Restricted funds**||||
|Baylis and Harding|15,000|(16,518)|(1,518)|
|One to one sessions|560|(660)|(100)|
|Buddy Bears Project|1,500|(1,500)|-|
|Mobile phones|440|(110)|330|
|Resource kits and book project|3,000|(5,996)|(2,996)|
||20,500|(24,784)|(4,284)|
|**TOTAL FUNDS**|77,060|(90,649)|(13,589)|
## **Unrestricted Funds**
Unrestricted funds are spent or applied at the discretion of the trustees to further any of the charity’s purposes. Unrestricted funds can be used to supplement expenditure made from restricted funds. For example, a restricted grant may have provided part of the funding needed for a specific project. In this case unrestricted funds may be used to meet any funding shortfall for that project. The usual source of income into the general fund is public donations.
## **Restricted Funds**
## **The Harry Payne Trust**
Funding received from the above organisation will be used to cover costs towards a video project which was going to take place this year but due to the Covid-19 pandemic has been postponed until 2022.
## **Bereavement Support**
Funding of £1,200 has been received from King Henry VIII Endowed Trust and further funding and £1,000 has been received from the George Henry Collins Charity and this has been used towards bereavement support sessions. The fund was spent in full in the year.
Page 18
continued...
**Guy's Gift**
## **Notes to the Financial Statements - continued for the Year Ended 31st December 2021**
## **16. MOVEMENT IN FUNDS - continued**
## **Mobile phones**
Funding of £440 was received from the Provincial Grand Lodge of Warwickshire towards the purchase of new mobile phones. The balance at 31 December 2021 is £220 and this represents part of the net book value of mobile phones (included in office equipment).
## **Resource kits and book project**
As one to one counselling wasn't permitted under the coronavirus restrictions, the charity moved to providing its services remotely and was awarded several Coronavirus recovery grants to support this transition. The funds were received from Wright Hassall LLP (£500), The Heart of England Community Foundation (£6,625),and The Wesleyan Foundation (£2,000) and were used to purchase resource kits and books that could be provided to individuals and schools for use in remote counselling sessions etc. These funds were spent during the year.
## **The National Lottery Community Fund**
Funding receivable from the National Lottery Community Fund to be used towards building greater capacity, gain new skills, revitalise volunteering opportunities and becoming more relevant to more people. This projects includes transitioning from an in-person counselling based method to a digital presence and engagement model and training others in the c ommunity to support families by way of online training.
Total project costs incurred to date as at 31 December 2021was £28,887, out of a budgeted £765,624, which have been allocated only to the National Lottery Community Fund. The element of total project costs to be funded out of either unrestricted reserves or future additional grant funding will be accounted for in future financial periods.
## **Baylis and Harding**
Funds received in 2020 from Baylis and Harding were for the salary of a part time counsellor and all associated on-costs, expenses, travel, telephone, supervision and management costs.
Additional funding received from Baylis and Harding in 2021 was unrestricted.
## **One to One Sessions**
Funding of £360 has been received from Wright Hassall LLP and further funding of £200 has been received from Rokeby Charitable Trust and this has been used towards the costs of one to one sessions. The fund was spent in full in the year.
## **TRANSFERS BETWEEN FUNDS**
A transfer has been made from the General Fund for £168. The purpose of the transfer was to cover the overspends on Resource kits and book project of £82 and Group Bereavement Support of £86.
## **17. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31st December 2021.
## **18. INDEPENDENT EXAMINER FEES**
During the year the independent examiner charged fees for the independent examination of £1,434 (2020 - £1,380) and fees for other bookkeeping services of £1,082 (2020 - £1,548).
Page 19
continued...
**Guy's Gift**
## **Notes to the Financial Statements - continued for the Year Ended 31st December 2021**
## **19. LIMITED BY GUARANTEE**
The charitable company is limited by guarantee, with each member liable for £10 towards the payment of the debts and liabilities of the charitable company in the event that the charitable company is ever wound up.
Page 20
## **Guy's Gift**
## **Detailed Statement of Financial Activities for the Year Ended 31st December 2021**
|**INCOME AND ENDOWMENTS**
**Donations and legacies**
Donations from individuals
Donations from local organisations
Donations from charitable trusts
**Charitable activities**
Grants
**Total incoming resources**
**EXPENDITURE**
**Raising donations and legacies**
Fundraising agent
**Charitable activities**
Wages
Social security
Pensions
Travel
Insurance
Communications
Postage and stationery
Resources
Workshops
Training courses
Counselling
Supervision
Hire of rooms
Subscriptions
Sundry expenses
Family Weekend
Office equipment depreciation
Computer equipment depreciation
Loss on sale of tangible fixed assets
**Support costs**
**Management**
Independent examination
Bookkeeping and payroll
DBS checks
Staff recruitment
Computer and expenses
Bank charges
Total resources expended
**Net income/(expenditure)**|2021
£
**6,855**
**43,039**
**19,385**
**69,279**
**460,624**
**529,903**
**3,950**
**73,904**
**937**
**1,447**
**1,224**
**741**
**1,560**
**1,616**
**5,564**
**219**
**797**
**1,035**
**1,290**
**351**
**-**
**247**
**-**
**679**
**1,692**
**34**
**93,337**
**1,434**
**2,223**
**361**
**739**
**740**
**101**
**5,598**
**102,885**
**427,018**|2020
£
12,725
24,180
23,466
60,371
16,689
77,060
6,008
66,148
1,099
1,191
1,274
741
868
1,106
3,498
236
-
247
960
25
85
50
853
170
647
-
79,198
1,380
2,929
24
-
1,050
60
5,443
90,649
(13,589)|
|---|---|---|
This page does not form part of the statutory financial statements
Page 21