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2020-12-31-accounts

REGISTERED COMPANY NUMBER: 06780060 (England and Wales) REGISTERED CHARITY NUMBER: 1128116

Report of the Trustees and Financial Statements for the Year Ended 31st December 2020

for

Guy's Gift

The Richards Sandy Partnership Thorneloe House 25 Barbourne Road Worcester Worcestershire WR1 1RU

Guy's Gift

Contents of the Financial Statements for the Year Ended 31st December 2020

Page
Reference and Administrative Details 1
Report of the Trustees 2 to 7
Independent Examiner's Report 8
Statement of Financial Activities 9
Balance Sheet 10
Notes to the Financial Statements 11 to 17
Detailed Statement of Financial Activities 18

Guy's Gift

Reference and Administrative Details for the Year Ended 31st December 2020

TRUSTEES M Hopper
I Gardner
S Potter
Mrs J Potter
REGISTERED OFFICE C/o Wright Hassall Llp
Olympus Avenue
Leamington Spa
Warwickshire
CV34 6BF
REGISTERED COMPANY NUMBER 06780060 (England and Wales)
REGISTERED CHARITY NUMBER 1128116
INDEPENDENT EXAMINER The Richards Sandy Partnership
Thorneloe House
25 Barbourne Road
Worcester
Worcestershire
WR1 1RU
SOLICITORS Wright Hassall Solicitors
Olympus Avenue
Leamington Spa
Warwickshire
CV34 6BF
BANKERS CAF Bank Limited
25 Kings Hill Avenue
West Malling
Kent
ME19 4JQ

Page 1

Guy's Gift

Report of the Trustees for the Year Ended 31st December 2020

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st December 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Public benefit

The trustees confirm that they have complied with the duty in Section 17(5) of the 2011 Charities Act to have due regard to guidance on public benefit published by the Charity Commission when reviewing the charity's objectives and in planning future activities.

In all of our work with bereaved children, young people and their families, benefit to the public is of paramount importance. We measure the success of our direct support by the outcomes for individuals. We also provide indirect support for children and young people by helping parents, carers and other professionals to give effective support.

The Charity's primary objective is to provide support to bereaved children, young people and their families. Our aims as set out in the company's memorandum of association are to help children and young people through the grieving process in a safe, supportive and educational environment. In addition, to this we offer advice to parents, carers, teachers and other child support professionals and inform and raise awareness of childhood bereavement in the wider community.

Our service, which is available throughout Coventry and Warwickshire, continues to be led by the individual needs of the young people and families who seek our support.

We strive to be accessible to the widest possible user base so that no child or young person is denied access to the service on the basis of affordability, location, background or belief.

As an organisation firmly embedded in the community, we embrace collaborative working with other agencies and organisations to secure the best outcomes for all the bereaved children and young people we work with.

The trustees recognise their role in ensuring appropriate policies and standards of engagement are rigorously applied to safeguard vulnerable children, young people and their families as well as the Guy's Gift team.

Our work is continually monitored and outcomes are evaluated to ensure that the service is appropriate to the needs of children, young people and their families, and positive results are achieved, making a positive difference in the lives of those we support.

We promote the advancement of understanding of the needs of bereaved children and young people, and to that end we offer training and support to people whose work with children and young people places them in a position to provide meaningful support.

Everything we do is underpinned by the principles of trust, respect and confidentiality.

Page 2

Guy's Gift

Report of the Trustees for the Year Ended 31st December 2020

ACHIEVEMENT AND PERFORMANCE Review of 2020

2020 was a hugely challenging year for Guy's Gift. Since March 2020, Guy's Gift has been working very differently to accommodate the Covid-19 global pandemic. The pandemic brought with it restrictions both personally and professionally that we needed to quickly respond to and find new ways of working. We could no longer maintain our in-person support, which meant the cancellation of several planned group activities and ceasing one-to-one support for a short period. Our response has been effective, and after a 3-month furlough period we were able to develop new strategies for providing bereavement support for children and young people across Coventry and Warwickshire.

This new way of working has focused on the use of Zoom to provide remote support, or telephone support for some children and young people we have worked with. We have received overwhelmingly positive feedback from the young people, families and schools we have supported in this way.

The first quarter saw climbing referral rates on track to equal or surpass the previous year. As soon as lockdown hit, referral rates plummeted, stabilising in July and August, with above average peaks in September and November. These fluctuations in referral numbers coincided with lockdowns and schools reopening. Overall the annual referral rates reduced by 33% from the previous year.

Sadly, we saw a significant number of referrals related to the Covid-19 pandemic, combined with a corresponding increase in the complexity of need. Many children spoke of their concerns about the pandemic and the effect on family life.

On the other hand, some families reported a positive change in circumstances and finding that they no longer needed to access intensive support having spent some time working through their bereavement as a family during lockdown.

After a short furlough period, when the full team was able resume work, the usual methods of operation were no longer available to us. The team undertook significant re-training to trial online working from home. This, along with making resources available to families and schools proved a real success, which has become our normal delivery model for almost a year.

In direct comparison with the previous year when we saw a 5 fold increase in the number of referrals directly from local authority services, we saw a reduction of 70% in 2020 which is indicative of the dramatic fall in activity generally.

We provided support by a variety of means, with the support matched to the needs of each individual, whether that is individual counselling, a programme of group support or input for parents and professionals to support bereaved children with our help.

In terms of geographic referral rates, Rugby continued to provide most referrals, accounting for 28% of the total, with Coventry referrals increasing to 20%, Warwick 20% Nuneaton and Bedworth 17% and Stratford and North Warwickshire combined producing 15% of total referrals.

Children 4-5 years accounted for 6% of referrals, 6-8 years 18%, 9-11 years 26%, 12-15 years 37%, and 16+ 13%. There was very little fluctuation from previous years data. The gender split was much as expected, being almost equal.

The Split between methods of support was fairly even this year, with a third of referrals for each type; 1 to 1 counselling, group support programme, or support-to-support input (S2S) provided for parents and schools. All referrals are assessed and an individual programme is developed, agreed and implemented for each young person. This may be one to one support, group support, support to support or a combination of methods.

Group Support

We had a positive response to our first group sessions of the year in Coventry starting in January. Unfortunately the sessions were disrupted as the pandemic took hold and suspended in March. The family weekend planned to take place in Warwick later in the year was also cancelled, along with groups sessions planned for Rugby and Kenilworth. Later in the year we were able to resume the group programme online in virtual form.

Groups online have been well received, and the feedback gathered from parents has been positive. Groups online have facilitated a more targeted approach to group work. Age groups are more specific, and we have been able to bring together families with more similar types of bereavements too. We have particularly found that the older age group have responded well to online sessions and the team are considering the value in providing teenage groups this way longer term too.

Support-to-Support Programme (S2S)

Page 3

Guy's Gift

Report of the Trustees for the Year Ended 31st December 2020

A significant number families and professionals, such as schools, approached us for specialist advice and resources. We see this as an important part of our work as it provides a pathway to support for many who may otherwise not access other types of support. Where further input was needed, we provided individual counselling or group workshops to meet the needs of the individual.

Individual Support

The move to online working required a significant amount of input from the team, including training, development of new methods of working and new materials to support the work.

All young people who have accessed online support also have access to a physical resource pack including books and activities they will participate in with their counselor/support worker.

We have received positive feedback from recipients, with families and schools telling us that this approach has led to more, and better, engagement with young people. Schools have said that our online sessions have been more engaging than expected, and they report that the practical activities for children to access during the call have played a big part in this.

We would normally use resources such as books and practical aids during in-person sessions, but dedicated funding for multiple resource packs tailored to individual needs has helped us to continue as 'normally' as possible.

Resource Packs

In the second half of the year we trialled a pilot programme providing book boxes to schools. The packs contain a variety of specially chosen books that can be accessed by children when we offer remote sessions. Both the child and counsellor are able to access the same resource (e.g. sharing books) wherever they are. A secondary benefit is that schools can make use of the resources with any child who would benefit, for example when talking about anxiety of anger.

Similarly, we have provided resource packs for families which include activities they can complete at home, with an encouragement to share this with their allocated Guy's Gift worker at various points, promoting conversations around activities aimed at remembering the person who has died and working through their grief. ?

This has been made possible with generous support from The Leamington Spa Community Fund, The Michael Marsh Charitable Trust, the Hobson Charity and Wright Hassall LLP who funded the accompanying Guy's Gift Buddy Bears as a positive link with the service.

Lantern Walk

Our Christmas Lantern Walk is always a major event at the end of the year. The restrictions of 2020 forced the team to be even more inventive to make this event possible in a meaningful way.

We are once again indebted to the Mid-Counties Co-op team for bringing their professional logistics expertise to the event. They handled the home delivery of packs containing lanterns, baubles to decorate and other activities to families across the county.

Staff

From the end of March we took the decision to furlough eligible staff that were unable to work in the usual way owing to restrictions on travel, in-person meetings, school closures and the reduction in referrals and funding. However, we did achieve full working hours across the team for 8 months out of 12.

During furlough we were able to maintain one member of staff to field phone calls and manage the immediate needs of responding to new referrals and holding them safely until we were able to resume full time working. We felt it was important to maintain primary support for those who needed it at this difficult time and we are now able to reflect on the fact that no one who asked for support in the first phase of the pandemic was left waiting.

Training

Our staff were committed to training for the new environment and keeping up to date with their professional development and in 2020 this included both in-house and external training for the team. Notably, the team undertook further external training in counselling skills, equality and diversity and online and telephone counselling.

Due to Covid, there were limited opportunities for our usual volunteer training and training we provide to other organisations, but plans are in preparation for the future when this will be possible.

Student Placements

We continued to develop our relationship with local FE colleges and supported two counselling students in 2020, helping them gain valuable practical experience. We believe that the opportunities we offer are beneficial to the student and the wider community, and we see this as an important part of our annual programme.

Volunteers

Page 4

Guy's Gift

Report of the Trustees for the Year Ended 31st December 2020

Under normal circumstances, our brilliant volunteers help to run group sessions throughout the year, as well as represent and promote Guy's Gift at community events. When online groups resumed, there were opportunities for volunteers to support our activities in this forum, and we are grateful for their amazing contribution.

Funding

Funding has been received form a variety of sources and we are grateful to all of the charitable trusts, foundations, businesses, community groups, families and individuals who have helped us. Every donation, no matter how small, is of huge value in helping to achieve our aims.

Covid had major implications for funding in 2020. Our funding from charitable trusts reduced significantly over the year. We received 70 donations in 2020 compared with 111 the previous year. In real terms our regular income from this source fell by about a third from the previous year. Even so, we successfully secured donations for specific projects such as our book and resource pilot projects that have been the main stay of our support delivery programme in 2020.

We were fortunate that with help from the government's job retention scheme, we were able to manage the financial situation. Our main financial objective is to ensure the long-term sustainability of our work in the community and to continue to provide a highly cost-effective service. We look forward with confidence to finding the financial resources to continue our operation in 2021.

It is not possible to acknowledge each donation but there are several significant donations that we should mention. We are grateful for the support of Baylis & Harding, Midcounties Co-op, Wright Hassall and The White Stuff Foundation. This support from within the community is hugely valuable to Guy's Gift, not only in financial terms, but also in the commitment of the companies' staff and their outreach, and their recognition and endorsement of our work in the community.

Future objectives

Looking forward to 2021, we expect that the long-term impact of COVID-19 will continue to be felt keenly, particularly in the way that we are able to engage with families. We will continue to develop the methods of remote working that have been necessitated by the Covid-19 restrictions, and plan for the return to in-person working as social distancing measures ease.

We anticipate that referral rates will start to return to pre 2020 levels and the types of referrals will be increasingly complex, with more Covid-19 issues referenced in a high proportion of cases. This is something that is expected to continue, and is likely to be a big part of the work we do over the years ahead.

To support our move to on-line working, we aim to produce a series of short videos with the team demonstrating various activities that both families and schools can access. Videos will form part of our enhanced support-to-support offer and will also be useful for developing new ways of working for online groups.

We will widen the scope of the resource packs that we trialled successfully in 2020, which include activities they can complete at home, with encouragement to share this with their allocated Guy's Gift worker at regular contact times.

Finally, when regulations permit closer contact, we will return gradually to in-person meetings, groups and family days, while still retaining the benefits of the new methods of engagement that we developed during lockdown.

We constantly review our operations to ensure that the support we provide is beneficial and relevant to each individual and the needs of their family. Feedback from families is used to inform our shape the future direction of Guy's Gift.

FINANCIAL REVIEW

Financial position

Unrestricted incoming resources for the year amounted to £56,560 (2019: £89,304) and unrestricted outgoing resources amounted to £65,865 (2019: £43,893) resulting in net unrestricted (expenditure)/ income of (£9,305) (2019: £45,411). Restricted incoming resources for the year amounted to £20,500 (2019: £31,530) and restricted outgoing resources were £24,784 (2019: £37,756), resulting in net expenditure of £4,284 (2019: £6,226). A transfer of £4,614 was made from unrestricted to restricted reserves to cover the deficit on various restricted funds, as detailed in the notes to the accounts. The total funds of the charity as at 31 December 2020 amounted to £103,596 (2019: £117,185).

Page 5

Guy's Gift

Report of the Trustees for the Year Ended 31st December 2020

FINANCIAL REVIEW

Reserves policy

The trustees have established the charity's reserves policy with reference to Charity Commission guidance (CC19) and accounting standards (SORP 2005). Cash flow is carefully monitored on a continuing basis. The trustees intend to build a reserve to ensure continuity of service. This intention is established annually when the trustees agree the budget for the forthcoming year.

The charity's unrestricted reserves, excluding fixed assets, were £101,056 (2019 £115,634) at 31 December 2020, representing approximately 18 months of unrestricted expenditure. Total unrestricted reserves at 31 December 2020 were £102,266 (2019: £116,185).

Restricted reserves were £1,330 at 31 December 2020 (2019: £1,000), bringing reserves, including fixed assets, to £102,266 (2019: £116,634). Total reserves including fixed assets were £103,596 (2019: £117,185).

FUTURE PLANS

We constantly review our operations to ensure that the support we provide is beneficial and relevant to each individual and the needs of their family. Feedback from families is used to inform our shape the future direction of Guy's Gift.

We have been fortunate to secure funding for a family weekend in 2020, which will be based around young people making a video talking about their concerns and sharing their story. It is hoped that this will be immensely valuable to those contributing to the video as a means of sharing their experiences as well as a really useful way of engaging with the wider community in presentation and training situations. We look forward to this new endeavour.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

Guy's Gift is a charitable company limited by guarantee. The Memorandum and Articles of Association set out the aims, objectives and governing principles of the charity. Guy's Gift was incorporated in 2008 and registered as a charity in February 2009.

Organisational structure Trustees

The directors of the company are also charity trustees for the purposes of charity law, and are responsible for control and direction of the charity. The trustees, collectively, have a broad range of experience including business management, counselling, education, project management, IT and systems.

Trustees regularly take part in activity days and workshops for bereaved children, young people and their families, thereby maintaining direct contact with the delivery team of paid and voluntary staff and the families we support.

Trustees give their time voluntarily and receive no benefits from their role as trustee.

Staff

We have a small professional operating team of specialist counsellors and educational staff responsible for operational delivery of our service. The Service Manager is responsible for day to day management and regularly liaises with trustees to report current performance and financial position.

The professional team is supported by a large number of volunteers who fulfil a variety of functions helping to achieve our aims. Volunteers of all ages and backgrounds bring a wide and varied range of skills and qualities that enrich the organisation. Volunteers reflect the social and cultural diversity of the community and extend our outreach.

Community

Links with the local community are vital to our success. We believe that communities that work together are stronger, more resilient and more able to help those who need support. We value our relationships with the many third sector and statutory organisations, businesses and individuals throughout Coventry and Warwickshire, and further afield, who work to build better communities.

Page 6

Guy's Gift

Report of the Trustees for the Year Ended 31st December 2020

STRUCTURE, GOVERNANCE AND MANAGEMENT

Data Protection

Guy's Gift is registered with the information commissioner's office, ICO registration number ZA486520. We have rigorous policies and procedures in place to ensure the protection of data and to maintain confidentiality. All records are classed as sensitive information and are kept securely at all times.

Safeguarding and DBS

All staff, including trustees and volunteers, whether or not they come into contact with children, vulnerable people or sensitive data are required to have an up to date enhanced DBS check. Owing to the nature of the work we undertake, all staff must adhere to the charity's mandatory safeguarding policy and annual update training.

Risk management

The trustees endeavour to identify potential risks that may affect the charity and to eliminate or reduce them as far as possible. The management of risk is reviewed at every meeting of the trustees and where new areas of risk are identified all appropriate responses are implemented and recorded.

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the board of trustees on 13th May 2021 and signed on its behalf by:

S Potter - Trustee

Page 7

Independent Examiner's Report to the Trustees of Guy's Gift

Independent examiner's report to the trustees of Guy's Gift ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31st December 2020.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or

  2. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  3. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Robert Richards FCA FCCA CTA Chartered Accountant The Richards Sandy Partnership Thorneloe House 25 Barbourne Road Worcester Worcestershire WR1 1RU

13th May 2021

Page 8

Guy's Gift

Statement of Financial Activities (Incorporating an Income and Expenditure Account) for the Year Ended 31st December 2020

2020
Unrestricted
Restricted
Total
fund
funds
funds
Notes
£
£
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
39,871
20,500
60,371
Investment income
2
-
-
-
Other income
16,689
-
16,689
Total
56,560
20,500
77,060
EXPENDITURE ON
Charitable activities
Counselling and related activities
65,865
24,784
90,649
NET INCOME/(EXPENDITURE)
(9,305)
(4,284)
(13,589)
Transfers between funds
10
(4,614)
4,614
-
Net movement in funds
(13,919)
330
(13,589)
RECONCILIATION OF FUNDS
Total funds brought forward
116,185
1,000
117,185
TOTAL FUNDS CARRIED FORWARD
102,266
1,330
103,596		 2019
Total
funds
£
120,833
1
-
120,834
81,649
39,185
-
39,185
78,000
117,185

The notes form part of these financial statements

Page 9

Guy's Gift

Balance Sheet 31st December 2020

Unrestricted
Restricted
fund
funds
Notes
£
£
FIXED ASSETS
Tangible assets
7
1,210
330
CURRENT ASSETS
Debtors
8
309
-
Cash at bank
102,829
1,000
103,138
1,000
CREDITORS
Amounts falling due within one year
9
(2,082)
-
NET CURRENT ASSETS
101,056
1,000
TOTAL ASSETS LESS CURRENT LIABILITIES
102,266
1,330
NET ASSETS
102,266
1,330
FUNDS
10
Unrestricted funds
Restricted funds
TOTAL FUNDS		 2020
Total
funds
£
1,540
309
103,829
104,138
(2,082)
102,056
103,596
103,596
102,266
1,330
103,596		 2019
Total
funds
£
551
309
118,325
118,634
(2,000)
116,634
117,185
117,185
116,185
1,000
117,185

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st December 2020.

The members have not required the company to obtain an audit of its financial statements for the year ended 31st December 2020 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 13th May 2021 and were signed on its behalf by:

S Potter - Trustee

The notes form part of these financial statements

Page 10

Guy's Gift

Notes to the Financial Statements for the Year Ended 31st December 2020

1. ACCOUNTING POLICIES

BASIS OF PREPARING THE FINANCIAL STATEMENTS

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

The accounts are prepared in sterling, which is the functional currency. Monetary amounts in these financial statements are rounded to the nearest £.

INCOME

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

EXPENDITURE

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

TANGIBLE FIXED ASSETS

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Office equipment - 25% on cost Computer equipment - 33% on cost

TAXATION

The charity is exempt from corporation tax on its charitable activities.

FUND ACCOUNTING

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

PENSION COSTS AND OTHER POST-RETIREMENT BENEFITS

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

FINANCIAL INSTRUMENTS

The Charity has elected to apply the provisions of Section 11' Basic Financial Instruments' and Section 12 'Other Financial Instruments issues' of FRS 102 to all of its financial instruments.

Financial instruments are recognised when the charity becomes party to contractual provisions of the instrument.

Financial assets are offset, with the net amounts presented in the accounts where there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic Financial Assets

Basic financial assets, which include trade and other receivables and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest.

Basic Financial Liabilities

Page 11

continued...

Guy's Gift

Notes to the Financial Statements - continued

for the Year Ended 31st December 2020

1. ACCOUNTING POLICIES - continued

FINANCIAL INSTRUMENTS

Basic Financial Liabilities, including trade and other payables, are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of future receipts, discounted at a market rate of interest. Debt instruments are subsequently carried at amortised costs, using the effective interest rate method.

Trade payables are obligations to pay for goods or services that have been acquired in the ordinary course of the operations from suppliers. Accounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade payables are recognised initially at transaction costs.

Currency

The accounts are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

GOVERNMENT GRANTS

Government grants are recognised using the accruals model.

Government grants relating to compensation for expenses or losses already incurred or for the purpose of giving immediate support to the Charity, with no future related costs are recognised in income in the period in which the grants become payable.

2.

3.

INVESTMENT INCOME

INVESTMENT INCOME
2020 2019
£ £
Deposit account interest - 1
NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
2020 2019
£ £
Depreciation - owned assets 817 507

4. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31st December 2020 nor for the year ended 31st December 2019.

TRUSTEES' EXPENSES

During the year trustees' expenses of £Nil were paid (2019 £54).

5. STAFF COSTS

Staff costs for the year are as follows:-

Salaries
Social security costs
Pension costs
Total		 2020
£
66,148
1,099
1,191
68,438		 2019
£
54,469
996
1,000
56,465

The average monthly number of employees during the year was 4 (2019 4).

Page 12

continued...

Guy's Gift

Notes to the Financial Statements - continued for the Year Ended 31st December 2020

5. STAFF COSTS - continued

No employees received emoluments in excess of £60,000.

6.

7.

COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
Restricted
fund
funds
£
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
89,303
31,530
Investment income
1
-
Total
89,304
31,530
EXPENDITURE ON
Charitable activities
Counselling and related activities
43,893
37,756
NET INCOME/(EXPENDITURE)
45,411
(6,226)
Transfers between funds
(5,976)
5,976
Net movement in funds
39,435
(250)
RECONCILIATION OF FUNDS
Total funds brought forward
76,750
1,250
TOTAL FUNDS CARRIED FORWARD
116,185
1,000
TANGIBLE FIXED ASSETS
Office
Computer
equipment
equipment
£
£
COST
At 1st January 2020
-
2,321
Additions
678
1,128
Disposals
-
(809)
At 31st December 2020
678
2,640
DEPRECIATION
At 1st January 2020
-
1,770
Charge for year
170
647
Eliminated on disposal
-
(809)
At 31st December 2020
170
1,608
NET BOOK VALUE
At 31st December 2020
508
1,032
At 31st December 2019
-
551		 Total
funds
£
120,833
1
120,834
81,649
39,185
-
39,185
78,000
117,185
Totals
£
2,321
1,806
(809)
3,318
1,770
817
(809)
1,778
1,540
551

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Notes to the Financial Statements - continued for the Year Ended 31st December 2020

8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Prepayments
9.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Accrued expenses
10.
MOVEMENT IN FUNDS
At 1.1.20
£
Unrestricted funds
General fund
116,185
Restricted funds
Baylis and Harding
-
The Harry Payne Trust
1,000
One to one sessions
-
Mobile phones
-
Resource kits and book project
-
1,000
TOTAL FUNDS
117,185
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
Restricted funds
Baylis and Harding
One to one sessions
Buddy Bears Project
Mobile phones
Resource kits and book project
TOTAL FUNDS		 Net
movement
in funds
£
(9,305)
(1,518)
-
(100)
330
(2,996)
(4,284)
(13,589)
Incoming
resources
£
56,560
15,000
560
1,500
440
3,000
20,500
77,060		 2020
2019
£
£
309
309
2020
2019
£
£
702
620
1,380
1,380
2,082
2,000
Transfers
between
At
funds
31.12.20
£
£
(4,614)
102,266
1,518
-
-
1,000
100
-
-
330
2,996
-
4,614
1,330
-
103,596
Resources
Movement
expended
in funds
£
£
(65,865)
(9,305)
(16,518)
(1,518)
(660)
(100)
(1,500)
-
(110)
330
(5,996)
(2,996)
(24,784)
(4,284)
(90,649)
(13,589)

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Notes to the Financial Statements - continued for the Year Ended 31st December 2020

10. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Net Transfers
movement between At
At 1.1.19 in funds funds 31.12.19
£ £ £ £
Unrestricted funds
General fund 76,750 45,411 (5,976) 116,185
Restricted funds
Baylis and Harding 1,250 (2,257) 1,007 -
The Harry Payne Trust - 1,000 - 1,000
Lillie C Johnson - (99) 99 -
Open Box - (222) 222 -
Heart of England - (704) 704 -
Austin Edwards Charity - (19) 19 -
The George Henry Collins Charity - (1,309) 1,309 -
DMF Ellis Charitable Trust - (2,616) 2,616 -
1,250 (6,226) 5,976 1,000
TOTAL FUNDS 78,000 39,185 - 117,185
Comparative net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 89,304 (43,893) 45,411
Restricted funds
Baylis and Harding 20,000 (22,257) (2,257)
The Harry Payne Trust 1,000 - 1,000
Lillie C Johnson 500 (599) (99)
Open Box 4,280 (4,502) (222)
Heart of England 1,950 (2,654) (704)
Austin Edwards Charity 300 (319) (19)
The George Henry Collins Charity 1,000 (2,309) (1,309)
DMF Ellis Charitable Trust 2,500 (5,116) (2,616)
31,530 (37,756) (6,226)
TOTAL FUNDS 120,834 (81,649) 39,185

11. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31st December 2020.

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Notes to the Financial Statements - continued for the Year Ended 31st December 2020

12. FUNDS

In 2017 the trustees agreed that the emphasis should change from the delivery of mainly 1 to 1 support to the provision of group support workshops and weekends.

As the majority of the costs are dedicated to the delivery of the service, staff costs including salaries, travel and expenses are attributable to the group workshops and weekends.

Unrestricted funds are spent or applied at the discretion of the trustees to further any of the charity’s purposes. Unrestricted funds can be used to supplement expenditure made from restricted funds. For example, a restricted grant may have provided part of the funding needed for a specific project. In this case unrestricted funds may be used to meet any funding shortfall for that project. The usual source of income into the general fund is public donations.

Unrestricted Funds

General fund

The balance on the general fund at 31 December 2020 is £102,266 (2019 £116,185).

Restricted Funds

Baylis and Harding

Funds received from Baylis and Harding were for the salary of a part time counsellor and all associated on-costs, expenses, travel, telephone, supervision and management costs.

The balance at 31 December 2020 is £Nil (2019 £Nil).

The Harry Payne Trust

Funding received from the above organisation will be used to cover costs towards a video project which was going to take place this year but due to the Covid-19 pandemic has been postponed until 2021.

The balance at 31 December 2020 is £1,000 (2019 £1,000).

One to One Sessions

Funding of £360 has been received from Wright Hassall LLP and further funding of £200 has been received from Rokeby Charitable Trust and this has been used towards the costs of one to one sessions. The fund was spent in full in the year.

Buddy Bears Project

Funding of £1,500 was received from Wright Hassall LLP and has been used towards the costs of the Buddy Bears Project. The fund has been fully spent in the year.

Mobile phones

Funding of £440 has been received from the Provincial Grand Lodge of Warwickshire towards the purchase of new mobile phones. The balance at 31 December 2020 is £300 and this represents part of the net book value of mobile phones (included in office equipment).

Resource kits and book project

Funding has been received from Leamington Spa Community Fund (£800), The Michael Marsh Charitable Trust (£1,000) and The Hobson Charity (£1,200); these grants were used towards the purchase of resource kits and the book project. This fund has been fully spent in the year.

Transfers between funds

A transfer has been made from the General Fund for £4,614. The purpose of the transfer was to cover the overspends on the following restricted funds:-

Baylis and Harding £1,518, One to One Sessions £100 and Resource kits and book project £2,996.

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Notes to the Financial Statements - continued for the Year Ended 31st December 2020

13. INDEPENDENT EXAMINATION FEES

The independent examination fees for the year ended 31 December 2020 amounted to £1,380 (2019 £1,380).

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Detailed Statement of Financial Activities for the Year Ended 31st December 2020

2020 2019
£ £
INCOME AND ENDOWMENTS
Donations and legacies
Charitable trusts & foundation 23,467 77,012
Community donations 36,904 43,821
60,371 120,833
Investment income
Deposit account interest - 1
Other income
Government Grants 16,689 -
Total incoming resources 77,060 120,834
EXPENDITURE
Charitable activities
Wages 66,148 54,468
Social security 1,099 996
Pensions 1,191 1,000
Travel 1,274 3,443
Insurance 741 741
Communications 868 1,155
Postage and stationery 1,106 748
Depreciation 817 507
Resources 3,498 601
Workshops 236 1,148
Supervision 960 1,710
Hire of rooms 25 656
Subscriptions 85 331
Sundry expenses 50 312
Family Weekend 853 2,796
Independent Examination Fees 1,380 1,380
Support costs 6,255 6,401
Company secretarial 553 386
Bookkeeping 1,548 1,584
Computer expenses 1,050 407
Legal fees 24 149
Bank charges 60 60
Payroll processing 828 576
Repairs and maintenance - 94
90,649 81,649
Total resources expended 90,649 81,649
Net (expenditure)/income (13,589) 39,185

This page does not form part of the statutory financial statements

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