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2021-12-31-accounts

The Parish of Worplesdon

St Alban's, Wood Street Village & St Mary's, Worplesdon

Annual Report & Financial Statements of Worplesdon Parochial Church Council

For the year ended 31 December 2021

The Parochial Church Council of the Ecclesiastical Parish of Worplesdon (Worplesdon PCC)

is a registered charity under number 1128100

The Parish of Worplesdon in the Worplesdon and Wyke Group of Parishes with the churches of St Mary’s, Worplesdon, & St Albans’s, Wood Street Village

Seeking to be an inclusive, welcoming, Christ-shaped community reflecting the unconditional love of God

Trustees’ Annual Report for 2022

Administrative information

St Mary’s Church is situated at Perry Hill, Worplesdon and St Alban’s Church is situated on Oak Hill, Wood Street Village. The Parish is part of the Diocese of Guildford within the Church of England. The correspondence address is The Church Office, Perry Hill, Worplesdon, Guildford, Surrey GU3 3RE.

PCC members (who are also trustees of the charity) who have served within the period from April 2021 to April 2022 are:

Incumbent The Revd Alex Russell
Curate The Revd Barry Hanson
Church Wardens Liz Gunn
Dan Shaw
Honorary
Ofcers		 Hon Secretary –Janet Weil
Hon Treasurer – Dominic
Howard-Jones ( followed by Ros
Davison from January 2022)
Representatives
on
The Deanery Robert Lynch
Synod Janet Sutton
Ex-ofcio PCC
members		 The Revd Barry Hanson, curate
PCC members Helen Warren to APCM 2024
Steve Reeds to APCM 2024
Brian Williams to APCM 2024
Joanna da Costa Santos APCM
2022
Rob Pocock, to APCM 2022
Clive Watson to APCM 2023
Carol Caven to APCM 2023
Jeanette Grey to APCM 2023
Betty Leach to APCM 2023
John Ellis to APCM 2023

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Bank Lloyds TSB Bank plc 147 High Street,
Guildford. GU1 3AG
Inspecting Architect Rena Pitsilli-Graham BA Arch 6, St Martin’s Almhouses
Dip Arch, GradDiplCons(AA) Bayham Street, London.
RIBA, AABC NW1 0BD
Independent Helen Lee MA FCA 55 Wodeland Avenue
Examiner Guildford GU2 4LA

The day to day management of the work of the Parochial Church Council is normally delegated to the incumbent, the Revd Alex Russell, who was appointed on 21 September 2016.

RECTOR’S REPORT

Structure, Governance and Management

The Parochial Church Council is a corporate body established by the Church of England, by Act of Parliament. The PCC operates under the Parochial Church Council Powers Measure. All members of the PCC are trustees of the charity. Worplesdon PCC is a registered charity under number 1128100.

Benefits to the public arising from carrying out the PCC’s objectives are explained within the annual report. The PCC has complied with its duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising its powers or duties.

The method of appointment of PCC members is set out in the Church Representation Rules. All regular church attendees are encouraged to register on the Electoral Roll, to attend the Annual Parochial Church Meeting and to consider themselves for nomination to the PCC. Members of the PCC are inducted into their role and responsibilities using literature prepared by the Diocesan Department for Mission, Evangelism and Parish Development.

The PCC operates through a number of Groups (sub-committees), which meet at agreed times during the year and then report to the PCC. During 2021 these Groups were as follows (please note that fewer meetings than usual took place, due to the ongoing effects of the Covid-19 pandemic):

Standing Committee :

This is the only committee required under Canon Law. It has power to transact the business of the PCC between its meetings, subject to any directions given by the PCC. The Standing Committee meets once a month and comprises at least the incumbent, the churchwardens, the honorary secretary, and the honorary treasurer .

Property :

Maintenance and development of the buildings. Liaison with local council, the diocese, various heritage organisations, and our quinquennial architect. Development and management of conservation policies. Maintenance and development of the churchyard and churchyard structures (stone tablets etc.) Development and management of conservation policies. Production and maintenance of historical records not in our registers .

Finance :

Financial accounting to the Charity Commission’s standards. Management accounting and budgeting. Sound cash and expenditure controls, fund management. External fund-raising (eg

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through charities). Insurance to cover assets and liabilities. Development and monitoring of investment policies.

Events :

Development and co-ordination of a regular programme of social and fund-raising events. Advice and support to groups mounting special services and events .

Marketing :

Promotion of our churches and all related events through local and, where appropriate, national media. Liaison with the Diocese.

Worship and Music :

Reviewing the impact, music and timing of existing services and recommending additions and/or amendments to the PCC.

Youth and Children (now called Ministry to Young People) :

Looking at our worship and events through the aspect of our younger members and contacts, and focusing on how best to address their needs.

IT

Working to ensure that we have a strong and positive profile in the digital marketplace, and ensuring compliance with national and Diocesan requirements around information technology. Advising church officers on related matters including privacy and IT policies, data management, and email systems.

Strategy

Facilitating the implementation of the church development plan, ‘Living in love, moving in power’, and prioritising changes needed in the parish to enhance our service to God and to our community.

Objectives and Activities

The Worplesdon Parochial Church Council has the responsibility of co-operating with the Incumbent in promoting in the ecclesiastical parish the whole mission of the Church: pastoral, evangelical, social and ecumenical. It also has maintenance responsibilities for both St Mary's and St Alban's churches, St Alban's Hall and the Church Office.

Review of the year:

I doubt that, had we been asked a year ago, any of us would have anticipated that the pandemic would still be affecting our lives, both at church and at home. While some of our usual activities and services were diminished by this during 2021, something that never dims is my gratitude to you all, whether volunteers or employees (and some are both!), who enable the work of this parish to flourish. Without you there would be no possibility of carrying out the will of God in this place – I am so grateful to you all.

Our plans to livestream services from St Mary’s continue. It has taken far longer than usual to get faculties for works to our churches as, in common with all organisations, staff at Church House Guildford have been hit by illness, requirements to isolate, and the complications of working from home.

We continue to offer Morning and Evening Prayer online, and this is very well attended, with around 9 – 12 people attending most services. Some of our small groups continue via Zoom, and this is much appreciated by the members.

During the year we have received news of two further legacies from very generous church members who have died in recent times; Kit Newsome and Jenny Jordan. We are most grateful to them, and will think very carefully about the best way to honour their memories.

The groups and activities that have had to be put on hold over the past two years, namely the Smilers Group, Toddlers, Youth Café, Heart Prayer, assemblies in our schools, home communion at Worplesdon View, village lunches, Friday Café, choir, bellringing, and Teens at St Alban’s are

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slowly resuming, although some may not be able to carry on due to loss of membership/volunteers. We have begun a Thursday morning drop-in at St Alban’s Hall, called Coffee Drop. It’s had a slow start, but we are hoping that better weather and stronger marketing will encourage more to attend. One of the groups that will not resume is Toddlers, as Becky Kerby has finally hung up her key to the toy cupboard after an amazing twenty years of service! We are so grateful for all that she has done for local parents and toddlers, and are hoping that some of that Kerby magic will rub off on Coffee Drop!

For the Easter season of 2021, mindful that the worship possibilities in our churches were still subject to restrictions and last-minute changes, we offered an ‘Easter Trail’ in St Mary’s churchyard. Some very creative people built stations along the pathway, encouraging people to stop and admire the displays, read portions of scripture, and pray. This was hugely successful, with many visitors sharing their appreciation.

A welcome addition to the St Mary’s churchyard in 2021 was the new Garden of Remembrance, soon to be finished with attractive stone markers, made possible by a very generous donation from a local family, in memory of their children. The Garden has a lovely view high over the local area, with the Cathedral in the background, and will provide a peaceful final resting place for many years to come. The kind donation of two beautifully inscribed wooden bench seats encourages visitors to take time to sit and ponder.

Of course, such developments and progress that we have achieved during this strangest of years happened only because we have such an amazing group of staff and volunteers. So, with my usual sprinkling of fear that I might inadvertently miss someone out, huge thanks go to: my clergy colleagues and our lay worship leaders;

Michaela for running our admin operation with such calm good humour; Dan, and Liz our wardens; our assistant wardens John and David, our Deanery Synod representatives and our PCC members; our virger Steve and John, and assistant virger Kevin; Dominic and Ros, our outgoing and incoming treasurers, and Richard, who has just taken on the role of Chair of Finance; the bellringers for their contribution to church life; our choir, festival singers and musicians for enhancing our worship, especially the ever-loyal Mike Briggs, head of choir Susan, and Cath’s music team; Janet Weil, PCC secretary; John and the events team who make a huge contribution to church and parish life; Becky and Michaela in their management of baptism and marriage administration, Becky as baptism virger and Melanie who keeps in touch with our baptism families; Jenny Shaw for being our safeguarding officer – a huge role; the Coffee Drop, parish lunch and flower arranging teams; our small group leaders, and Ros, their co-ordinator;

those who work with our children and young people month by month and at the annual holiday club;

members of our pastoral team and ‘Holiday at Home’ group; the many people who take care of our buildings, grounds and churchyard; those who provide refreshments after our services; chairs and members of our various Groups;

those who enhance our worship by reading, leading prayers, welcoming visitors and supporting us through prayer.

Although many of the important roles above have not been able to be fulfilled in their usual way in the past two years, I know that lots of you have made huge efforts to keep in touch with the members of your various groups. Others have made an important contribution to the life of our community by volunteering to deliver food and medication to those shielding at home, and as stewards and helpers at the various vaccination centres. All such efforts, wherever they take place, are demonstrating the love of God to the people we meet, so thank you all.

I must make special mention of our outgoing treasurer, Dominic Howard-Jones. He has done sterling work in the most adverse of circumstances and, where other churches find themselves in dire financial straits due to Covid-19, we have emerged with our finances pretty much unscathed. I’m sure that one of the reasons that the generosity of our regular givers held up, despite the restrictions of the pandemic, was their knowledge that Dominic continued to work tirelessly for our parish throughout the past two years, even though rules around social

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distancing meant that he no longer had his finance team around him.

As I write, we find ourselves at a point of change. The ongoing effects of the pandemic have greatly affected church communities throughout the world and, in common with many churches, we need to review our worship offering and become much more media-savvy in our marketing, to help encourage people to return and visitors to become friends. We have just had a very productive PCC awayday at which we discussed the views about our worship expressed by the wider church community, and began to discern a way forward. One immediate effect of those discussions is that, from the beginning of April 2022, all our Sunday morning services, in both churches, will begin at 10.30. As the Worship4All services at St Alban’s, with contemporary worship songs led by a singing group, are appreciated by those who attend and are showing small signs of growth, services there will continue in their current format. The format of services at St Mary’s which, thanks to the work of my colleague Martin Wright have given us a great foundation and much-needed stability over the past three years, are now ready to be refreshed, and the PCC is continuing to work on this, with the intention of offering a wider range of services as soon as possible after Easter. The choir at St Mary’s (small but perfectly formed) is hugely appreciated by the church family, and will continue to be an important part of our services.

The world, too, is at a point of change, with Russian forces having invaded Ukraine just one week ago. At present it is unclear how this will end, but there have already been many deaths and casualties on both sides, and our prayers are with all those affected.

As the pandemic recedes and spring approaches, we are seeing green shoots of possibility. A new relationship with Merrist Wood college is beginning, with clergy being invited to make meaningful contacts with students through regular visits to the college and opportunities to be part of their team of occasional speakers. Our work in the two local schools continues, with weekly visits to the infant school and monthly assemblies at the primary school. Our curate is delighted to be involved with the cricket club, and to be taking the lead in our men’s group, I am grateful for the welcome I receive to meetings with Wood Street Village Association, the FLGCA group at Fairlands, and Fairwood Helpers. Progress is being made in our plans to transform the bathroom and kitchen facilities at St Mary’s; the work at St Alban’s transformed our offering there, and we are confident that St Mary’s will be equally impressive.

In response to the Archbishop of Canterbury’s mission to Guildford Diocese, in the latter half of 2021, we ran an Alpha course which was so popular that we had to form two groups. The course has just come to an end and the participants had so much fun that they have formed two new small groups, just so that they can continue to meet regularly to explore their faith, and what it means to be a Christian in today’s world.

I end with my repeated thanks to you all, for your ongoing support and friendship, for the stimulating conversations (even when we don’t agree!), and for your commitment to the future of this parish. May God bless us as we continue on the journey together.

The Revd Alex Russell, on behalf of the PCC February 2022

Date: 28[th]

Church Wardens Report 2021

ST MARY’S

Churchyard: The front grass and hedges continued to be cut and trimmed by the volunteer team and the contract cutting was carried out by Lyndon Weekes, partly paid for by the Parish Council.

The Community Payback team were able to attend sporadically depending on what degree of lockdown applied although towards the end of 2021, they were able to do a lot more leaf clearing, sweeping and trimming from the paths and around the churchyard. John Ellis has joined us as an Assistant Warden and Virger and been a great help.

For Easter we created an outside Trail with stations around the churchyard so that people could enjoy the experience despite lockdowns. Steve Reeds kindly donated new St Georges flags and we renewed the flag halyard. The new lighting for the church path and car park has finally been approved by DAC and a Faculty issued for works in 2022. The car park lights have now been replaced with new low energy lamps and all are working well.

A new handrail for the steps to the churchyard was erected with support from Brian and Doreen Smith.

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The phone line for the broadband was finally installed and the AV system quote decided upon, DAC recommendation achieved and the Faculty applied for.

With a fabulous team effort, we replaced the crumbling sleeper wall adjacent to the lych gate with ‘new’ second hand sleepers. The remaining two sleepers will be used to make steps to the churchyard extension.

A new Garden of Remembrance has been established to the south of the church. This has capacity of 900 plots.

The project to map all the graves and match to burial records has been postponed until after lockdowns and is more likely to proceed in 2022 or 2023.

The remaining pine trees along the churchyard extension have been felled and 200 Woodland Trust indigenous species saplings were planted in spring 2021. The hedge with Marylands will be cut back in early 2022 to create light in the churchyard and a view to the North Downs. Church: It has been identified that there are three major projects to bring St Mary’s up to date to attract and retain new congregations: The AV streaming, the complete reordering of the toilets and coffee point and the reordering of the knave (replacement of pews with good quality seats). In addition, if congregation and church use increases substantially requiring more kitchen facilities, we have a plan to extend the south aisle alongside the tower and create a new kitchen and servery.

A huge thankyou to everyone from flower arrangers, cleaners and the Community Service teams who help keep St Mary’s looking wonderful.

Dan Shaw

ST ALBAN’S

In March/April 2021, a small but dedicated and hard working team did a sterling job, along with some professionals of refurbishing the church and narthex creating a clean, comfortable and attractive space to meet and worship once again as the final Lockdown was lifted.

We had a lively and uplifting celebration and reopening on 9th May and were able to begin to establish our new Worship4All services as the year progressed and with certain restrictions still in place began to venture back into a pattern of normality.

We had a new hot water heater fitted in the kitchen and improved external lighting including the ‘starburst’ lighting behind the cross - many people have commented on how nice it was to see this illumination again!

In November we were able to plant some spring bulbs in the bank of grass outside St Alban’s after a Sunday service with the help of TASA and other willing members of the congregation - ‘watch this space’!

At the beginning of November we launched Coffee Drop as an opportunity to enjoy free cake and coffee and chat as a midweek link for church family and the community. We also held our first Alpha course with two groups meeting on Wednesday evenings and Monday afternoons with participants from both St Mary’s and St Alban’s at each. These will develop into two new Small Groups going forward and our next study will be The Bible Course.

Liz Gunn

Elizabeth Gunn and Dan Shaw, Wardens March 2022

Annual Safeguarding Report 2022

This report covers the period January to December 2021 1.Parish Safeguarding Officer (PSO)

My contact details are publicly displayed on the church notice boards and on the website. The e mail address safeguarding@worplesdonparish.com is used for safeguarding matters. I am fully up to date with required training, attended the PSO workshop run by the Diocese in November and liaise with the Diocesan safeguarding team on best practice.

  1. Safeguarding Policy

The PCC has an annual requirement to formally adopt the House of Bishops’ ‘Promoting a Safer Church: Safeguarding Policy Statement’. This was completed in 2021 and is displayed in both

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churches. This year the updated documents will be sent to PCC members to allow them to adopt the Policy in the first meeting after the 2022 APCM. 3. Safeguarding Concerns

There was one safeguarding referral to the Diocesan Safeguarding Adviser in the period. Her advice was followed and appropriate support with the necessary authorities has been given. It’s important to remember that parishioners and those running groups for children, young people and adults must report any safeguarding concerns to the PSO and the Rector. 4. Insurance Policy The Parish Insurance Policy (which covers safeguarding issues) is held by the Treasurer. 5. Parish Dashboard The Diocese introduced a Parish Dashboard in 2021 which I use to track and update all Safeguarding requirements and actions. This is a powerful tool and can also be accessed by the Diocese to monitor our safeguarding compliance. The report generated by the dashboard is reviewed by the PCC at each meeting. The PCC agreed the Parish Policy on the recruitment of ex-offenders in September 2021. 6.Risk Assessments Our Risk Assessments were reviewed and signed off by PCC in September 2021. Copies are available in both churches and in the hall and we ensure those directly affected are familiar with the risk assessments. Those running events in either Church or in St Alban’s Hall should ensure they read the RA’s and if necessary, produce their own risk assessment for specific activities if any additional risks are identified. 7.Safer Recruitment

The Parish carries out the basic requirements of safer recruitment and required Disclosure and Barring Service (DBS) checks are in place. 4 DBS checks / renewals were completed during the year. Role descriptions and Volunteer Agreements are being put in place as part of the DBS renewal process for roles working with children, young people and vulnerable adults where these do not exist. It is important that those who run groups advise me of any new volunteers working with children, young people and/or adults who may be at risk so that safer recruitment is followed, to check if a DBS is required and arrange necessary training and support. 8.Safeguarding Training

The Parish complies with the requirement for volunteers and paid staff working with Children and Young People, and /or Vulnerable Adults to receive training / refresher training every 3 years. The training structure has been revamped by the House of Bishops with clear training requirements specified for certain roles. Some training is now only available on- line. 36 training courses were completed by PCC members, wardens, clergy and parishioners involved in work with children, young people and vulnerable adults during 2021. All Safeguarding training certificates are held in the Church Office. 9.Children and Young People’s Groups in the Parish The Parish has adhered to the requirements of the Code of Safer Working Practice when running groups including DBS checks of leaders, appropriate ratios and completion of registration forms and Photography consent forms. 10.Parish website The Parish complies with the requirements to publicise safeguarding arrangements on our website.

  1. Safeguarding Notices

The necessary information on how to raise safeguarding concerns and information about helplines and local services is displayed in both churches, in St Alban’s Hall and by the Lych Gate of St Mary’s. Domestic Abuse helpline numbers are also displayed in the toilet cubicles. 12. Hire of Church Premises

The hire agreement for the hire of church premises contains required provision for safeguarding arrangements required of hirers.

13.The Year Ahead

The following priorities have been identified:

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JENNY SHAW PARISH SAFEGUARDING OFFICER March 2022

Electoral Roll

There are currently 160 on the Electoral Roll (163 in 2021): 97 resident in the parish and 63 non resident. Since the last APCM 2 people have joined the roll, 3 people have moved out of the parish and 2 have died. Michaela Kelly

EVENTS 2021

Events in Worplesdon are like London buses as they all come along at once! Firstly, in November it was time for our Quiz night masterminded by Nicky and John who travelled down from Shropshire to Worplesdon to oversee another successful night, with nearly £1,000 raised and a full hall, who together with Jenny and her team, brought some much-needed post Covid laughter to our community.

Soon thereafter, the Laudamus Chamber Choir, under the baton of their new conductor Sean Bui, performed a Christmas Carol Concert at St Mary’s with over 100 joining on a Sunday afternoon in aid of The Children’s Society. Due to the generosity of all the attendees over £700 was raised and many thanks must go to Richard Broughton and his colleagues for getting us all in the mood for Christmas.

Finally, the Worplesdon carollers were out and about with their first performance on the green at Wood Street in mid-December, with Mike Briggs playing his electronic keyboard around a twinkling Christmas tree. Mulled wine and mince pies were served, courtesy of the Village Association which obviously encouraged a superb attendance of some 150 local residents. A few days later, it was carolling at a private house in Worplesdon and thereafter at the Worplesdon Place Hotel. A further £683 was raised which brought the overall donation to the Children’s Society to £1,429.

Singing, community, fun and raising money all came together to round off 2021 and now for 2022, we have started to plan our celebrations to mark the Jubilee on 2-5th June. John McLean

IT Working Group Report

This group has had fewer meetings than usual, but our involvement with IT and social media has never been greater, due to the need for virtual services and online pastoral contact during the pandemic. The membership of the group has been greatly enhanced by our new curate, The Revd Barry Hanson, who comes from a very solid IT background. Barry is focussing on updating the website and strengthening our social media presence. We now have a faculty to livestream services from St Mary’s and are working on getting the necessary equipment (already identified) installed. The PCC is considering employing someone on a part-time basis to take charge of our website, social media, and marketing.

The Stewardship Group

This group has not met as, with the various hardships people are currently experiencing, it does not feel the right time to be asking for an increase in giving. However, stewardship is not just about money, so several other groups are working on attracting others to be part of their team.

Ministry to Young People Group

TASA (Teens at St Alban’s) was able to restart in June 2021 we meet on the first Sunday of each month during the main service at St Alban’s and keep in touch between sessions in a WhatsApp group. We usually have between 4 and 8 young people at each session. We were delighted to welcome Caroline Mankelow as a leader this year – our sessions are informal and involve lots of lively discussion on Christian themes with snacks.

We have not been able to re-start our Sunday Club in either church or our Be Share course or Youth café at present. Sadly this years Crib service had to be virtual again, although we were able to hold a very successful Christingle service. Michaela Kelly

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Baby & Toddler Group last met on 12 March 2020 before the world changed. Now that groups are meeting again, the Thursday morning slot has been taken over by the Coffee Drop. We were hoping that this would be just as successful, but so far it's not bringing in the babies and toddlers. This is possibly due to lack of advertising in the right places, as there must still be parents and carers out there needing something to do on a Thursday morning! Hopefully it will pick up in 2022 and bring in some young families. Becky Kerby

Flower teams

St Mary’s

Once again flower arranging in St Mary’s was affected by Covid in the early part of the year, so it was a delight to be able to decorate once again for the Easter celebration, and onwards for the rest of the year, including Harvest and Christmas.

We hope to be able to continue with our usual pattern of flower arranging from now onwards. Diana Forder March 2022

St Alban’s

There are only 2 regular flower arrangers and one other lady from the village who helps at Christmas and Easter. Over the past year we have been trying to arrange the flowers without using Floral foam as it is now realised that the foam doesn't biodegrade at all and ends up in landfill.

We think the simpler form of flower arranging suits St Albans. We had two new flower stands made which are painted to blend in with the new colour scheme. We have also had a meeting with arrangers from other churches to swap ideas for arranging without foam. If anyone is interested in joining the flower team then please get in touch, you will be most welcome.

Janet Sutton

Treasurers Report Year ending December 31st 2021

GOVERNANCE

The Worplesdon Parochial Church Council has the responsibility of co-operating with the Incumbent in promoting, in the Ecclesiastical Parish, the whole mission of the Church: Pastoral, Evangelical, Social and Ecumenical. It also has maintenance responsibilities for both Churches, St Mary’s and St Alban’s, St Alban’s Church hall, the Church Office and our two let properties which we rent out to produce an income.

The Parochial Church Council meets regularly to conduct its business and contained within it various sub committee vision groups, Standing Committee and Strategy Group which meet between the full Council meetings. All deliberations from the sub committees are discussed and reviewed as necessary by the full PCC. All PCC Members are given sufficient briefing materials to understand their duties and to ensure that good Governance exists

FINANCIAL MANAGEMENT

TREASURER’S REPORT FOR WORPLESDON PARISH ANNUAL ACCOUNTS YE 31 DECEMBER 2021

This is my final report to the PCC as your Treasurer as by the time you read this, I will have stood down and been replaced by Ros Davison. My decision to stand down was taken after discussions with Alex during September 2021 concerning the toll that the role was having on my mental health and Family. It seems both extraordinary and concerning that two years after the Pandemic struck, that we would all still be stuck in the middle of its affects and the difficulties that it continues to pose to all of us whether privately or professionally. The sad fact is that with the lockdowns and the need to minimise access to the Parish Office, all support that I had previously enjoyed dried up, understandably considering the circumstances, but it meant that the full weight and workload of the Treasurer role fell almost entirely on my shoulders leading to far more hours than an unpaid volunteer role should have. This coupled with little

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perceived support within the Parish and none at all at home, the affect this had on me became too great to accept especially given the stress that my own imploding industry and therefore job was having on my mental health. I agreed to remain in post whilst a replacement was found and to complete the Annual Accounts.

So, to the Accounts themselves. For our Parish, 2021 has been, financially, a resilient one considering the ongoing Pandemic. We are posting a surplus for the year of just over £ 120,000. Though clearly a remarkable figure, the context to remember was that we were in receipt of a most generous Legacy of £ 130,000. This means that without this, we would have made a net deficit of c £ 8,000. Even with this, as I said above, this is a very reasonable result given the Pandemic affect.

In terms of income, the ever-changing nature of the rules that we, as a nation, had to endure, made planning the affect on our finances difficult. But during the relaxation of these rules during parts of the year we were able to open our Hall once more to Hirers bringing in much welcome revenue. Our fees from Weddings and Funerals were much higher than 2020 and our two let properties continue to bring in an annual profit albeit with slightly higher costs than the previous year. Our planned Giving also held up well, for which I offer my personal gratitude to you all. With the absence, first of live services then as they became available, a lack of ability to take collections, we took the decision to make use of online provision. The SUMUP readers have enabled us to take over £ 1800 in donations that otherwise would have been lost. We also managed to hold our ever-popular Quiz night in November which made a profit. In addition, there was a very generous donation of just under £ 5000 towards the new Garden of Remembrance at ST Mary’s. All told our income stream given the above positive news, was up by c£ 12,000 on 2020.

In terms of expenditure, one highlight is the increasing costs of Utilities. These various contracts and suppliers will need to be considered early in 2022 by the new Treasurer to see what can be done to help here. It was a project that was not looked at this year due to workload. A major, but most welcome expense this year, was the redecoration works at ST Alban’s. It was a project long overdue and helped markedly by an ongoing planned giver who has given over £ 6000 to date for ST Albans. The project cost c£ 17,000 and the Church and building looks amazing. At ST Mary’s we have opened the new Garden of Remembrance at a cost of c£ 7800, some of this was offset by existing restricted funds. In addition, considerable expense has gone into providing WIFI up to ST Mary’s to enable live streaming of services and work continues to provide better lighting to the path. Plans are also being ramped up again as hopefully the pandemic restrictions continue to abate, to take forward the kitchen/loo project at ST Mary’s this coming year. The Legacy received will help this project immeasurably. We also had costs this year due to having our own Curate, but I feel sure all would agree this was money very well spent. Barry, it is great to have you!

Given the summary of expenditure above this will give context to non-administrative costs being c£ 29,000 higher than 2020. Finally, though it has been a very difficult couple of years as alluded to at the beginning, I would like to give my thanks to all those who did help me early on in this role. Lara, John Brand, Peter Rathbone, Mike Gillet, Dan and Robert. But most especially my thanks go to Michaela and Helen Lee, without whom I would have never achieved much of this role. I came into it promising to be a servant of the PCC and Parish and to try to the best of my ability to guide the financial position of the Parish and help to make it sustainable for the future. I hope I have achieved some degree of that. I leave this role now in the safe and capable hands of Ros Davison. The position of Treasurer is not easy, it is perhaps too much for just one person to shoulder. Please support her in deeds and prayer. I wish Worplesdon Parish well for the future…

DOMINIC HOWARD-JONES Outgoing Treasurer 22 FEBRUARY 2022

Independent Examiner’s Report to the Trustees of Worplesdon Parochial Church Council

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I report on the financial statements of the Parochial Church Council for the year ended 31 December 2021.

This report is made solely to the charity’s trustees, as a body, in accordance with section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in this report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for my work, for this report, or for the opinions I have formed.

Respective responsibilities of the PCC (“the trustees”) and the examiner

The charity’s trustees are responsible for the preparation of the financial statements. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (“the 2011 Act”) and that an independent examination is needed. It is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all of the evidence that would be required in an audit, and consequently no opinion is given as to whether the financial statements present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

Helen Lee MA FCA. Independent Examiner 22[nd] February 2022

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Approved by the Parochial Church Council on 16[th] March 2022 and signed on it’s behalf by

Daniel Shaw Church Warden

Elizabeth Gunn Church Warden

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WORPLESDON PAROCHIAL CHURCH COUNCIL STATEMENT OF FINANCIAL ACTIVITIES AND NOTES FOR THE YEAR ENDED 31 DECEMBER 2021

1. ACCOUNTING POLICIES

FUNDAMENTAL ACCOUNTING PRINCIPLES

The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2015.

The financial statements have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

The financial statements have been prepared under the historical cost convention as modified by the inclusion of fixed asset investments at market value and have been prepared on the accruals accounting basis.

The financial statements for the year ended 31 December 2015 are the first financial statements prepared in accordance with FRS102. The date of transition to FRS102 was 1 January 2015. The trustees have considered whether in applying the accounting policies required by FRS102 a restatement of comparatives was needed. No restatements were required.

The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the transactions, assets and liabilities of church groups that owe their main affiliation to another body nor those that are informal gatherings of church members.

The financial statements do not include funds collected for other charities, whether these funds are sent directly to the charities by the organisers or are passed through the PCC’s bank account. They also do not include fees for weddings, funerals and other services which are assigned by the incumbent to the Diocesan Board of Finance.

GOING CONCERN

The trustees consider that there are no material uncertainties about the Trust's ability to continue as a going concern thus the PCC continues to adopt the going concern basis of accounting in preparing the financial statements

FUNDS

Restricted Funds represent:

These funds may only be expended on the specific object for which they were given. Any balance remaining unspent at the end of the accounting period is carried forward as a balance on that fund. The money received for different funds is normally co-mingled and is not normally placed on deposit in separate bank accounts. Deposit interest is apportioned to individual restricted and unrestricted funds on the basis of the average balance of these different funds.

Unrestricted Funds are funds which are available for the general purposes of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted.

INCOME

Planned giving, collections and donations are recognised when received. Tax recoverable on gift aid donations is recognised when the donation is received. Grants are recognised when the PCC is notified of its legal entitlement and the amount due. Legacies are recognised when the PCC is notified of its legal entitlement following grant of probate and is notified of the amount due and the settlement date. Rental income from the letting of church premises is recognised when the rental is due.

Dividends are accounted for when receivable and interest is accrued. Income from the Halsey Bequest Fund is recorded based on when funds are received by the Guildford Diocesan Board of Finance.

Services donated by members of the parish are normally not included in the financial statements. It is neither appropriate nor feasible to evaluate the voluntary work done by members of the church, because participation in church activities is part of what it means to be a Christian and is the bedrock upon which the ministry and mission of

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the parish is built. Services donated by “outside” individuals and organisations are normally included in the financial statements.

EXPENDITURE

Grants and donations for missionary and other charitable giving are accounted for when paid or when awarded, if that award creates a binding obligation on the PCC. The diocesan parish share is accounted for when it is due. Any parish share which is unpaid at the balance sheet date is provided for in these financial statements as an operational (though not a legal) liability and is shown as a creditor in the balance sheet. All other expenditure is generally recognised when it is incurred and includes attributable VAT where it cannot be recovered.

EXCEPTIONAL EXPENDITURE

One-off and large value payments are normally included in the financial statements as exceptional items of expenditure, to ensure that within the financial statements there is information concerning the significant items of expenditure authorised by the PCC. Also, this ensures that the amounts shown in the financial statements for the other categories of expenditure are comparable with prior years.

GAINS AND LOSSES ON INVESTMENT ASSETS

Realised gains or losses are recognised when investments are sold. Unrealised gains or losses are accounted for on the revaluation of investments at the balance sheet date.

FIXED ASSETS

Consecrated and benefice property are not included in the financial statements in accordance with section 10 of the Charities Act 2011. See note 6d for a description of these assets.

Movable church furnishings held by the Rector and churchwardens on special trust for the PCC and which require a faculty for disposal are accounted for as inalienable property unless consecrated. They are listed in the Church’s inventory, which can be inspected at any reasonable time. Expenditure to renew, improve or add to such assets is written off as an expense.

Freehold land and buildings not deemed as investment properties are included in the financial statements at their estimated original cost. They are being depreciated on a straight-line basis over a period of one hundred years from the date when the construction of the building was completed.

Machinery and equipment is depreciated on a straight line basis over four years. Individual items with a purchase price of £500 or less are written off when the asset is acquired.

Investments held as fixed assets are included in the financial statements either at open market valuation or at the mid-market value at the balance sheet date and the gain or loss on revaluation in the Statement of Financial Activities.

CURRENT ASSETS

Amounts owed to the PCC at the balance sheet date in respect of fees, rents, tax recoverable on gift aid donations and other sources of income are shown as debtors, less provision for amounts that may prove to be uncollectible. Short-term deposits and cash at bank are funds held on deposit with Lloyds TSB Bank plc.

FINANCIAL INSTRUMENTS

The PCC only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

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5b Land and Buildings

St Mary’s Church, Perry Hill, Worplesdon

This is a Grade 1 listed building. The oldest part of this church is the Chantry or North Chapel, which is no later than the 11[th] century. The chancel dates from the 13[th ] century and the Nave is 14[th] century in origin. Significant changes were made to this church in later centuries. The value of this building and its contents for insurance purposes was £6,132,787 at 1 June 2014. The PCC is responsible for the maintenance and upkeep of the churchyard at this church. The church and churchyard have not been included in the financial statements for the reasons set out below.

The Rectory and the Parish Office, Perry Hill, Worplesdon

The Rectory and the Parish Office were constructed in 1987. The Parish Office has a separate entrance but is not detached from the Rectory and the Rectory’s garage. The Rectory and the Parish Office have not been included in the financial statements for the reasons set out below.

St Albans’s Church and Church Hall, Wood Street Village

The Church and Church Hall were constructed in 1967. The value of this building and its contents for insurance purposes was £1,482,197 at 1 June 2015. This is a single building and the PCC have concluded that the Church and Hall cannot be sold while the Church continues to be used for church activities. The Church Hall has been included in the financial statements at its original cost. St Alban’s Church has not been included in the financial statements for the reasons set out below.

Consecrated and benefice land and buildings

The Charities Act 2011 states in section 10 that benefice property and consecrated property are removed from the definition of charity for the purposes of the Act and should not be included in the PCC’s financial statements. Accordingly, St Mary’s Church and the Churchyard, St Alban’s Church, the Rectory and the Parish Office have not been recorded as being assets owned by the PCC and are excluded from the balance sheet.

The PCC’s responsibility for the maintenance, repair and upkeep of land and buildings

The Diocese of Guildford is responsible for the maintenance and repair of the Rectory. The PCC is responsible for the maintenance and repair of the Parish Office and the other properties specified above and for the maintenance and upkeep of the churchyard at St Mary’s Church.

6a The Tom and Elizabeth Crowdy Bequest

Under the will of the late Mrs Elizabeth Crowdy, the residue of her estate was left “absolutely” to St Mary’s Church, Worplesdon with the desire that the income from the investment of these funds be used for the internal and external upkeep of St Mary’s Church and the desire that the capital sum be used only when absolutely necessary. Her wish was that these funds should be known as the Tom and Elizabeth Crowdy Bequest.

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