**COMPANY REGISTRATION NUMBER: 06519565 CHARITY REGISTRATION NUMBER: 1128024**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Unaudited Financial Statements**
## **31 March 2025**
## **Wyatt & Co**
Chartered Accountants 125 Main Street Garforth Leeds LS25 1AF
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Financial Statements**
## **Year Ended 31 March 2025**
||**Page**|
|---|---|
|Trustees' Annual Report (Incorporating the Director's Report)|**1**|
|Independent Examiner's Report to the Trustees|**8**|
|Statement of Financial Activities (Including Income and Expenditure||
|Account)|**9**|
|Statement of Financial Position|**10**|
|Statement of Cash Flows|**11**|
|Notes to the Financial Statements|**12**|
|**The Following Pages Do Not Form Part of the Financial Statements**||
|---|---|
|Detailed Statement of Financial Activities|**26**|
|Notes to the Detailed Statement of Financial Activities|**27**|
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Trustees' Annual Report (Incorporating the Director's Report)**
## **Year Ended 31 March 2025**
The trustees, who are also the directors for the purposes of company law, present their report and the financial statements of the charity for the year ended 31 March 2025.
## **Reference and Administrative Details**
|**Registered charity name**|The Railway Mission||||
|---|---|---|---|---|
|**Charity registration number**|1128024||||
|**Company registration number**|06519565||||
|**Registered**|125 Main Street||||
|**office**|Garforth||||
||Leeds||||
||LS25 1AF||||
|**Principal Office**|Rugby Station||||
||Station Approach||||
||Rugby||||
||CV21 3LA||||
|**The Trustees**|||||
||A Volossevich||||
||J M Jaegar||||
||S J Hailes|(Retired 24 September 2024)|||
||C J J Smith|(Retired 24 September 2024)|||
||I S Ferguson||||
||T J Bellenger||||
||D P Giles||||
||P R Smith|(Appointed 25 June 2024)|||
||P J Verghese|(Appointed 25 June 2024)|||
||M Eze|(Appointed|08 January 2025)||
||J A Goodchild|(Appointed|08 January 2025)||
||S C Dawes|(Appointed|08 January 2025)||
|**Independent Examiner**|Nigel Wyatt||||
||Wyatt & Co||||
||Chartered Accountants||||
||125 Main Street||||
||Garforth||||
||Leeds||||
||LS25 1AF||||
|**Bankers**|Virgin Money||||
||370 Harrogate Road||||
||Leeds||||
||LS17 6QA||||
**- 1 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Trustees' Annual Report (Incorporating the Director's Report)** _**(continued)**_
## **Year Ended 31 March 2025**
Barclays Leicester LE87 2BB Co-operative Bank 1 Balloon Street Manchester M60 4EP **Solicitors** Ellis-Fermor and Negus 2 Devonshire Avenue Beeston Nottinghamshire NG9 1BS
## **Structure, Governance and Management**
## Governing Document
The organisation is an incorporated charity, registered as a company (No. 06519565) on 29th February 2008, and as an incorporated charity (No. 1128024) on 12th February 2009. The charity, originally established in 1881, operates under the Memorandum and Articles of Association dated February 2008, with the last update accepted by Companies House and the Charity Commission in June 2021. Railway Mission was also registered as a cross-border charity in Scotland (No. SC045897) until the 20[th] of February 2025, when the trustees deregistered from OSCR.
## **Recruitment and Appointment of Trustees**
In accordance with the Memorandum and Articles of Association (Articles 25 and 29), the Board is required to have a minimum of three Trustees, with one-third retiring from office at each AGM, allowing for re-election. In line with the NCVO code, a nine-year cap on trustees’ terms is being progressively implemented. The Trustee Handbook provides a clear job description and competence matrix for trustees and there is a Board approved procedure covering Trustee recruitment, induction, development and retirement. .
At the September 2024 AGM, Steve Hailes and Jon Smith retired as Trustees. Phil Smith and Paul Verghese, who were initially appointed by Trustees under Article 36 on 25/6/24 until the September 2024 AGM, were willing to be elected as Trustees through an AGM special resolution. The one-third of Trustees required to retire at the September 2024 AGM includes Messrs Smith, Volossevich, and Castledine, with the last two being reappointed as Trustees at the AGM in September 2024.
On 08/01/2025, three new trustees were appointed: M Eze, S C Dawes and J A Goodchild. The Board continues to review its size, structure, and skill sets to ensure alignment with its strategic goals.
**- 2 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Trustees' Annual Report (Incorporating the Director's Report)** _**(continued)**_
## **Year Ended 31 March 2025**
## **Governance and Risk Management**
Railway Mission has established a Governance Policy and a comprehensive management system. Four Board committees are tasked with reviewing risks and policies within their areas, with changes presented to the Board for final approval. The Board regularly monitors key risk indicators and has approved updated policies and procedures covering personnel, data, and other critical areas.
During the past year, the Board has reviewed the organisational strategy, and the Executive Director, with input from Trustees, continues to revise the Business Plan accordingly.
## **Organisational Structure**
The Trustees meet at least five times a year, overseeing the strategic direction and policy of the charity. The Executive Director attends Board meetings but does not hold voting rights. The Board has four committees—Finance, Governance & Legal, Marketing & Communications and Personnel, Pastoral & Training—that act within a written scope to make proposals to the Board, allowing it to focus on strategic matters.
The chaplains' work is overseen by Railway Mission's Executive Director, Rev. L Johnston, based at the Rugby office, who is accountable to the Trustee Chair. A scheme of delegation assigns dayto-day responsibility for Chaplaincy services to the Executive Director. The remuneration of the Executive Director is set and reviewed annually by the Trustees, alongside that of all employees.
The Executive Structure reporting to the Board includes part-time roles for the Business Manager, Board Secretary and Administrator. The Fundraising and Marketing Officer position remains vacant, with no plans to fill it in 2024-25. However, the Railway Mission has engaged the professional services of Emma Farley to assist with marketing and raising interest in the Railway Mission and build and enhance the Case for Support.
The Executive Structure reporting to the Board is shown below.
**----- Start of picture text -----**
Trustee Board
Executive Director
External Marketing
Business Manager External Fundraising
Board Secretary Administrator
Area Manager Area Manager
Chaplains Chaplains
**----- End of picture text -----**
Throughout the year, Railway Mission has developed and worked with the Railway Mission Advisory Panel [RMAP]. The RMAP is a permanent group whose purpose is to extend the reach of the Railway Mission (RM) with the GB rail industry in a manner which furthers the RM’s
**- 3 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Trustees' Annual Report (Incorporating the Director's Report)** _**(continued)**_
## **Year Ended 31 March 2025**
objectives. The panel itself is informal with no legal powers or voting rights or accountabilities for RM as a charitable company
The Railway Mission, a Christian faith-based charity, provides independent, confidential, and impartial support to those within the railway community, especially during challenging times of loneliness, stress, depression, trauma, bereavement, or illness. This support significantly contributes to individuals' well-being, health, and productivity, though its value has historically been difficult to quantify in monetary terms. The RMAP has aided in the engagement with the Railway Safety and Standards Board RSSB. RSSB is a not-for-profit organisation that works with the rail industry to improve safety, efficiency and sustainability. It provides consultancy, training, standards, data and tools to help members.
## **Activities and Events**
During the financial year ending 31 March 2025, Railway Mission continued to deliver vital pastoral care and chaplaincy services to railway staff across the UK, offering independent, confidential, and compassionate support. Our team of chaplains worked closely with individuals experiencing personal crises, workplace stress, bereavement, mental health struggles, or trauma related to rail incidents and operational challenges.
The organisation supported 9,814 individuals during the year, affirming the Mission’s position as a trusted point of contact for frontline railway personnel in need of emotional and spiritual care.
While our formal Social Value reporting exercise was completed in the previous financial year, it has remained a valuable tool in communicating the impact of our work to the wider rail industry. The report, produced using the Rail Social Value Tool, demonstrated that for every £1 spent, the Mission generated approximately £3.13 in social value, contributing a total value of £1.85 million. Although no new RSVT assessment was commissioned in 2024– 25, we have continued to reference and apply this framework when reporting outcomes to stakeholders, demonstrating the ongoing relevance and effectiveness of our approach.
Our chaplaincy model continues to be recognised across the sector for its unique contribution to staff wellbeing, providing a critical link between the pastoral and operational needs of the rail industry. The organisation also engaged regularly with industry leaders and wellbeing professionals to ensure chaplaincy provision remained integrated with broader support strategies, particularly during times of heightened pressure, such as industrial action or organisational restructuring.
## **Related Parties**
There are no related parties
**- 4 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Trustees' Annual Report (Incorporating the Director's Report)** _**(continued)**_
## **Year Ended 31 March 2025**
## **Objectives and Activities**
Railway Mission's objective is "to propagate the Christian Gospel and preserve and protect mental and physical health primarily amongst railway and transport staff and also members of the public affected by railway operations, by all appropriate means." While the charity is Christian, it serves people of all faiths and none. Its objectives are primarily met through the provision of Railway Chaplains across England, Scotland, and Wales, supported by publications and other services. The Trustees have considered the Charity Commission's guidance on the Public Benefit requirement under the Charities Act 2011, and all activities are aligned with these purposes for public benefit.
.
## **Achievements and Performance**
As of April 2025, Railway Mission employed 12 full-time chaplains, six part-time chaplains, and two volunteer chaplains, with one part-time full-time vacancy. Chaplains maintain an extensive schedule of visits, including to stations, offices, control centres, signal boxes, and depots. They provide personal support to railway staff and their families during bereavement, illness, redundancies, and other challenges, and conduct public events like Remembrance services.
Chaplains' work is highly valued by the railway industry, especially in suicide prevention on the rail network, where they provide significant support. The "intervention" reporting system has allowed the collection of anonymised data, demonstrating chaplaincy impact and maintaining industry support.
## **Financial Review**
The Trustees consider the attached financial statements to reflect a satisfactory financial position. The charity’s financial health is largely due to continued support from Network Rail and Train Operating Companies.
## **Principal Funding Sources**
_As of the year ending April 2025, Railway Mission continues to hold substantial cash and property reserves, exceeding its reserves policy. The trustees determined that a property sale may not be required during 2025, as income levels did not warrant it. However, rental income from the Nailsea property remained unchanged, as the trustees considered that, should a sale become necessary in the future, the property would be more marketable if vacant. While current deficits remain manageable in the short term, if income does not increase as projected, the property at Nailsea may still need to be sold in 2026 to maintain operations._
The total reserves at the end of the financial year were £689,762 (2024: £713,847). Restricted funds remained at £804 (2024: £804). Designated funds included £106,038 for redundancy (2024: £108,244) and £1,373 for chaplain training and conferences (2024: £1,373). Free reserves, inclusive of investment property, totalled £581,547 (2024: £603,426), which is in line with the charity’s reserves policy.
**- 5 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Trustees' Annual Report (Incorporating the Director's Report)** _**(continued)**_
**Year Ended 31 March 2025**
## **Investment Policy**
Railway Mission invests excess capital in low-risk accounts, including M&G Charifund and Virgin Money. The Nailsea property continues to be rented out, as rental income exceeds potential interest from cash investments. A review of the property sale is scheduled for 2025.
## **Reserves Policy**
In 2023, the Board reaffirmed its Reserves Policy, which requires maintaining sufficient reserves to cover three months of operations without further income and statutory redundancy payments. The Board has designated £106,038 (2024: £108,244) for potential redundancy payments. Free reserves are adequate to cover operating costs in line with the reserves policy, despite forecast deficits.
## **Donated Goods and Services**
During the year, the charity continued to receive the use of an office at Rugby, London King’s Cross, London Paddington and Birmingham New Street Stations, which is immaterial to the accounts. Railway Mission also receives free rail and, where applicable, TfL passes for chaplains and other staff when travelling on charity business, though the value of these passes is not quantified in the accounts.
## **Plans for Future Periods**
Achieving sustainable finances remains a key focus for the Board, with efforts ongoing to raise the Railway Mission’s profile and support. A fundraising strategy will be a central part of these efforts in 2025-26. No major changes to chaplain numbers are currently planned, but efforts to fill vacancies are ongoing. The potential impact of the Williams-Shapps report on funding and the future shape of the Mission’s work remains uncertain.
All but one chaplaincy posts are currently filled. No major changes to chaplain numbers are currently planned.
**- 6 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Trustees' Annual Report (Incorporating the Director's Report)** _**(continued)**_
**Year Ended 31 March 2025**
## **Trustees' Responsibilities Statement**
The trustees, who are also directors for the purposes of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires charity trustees to prepare financial statements for each year that give a true and fair view of the charity's financial position and performance. In preparing these financial statements, trustees are required to:
- Select suitable accounting policies and apply them consistently.
- Observe the methods and principles of the applicable Charities SORP.
- Make judgements and accounting estimates that are reasonable and prudent.
- Prepare the financial statements on a going concern basis unless it is inappropriate to assume the charity will continue operations.
The trustees are responsible for maintaining adequate accounting records to accurately disclose the charity's financial position, ensuring compliance with the Companies Act 2006. They are also responsible for safeguarding the charity’s assets and taking reasonable steps to prevent and detect fraud and other irregularities
## **Small Company Provisions**
This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.
The trustees' annual report was approved and signed on behalf of the board of trustees by:
Trustee, Chair of Finance Committee
Date 27/01/2026
**- 7 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Independent Examiner's Report to the Trustees of The Railway Mission** _**(continued)**_
## **Year Ended 31 March 2025**
I report to the trustees on my examination of the financial statements of The Railway Mission ('the charity') for the year ended 31 March 2025.
## **Responsibilities and Basis of Report**
As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent Examiner's Statement**
Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales (ICAEW), which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
2. the financial statements do not accord with those records; or
3. the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or
4. the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Nigel Wyatt B.Sc. FCA Independent Examiner
125 Main Street Garforth Leeds LS25 1AF Date: 27/01/2026
**- 8 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Statement of Financial Activities**
## **(including income and expenditure account)**
## **Year Ended 31 March 2025**
|**Year Ended 31 March 2025**||||||
|---|---|---|---|---|---|
||||**2025**||2024|
|||Unrestricted|Restricted|||
|||funds|funds|**Total funds**|Total funds|
||**Note**|**£**|**£**|**£**|£|
|**Income and endowments**||||||
|Donations and legacies|**5**|577,200|–|577,200|561,855|
|Investment income|**6**|17,960|–|17,960|17,070|
|Other income|**7**|–|40,000|40,000|–|
|||-------------------------------------|-------------------------------|-------------------------------------|-------------------------------------|
|**Total income**||595,160|40,000|635,160|578,925|
|||=====================================|===============================|=====================================|=====================================|
|**Expenditure**||||||
|Expenditure on raising funds:||||||
|Costs of raising donations and||||||
|legacies|**8**|22,320|–|22,320|23,841|
|Expenditure on charitable activities|**9,10**|606,079|40,000|646,079|587,028|
|Other expenditure|**12**|4,746|–|4,746|2,775|
|||-------------------------------------|-------------------------------|-------------------------------------|-------------------------------------|
|**Total expenditure**||633,145|40,000|673,145|613,644|
|||=====================================|===============================|=====================================|=====================================|
|Net gains/(losses) on investments|**13**|13,900|–|13,900|(243)|
|||-------------------------------------|-------------------------------|-------------------------------------|-------------------------------------|
|**Net expenditure and net movement**|**in**|||||
|**funds**||(24,085)|–|(24,085)|(34,962)|
|||=====================================|===============================|=====================================|=====================================|
|**Reconciliation of funds**||||||
|Total funds brought forward||713,043|804|713,847|748,809|
|||-------------------------------------|-------------------------------|-------------------------------------|-------------------------------------|
|**Total funds carried forward**||688,958|804|689,762|713,847|
|||=====================================|===============================|=====================================|=====================================|
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
**The notes on pages 12 to 24 form part of these financial statements.**
**- 9 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Statement of Financial Position** _**(continued)**_
## **31 March 2025**
|**The Railway Mission**
**Company Limited by Guarantee**
**Statement of Financial Position****_(continued)_**
**31 March 2025**|||||
|---|---|---|---|---|
|||**2025**||2024|
||**Note**|**£**|**£**|£|
|**Fixed Assets**|||||
|Tangible fixed assets|**19**||3,238|4,318|
|Investments|**20**||481,771|467,871|
||||-------------------------------------|-------------------------------------|
||||485,009|472,189|
|**Current Assets**|||||
|Debtors|**21**|49,613||13,874|
|Cash at bank and in hand||220,736||258,983|
|||-------------------------------------||-------------------------------------|
|||270,349||272,857|
|**Creditors: amounts falling due within one year**|**22**|65,596||31,199|
|||-------------------------------------||-------------------------------------|
|**Net Current Assets**|||204,753|241,658|
||||-------------------------------------|-------------------------------------|
|**Total Assets Less Current Liabilities**|||689,762|713,847|
||||-------------------------------------|-------------------------------------|
|**Net Assets**|||689,762|713,847|
||||=====================================|=====================================|
|**Funds of the Charity**|||||
|Restricted funds|||804|804|
|Unrestricted funds|||688,958|713,043|
||||-------------------------------------|-------------------------------------|
|**Total charity funds**|**24**||689,762
=====================================|713,847
=====================================|
For the year ending 31 March 2025 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
- The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476;
- The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.
These financial statements were approved by the board of trustees and authorised for issue and are signed on behalf of the board by:
Trustee Date: 27/01/2026
## **COMPANY REGISTRATION NUMBER: 06519565**
**The notes on pages 12 to 24 form part of these financial statements.**
**- 10 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Statement of Cash Flows**
## **Year Ended 31 March 2025**
|**The Railway Mission**
**Company Limited by Guarantee**
**Statement of Cash Flows**
**Year Ended 31 March 2025**|||
|---|---|---|
||**2025**|2024|
||**£**|£|
|**Cash Flows from Operating Activities**|||
|Net expenditure|(24,085)|(34,962)|
|_Adjustments for:_|||
|Depreciation of tangible fixed assets|1,080|1,440|
|Net gains/(losses) on investments|(13,900)|243|
|Dividends, interest and rents from investments|(16,518)|(15,678)|
|Other interest receivable and similar income|(1,442)|(1,392)|
|Interest payable and similar charges|490|507|
|Accrued expenses/(income)|37,077|(9,903)|
|_Changes in:_|||
|Trade and other debtors|(35,739)|10,847|
|Trade and other creditors|(2,680)|3,371|
||-------------------------------|-------------------------------|
|Cash generated from operations|(55,717)|(45,527)|
|Interest paid|(490)|(507)|
|Interest received|1,442|1,392|
||-------------------------------|-------------------------------|
|Net cash used in operating activities|(54,765)|(44,642)|
||===============================|===============================|
|**Cash Flows from Investing Activities**|||
|Dividends, interest and rents from investments|16,518|15,678|
|Purchases of other investments|–|(20,000)|
||-------------------------------|-------------------------------|
|Net cash from/(used in) investing activities|16,518|(4,322)|
||===============================|===============================|
|**Net Decrease in Cash and Cash Equivalents**|(38,247)|(48,964)|
|**Cash and Cash Equivalents at Beginning of Year**|258,983|307,947|
||-------------------------------------|-------------------------------------|
|**Cash and Cash Equivalents at End of Year**|220,736|258,983|
||=====================================|=====================================|
**The notes on pages 12 to 24 form part of these financial statements.**
**- 11 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements**
## **Year Ended 31 March 2025**
## **1. General Information**
The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is 125 Main Street, Garforth, Leeds, LS25 1AF.
## **2. Statement of Compliance**
These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Charities Act 2011).
## **3. Accounting Policies**
## **Redundancy and Termination Payments**
Where redundancies or termination agreements are in place during the accounting period, the cost of redundancy, including any payment in lieu of notice, is recognised when the terms of the agreement are formally signed and the liability is agreed with the employee, rather than when the payment is processed through payroll or the employment formally ceases.
## **Basis of Preparation**
## b. Incoming Resources
All incoming resources are included in the Statement of Financial Activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income.
Voluntary income is received by way of donations and gifts and is included within the Statement of Financial Activities when received. Legacies are included within the Statement of Financial Activities when received. Investment income is included when received.
## c. Resources Expended
Resources expended are recognised in the period in which they are incurred and include attributable VAT which cannot be recovered. Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be recovered, and is shown as part of the expenditure to which it relates.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes those costs that can be directly attributed to such activities as well as those costs of an indirect nature necessary to support them. Governance costs include those costs associated with the meeting of constitutional and statutory requirements of the charity, and include the audit fees.
**- 12 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements** _**(continued)**_
**Year Ended 31 March 2025**
**3. Accounting Policies** _**(continued)**_
## **Going Concern**
There are no material uncertainties about the charity's ability to continue.
## **Fund Accounting**
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.
Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.
Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.
## **Incoming Resources**
All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:
- income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably.
- legacy income is recognised when receipt is probable and entitlement is established.
- income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers.
- income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.
**- 13 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements** _**(continued)**_
## **Year Ended 31 March 2025**
## **3. Accounting Policies** _**(continued)**_
## **Resources Expended**
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:
- expenditure on raising funds includes the costs of all fundraising activities, events, noncharitable trading activities, and the sale of donated goods.
- expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities.
- other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.
All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.
## **Tangible Assets**
Tangible assets in excess of £2,000 are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses. An increase in the carrying amount of an asset as a result of a revaluation, is recognised in other recognised gains and losses, unless it reverses a charge for impairment that has previously been recognised as expenditure within the statement of financial activities. A decrease in the carrying amount of an asset as a result of revaluation, is recognised in other recognised gains and losses, except to which it offsets any previous revaluation gain, in which case the loss is shown within other recognised gains and losses on the statement of financial activities.
## **Depreciation**
Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:
Office equipment
- 15% to 25% Reducing balance
## **Investments**
Unlisted equity investments are initially recorded at cost, and subsequently measured at fair value. If fair value cannot be reliably measured, assets are measured at cost less impairment.
**- 14 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements** _**(continued)**_
## **Year Ended 31 March 2025**
## **3. Accounting Policies** _**(continued)**_
## **Investments** _**(continued)**_
Listed investments are measured at fair value with changes in fair value being recognised in income or expenditure.
## **Investment Property**
The properties owned by the Railway Mission are used for the purpose of meeting its objects, and are not therefore held as investment properties. As the values of these properties are at least the same or higher than their carrying value, no depreciation is charged against them.
## **Impairment of Fixed Assets**
A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date.
For the purposes of impairment testing, when it is not possible to estimate the recoverable amount of an individual asset, an estimate is made of the recoverable amount of the cash-generating unit to which the asset belongs. The cash-generating unit is the smallest identifiable group of assets that includes the asset and generates cash inflows that largely independent of the cash inflows from other assets or groups of assets.
For impairment testing of goodwill, the goodwill acquired in a business combination is, from the acquisition date, allocated to each of the cash-generating units that are expected to benefit from the synergies of the combination, irrespective of whether other assets or liabilities of the charity are assigned to those units.
## **Defined Contribution Plans**
Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided. Prepaid contributions are recognised as an asset to the extent that the prepayment will lead to a reduction in future payments or a cash refund.
When contributions are not expected to be settled wholly within 12 months of the end of the reporting date in which the employees render the related service, the liability is measured on a discounted present value basis. The unwinding of the discount is recognised as an expense in the period in which it arises.
## **4. Limited by Guarantee**
The company is limited by guarantee and not having a share capital. It is also a registered charity.
**- 15 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements** _**(continued)**_
## **Year Ended 31 March 2025**
## **5. Donations and Legacies**
|**Ended 31 March 2025**
**Donations and Legacies**|||||
|---|---|---|---|---|
||Unrestricted|**Total Funds**|Unrestricted|Total Funds|
||Funds|**2025**|Funds|2024|
||£|**£**|£|£|
|**Donations**|||||
|Supporter and church donations|38,505|38,505|65,619|65,619|
|Railway company donations|490,160|490,160|467,978|467,978|
|Trust and corporate donations|4,017|4,017|10,285|10,285|
|Income tax refunds|4,608|4,608|6,639|6,639|
|Donations for calendars|3,205|3,205|2,161|2,161|
|Donations for Christmas cards|271|271|78|78|
|**Sponsorship**|||||
|Sponsorship and fund raising events|15,408|15,408|7,743|7,743|
|**Other Donations and Legacies**|||||
|Legacies and memorials|21,026|21,026|1,352|1,352|
||-------------------------------------|-------------------------------------|-------------------------------------|-------------------------------------|
||577,200|577,200|561,855|561,855|
||=====================================|=====================================|=====================================|=====================================|
|**Investment Income**|||||
||Unrestricted|**Total Funds**|Unrestricted|Total Funds|
||Funds|**2025**|Funds|2024|
||£|**£**|£|£|
|Rent|12,300|12,300|12,300|12,300|
|Charitfund investment income|4,218|4,218|3,378|3,378|
|Bank interest receivable|1,442|1,442|1,392|1,392|
||-------------------------------|-------------------------------|-------------------------------|-------------------------------|
||17,960|17,960|17,070|17,070|
||===============================|===============================|===============================|===============================|
## **6. Investment Income**
## **7. Other Income**
|**Other Income**|||||
|---|---|---|---|---|
||Restricted|**Total Funds**|Restricted|Total Funds|
||Funds|**2025**|Funds|2024|
||£|**£**|£|£|
|Contribution for termination payment|40,000|40,000|–|–|
||===============================|===============================|================|================|
|**Costs of Raising Donations and Legacies**|||||
||Unrestricted|**Total Funds**|Unrestricted|Total Funds|
||Funds|**2025**|Funds|2024|
||£|**£**|£|£|
|Costs of raising donations and legacies|||||
|- Donations|22,320|22,320|23,841|23,841|
||===============================|===============================|===============================|===============================|
## **8. Costs of Raising Donations and Legacies**
**- 16 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements** _**(continued)**_
## **Year Ended 31 March 2025**
## **9. Expenditure on Charitable Activities by Fund Type**
|||Unrestricted|Restricted|**Total Funds**|
|---|---|---|---|---|
|||Funds|Funds|**2025**|
|||£|£|**£**|
|Provision of Chaplains Services||537,698|–|537,698|
|Support costs||68,381|40,000|108,381|
|||-------------------------------------|-------------------------------|-------------------------------------|
|||606,079|40,000|646,079|
|||=====================================|===============================|=====================================|
|||Unrestricted|Restricted|Total Funds|
|||Funds|Funds|2024|
|||£|£|£|
|Provision of Chaplains Services||530,296|–|530,296|
|Support costs||56,732|–|56,732|
|||-------------------------------------|----------------|-------------------------------------|
|||587,028|–|587,028|
|||=====================================|================|=====================================|
|**Expenditure on Charitable Activities**|**by Activity Type**||||
||Activities||||
||undertaken||**Total funds**|Total fund|
||directly|Support costs|**2025**|2024|
||£|£|**£**|£|
|Provision of Chaplains Services|537,698|
–|537,698|530,296|
|Governance costs|–|
108,381|108,381|56,732|
||-------------------------------------|-------------------------------------|-------------------------------------|-------------------------------------|
||537,698|
108,381|646,079|587,028|
||=====================================|=====================================|=====================================|=====================================|
## **10. Expenditure on Charitable Activities by Activity Type**
## **11. Analysis of Support Costs**
|**Analysis of Support Costs**|||||
|---|---|---|---|---|
||Analysis of|Analysis of|||
||support costs|support costs|||
||Unrestricted|
Restricted|**Total 2025**|Total 2024|
||£||**£**|£|
|Staff costs|40,615||40,615|31,402|
|General office|–||–|1,440|
|Finance costs|8,107||8,107|9,829|
|Legal and professional fees|14,114||14,114|8,943|
|Subscriptions|129||129|85|
|Office costs|3,375||3,375|3,984|
|Reimbursement of Trustees expenses|(119)||(119)|1048|
|Termination payment|–|40,000|40,000|–|
||-------------------------------|-------------------------------|-------------------------------|-------------------------------|
||68,381|40,000|108,381|55,732|
||===============================|===============================|===============================|===============================|
**- 17 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements** _**(continued)**_
## **Year Ended 31 March 2025**
## **12. Other Expenditure**
|**12.**|**Other Expenditure**|||||
|---|---|---|---|---|---|
|||Unrestricted|**Total Funds**|Unrestricted|Total Funds|
|||Funds|**2025**|Funds|2024|
|||£|**£**|£|£|
||Sundry expenses|891|891|–|–|
||Property costs|3,855|3,855|2,775|2,775|
|||--------------------------|--------------------------|--------------------------|--------------------------|
|||4,746|4,746|2,775|2,775|
|||==========================|==========================|==========================|==========================|
|**13.**|**Net Gains/(Losses) on Investments**|||||
|||Unrestricted|**Total Funds**|Unrestricted|Total Funds|
|||Funds|**2025**|Funds|2024|
|||£|**£**|£|£|
||Gains/(losses) on investment property|11,000|11,000|–|–|
||Gains/(losses) on listed investments|2,900|2,900|(243)|(243)|
|||-------------------------------|-------------------------------|----------------|----------------|
|||13,900|13,900|(243)|(243)|
|||===============================|===============================|================|================|
|**14.**|**Net Expenditure**|||||
||Net expenditure is stated after charging/(crediting):|||||
|||||**2025**|2024|
|||||**£**|£|
||Depreciation of tangible fixed assets|||1,080|1,440|
|||||==========================|==========================|
|**15.**|**Auditors Remuneration**|||||
|||||**2025**|2024|
|||||**£**|£|
||Fees payable for the audit of the financial statements|||–|5,000|
|||||================|==========================|
|**16.**|**Independent Examination Fees**|||||
|||||**2025**|2024|
|||||**£**|£|
||Fees payable to the independent examiner for:|||||
||Independent examination of the financial statements|||2,700|–|
|||||==========================|================|
**- 18 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements** _**(continued)**_
## **Year Ended 31 March 2025**
## **17. Staff Costs**
The total staff costs and employee benefits for the reporting period are analysed as follows:
||**2025**|2024|
|---|---|---|
||**£**|£|
|Wages and salaries|488,845|473,171|
|Social security costs|38,570|36,616|
|Employer contributions to pension plans|10,571|10,707|
|Other employee benefits|40,050|265|
||-------------------------------------|-------------------------------------|
||578,036|520,759|
||=====================================|=====================================|
In 2025, the charity made on termination payment to conclude a contract of employment, with a payment of £40,000 being paid. (In 2024, there were no redundancies)
The average head count of employees during the year was 21 (2024: 21). The average number of full-time equivalent employees during the year is analysed as follows:
||**2025**|2024|
|---|---|---|
||**No.**|No.|
|Number of Chaplaincy Service staff|18|18|
|Number of management and administration|3|3|
||----------------|----------------|
||21|21|
||================|================|
No employee received employee benefits of more than £60,000 during the year (2024: Nil).
## **Key Management Personnel**
The total employee benefits of the key management personnel was £57,069. (2024 £55,687)
## **18. Trustee Remuneration, Expenses and Related Parties**
No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year (2024 - £Nil)
No members of the Trustee group received remuneration during the year. Out of pocket postage, telephone and travel / accommodation expenses were reimbursed to 2 Trustees and 1 member of the support group, RMAP (2024: 2 Trustees and 1 member of the support group)trustees to the value of -£119 (2024 £1,048)
In aggregate, Trustees made donations to the charity of £1,300 (2024 £600)
**- 19 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements** _**(continued)**_
## **Year Ended 31 March 2025**
## **19. Tangible Fixed Assets**
|**Railway Mission**
**pany Limited by Guarantee**
**s to the Financial Statements****_(continued)_**
**Ended 31 March 2025**
**Tangible Fixed Assets**||||
|---|---|---|---|
||||**Fixtures and**|
||||**fittings**|
||||**£**|
|**Cost**||||
|**At 1 April 2024 and 31 March 2025**|||23,680|
||||===============================|
|**Depreciation**||||
|At 1 April 2024|||19,362|
|Charge for the year|||1,080|
||||-------------------------------|
|**At 31 March 2025**|||20,442|
||||===============================|
|**Carrying amount**||||
|**At 31 March 2025**|||3,238|
||||===============================|
|At 31 March 2024|||4,318|
||||===============================|
|**Investments**||||
||Listed|Investment||
||investments|properties|
**Total**|
||£|£|**£**|
|**Cost or valuation**||||
|At 1 April 2024|67,871|400,000|
467,871|
|Additions|–|–|
–|
|Fair value movements|–|11,000|
11,000|
|Other movements|2,900|–|
2,900|
||-------------------------------|-------------------------------------|-------------------------------------|
|**At 31 March 2025**|70,771|411,000|
481,771|
||===============================|=====================================|=====================================|
|**Impairment**||||
|**At 1 April 2024 and 31 March 2025**|||–|
||||=====================================|
|**Carrying amount**||||
|**At 31 March 2025**|70,771|411,000|
481,771|
||===============================|=====================================|=====================================|
|At 31 March 2024|67,871|400,000|
467,871|
||===============================|=====================================|=====================================|
## **20. Investments**
All investments shown above are held at valuation.
## **Investment properties**
The fair value of the investment property has been arrived at on the basis of a valuation carried out on 7th June 2022 by Westcoast Properties, who are not connected with the Charity. The valuation was made on an open market value basis. The valuation has been updated with reference to the Nationwide's index of property values, as at the year end.
**- 20 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements** _**(continued)**_
## **Year Ended 31 March 2025**
## **20. Investments** _**(continued)**_
## **Financial assets held at fair value**
The listed investments are shown at open market value at the year end.
## **21. Debtors**
|**Debtors**|||
|---|---|---|
||**2025**|2024|
||**£**|£|
|Trade debtors|5,000|12,000|
|Prepayments and accrued income|4,613|–|
|Other debtors|40,000|1,874|
||-------------------------------|-------------------------------|
||49,613|13,874|
||===============================|===============================|
|**Creditors:** **amounts falling due within one year**|||
||**2025**|2024|
||**£**|£|
|Accruals and deferred income|55,855|18,778|
|Social security and other taxes|9,741|10,156|
|Other creditors|–|2,265|
||-------------------------------|-------------------------------|
||65,596|31,199|
||===============================|===============================|
## **22. Creditors: amounts falling due within one year**
## **23. Pensions and Other Post Retirement Benefits**
## **Defined contribution plans**
The amount recognised in income or expenditure as an expense in relation to defined contribution plans was £10,571 (2024: £10,707).
**- 21 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements** _**(continued)**_
## **Year Ended 31 March 2025**
## **24. Analysis of Charitable Funds**
|**Unrestricted funds**|||||||
|---|---|---|---|---|---|---|
||At||||Gains and|**At**|
|1|Apr 2024|Income|Expenditure|Transfers|losses|**31 Mar 2025**|
||£|£|£|£|£|£|
|General funds|603,426|635,160|
(673,145)|2,206|13,900|581,547|
|**Designated**|||||||
|**funds**|||||||
|Redundancy fund|108,244|–|
–|(2,206)|–|106,038|
|Chaplains|||||||
|Conferences fund|1,373|–|
–|–|–|1,373|
||-------------------------------------|-------------------------------------|-------------------------------------|-------------------------------|----------------|-------------------------------------|
||109,617|–|
–|(2,206)|–|107,411|
||-------------------------------------|-------------------------------------|-------------------------------------|--------------------------|-------------------------------|-------------------------------------|
||713,043|635,160|
(673,145)|–|13,900|688,958|
||=====================================|=====================================|=====================================|==========================|===============================|=====================================|
||At||||Gains and|At|
|1|Apr 2023|Income|Expenditure|Transfers|losses|31 Mar 2024|
||£|£|£|£|£|£|
|General funds|649,263|578,925|
(608,516)|(16,003)|(243)|
603,426|
|**Designated**|||||||
|**funds**|||||||
|Redundancy fund|92,241|–|
–|16,003|–|108,244|
|Chaplains|||||||
|Conferences fund|6,501|–|
(5,128)|–|–|1,373|
||-------------------------------------|-------------------------------------|-------------------------------------|-------------------------------|----------------|-------------------------------------|
||98,742|–|
(5,128)|16,003|–|109,617|
||-------------------------------------|-------------------------------------|-------------------------------------|-------------------------------|----------------|-------------------------------------|
||748,005|578,925|
(613,644)|–|(243)|
713,043|
||=====================================|=====================================|=====================================|===============================|================|=====================================|
## **Material fund descriptions**
## Redundancy fund:
Funds designated in line with the charity’s reserves policy to ensure sufficient free reserves are available to meet potential redundancy costs, should they arise.
**- 22 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements** _**(continued)**_
## **Year Ended 31 March 2025**
## **24. Analysis of Charitable Funds** _**(continued)**_
## **Restricted funds**
|**Restricted funds**||||||||
|---|---|---|---|---|---|---|---|
||At||||Gains and||**At**|
||1 Apr 2024|Income|Expenditure|Transfers|losses|
**31 Mar**|**2025**|
||£|£|£|£|£||£|
|Termination||||||||
|payment funding|–|40,000|
(40,000)|–|–||–|
|RROS Will||||||||
|Writing|804|–|
–|–|–|
804||
||----------------|-------------------------------|-------------------------------|----------------|----------------||----------------|
||804|40,000|
(40,000)|–|–|
804||
||================|===============================|===============================|================|================||================|
||At||||Gains and||At|
||1 Apr 2023|Income|Expenditure|Transfers|losses|
31 Mar|2024|
||£|£|£|£|£|£||
|Termination||||||||
|payment funding|–|–|
–|–|–||–|
|RROS Will||||||||
|Writing|804|–|
–|–|–|
804||
||----------------|----------------|----------------|----------------|----------------|----------------||
||804|–|
–|–|–|
804||
||================|================|================|================|================|================||
## **Material fund descriptions**
Insurers contribution to termination payment:
Restricted funding received to meet the cost of an agreed employment termination settlement. The funds were provided specifically for this purpose and have been fully applied during the year to cover the associated redundancy and employer obligations.
**- 23 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements** _**(continued)**_
## **Year Ended 31 March 2025**
## **25. Analysis of Net Assets Between Funds**
|**25.**|**Analysis of Net Assets Between Funds**||||
|---|---|---|---|---|
|||Unrestricted|Restricted|**Total Funds**|
|||Funds|Funds|**2025**|
|||£|£|**£**|
||Tangible fixed assets|3,238|–|3,238|
||Investments|481,171|–|481,171|
||Current assets|269,545|804|270,349|
||Creditors less than 1 year|(65,596)|–|(65,596)|
|||-------------------------------------|----------------|-------------------------------------|
||**Net assets**|688,358|804|689,162|
|||=====================================|================|=====================================|
|||Unrestricted|Restricted|Total Funds|
|||Funds|Funds|2024|
|||£|£|£|
||Tangible fixed assets|4,318|–|4,318|
||Investments|467,871|–|467,871|
||Current assets|272,053|804|272,857|
||Creditors less than 1 year|(31,199)|–|(31,199)|
|||-------------------------------------|----------------|-------------------------------------|
||**Net assets**|713,311|804|713,847|
|||=====================================|================|=====================================|
|**26.**|**Analysis of Changes in Net Debt**||||
|||At||**At**|
|||1 Apr 2024|Cash flows|**31 Mar 2025**|
|||£|£|**£**|
||Cash at bank and in hand|258,983|(38,247)|
220,736|
|||=====================================|===============================|=====================================|
**- 24 -**
## **The Railway Mission**
**Company Limited by Guarantee**
**Management Information**
**Year Ended 31 March 2025**
**The Following Pages Do Not Form Part of the Financial Statements.**
**- 25 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Notes to the Detailed Statement of Financial Activities**
## **Year Ended 31 March 2025**
|**Year Ended 31 March 2025**|||
|---|---|---|
||**2025**|2024|
||**£**|£|
|**Income and endowments**|||
|**Donations and legacies**|||
|Supporter and church donations|38,505|65,619|
|Railway company donations|490,160|467,978|
|Trust and corporate donations|4,017|10,285|
|Income tax refunds|4,608|6,639|
|Donations for calendars|3,205|2,161|
|Donations for Christmas cards|271|78|
|Sponsorship and fund raising events|15,408|7,743|
|Legacies and memorials|21,026|1,352|
||-------------------------------------|-------------------------------------|
||577,200|561,855|
||-------------------------------------|-------------------------------------|
|**Investment income**|||
|Rent|12,300|12,300|
|Charifund investment income|4,218|3,378|
|Bank interest receivable|1,442|1,392|
||-------------------------------|-------------------------------|
||17,960|17,070|
||-------------------------------|-------------------------------|
|**Other income**|||
|Contribution for termination payment|40,000|–|
||-------------------------------|----------------|
||-------------------------------------|-------------------------------------|
|**Total income**|635,160|578,925|
||=====================================|=====================================|
|**Expenditure**|||
|**Costs of raising donations and legacies**|||
|Calendars|10,233|3,414|
|Newsletters|4,265|8,854|
|Fundraising events|7,822|6,573|
|Fundraising consultancy fees|–|5,000|
||-------------------------------------|-------------------------------------|
||22,320|23,841|
||-------------------------------------|-------------------------------------|
|**Expenditure on charitable activities**|||
|**Provision of Chaplains Services**|||
|**_Activities undertaken directly_**|||
|Staff salaries|450,774|443,915|
|Employers National Insurance|36,670|35,203|
|Pension costs|9,927|9,974|
|Recruitment costs|50|265|
|Insurance|12,671|13,179|
|Staff travel and expenses|1,694|3,061|
|Telephone|6,846|6,434|
|Conferences seminars and training|8,662|8,925|
|Subscriptions|1,758|1,520|
|Publicity and advertising|8,646|7,820|
||-------------------------------------|-------------------------------------|
||537,698|530,296|
||-------------------------------------|-------------------------------------|
**- 26 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Notes to the Detailed Statement of Financial Activities**
## **Year Ended 31 March 2025**
|**Governance costs**|||
|---|---|---|
|Salaries and wages|38,071|29,256|
|Employer's NIC|1,900|1,413|
|Pension costs|644|733|
|Staff termination payment|40,000|–|
|Accountancy fees|8,107|4,829|
|Audit fees|–|5,000|
|Legal and professional fees|14,114|8,943|
|Reimbursement of trustees expenses|(119)|1,048|
|Depreciation|1,080|1,441|
|Bank charges|490|507|
|Staff expenses|485|510|
|Administration and office costs|3,480|2,967|
|Subscriptions|129|85|
||-------------------------------------|-------------------------------|
||108,381|56,732|
||-------------------------------------|-------------------------------|
||-------------------------------------|-------------------------------------|
|**Expenditure on charitable activities**|646,079|587,028|
||=====================================|=====================================|
|**Other expenditure**|||
|Sundry expenses|891|–|
|Property costs|3,855|2,775|
||--------------------------|--------------------------|
||4,746|2,775|
||--------------------------|--------------------------|
||-------------------------------------|-------------------------------------|
|**Total expenditure**|673,145|613,644|
||=====================================|=====================================|
|**Net gains/(losses) on investments**|||
|Gains/(losses) on investment property|11,000|–|
|Gains/(losses) on listed investments|2,900|(243)|
||-------------------------------------|-------------------------------------|
||13,900|(243)|
||-------------------------------------|-------------------------------------|
||-------------------------------|-------------------------------|
|**Net expenditure**|(24,085)|(34,962)|
||===============================|===============================|
**- 27 -**
**COMPANY REGISTRATION NUMBER: 06519565 CHARITY REGISTRATION NUMBER: 1128024**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Unaudited Financial Statements**
## **31 March 2025**
## **Wyatt & Co**
Chartered Accountants 125 Main Street Garforth Leeds LS25 1AF
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Financial Statements**
## **Year Ended 31 March 2025**
||**Page**|
|---|---|
|Trustees' Annual Report (Incorporating the Director's Report)|**1**|
|Independent Examiner's Report to the Trustees|**8**|
|Statement of Financial Activities (Including Income and Expenditure||
|Account)|**9**|
|Statement of Financial Position|**10**|
|Statement of Cash Flows|**11**|
|Notes to the Financial Statements|**12**|
|**The Following Pages Do Not Form Part of the Financial Statements**||
|---|---|
|Detailed Statement of Financial Activities|**26**|
|Notes to the Detailed Statement of Financial Activities|**27**|
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Trustees' Annual Report (Incorporating the Director's Report)**
## **Year Ended 31 March 2025**
The trustees, who are also the directors for the purposes of company law, present their report and the financial statements of the charity for the year ended 31 March 2025.
## **Reference and Administrative Details**
|**Registered charity name**|The Railway Mission||||
|---|---|---|---|---|
|**Charity registration number**|1128024||||
|**Company registration number**|06519565||||
|**Registered**|125 Main Street||||
|**office**|Garforth||||
||Leeds||||
||LS25 1AF||||
|**Principal Office**|Rugby Station||||
||Station Approach||||
||Rugby||||
||CV21 3LA||||
|**The Trustees**|||||
||A Volossevich||||
||J M Jaegar||||
||S J Hailes|(Retired 24 September 2024)|||
||C J J Smith|(Retired 24 September 2024)|||
||I S Ferguson||||
||T J Bellenger||||
||D P Giles||||
||P R Smith|(Appointed 25 June 2024)|||
||P J Verghese|(Appointed 25 June 2024)|||
||M Eze|(Appointed|08 January 2025)||
||J A Goodchild|(Appointed|08 January 2025)||
||S C Dawes|(Appointed|08 January 2025)||
|**Independent Examiner**|Nigel Wyatt||||
||Wyatt & Co||||
||Chartered Accountants||||
||125 Main Street||||
||Garforth||||
||Leeds||||
||LS25 1AF||||
|**Bankers**|Virgin Money||||
||370 Harrogate Road||||
||Leeds||||
||LS17 6QA||||
**- 1 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Trustees' Annual Report (Incorporating the Director's Report)** _**(continued)**_
## **Year Ended 31 March 2025**
Barclays Leicester LE87 2BB Co-operative Bank 1 Balloon Street Manchester M60 4EP **Solicitors** Ellis-Fermor and Negus 2 Devonshire Avenue Beeston Nottinghamshire NG9 1BS
## **Structure, Governance and Management**
## Governing Document
The organisation is an incorporated charity, registered as a company (No. 06519565) on 29th February 2008, and as an incorporated charity (No. 1128024) on 12th February 2009. The charity, originally established in 1881, operates under the Memorandum and Articles of Association dated February 2008, with the last update accepted by Companies House and the Charity Commission in June 2021. Railway Mission was also registered as a cross-border charity in Scotland (No. SC045897) until the 20[th] of February 2025, when the trustees deregistered from OSCR.
## **Recruitment and Appointment of Trustees**
In accordance with the Memorandum and Articles of Association (Articles 25 and 29), the Board is required to have a minimum of three Trustees, with one-third retiring from office at each AGM, allowing for re-election. In line with the NCVO code, a nine-year cap on trustees’ terms is being progressively implemented. The Trustee Handbook provides a clear job description and competence matrix for trustees and there is a Board approved procedure covering Trustee recruitment, induction, development and retirement. .
At the September 2024 AGM, Steve Hailes and Jon Smith retired as Trustees. Phil Smith and Paul Verghese, who were initially appointed by Trustees under Article 36 on 25/6/24 until the September 2024 AGM, were willing to be elected as Trustees through an AGM special resolution. The one-third of Trustees required to retire at the September 2024 AGM includes Messrs Smith, Volossevich, and Castledine, with the last two being reappointed as Trustees at the AGM in September 2024.
On 08/01/2025, three new trustees were appointed: M Eze, S C Dawes and J A Goodchild. The Board continues to review its size, structure, and skill sets to ensure alignment with its strategic goals.
**- 2 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Trustees' Annual Report (Incorporating the Director's Report)** _**(continued)**_
## **Year Ended 31 March 2025**
## **Governance and Risk Management**
Railway Mission has established a Governance Policy and a comprehensive management system. Four Board committees are tasked with reviewing risks and policies within their areas, with changes presented to the Board for final approval. The Board regularly monitors key risk indicators and has approved updated policies and procedures covering personnel, data, and other critical areas.
During the past year, the Board has reviewed the organisational strategy, and the Executive Director, with input from Trustees, continues to revise the Business Plan accordingly.
## **Organisational Structure**
The Trustees meet at least five times a year, overseeing the strategic direction and policy of the charity. The Executive Director attends Board meetings but does not hold voting rights. The Board has four committees—Finance, Governance & Legal, Marketing & Communications and Personnel, Pastoral & Training—that act within a written scope to make proposals to the Board, allowing it to focus on strategic matters.
The chaplains' work is overseen by Railway Mission's Executive Director, Rev. L Johnston, based at the Rugby office, who is accountable to the Trustee Chair. A scheme of delegation assigns dayto-day responsibility for Chaplaincy services to the Executive Director. The remuneration of the Executive Director is set and reviewed annually by the Trustees, alongside that of all employees.
The Executive Structure reporting to the Board includes part-time roles for the Business Manager, Board Secretary and Administrator. The Fundraising and Marketing Officer position remains vacant, with no plans to fill it in 2024-25. However, the Railway Mission has engaged the professional services of Emma Farley to assist with marketing and raising interest in the Railway Mission and build and enhance the Case for Support.
The Executive Structure reporting to the Board is shown below.
**----- Start of picture text -----**
Trustee Board
Executive Director
External Marketing
Business Manager External Fundraising
Board Secretary Administrator
Area Manager Area Manager
Chaplains Chaplains
**----- End of picture text -----**
Throughout the year, Railway Mission has developed and worked with the Railway Mission Advisory Panel [RMAP]. The RMAP is a permanent group whose purpose is to extend the reach of the Railway Mission (RM) with the GB rail industry in a manner which furthers the RM’s
**- 3 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Trustees' Annual Report (Incorporating the Director's Report)** _**(continued)**_
## **Year Ended 31 March 2025**
objectives. The panel itself is informal with no legal powers or voting rights or accountabilities for RM as a charitable company
The Railway Mission, a Christian faith-based charity, provides independent, confidential, and impartial support to those within the railway community, especially during challenging times of loneliness, stress, depression, trauma, bereavement, or illness. This support significantly contributes to individuals' well-being, health, and productivity, though its value has historically been difficult to quantify in monetary terms. The RMAP has aided in the engagement with the Railway Safety and Standards Board RSSB. RSSB is a not-for-profit organisation that works with the rail industry to improve safety, efficiency and sustainability. It provides consultancy, training, standards, data and tools to help members.
## **Activities and Events**
During the financial year ending 31 March 2025, Railway Mission continued to deliver vital pastoral care and chaplaincy services to railway staff across the UK, offering independent, confidential, and compassionate support. Our team of chaplains worked closely with individuals experiencing personal crises, workplace stress, bereavement, mental health struggles, or trauma related to rail incidents and operational challenges.
The organisation supported 9,814 individuals during the year, affirming the Mission’s position as a trusted point of contact for frontline railway personnel in need of emotional and spiritual care.
While our formal Social Value reporting exercise was completed in the previous financial year, it has remained a valuable tool in communicating the impact of our work to the wider rail industry. The report, produced using the Rail Social Value Tool, demonstrated that for every £1 spent, the Mission generated approximately £3.13 in social value, contributing a total value of £1.85 million. Although no new RSVT assessment was commissioned in 2024– 25, we have continued to reference and apply this framework when reporting outcomes to stakeholders, demonstrating the ongoing relevance and effectiveness of our approach.
Our chaplaincy model continues to be recognised across the sector for its unique contribution to staff wellbeing, providing a critical link between the pastoral and operational needs of the rail industry. The organisation also engaged regularly with industry leaders and wellbeing professionals to ensure chaplaincy provision remained integrated with broader support strategies, particularly during times of heightened pressure, such as industrial action or organisational restructuring.
## **Related Parties**
There are no related parties
**- 4 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Trustees' Annual Report (Incorporating the Director's Report)** _**(continued)**_
## **Year Ended 31 March 2025**
## **Objectives and Activities**
Railway Mission's objective is "to propagate the Christian Gospel and preserve and protect mental and physical health primarily amongst railway and transport staff and also members of the public affected by railway operations, by all appropriate means." While the charity is Christian, it serves people of all faiths and none. Its objectives are primarily met through the provision of Railway Chaplains across England, Scotland, and Wales, supported by publications and other services. The Trustees have considered the Charity Commission's guidance on the Public Benefit requirement under the Charities Act 2011, and all activities are aligned with these purposes for public benefit.
.
## **Achievements and Performance**
As of April 2025, Railway Mission employed 12 full-time chaplains, six part-time chaplains, and two volunteer chaplains, with one part-time full-time vacancy. Chaplains maintain an extensive schedule of visits, including to stations, offices, control centres, signal boxes, and depots. They provide personal support to railway staff and their families during bereavement, illness, redundancies, and other challenges, and conduct public events like Remembrance services.
Chaplains' work is highly valued by the railway industry, especially in suicide prevention on the rail network, where they provide significant support. The "intervention" reporting system has allowed the collection of anonymised data, demonstrating chaplaincy impact and maintaining industry support.
## **Financial Review**
The Trustees consider the attached financial statements to reflect a satisfactory financial position. The charity’s financial health is largely due to continued support from Network Rail and Train Operating Companies.
## **Principal Funding Sources**
_As of the year ending April 2025, Railway Mission continues to hold substantial cash and property reserves, exceeding its reserves policy. The trustees determined that a property sale may not be required during 2025, as income levels did not warrant it. However, rental income from the Nailsea property remained unchanged, as the trustees considered that, should a sale become necessary in the future, the property would be more marketable if vacant. While current deficits remain manageable in the short term, if income does not increase as projected, the property at Nailsea may still need to be sold in 2026 to maintain operations._
The total reserves at the end of the financial year were £689,762 (2024: £713,847). Restricted funds remained at £804 (2024: £804). Designated funds included £106,038 for redundancy (2024: £108,244) and £1,373 for chaplain training and conferences (2024: £1,373). Free reserves, inclusive of investment property, totalled £581,547 (2024: £603,426), which is in line with the charity’s reserves policy.
**- 5 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Trustees' Annual Report (Incorporating the Director's Report)** _**(continued)**_
**Year Ended 31 March 2025**
## **Investment Policy**
Railway Mission invests excess capital in low-risk accounts, including M&G Charifund and Virgin Money. The Nailsea property continues to be rented out, as rental income exceeds potential interest from cash investments. A review of the property sale is scheduled for 2025.
## **Reserves Policy**
In 2023, the Board reaffirmed its Reserves Policy, which requires maintaining sufficient reserves to cover three months of operations without further income and statutory redundancy payments. The Board has designated £106,038 (2024: £108,244) for potential redundancy payments. Free reserves are adequate to cover operating costs in line with the reserves policy, despite forecast deficits.
## **Donated Goods and Services**
During the year, the charity continued to receive the use of an office at Rugby, London King’s Cross, London Paddington and Birmingham New Street Stations, which is immaterial to the accounts. Railway Mission also receives free rail and, where applicable, TfL passes for chaplains and other staff when travelling on charity business, though the value of these passes is not quantified in the accounts.
## **Plans for Future Periods**
Achieving sustainable finances remains a key focus for the Board, with efforts ongoing to raise the Railway Mission’s profile and support. A fundraising strategy will be a central part of these efforts in 2025-26. No major changes to chaplain numbers are currently planned, but efforts to fill vacancies are ongoing. The potential impact of the Williams-Shapps report on funding and the future shape of the Mission’s work remains uncertain.
All but one chaplaincy posts are currently filled. No major changes to chaplain numbers are currently planned.
**- 6 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Trustees' Annual Report (Incorporating the Director's Report)** _**(continued)**_
**Year Ended 31 March 2025**
## **Trustees' Responsibilities Statement**
The trustees, who are also directors for the purposes of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires charity trustees to prepare financial statements for each year that give a true and fair view of the charity's financial position and performance. In preparing these financial statements, trustees are required to:
- Select suitable accounting policies and apply them consistently.
- Observe the methods and principles of the applicable Charities SORP.
- Make judgements and accounting estimates that are reasonable and prudent.
- Prepare the financial statements on a going concern basis unless it is inappropriate to assume the charity will continue operations.
The trustees are responsible for maintaining adequate accounting records to accurately disclose the charity's financial position, ensuring compliance with the Companies Act 2006. They are also responsible for safeguarding the charity’s assets and taking reasonable steps to prevent and detect fraud and other irregularities
## **Small Company Provisions**
This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.
The trustees' annual report was approved and signed on behalf of the board of trustees by:
Trustee, Chair of Finance Committee
Date 27/01/2026
**- 7 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Independent Examiner's Report to the Trustees of The Railway Mission** _**(continued)**_
## **Year Ended 31 March 2025**
I report to the trustees on my examination of the financial statements of The Railway Mission ('the charity') for the year ended 31 March 2025.
## **Responsibilities and Basis of Report**
As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent Examiner's Statement**
Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales (ICAEW), which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
2. the financial statements do not accord with those records; or
3. the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or
4. the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Nigel Wyatt B.Sc. FCA Independent Examiner
125 Main Street Garforth Leeds LS25 1AF Date: 27/01/2026
**- 8 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Statement of Financial Activities**
## **(including income and expenditure account)**
## **Year Ended 31 March 2025**
|**Year Ended 31 March 2025**||||||
|---|---|---|---|---|---|
||||**2025**||2024|
|||Unrestricted|Restricted|||
|||funds|funds|**Total funds**|Total funds|
||**Note**|**£**|**£**|**£**|£|
|**Income and endowments**||||||
|Donations and legacies|**5**|577,200|–|577,200|561,855|
|Investment income|**6**|17,960|–|17,960|17,070|
|Other income|**7**|–|40,000|40,000|–|
|||-------------------------------------|-------------------------------|-------------------------------------|-------------------------------------|
|**Total income**||595,160|40,000|635,160|578,925|
|||=====================================|===============================|=====================================|=====================================|
|**Expenditure**||||||
|Expenditure on raising funds:||||||
|Costs of raising donations and||||||
|legacies|**8**|22,320|–|22,320|23,841|
|Expenditure on charitable activities|**9,10**|606,079|40,000|646,079|587,028|
|Other expenditure|**12**|4,746|–|4,746|2,775|
|||-------------------------------------|-------------------------------|-------------------------------------|-------------------------------------|
|**Total expenditure**||633,145|40,000|673,145|613,644|
|||=====================================|===============================|=====================================|=====================================|
|Net gains/(losses) on investments|**13**|13,900|–|13,900|(243)|
|||-------------------------------------|-------------------------------|-------------------------------------|-------------------------------------|
|**Net expenditure and net movement**|**in**|||||
|**funds**||(24,085)|–|(24,085)|(34,962)|
|||=====================================|===============================|=====================================|=====================================|
|**Reconciliation of funds**||||||
|Total funds brought forward||713,043|804|713,847|748,809|
|||-------------------------------------|-------------------------------|-------------------------------------|-------------------------------------|
|**Total funds carried forward**||688,958|804|689,762|713,847|
|||=====================================|===============================|=====================================|=====================================|
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
**The notes on pages 12 to 24 form part of these financial statements.**
**- 9 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Statement of Financial Position** _**(continued)**_
## **31 March 2025**
|**The Railway Mission**
**Company Limited by Guarantee**
**Statement of Financial Position****_(continued)_**
**31 March 2025**|||||
|---|---|---|---|---|
|||**2025**||2024|
||**Note**|**£**|**£**|£|
|**Fixed Assets**|||||
|Tangible fixed assets|**19**||3,238|4,318|
|Investments|**20**||481,771|467,871|
||||-------------------------------------|-------------------------------------|
||||485,009|472,189|
|**Current Assets**|||||
|Debtors|**21**|49,613||13,874|
|Cash at bank and in hand||220,736||258,983|
|||-------------------------------------||-------------------------------------|
|||270,349||272,857|
|**Creditors: amounts falling due within one year**|**22**|65,596||31,199|
|||-------------------------------------||-------------------------------------|
|**Net Current Assets**|||204,753|241,658|
||||-------------------------------------|-------------------------------------|
|**Total Assets Less Current Liabilities**|||689,762|713,847|
||||-------------------------------------|-------------------------------------|
|**Net Assets**|||689,762|713,847|
||||=====================================|=====================================|
|**Funds of the Charity**|||||
|Restricted funds|||804|804|
|Unrestricted funds|||688,958|713,043|
||||-------------------------------------|-------------------------------------|
|**Total charity funds**|**24**||689,762
=====================================|713,847
=====================================|
For the year ending 31 March 2025 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
- The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476;
- The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.
These financial statements were approved by the board of trustees and authorised for issue and are signed on behalf of the board by:
Trustee Date: 27/01/2026
## **COMPANY REGISTRATION NUMBER: 06519565**
**The notes on pages 12 to 24 form part of these financial statements.**
**- 10 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Statement of Cash Flows**
## **Year Ended 31 March 2025**
|**The Railway Mission**
**Company Limited by Guarantee**
**Statement of Cash Flows**
**Year Ended 31 March 2025**|||
|---|---|---|
||**2025**|2024|
||**£**|£|
|**Cash Flows from Operating Activities**|||
|Net expenditure|(24,085)|(34,962)|
|_Adjustments for:_|||
|Depreciation of tangible fixed assets|1,080|1,440|
|Net gains/(losses) on investments|(13,900)|243|
|Dividends, interest and rents from investments|(16,518)|(15,678)|
|Other interest receivable and similar income|(1,442)|(1,392)|
|Interest payable and similar charges|490|507|
|Accrued expenses/(income)|37,077|(9,903)|
|_Changes in:_|||
|Trade and other debtors|(35,739)|10,847|
|Trade and other creditors|(2,680)|3,371|
||-------------------------------|-------------------------------|
|Cash generated from operations|(55,717)|(45,527)|
|Interest paid|(490)|(507)|
|Interest received|1,442|1,392|
||-------------------------------|-------------------------------|
|Net cash used in operating activities|(54,765)|(44,642)|
||===============================|===============================|
|**Cash Flows from Investing Activities**|||
|Dividends, interest and rents from investments|16,518|15,678|
|Purchases of other investments|–|(20,000)|
||-------------------------------|-------------------------------|
|Net cash from/(used in) investing activities|16,518|(4,322)|
||===============================|===============================|
|**Net Decrease in Cash and Cash Equivalents**|(38,247)|(48,964)|
|**Cash and Cash Equivalents at Beginning of Year**|258,983|307,947|
||-------------------------------------|-------------------------------------|
|**Cash and Cash Equivalents at End of Year**|220,736|258,983|
||=====================================|=====================================|
**The notes on pages 12 to 24 form part of these financial statements.**
**- 11 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements**
## **Year Ended 31 March 2025**
## **1. General Information**
The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is 125 Main Street, Garforth, Leeds, LS25 1AF.
## **2. Statement of Compliance**
These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Charities Act 2011).
## **3. Accounting Policies**
## **Redundancy and Termination Payments**
Where redundancies or termination agreements are in place during the accounting period, the cost of redundancy, including any payment in lieu of notice, is recognised when the terms of the agreement are formally signed and the liability is agreed with the employee, rather than when the payment is processed through payroll or the employment formally ceases.
## **Basis of Preparation**
## b. Incoming Resources
All incoming resources are included in the Statement of Financial Activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income.
Voluntary income is received by way of donations and gifts and is included within the Statement of Financial Activities when received. Legacies are included within the Statement of Financial Activities when received. Investment income is included when received.
## c. Resources Expended
Resources expended are recognised in the period in which they are incurred and include attributable VAT which cannot be recovered. Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be recovered, and is shown as part of the expenditure to which it relates.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes those costs that can be directly attributed to such activities as well as those costs of an indirect nature necessary to support them. Governance costs include those costs associated with the meeting of constitutional and statutory requirements of the charity, and include the audit fees.
**- 12 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements** _**(continued)**_
**Year Ended 31 March 2025**
**3. Accounting Policies** _**(continued)**_
## **Going Concern**
There are no material uncertainties about the charity's ability to continue.
## **Fund Accounting**
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.
Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.
Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.
## **Incoming Resources**
All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:
- income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably.
- legacy income is recognised when receipt is probable and entitlement is established.
- income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers.
- income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.
**- 13 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements** _**(continued)**_
## **Year Ended 31 March 2025**
## **3. Accounting Policies** _**(continued)**_
## **Resources Expended**
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:
- expenditure on raising funds includes the costs of all fundraising activities, events, noncharitable trading activities, and the sale of donated goods.
- expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities.
- other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.
All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.
## **Tangible Assets**
Tangible assets in excess of £2,000 are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses. An increase in the carrying amount of an asset as a result of a revaluation, is recognised in other recognised gains and losses, unless it reverses a charge for impairment that has previously been recognised as expenditure within the statement of financial activities. A decrease in the carrying amount of an asset as a result of revaluation, is recognised in other recognised gains and losses, except to which it offsets any previous revaluation gain, in which case the loss is shown within other recognised gains and losses on the statement of financial activities.
## **Depreciation**
Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:
Office equipment
- 15% to 25% Reducing balance
## **Investments**
Unlisted equity investments are initially recorded at cost, and subsequently measured at fair value. If fair value cannot be reliably measured, assets are measured at cost less impairment.
**- 14 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements** _**(continued)**_
## **Year Ended 31 March 2025**
## **3. Accounting Policies** _**(continued)**_
## **Investments** _**(continued)**_
Listed investments are measured at fair value with changes in fair value being recognised in income or expenditure.
## **Investment Property**
The properties owned by the Railway Mission are used for the purpose of meeting its objects, and are not therefore held as investment properties. As the values of these properties are at least the same or higher than their carrying value, no depreciation is charged against them.
## **Impairment of Fixed Assets**
A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date.
For the purposes of impairment testing, when it is not possible to estimate the recoverable amount of an individual asset, an estimate is made of the recoverable amount of the cash-generating unit to which the asset belongs. The cash-generating unit is the smallest identifiable group of assets that includes the asset and generates cash inflows that largely independent of the cash inflows from other assets or groups of assets.
For impairment testing of goodwill, the goodwill acquired in a business combination is, from the acquisition date, allocated to each of the cash-generating units that are expected to benefit from the synergies of the combination, irrespective of whether other assets or liabilities of the charity are assigned to those units.
## **Defined Contribution Plans**
Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided. Prepaid contributions are recognised as an asset to the extent that the prepayment will lead to a reduction in future payments or a cash refund.
When contributions are not expected to be settled wholly within 12 months of the end of the reporting date in which the employees render the related service, the liability is measured on a discounted present value basis. The unwinding of the discount is recognised as an expense in the period in which it arises.
## **4. Limited by Guarantee**
The company is limited by guarantee and not having a share capital. It is also a registered charity.
**- 15 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements** _**(continued)**_
## **Year Ended 31 March 2025**
## **5. Donations and Legacies**
|**Ended 31 March 2025**
**Donations and Legacies**|||||
|---|---|---|---|---|
||Unrestricted|**Total Funds**|Unrestricted|Total Funds|
||Funds|**2025**|Funds|2024|
||£|**£**|£|£|
|**Donations**|||||
|Supporter and church donations|38,505|38,505|65,619|65,619|
|Railway company donations|490,160|490,160|467,978|467,978|
|Trust and corporate donations|4,017|4,017|10,285|10,285|
|Income tax refunds|4,608|4,608|6,639|6,639|
|Donations for calendars|3,205|3,205|2,161|2,161|
|Donations for Christmas cards|271|271|78|78|
|**Sponsorship**|||||
|Sponsorship and fund raising events|15,408|15,408|7,743|7,743|
|**Other Donations and Legacies**|||||
|Legacies and memorials|21,026|21,026|1,352|1,352|
||-------------------------------------|-------------------------------------|-------------------------------------|-------------------------------------|
||577,200|577,200|561,855|561,855|
||=====================================|=====================================|=====================================|=====================================|
|**Investment Income**|||||
||Unrestricted|**Total Funds**|Unrestricted|Total Funds|
||Funds|**2025**|Funds|2024|
||£|**£**|£|£|
|Rent|12,300|12,300|12,300|12,300|
|Charitfund investment income|4,218|4,218|3,378|3,378|
|Bank interest receivable|1,442|1,442|1,392|1,392|
||-------------------------------|-------------------------------|-------------------------------|-------------------------------|
||17,960|17,960|17,070|17,070|
||===============================|===============================|===============================|===============================|
## **6. Investment Income**
## **7. Other Income**
|**Other Income**|||||
|---|---|---|---|---|
||Restricted|**Total Funds**|Restricted|Total Funds|
||Funds|**2025**|Funds|2024|
||£|**£**|£|£|
|Contribution for termination payment|40,000|40,000|–|–|
||===============================|===============================|================|================|
|**Costs of Raising Donations and Legacies**|||||
||Unrestricted|**Total Funds**|Unrestricted|Total Funds|
||Funds|**2025**|Funds|2024|
||£|**£**|£|£|
|Costs of raising donations and legacies|||||
|- Donations|22,320|22,320|23,841|23,841|
||===============================|===============================|===============================|===============================|
## **8. Costs of Raising Donations and Legacies**
**- 16 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements** _**(continued)**_
## **Year Ended 31 March 2025**
## **9. Expenditure on Charitable Activities by Fund Type**
|||Unrestricted|Restricted|**Total Funds**|
|---|---|---|---|---|
|||Funds|Funds|**2025**|
|||£|£|**£**|
|Provision of Chaplains Services||537,698|–|537,698|
|Support costs||68,381|40,000|108,381|
|||-------------------------------------|-------------------------------|-------------------------------------|
|||606,079|40,000|646,079|
|||=====================================|===============================|=====================================|
|||Unrestricted|Restricted|Total Funds|
|||Funds|Funds|2024|
|||£|£|£|
|Provision of Chaplains Services||530,296|–|530,296|
|Support costs||56,732|–|56,732|
|||-------------------------------------|----------------|-------------------------------------|
|||587,028|–|587,028|
|||=====================================|================|=====================================|
|**Expenditure on Charitable Activities**|**by Activity Type**||||
||Activities||||
||undertaken||**Total funds**|Total fund|
||directly|Support costs|**2025**|2024|
||£|£|**£**|£|
|Provision of Chaplains Services|537,698|
–|537,698|530,296|
|Governance costs|–|
108,381|108,381|56,732|
||-------------------------------------|-------------------------------------|-------------------------------------|-------------------------------------|
||537,698|
108,381|646,079|587,028|
||=====================================|=====================================|=====================================|=====================================|
## **10. Expenditure on Charitable Activities by Activity Type**
## **11. Analysis of Support Costs**
|**Analysis of Support Costs**|||||
|---|---|---|---|---|
||Analysis of|Analysis of|||
||support costs|support costs|||
||Unrestricted|
Restricted|**Total 2025**|Total 2024|
||£||**£**|£|
|Staff costs|40,615||40,615|31,402|
|General office|–||–|1,440|
|Finance costs|8,107||8,107|9,829|
|Legal and professional fees|14,114||14,114|8,943|
|Subscriptions|129||129|85|
|Office costs|3,375||3,375|3,984|
|Reimbursement of Trustees expenses|(119)||(119)|1048|
|Termination payment|–|40,000|40,000|–|
||-------------------------------|-------------------------------|-------------------------------|-------------------------------|
||68,381|40,000|108,381|55,732|
||===============================|===============================|===============================|===============================|
**- 17 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements** _**(continued)**_
## **Year Ended 31 March 2025**
## **12. Other Expenditure**
|**12.**|**Other Expenditure**|||||
|---|---|---|---|---|---|
|||Unrestricted|**Total Funds**|Unrestricted|Total Funds|
|||Funds|**2025**|Funds|2024|
|||£|**£**|£|£|
||Sundry expenses|891|891|–|–|
||Property costs|3,855|3,855|2,775|2,775|
|||--------------------------|--------------------------|--------------------------|--------------------------|
|||4,746|4,746|2,775|2,775|
|||==========================|==========================|==========================|==========================|
|**13.**|**Net Gains/(Losses) on Investments**|||||
|||Unrestricted|**Total Funds**|Unrestricted|Total Funds|
|||Funds|**2025**|Funds|2024|
|||£|**£**|£|£|
||Gains/(losses) on investment property|11,000|11,000|–|–|
||Gains/(losses) on listed investments|2,900|2,900|(243)|(243)|
|||-------------------------------|-------------------------------|----------------|----------------|
|||13,900|13,900|(243)|(243)|
|||===============================|===============================|================|================|
|**14.**|**Net Expenditure**|||||
||Net expenditure is stated after charging/(crediting):|||||
|||||**2025**|2024|
|||||**£**|£|
||Depreciation of tangible fixed assets|||1,080|1,440|
|||||==========================|==========================|
|**15.**|**Auditors Remuneration**|||||
|||||**2025**|2024|
|||||**£**|£|
||Fees payable for the audit of the financial statements|||–|5,000|
|||||================|==========================|
|**16.**|**Independent Examination Fees**|||||
|||||**2025**|2024|
|||||**£**|£|
||Fees payable to the independent examiner for:|||||
||Independent examination of the financial statements|||2,700|–|
|||||==========================|================|
**- 18 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements** _**(continued)**_
## **Year Ended 31 March 2025**
## **17. Staff Costs**
The total staff costs and employee benefits for the reporting period are analysed as follows:
||**2025**|2024|
|---|---|---|
||**£**|£|
|Wages and salaries|488,845|473,171|
|Social security costs|38,570|36,616|
|Employer contributions to pension plans|10,571|10,707|
|Other employee benefits|40,050|265|
||-------------------------------------|-------------------------------------|
||578,036|520,759|
||=====================================|=====================================|
In 2025, the charity made on termination payment to conclude a contract of employment, with a payment of £40,000 being paid. (In 2024, there were no redundancies)
The average head count of employees during the year was 21 (2024: 21). The average number of full-time equivalent employees during the year is analysed as follows:
||**2025**|2024|
|---|---|---|
||**No.**|No.|
|Number of Chaplaincy Service staff|18|18|
|Number of management and administration|3|3|
||----------------|----------------|
||21|21|
||================|================|
No employee received employee benefits of more than £60,000 during the year (2024: Nil).
## **Key Management Personnel**
The total employee benefits of the key management personnel was £57,069. (2024 £55,687)
## **18. Trustee Remuneration, Expenses and Related Parties**
No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year (2024 - £Nil)
No members of the Trustee group received remuneration during the year. Out of pocket postage, telephone and travel / accommodation expenses were reimbursed to 2 Trustees and 1 member of the support group, RMAP (2024: 2 Trustees and 1 member of the support group)trustees to the value of -£119 (2024 £1,048)
In aggregate, Trustees made donations to the charity of £1,300 (2024 £600)
**- 19 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements** _**(continued)**_
## **Year Ended 31 March 2025**
## **19. Tangible Fixed Assets**
|**Railway Mission**
**pany Limited by Guarantee**
**s to the Financial Statements****_(continued)_**
**Ended 31 March 2025**
**Tangible Fixed Assets**||||
|---|---|---|---|
||||**Fixtures and**|
||||**fittings**|
||||**£**|
|**Cost**||||
|**At 1 April 2024 and 31 March 2025**|||23,680|
||||===============================|
|**Depreciation**||||
|At 1 April 2024|||19,362|
|Charge for the year|||1,080|
||||-------------------------------|
|**At 31 March 2025**|||20,442|
||||===============================|
|**Carrying amount**||||
|**At 31 March 2025**|||3,238|
||||===============================|
|At 31 March 2024|||4,318|
||||===============================|
|**Investments**||||
||Listed|Investment||
||investments|properties|
**Total**|
||£|£|**£**|
|**Cost or valuation**||||
|At 1 April 2024|67,871|400,000|
467,871|
|Additions|–|–|
–|
|Fair value movements|–|11,000|
11,000|
|Other movements|2,900|–|
2,900|
||-------------------------------|-------------------------------------|-------------------------------------|
|**At 31 March 2025**|70,771|411,000|
481,771|
||===============================|=====================================|=====================================|
|**Impairment**||||
|**At 1 April 2024 and 31 March 2025**|||–|
||||=====================================|
|**Carrying amount**||||
|**At 31 March 2025**|70,771|411,000|
481,771|
||===============================|=====================================|=====================================|
|At 31 March 2024|67,871|400,000|
467,871|
||===============================|=====================================|=====================================|
## **20. Investments**
All investments shown above are held at valuation.
## **Investment properties**
The fair value of the investment property has been arrived at on the basis of a valuation carried out on 7th June 2022 by Westcoast Properties, who are not connected with the Charity. The valuation was made on an open market value basis. The valuation has been updated with reference to the Nationwide's index of property values, as at the year end.
**- 20 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements** _**(continued)**_
## **Year Ended 31 March 2025**
## **20. Investments** _**(continued)**_
## **Financial assets held at fair value**
The listed investments are shown at open market value at the year end.
## **21. Debtors**
|**Debtors**|||
|---|---|---|
||**2025**|2024|
||**£**|£|
|Trade debtors|5,000|12,000|
|Prepayments and accrued income|4,613|–|
|Other debtors|40,000|1,874|
||-------------------------------|-------------------------------|
||49,613|13,874|
||===============================|===============================|
|**Creditors:** **amounts falling due within one year**|||
||**2025**|2024|
||**£**|£|
|Accruals and deferred income|55,855|18,778|
|Social security and other taxes|9,741|10,156|
|Other creditors|–|2,265|
||-------------------------------|-------------------------------|
||65,596|31,199|
||===============================|===============================|
## **22. Creditors: amounts falling due within one year**
## **23. Pensions and Other Post Retirement Benefits**
## **Defined contribution plans**
The amount recognised in income or expenditure as an expense in relation to defined contribution plans was £10,571 (2024: £10,707).
**- 21 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements** _**(continued)**_
## **Year Ended 31 March 2025**
## **24. Analysis of Charitable Funds**
|**Unrestricted funds**|||||||
|---|---|---|---|---|---|---|
||At||||Gains and|**At**|
|1|Apr 2024|Income|Expenditure|Transfers|losses|**31 Mar 2025**|
||£|£|£|£|£|£|
|General funds|603,426|635,160|
(673,145)|2,206|13,900|581,547|
|**Designated**|||||||
|**funds**|||||||
|Redundancy fund|108,244|–|
–|(2,206)|–|106,038|
|Chaplains|||||||
|Conferences fund|1,373|–|
–|–|–|1,373|
||-------------------------------------|-------------------------------------|-------------------------------------|-------------------------------|----------------|-------------------------------------|
||109,617|–|
–|(2,206)|–|107,411|
||-------------------------------------|-------------------------------------|-------------------------------------|--------------------------|-------------------------------|-------------------------------------|
||713,043|635,160|
(673,145)|–|13,900|688,958|
||=====================================|=====================================|=====================================|==========================|===============================|=====================================|
||At||||Gains and|At|
|1|Apr 2023|Income|Expenditure|Transfers|losses|31 Mar 2024|
||£|£|£|£|£|£|
|General funds|649,263|578,925|
(608,516)|(16,003)|(243)|
603,426|
|**Designated**|||||||
|**funds**|||||||
|Redundancy fund|92,241|–|
–|16,003|–|108,244|
|Chaplains|||||||
|Conferences fund|6,501|–|
(5,128)|–|–|1,373|
||-------------------------------------|-------------------------------------|-------------------------------------|-------------------------------|----------------|-------------------------------------|
||98,742|–|
(5,128)|16,003|–|109,617|
||-------------------------------------|-------------------------------------|-------------------------------------|-------------------------------|----------------|-------------------------------------|
||748,005|578,925|
(613,644)|–|(243)|
713,043|
||=====================================|=====================================|=====================================|===============================|================|=====================================|
## **Material fund descriptions**
## Redundancy fund:
Funds designated in line with the charity’s reserves policy to ensure sufficient free reserves are available to meet potential redundancy costs, should they arise.
**- 22 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements** _**(continued)**_
## **Year Ended 31 March 2025**
## **24. Analysis of Charitable Funds** _**(continued)**_
## **Restricted funds**
|**Restricted funds**||||||||
|---|---|---|---|---|---|---|---|
||At||||Gains and||**At**|
||1 Apr 2024|Income|Expenditure|Transfers|losses|
**31 Mar**|**2025**|
||£|£|£|£|£||£|
|Termination||||||||
|payment funding|–|40,000|
(40,000)|–|–||–|
|RROS Will||||||||
|Writing|804|–|
–|–|–|
804||
||----------------|-------------------------------|-------------------------------|----------------|----------------||----------------|
||804|40,000|
(40,000)|–|–|
804||
||================|===============================|===============================|================|================||================|
||At||||Gains and||At|
||1 Apr 2023|Income|Expenditure|Transfers|losses|
31 Mar|2024|
||£|£|£|£|£|£||
|Termination||||||||
|payment funding|–|–|
–|–|–||–|
|RROS Will||||||||
|Writing|804|–|
–|–|–|
804||
||----------------|----------------|----------------|----------------|----------------|----------------||
||804|–|
–|–|–|
804||
||================|================|================|================|================|================||
## **Material fund descriptions**
Insurers contribution to termination payment:
Restricted funding received to meet the cost of an agreed employment termination settlement. The funds were provided specifically for this purpose and have been fully applied during the year to cover the associated redundancy and employer obligations.
**- 23 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Notes to the Financial Statements** _**(continued)**_
## **Year Ended 31 March 2025**
## **25. Analysis of Net Assets Between Funds**
|**25.**|**Analysis of Net Assets Between Funds**||||
|---|---|---|---|---|
|||Unrestricted|Restricted|**Total Funds**|
|||Funds|Funds|**2025**|
|||£|£|**£**|
||Tangible fixed assets|3,238|–|3,238|
||Investments|481,171|–|481,171|
||Current assets|269,545|804|270,349|
||Creditors less than 1 year|(65,596)|–|(65,596)|
|||-------------------------------------|----------------|-------------------------------------|
||**Net assets**|688,358|804|689,162|
|||=====================================|================|=====================================|
|||Unrestricted|Restricted|Total Funds|
|||Funds|Funds|2024|
|||£|£|£|
||Tangible fixed assets|4,318|–|4,318|
||Investments|467,871|–|467,871|
||Current assets|272,053|804|272,857|
||Creditors less than 1 year|(31,199)|–|(31,199)|
|||-------------------------------------|----------------|-------------------------------------|
||**Net assets**|713,311|804|713,847|
|||=====================================|================|=====================================|
|**26.**|**Analysis of Changes in Net Debt**||||
|||At||**At**|
|||1 Apr 2024|Cash flows|**31 Mar 2025**|
|||£|£|**£**|
||Cash at bank and in hand|258,983|(38,247)|
220,736|
|||=====================================|===============================|=====================================|
**- 24 -**
## **The Railway Mission**
**Company Limited by Guarantee**
**Management Information**
**Year Ended 31 March 2025**
**The Following Pages Do Not Form Part of the Financial Statements.**
**- 25 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Notes to the Detailed Statement of Financial Activities**
## **Year Ended 31 March 2025**
|**Year Ended 31 March 2025**|||
|---|---|---|
||**2025**|2024|
||**£**|£|
|**Income and endowments**|||
|**Donations and legacies**|||
|Supporter and church donations|38,505|65,619|
|Railway company donations|490,160|467,978|
|Trust and corporate donations|4,017|10,285|
|Income tax refunds|4,608|6,639|
|Donations for calendars|3,205|2,161|
|Donations for Christmas cards|271|78|
|Sponsorship and fund raising events|15,408|7,743|
|Legacies and memorials|21,026|1,352|
||-------------------------------------|-------------------------------------|
||577,200|561,855|
||-------------------------------------|-------------------------------------|
|**Investment income**|||
|Rent|12,300|12,300|
|Charifund investment income|4,218|3,378|
|Bank interest receivable|1,442|1,392|
||-------------------------------|-------------------------------|
||17,960|17,070|
||-------------------------------|-------------------------------|
|**Other income**|||
|Contribution for termination payment|40,000|–|
||-------------------------------|----------------|
||-------------------------------------|-------------------------------------|
|**Total income**|635,160|578,925|
||=====================================|=====================================|
|**Expenditure**|||
|**Costs of raising donations and legacies**|||
|Calendars|10,233|3,414|
|Newsletters|4,265|8,854|
|Fundraising events|7,822|6,573|
|Fundraising consultancy fees|–|5,000|
||-------------------------------------|-------------------------------------|
||22,320|23,841|
||-------------------------------------|-------------------------------------|
|**Expenditure on charitable activities**|||
|**Provision of Chaplains Services**|||
|**_Activities undertaken directly_**|||
|Staff salaries|450,774|443,915|
|Employers National Insurance|36,670|35,203|
|Pension costs|9,927|9,974|
|Recruitment costs|50|265|
|Insurance|12,671|13,179|
|Staff travel and expenses|1,694|3,061|
|Telephone|6,846|6,434|
|Conferences seminars and training|8,662|8,925|
|Subscriptions|1,758|1,520|
|Publicity and advertising|8,646|7,820|
||-------------------------------------|-------------------------------------|
||537,698|530,296|
||-------------------------------------|-------------------------------------|
**- 26 -**
## **The Railway Mission**
## **Company Limited by Guarantee**
## **Notes to the Detailed Statement of Financial Activities**
## **Year Ended 31 March 2025**
|**Governance costs**|||
|---|---|---|
|Salaries and wages|38,071|29,256|
|Employer's NIC|1,900|1,413|
|Pension costs|644|733|
|Staff termination payment|40,000|–|
|Accountancy fees|8,107|4,829|
|Audit fees|–|5,000|
|Legal and professional fees|14,114|8,943|
|Reimbursement of trustees expenses|(119)|1,048|
|Depreciation|1,080|1,441|
|Bank charges|490|507|
|Staff expenses|485|510|
|Administration and office costs|3,480|2,967|
|Subscriptions|129|85|
||-------------------------------------|-------------------------------|
||108,381|56,732|
||-------------------------------------|-------------------------------|
||-------------------------------------|-------------------------------------|
|**Expenditure on charitable activities**|646,079|587,028|
||=====================================|=====================================|
|**Other expenditure**|||
|Sundry expenses|891|–|
|Property costs|3,855|2,775|
||--------------------------|--------------------------|
||4,746|2,775|
||--------------------------|--------------------------|
||-------------------------------------|-------------------------------------|
|**Total expenditure**|673,145|613,644|
||=====================================|=====================================|
|**Net gains/(losses) on investments**|||
|Gains/(losses) on investment property|11,000|–|
|Gains/(losses) on listed investments|2,900|(243)|
||-------------------------------------|-------------------------------------|
||13,900|(243)|
||-------------------------------------|-------------------------------------|
||-------------------------------|-------------------------------|
|**Net expenditure**|(24,085)|(34,962)|
||===============================|===============================|
**- 27 -**
## **LETTER OF ENGAGEMENT**
## **THE RAILWAY MISSION**
Dear ___________Mameri
This letter sets out the basis on which we provide services to your charity (The Railway Mission), so as to avoid any misunderstandings.
## **Services being provided**
Accounts Independent Examination Payroll
## **Anti money laundering legislation**
All accountants must comply with the Proceeds of Crime Act 2002, the Terrorism Act 2000 and the Money Laundering Regulations 2017 (the “Anti Money Laundering Legislation”), which are intended to stop the activities of terrorists and other criminals by preventing them using accountancy services. If we do not comply with this legislation, we risk imprisonment.
Before we can act for your charity, we have to confirm the identity of the directors. At any time we may also need to obtain evidence confirming the identities of third parties, the source of any money or funding of property or other assets, and other matters.
We assume that our clients are honest and law abiding. However, if at any time we have grounds to suspect that crime is being committed, we are obliged to make a report to the National Crime Agency (NCA). We are prohibited by the legislation from telling you that we have done this. In such circumstances, we cannot do any work for your charity without consent from NCA.
‘Criminal property’ is money, property, other assets, rights or any benefit derived from criminal activity. Activity is considered ‘criminal’ if it is a crime under UK law, no matter how trivial. Tax evasion is a criminal offence but an honest mistake is not.
It does not matter who carried out the criminal activity. Even if you are honest in your dealings, if your property represents a benefit from someone else’s crime, we must still make a report.
Disclaimer: We will not be liable for any loss suffered by you or any third party as a result of our compliance with the Anti Money Laundering Legislation or any UK law.
## **Fees**
Our fees are computed on the basis of time spent on your affairs and the responsibility and skill involved by the partners and staff of this firm. Unless otherwise agreed, our fees will be charged separately for each main class of work and will be billed at appropriate intervals during the course of the year. Hourly rates are available on request.
We may agree to invoice you monthly for a proportion of your fees in which case these will be payable on a monthly standing order. These standing order payments will be applied to fees for work agreed in this letter of engagement.
If invoices are not subject to payment by standing orders, our terms for such invoices are strictly 30 days net. Interest will be charged on all overdue debts at the rate stated on the invoice or, at the rate applicable under the Late Payment of Commercial Debts (Interest) Act 1998, whichever is the higher.
Should you have any disagreement concerning a fee, this must be notified to us within 14 days of the invoice date. In the absence of such notification, you are deemed to have accepted the invoice and it is payable in full accordance with our normal terms.
## **Commissions or other benefits**
While we will notify you of any commissions received, you agree that we may retain any such commissions.
## **Ownership of records**
In the event of non-payment of our fees, we may exercise a right of lien over the books and records in our possession and withhold the documents until such time as payment of our invoice is received in full.
## **File destruction**
Correspondence and other papers that we may hold older than 6 years will be destroyed unless you request their return in writing.
## **Customer service**
We are committed to providing a high standard of customer service. We welcome suggestions on how our service to you could be improved. We hope that you will not have the need to complain but if you do, we will look into your complaint carefully and promptly and do all we can to explain the position to you and address your concerns.
## **Third parties**
All accounts, statements and reports prepared by us are for your exclusive use within your business or to meet specific statutory responsibilities.
No third party shall acquire any rights under this agreement to provide professional services.
## **Applicable law**
This engagement letter is governed by, and construed in accordance with the law of the relevant UK jurisdiction as determined by law. Each party irrevocably waives any right it may have to object to any action being brought in Courts of the relevant jurisdiction.
## **Agreement of terms**
Once agreed, this letter will remain effective from the date of signature until it is replaced. Either party may vary or terminate our authority to act for you at any time without penalty. Notice of termination must be given in writing.
Would you please confirm your agreement to the terms set out in this letter by signing. If anything is unclear to you or you require any further information please let us know.
## **ANNUAL ACCOUNTS**
## **Responsibilities of Directors/Members**
As director of the charity, under the Charities Acts you are responsible for ensuring that the charity maintains proper accounting records and you are ultimately responsible for preparing accounts.
You undertake to keep records of sales invoices, purchase invoices, receipts and payments, together with any other documents relating to the charity’s transactions and activities. It will also be necessary for you to provide a record of stock at the charity’s year end.
A charity is usually required to file its accounts at Charities commission within 10 months of the year end. The charity will be liable to fines if it fails to do so. In order to avoid this we will produce statutory accounts, suitable for filing, within the required period, provided all your records are complete and presented to us within five months of the year end, and all our queries are promptly and satisfactorily answered.
## **Responsibility of the Accountants**
We will prepare the charity’s accounts on the basis of the information that is provided to us. We will also draft the accounts in accordance with the provisions of the Companies Act, and related Accounting Standards for approval by the Board.
Should our work lead us to conclude that the charity is not entitled to exemption from an audit of the accounts, or should we be unable to reach a conclusion on this matter, then we will advise you of this.
You have instructed us to prepare your financial statements for the year ended 31[st] March 2025 and subsequent years. It was agreed that we should carry out the following accounting and other services:
write up the accounting records of the charity insofar as they are incomplete when presented to us;
complete the postings to the nominal ledger; and
prepare the accounts for approval by yourselves.
You agree that you will arrange to:
keep the records of receipts and balances;
reconcile the balances monthly with the bank statements;
post and balance the purchase and sales ledgers;
extract a detailed list of ledger balances; and
maintain records outlining the differing funds of the organisation
You are responsible for the detection of irregularities and fraud. We do not undertake to discover any shortcomings in your systems or any irregularities on the part of your employees or others, although we will advise you of any that we encounter in preparing your accounts, unless prohibited from doing so by the Anti Money Laundering Legislation.
We will report that in accordance with your instructions and in order to assist you to fulfil your responsibilities, we have compiled, without carrying out an audit, the accounts from your accounting records and from the information and explanations supplied to us.
We have a professional duty to compile accounts which conform with generally accepted accounting principles and which comply with the Companies Acts and applicable accounting standards.
## **INDEPENDENT EXAMINATION**
## **TERMS OF APPOINTMENT AS INDEPENDENT EXAMINER**
This engagement letter sets out the basis on which I am to act as independent examiner of, and prepare a report on, the financial statements of the organisation.
The work undertaken will be performed within the organisation Wyatt & Co, Chartered Accountants, of which I am the Principal, and with whom you have signed a general Letter of Engagement.
As Independent Examinations are specifically completed by an Individual, this engagement is a supplement to the general Letter of Engagement.
## **1 RESPONSIBILITIES – TRUSTEES / OFFICERS**
- 1.1 As the charity's / organisations trustees / officers, you are responsible:
- 1 for keeping proper accounting records,
2 for preparing financial statements that comprise a receipts and payments account, a statement of assets and liabilities, and appropriate notes;
- 3 if applicable, for preparing an annual report
- 4 for determining whether, in respect of any given year, whether you are entitled to take advantage of:
a and elect to prepare financial statements on a receipts and payments basis rather than on an accruals basis; and
b and elect to have the financial statements examined by an independent examiner rather than audited by a registered auditor; and
5 for providing me with information and explanations required for my examination.
## **2 RESPONSIBILITIES - INDEPENDENT EXAMINER**
2.1 I shall plan my work each year on the basis that an independent examiner's report on the financial statements is required, unless you inform me in writing to the contrary. As independent examiner, I have a duty
1 to state in my report whether or not any matter has come to my attention in connection with the examination:
a which gives me reasonable cause to believe that in any material respect:
i the charity / organisation has not kept proper accounting records
ii the financial statements do not accord with the accounting records; or
b to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached;
2 to state in my report:
a if there has been any material expenditure or action which appears not to be in accordance with the trusts of the charity; and
b if any information or explanation to which I am entitled has not been afforded to me; and
c if any information contained in the financial statements is inconsistent with the annual report in any material respect.
2.2 I have a duty to inform the Charity Commissioners in writing if I become aware of any matter relating to a charity’s affairs or to any connected institution or body which I believe may be material to the Commission’s inquiry functions.
2.3 Should my work lead me to conclude that the charity is not entitled to prepare financial statements on a receipts and payments basis, and/or is not entitled to exemption from an audit of the financial statements, or should I be unable to reach a conclusion on such matter(s), then I will not issue any report and will notify you in writing of the reasons. In these circumstances, if appropriate, I will discuss with you the need to prepare financial statements on an accruals basis and/or the need to appoint an auditor.
## **3 INDEPENDENT EXAMINER’S WORK - SCOPE**
3.1 My work will be carried out in accordance with the general directions setting out the duties of an independent examiner issued by the Charity Commissioners under section 43(7)(b) of the 1993 Charities Act.
3.2 My work cannot be relied on to identify the occasional omission or insignificant error, or to trust, statute, neglect or fraud that may have taken place and which it is your responsibility to guard against.
3.3 Should I become aware, for any reason, that the financial statements may be misleading and I cannot agree appropriate amendments, and I conclude that the matter cannot be dealt with adequately in my report, I will not issue any report and will withdraw from the engagement, and will notify you in writing of the reasons.
3.4 As part of my normal procedures, I may request you to provide written confirmation of any information or explanations given to me orally during the course of my work.
## **4 INDEPENDENT EXAMINER’S WORK – CONDUCT AND CONFIDENTIALITY**
4.1 I undertake that:
1 my work will be conducted with reasonable care and skill; and
2 subject to clause 2.2 and 4.3, I will not disclose any confidential information concerning the charity's activities, trustees, officers or employees to any third party without your prior written consent.
4.2 The working papers prepared during my work are my property, constitute confidential information and shall be retained by me.
4.3 Nothing in this letter shall preclude me from taking such steps as are necessary in order to comply with the regulations, standards and guidance statements on ethics and professional practices of any professional bodies of which I am at the time a member.
## **PAYROLL PREPARATION AND PAYE**
## **Payroll and year end returns**
Initial compliance work – existing employers joining RTI
## 1. We will:
Submit the first Full Payment Submission (FPS) [and the Employer Payment Summary (EPS) as necessary] online to HMRC after the data to be included therein has been approved by you. (The first FPS must reach HMRC normally on or before the payday for the first payroll run after you are required to make submissions under RTI.)
Recurring compliance work
2. We will prepare your UK payroll for each payroll period to meet UK employment tax requirements, specifically:
- •Calculating the pay as you earn (PAYE) deductions;
- •Calculating the employees’ National Insurance Contributions (NIC) deductions;
- •Calculating the employer’s NIC liabilities;
- •Calculating statutory payments, for example, Statutory Sick Pay and/or Statutory Maternity Pay;
- •Calculating other statutory and non-statutory deductions; and
- •Submitting information online to HMRC under RTI for PAYE.
3. We will prepare and send to you the following documents before the time of payment through the payroll or due date for delivering information to HMRC:
•Payroll summary report showing the reconciliation from gross to net for each employee and all relevant payroll totals;
•[The data included within each] Full Payment Submission (FPS) for taxable pay and payroll benefits for each employee;
•A payslip for each employee unless not required;
•A P45 for each leaver; and
•A report showing your PAYE and NIC liability and due date for payment.
4. We will submit FPSs online to HMRC after the data to be included therein has been approved by you. (FPSs must reach HMRC normally on or before payday.)
5. We will prepare, where appropriate (for example, to recover statutory payments, claim deductions under the NIC holiday scheme or CIS deductions, confirm that no payments were made to employees), for each tax month, an EPS from the information and explanations that you provide to us.
6. We will submit EPSs to HMRC after the data to be included therein has been approved by you. (EPSs must reach HMRC by the 19th of the month following the tax month to which they relate.)
7. At the end of the payroll year we will:
•Prepare the final FPS (or EPS) including employer annual declarations and submit this to HMRC after the data to be included therein has been approved by you. (The final FPS (or EPS) for the year must reach HMRC by 19 April following the end of the tax year.)
•Prepare and send to you by the statutory due date Form P60 for each employee on the payroll at the year end.
8. We will deal with any online secure messages sent to us by HMRC in respect of your payroll; and
9.We will submit National Insurance Number (NINO) verification requests as appropriate to verify or obtain a NINO for a new employee.
Ad hoc and advisory work
10.Where you have instructed us to do so, we will also provide such other taxation ad hoc and advisory services as may be agreed between us from time to time. These may be the subject of a separate engagement letter, at our option. Where appropriate we will discuss and agree an additional fee for such work when it is commissioned by you. Examples of such work include:
•Dealing with any compliance check or enquiry by HMRC into the payroll returns;
•Preparing any amended returns for periods before you report in real time, which may be required, and corresponding with HMRC as necessary;
•Preparing and submitting correcting EPSs for earlier years;
•Preparing and submitting an Earlier Year Update (EYU) to correct, after 19 April, any of the year to date totals submitted in your end of year FPS for a previous tax year, in respect of years after you started to send information in real time.
11.Where specialist advice is required on occasions we may need to seek this from or refer you to appropriate specialists. Changes in the law
1. We will not accept responsibility if you act on advice given by us on an earlier occasion without first confirming with us that the advice is still valid in the light of any change in the law or your circumstances.
2. We will accept no liability for losses arising from changes in the law or the interpretation thereof that are first published after the date on which the advice is given
## Your responsibilities
3. You are legally responsible for:
a) Ensuring that the data in your payroll submissions is correct and complete;
b) Making any submissions by the due date; and
c) Making payment of tax and NIC on time.
Failure to do this may lead to automatic penalties, surcharges and/or interest.
Employers cannot delegate this legal responsibility to others. You agree to check that submissions that we have prepared for you are correct and complete before you approve them.
4. To enable us to carry out our work you agree:
a) That all information required to be delivered online is submitted on the basis of full disclosure;
b) To provide full information necessary for dealing with your payroll affairs: we will rely on the information and documents being true, correct and complete and will not audit the information or those documents;
c) To agree with us the name[s] of the person[s] authorised by you to notify us of changes in employees and in rates of pay. We will process the changes only if notified by that/those individual[s];
d) To advise us in writing of changes of payroll pay dates;
e) To notify us at least [3] working days [or such other period as agreed with us] prior to the payroll pay date of all transactions or events which may need to be reflected in the payroll for the period, including details of:
- · all new employees (including full names, address, date of birth, national insurance number, passport number) and details of their remuneration packages;
- · all leavers, including deaths of employees, and details of termination arrangements;
- · all changes to remuneration packages;
- · all pension scheme changes;
- · any changes to the employees’ bank accounts;
- · irregular and/or ad hoc payments and the dates to be paid;
## f) To approve:
- · EAS, if required by HMRC, at least [3] working days before the due date as agreed with HMRC;
- · in-year FPS by at least [3] working days prior to payroll pay dates so that they can be submitted on or before payday, or as agreed with us;
- · in-year EPS by at least [3] days prior to 19th of the month following the tax month;
- · final FPS (or EPS when applicable) for the year at least [3] days prior to 19 April following the end of the tax year;
- · EYU within [3] days; and
g) To authorise us to approach such third parties as may be appropriate for information that we consider necessary to deal with your affairs.
5. You will keep us informed of changes in circumstances that could affect the payroll. If you are unsure whether the change is material or not please let us know so that we can assess its significance.
6. If the information required to complete the payroll services set out above is received later than the dates specified above or agreed with us we will still endeavour to process the payroll and returns to meet the agreed payroll date and filing deadlines but we will not be liable for any costs or other losses arising if the payroll is late or the returns are filed late in these circumstances. We may charge an additional fee for work carries out in a shorter time period.
## AUTO ENROLMENT
## A. Nature of services
A.1 You have instructed us to provide you with payroll services and associated workplace pension administration. Any advice or assistance we provide to you on pension scheme selection will be provided to you in your capacity as an employer rather than to you personally as an individual and, as such, will not constitute regulated investment business advice. [GN1]
A.2 We are only able to assist you with providing an auto-enrolment service in relation to individuals handled by us in our capacity as your payroll agent. Your auto-enrolment obligations to workers who are engaged to provide services to you in a personal capacity are outside the scope of this agreement.
B. Initial set-up for workplace pension arrangements and payrolling of employer-provided benefits-in-kind B.1 Workplace pensions: This services schedule assumes that you already have a staff workplace pension scheme and that you are using contractual enrolment for your staff. [GN2]
C. Staging date
C.1 You agree to advise us in writing of your staging date for auto-enrolment within [one month] of us entering into this schedule of services or 3 months before your staging date if that is later.] [GN3] C.2 If you are considering bringing forward your staging date, you will inform us of your intention in advance so that we can discuss with you any implications for the services that we provide to you and agree how any proposed change in your staging date can be accommodated. [GN4]
## D. Preliminary assessment of staff
D.1 We will carry out a preliminary assessment of your employees (meaning the individuals for whom we operate payroll under this agreement) to determine what duties you will have, and to help you plan how to comply with your duties, which will be carried out [nine] months before your staging date, or within [one month] of us entering into this schedule of services if that is later. We will categorise your employees as entitled workers, non-eligible jobholders or eligible jobholders. Our assessment will be based on the information we hold as your payroll agent plus any additional information provided by you including whether any employees carry out some of their duties outside the UK. You will review our assessment of your employees and accept responsibility for the completeness and accuracy of the assessment. [If the preliminary assessment of your staff indicates that you will have no employees to auto-enrol on your staging date, the assessment will be repeated [three] and [one] month(s) before your staging date and we will discuss with you the need for any pension scheme set-up in case the position changes.] [GN6]
## E. Exemption from auto-enrolment
E.1 We will assist you in determining whether you are exempt from employer auto-enrolment duties and, if necessary, we will register you as exempt with TPR if provide us with your 10-digit letter code from correspondence you receive from TPR. You agree that, if your circumstances change so that automatic enrolment duties apply to you (for example, if you take on a member of staff other than a director) you will inform us as your payroll agent as soon as is practicable and at least before the beginning of the first payroll period in which they will be paid so that we can [perform our agreed
services, ie, employee assessment and monitoring, agree with you what auto-enrolment services you would like us to perform, and we can also inform TPR of your change of status.
F. Pension scheme selection and set-up [GN8]
F.1 Unless you are exempt from auto-enrolment duties (see clause [E.1 above), within [one month] of us entering into this schedule of services or [six] months before your staging date if that is later, we will inform you of the workplace pension scheme provider(s) that are compatible with our payroll software and] discuss with you the workplace pension scheme provider(s) you are considering using so that we can discuss any practical implications with you. F.2 You will inform us in writing of:
(a) your selected workplace pension scheme provider(s);
(b) how contribution payments will be made to the pension scheme provider(s), and whether the pension provider will permit your employees to reduce their contributions to below the statutory minimum level; [GN9][GN36]
(c) whether initial contributions during the opt-out period will be retained by you or will be paid over to the pension scheme(s); and [GN10]
(d) the method of tax relief that you will use (ie, relief at source or net pay arrangement) [GN11].
We will agree with you in writing or email
(e) whether you will set up salary sacrifice arrangements for some categories of your employees; [GN12]
(f) whether any categories of your employees who are paid weekly will change to being paid monthly; [GN13]
(g) whether to use calendar-based or tax-period-based pay reference periods for your employees [GN14];
(h) any postponement periods at staging for your employees; [GN15]
(i) any ongoing general default rules regarding postponement periods that you wish to set up; [GN15]
(j) whether you wish to exclude any particular elements of salary and wages from qualifying earnings; [GN16]
(k) the definition of pensionable pay on which contributions will be calculated for your employees; [GN17]
l) if this is not the same as qualifying earnings, whether you wish us to advise you on whether to certify and/or assist you in certifying that your employer contributions meet at least the statutory minimum for those employees; if you do, we will discuss the further work required of us; [GN17]
(m) your employer and employee contributions rates including, before 6 April 2018 and 2019, whether these are to be phased in, [GN18]
(n) what additional services we shall provide (eg, providing statutory communications for your staff, either to you or directly to them) and what information we will require from you in order to do so (eg, staff contact information);
(o) whether we as your agent shall set up the scheme for you, including any direct debits, and have ongoing delegated access so that we can send and receive relevant information directly to and from the scheme; [GN19][GN20]
(p) if you set up the scheme, whether you will nominate us as your agent with delegated access so that we can send and receive relevant information directly to and from the scheme, such as joining information regarding new or newly-eligible employees, and opt-out and refund information; [GN20]
(q) whether we need you to provide us with any additional data not already held within our systems for us to generate reports in a format accepted by the scheme provider(s); [GN21]
(r) if you are to obtain any additional services from the scheme provider(s) that would require input or data from us as your payroll agent, the format and timescale in which we shall provide such data and whether this is to be provided to you or directly to the scheme provider(s); [GN20][GN21] and
(s) the extent to which we shall be responsible for maintaining and preserving any of the records required to demonstrate your compliance with your auto-enrolment duties, and the extent to which you or your pension scheme provider(s) will be responsible for maintaining and preserving any such records.
F.3 Within [six weeks] of our entering into this schedule of services, or [five] months before your staging date if that is later:
(a) if you have agreed at clause [F.2(q)] above to do so, you will provide us with any additional data not already held within our systems to enable us to generate reports in a format accepted by the scheme provider(s);
(b) if we have agreed at clauses [F.2 (o), (p) or (r) ] above to do so, we will provide the information required to set up the scheme directly to the scheme provider(s), or to you for onward transmission to the scheme provider(s); and
(c) in accordance with what we have agreed at clauses [F.2(b) and (o)] above, you or we will set up appropriate payment
arrangements and, if the scheme provider has a test facility for data transfer and we have not used the scheme provider(s) before, we will conduct a test [one] month before your staging date].
G. Employee assessment and monitoring for auto-enrolment
G.1 We will assess the ages and earnings of your employees to categorise them as entitled workers, non-eligible jobholders or eligible jobholders; and otherwise determine the auto-enrolment duties you owe them, based on the information we hold as your payroll agent, plus any additional information provided by you. [GN25]
G.2 For any employees that we assess as being a jobholder following an opt-in or joining notice, we will inform you of their enrolment date. [GN 26]
G.3 You will provide us with complete and accurate information regarding your employees, including ordinary working location, pension tax protection status and any changes in employee working, including starting a notice period, so that we can determine whether their employment status has changed in relation to auto-enrolment.
G.4 You will review our assessments of your employees and accept responsibility for the completeness and accuracy of the assessments.
H. Enrolling employees, initiating contributions and providing information to the pension scheme(s) H.1 We will inform you when the staff assessments that we carry out under clause [G.1] above indicate that you are required to enrol employees into a pension scheme(s); and we will notify our payroll department when to start processing any required employee and employer pension contributions. [GN27] H.2 In accordance with what we have agreed at clauses [F.2(o),(p) or (r)] above: (a) we will provide the information relating to such employees that is required to be provided to the scheme in order for them to join the scheme, either directly to the scheme provider(s) within six weeks of their enrolment date, or to you within [four] weeks of their enrolment date, for your onward transmission to the scheme provider(s), and [GN28] (b) if any new payment arrangements are required (ie, if not covered by the payment arrangements set up initially under clause [F.3(c)] above), you or we will set them up in accordance with what we have agreed at clauses [F.2(b) and F.2(o)] above.
## I. Writing to your employees
I.1 You are required to write to your employees providing them with required statutory information, including providing them with postponement information if you are using a postponement period. [GN29]
I.2 We will inform you of the results of the assessments that we carry out under clause [G.1] above within [one] week of performing the assessment, so that you can make the necessary arrangements to provide your employees with the required statutory communications. We will provide this information in a format agreed by us at clause [F.2(r)] above.] _Or,_ We will assist you by providing you with letters for each of your eligible jobholders and for your other employees, based on the staff assessments that we carry out under clause [G.1] above, for you to distribute to your employees within the timeframes identified at clause [H.2] above.]
J. Other arrangements necessary for enrolling your staff and for determining opt-out periods
J.1 You are required to make arrangements to achieve active membership for your employees, effective from their enrolment date. [GN31]
J.2 If your chosen scheme is a personal pension scheme, in order to achieve active membership for your employees, there must be certain types of agreement in place between you, the employee and the personal pension scheme provider.We will assist you with this. [GN32]
J.3 We will assist you in finding out from the pension scheme the date on which active membership is achieved for each employee.[GN33]
K. Processing opt-out requests and refunds, requests to cease membership or for reduced employee contributions K.1 We will assist you with processing opt-out requests from jobholders, including:
(a) (to the extent that you have given us delegated access as agreed under clauses [F.2(o) or F.2(p)]) we will obtain optout notices from the scheme, and you also agree to notify us of any opt-out requests that you obtain from the scheme;
(b) checking whether the notice was given during the opt-out period and that it is valid; [GN34]
(c) making arrangements to unravel active membership, as if the employee had never been a member of a scheme, including requesting a refund of any employee and employer contributions that have been paid over to the scheme (see clause [F.3(c)] above), and notifying our payroll department to cease deducting contributions to process any refunds through the payroll;
(d) advising you of any refunds of employee and employer contributions in any contributions report;
(e) retaining a copy of the opt-out notice in accordance with clause [O.1] below; and
(f) in respect of any invalid notice, notifying the relevant employee that the notice is invalid and explaining why.]
K.2 We will assist you with processing other employee requests to cease membership of a scheme, including any optout notices given after the end of the opt-out period, by:
(a) notifying the pension scheme;
(b) assisting you with whatever action is required under the scheme rules for ceasing the employee’s active membership;
(c) notifying our payroll department to cease deducting that employee’s contributions; and
(d) helping you determine whether any refunds are payable. [GN35]
K.3 We will assist you with processing any employee requests to pay reduced employee contributions that are below the statutory minimum level (if permitted - see clause [F.2(b)] above), by: [GN36]
(a) notifying the pension scheme;
(b) assisting you with whatever action is required under the scheme rules for reduced contributions to be payable; and
(c) notifying our payroll department to adjust the relevant contributions.
[L] [Ongoing certification (see also clauses [F.2(l) above)]
[L.1] [If we have agreed to assist you in certifying your scheme for any groups of your employees under clauses [F.2(l)] above, when the certification is due for renewal, we will repeat this assistance within one month of the expiry of the renewal date for the certificate.][GN37]
M. Declaration of compliance
M.1 We will assist you in preparing and submitting your declaration of compliance to TPR, based on the information you supply to us and the information we hold as your payroll agent.
N. Triennial re-enrolment
N.1 You are required to select a re-enrolment date, which must be within a six-month period starting three months before the third anniversary of your original staging date. [GN39]
N.2 You agree to advise us in writing of your selected triennial re-enrolment date within 12 months of your staging date or of your most recent triennial re-enrolment date. N.3 We will assist you in preparing and submitting your declaration of compliance, based on the information you supply to us.
O. Maintaining records – see also clause F.2(s) above O.1 You are required to keep certain records of your automatic enrolment activities and, to the extent we have agreed in writing to maintain records under clause [F.2(s)] above, you hereby authorise us to retain the following records on your behalf: [GN40]
(a) the names, NINOs, date of birth, addresses and (where relevant) the automatic enrolment date for each of your staff, if postponement notices were sent to staff , the date of any such postponement notices and to whom they were sent; (b) gross qualifying earnings for each employee for each pay period;
(c) details of contributions and when they were paid to the scheme;
(d) staff opt-in notices and joining notices and the enrolment date for relevant staff;
(e) pension scheme reference or registry numbers;
(f) name and address of pension scheme;
(g) if we have assisted you in certifying the scheme (see clauses F.2(l) and L.1 above), the certificate and any data and/or evidence relating to it; and
(h) opt-out notices.
O.2 We shall be authorised to retain the records listed in (a)-(f) above for six years; the records in (g) above for a period of six years after the end of the certification period ;and in (h) above for four years.
## **DATA PROTECTION**
In this section:
- Data Controller, Data Processor, Data Subject, Personal Data, Personal Data Breach, international organisation and processing shall have the respective meanings given to them in the Data Protection Laws (and related expressions shall be construed accordingly).
- Data Protection Laws means any applicable law relating to the processing, privacy and use of Personal Data including: the General Data Protection Regulation (EU) 2016/679 (GDPR); and any laws which implement such laws; any laws that replace, extend, re-enact, consolidate or amend any of the foregoing (provided that the impact of any such replacement, extension or amendment is agreed in writing by the parties).
- Protected Data means Personal Data received from or on behalf of you or otherwise obtained in connection with the performance of our obligations under this letter of engagement.
- Sub-Processor means any agent, sub-contractor or other third party engaged by us (or by any other SubProcessor) for carrying out any processing of the Protected Data.
## **Compliance with Data Protection Laws**
In the provision of the services to you, we are required to process your personal data and the personal data (and in some cases special categories of data) of your employees.
Where we are processing your employees’ personal data on your behalf, you are the Data Controller and we are the Data Processor. We shall process Protected Data in compliance with the obligations placed on it under this letter.
You shall at all times comply with the Data Protection Laws in connection with the processing of Protected Data. You confirm that you are entitled to transfer the Protected Data to us and any Sub-Processor in compliance with the Data Protection Laws and shall ensure all instructions given by you to us in respect of Protected Data shall at all times be in accordance with the Data Protection Laws.
## **Instructions**
We shall only process (and shall ensure our personnel only process) the Protected Data in accordance with this letter (including the Annex) (and not otherwise unless alternative processing instructions are agreed between us in writing) except where otherwise required by applicable law (and in such a case we shall inform you of that legal requirement before processing, unless such applicable law prohibits us from so notifying you).
If we believe that any instruction received by it from you is likely to infringe the Data Protection Laws we shall inform you and be entitled to cease to provide the relevant Services until we have agreed appropriate amended instructions which are not infringing.
## **Security**
Taking into account the state of technical development and the nature of processing, we shall implement and maintain the technical and organisational measures set out in Part 2 of the Annex to protect the Protected Data against accidental, unauthorised or under lawful destruction, loss, alteration, disclosure and/or access.
## **Sub-Processing and Personnel**
You consent to our appointment of AccountancyManager Limited as a third party processor of Protected Data. We confirm we have entered into a written agreement with AccountancyManager Limited on its standard terms of business.
We shall remain liable to you under this letter for all the acts and omissions of AccountancyManager Limited and each of its personnel as if they were our own and ensure that all persons authorised by us or any Sub-Processor to process Protected Data are subject to a written contractual obligation to keep the Protected Data confidential.
## **Assistance**
We shall (at your cost) assist you in ensuring compliance with your obligations pursuant to Articles 32 to 36 of the GDPR (and any similar obligations under Data Protection Laws) taking into account the nature of the processing and information available to us and assist you (by appropriate technical and organisational measures), insofar as this is possible, for the fulfilment of your obligations to respond to requests for exercising the Data Subjects’ rights under Chapter III of the GDPR (and any similar obligations under applicable Data Protection Laws) in respect of any Protected Data.
We shall refer all requests and communications received from Data Subjects or any supervisory authority to you which relate to any Protected Data promptly (and in any event within 3 days of receipt) and shall not respond to any without your written approval and in accordance with your instructions unless and to the extent required by law.
## **International Transfers**
We shall not process and/or transfer, or otherwise directly or indirectly disclose, any Protected Data in or to countries outside the European Economic Authority unless your prior written consent has been obtained.
## **Records and Audit**
We shall, in accordance with Data Protection Laws, make available to you such information that is in its position or control as is necessary to demonstrate our compliance with our obligations under this letter of engagement. We shall permit audits by you (or another auditor appointed by you (provided such auditor has entered into a confidentiality undertaking with, and in terms reasonably acceptable to, us and such auditor is not our competitor) for this purpose, subject to a maximum of one audit in any 12 month period.
## **Breach**
We shall notify you without undue delay and in writing on becoming aware of any Personal Data Breach in respect of any Personal Data.
## **Deletion/Return**
On ceasing to provide the Services relating to the processing of Protected Data, at your cost and option, we shall either return all of the Protected Data to you or securely dispose of the Protected Data except to the extent any applicable law requires us to store such Protected Data.
## **Data Processing Details**
Our processing of the Protected Data under this letter of engagement shall be for the subject-matter, duration, nature and purposes and involve the types of personal data and categories of Data Subjects set out below:
## 1. Subject-matter of processing:
We will process Protected Data in order to perform our obligations under this letter of engagement.
## 2. Duration of the processing:
We will process the Protected Data for the term of our agreement (and any exit period) and thereafter as long as we are required to process any Protected Data pursuant to the Data Protection Legislation.
## 3. Nature and purpose of the processing:
The nature and purpose of the processing of the Protected Data will be to perform its obligations under this letter of engagement.
## 4. Type of Personal Data:
The types of Protected Data will be those detailed under the section of this letter of engagement entitled "Payroll Preparation and PAYE".
5. Categories of Data Subjects: Customers
## 6. Specific processing instructions:
To administer your accounts in accordance with your instructions and in accordance with the terms of this Letter of Engagement.
## **Technical and Organisational Security Measures**
We shall implement and maintain the following technical and organisational security measures to protect the Protected Data:
In accordance with the Data Protection Laws, taking into account the state of the art, the costs of implementation and the nature, scope, context and purposes of the processing of the Protected Data to be carried out under or in connection with this letter of engagement, as well as the risks of varying likelihood and severity for the rights and freedoms of natural persons and the risks that are presented by the processing, especially from accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to the Protected Data transmitted, stored or otherwise processed, we shall implement appropriate technical and organisational security measures appropriate to the risk, including what is appropriate to those matters mentioned in Articles 32(a) to (d) of the GDPR.
## **AGREEMENT**
I confirm that I have read and understood the contents of this letter of engagement and agree that it accurately reflects the services that the charity have instructed you to undertake.
Name: Mameri Eze Date: 27/01/2026