Trustees, Annual Report for the period From Period start date To Period eTrJ date 1 Sept 21r21 31 ALMJ Section A Referen￿ and administration details Charity name Wlburton Out of School Club Other names charity is known by Registered charity number (rf any) 1128011 Charity's principal address Iburton Primary School Carpond Lane Iburton, ELY Postcode CB6 3RJ Names of the charity trUSt￿S who manage the charity Name of person (or body) entitled to appoint trustee (if any) Trustee name Office (if any) Dates acted if not for ￿ole year Ayesha Sakura Bailey Helen Attrill Chair 1 Sep21 to9Feb22 Chair From 9 Feb 22 Simon McKay Liz Taberner Treasurer Assistant treasurer Lucy Wallace Mary Bemment Victoria Ruffell Secretsry Secretary 1 Sep21to9Feb22 From 9 Feb 22 From 9 Feb 22 Kayleigh Cochrane Suzanne Meadows From 30 Jun 22 1 Sep21to9Feb22 Section B Structure, governance and management Description of the charity's trusts Type of governing document deed, constitution) Constitution How the charity is consbtuted eg. trust, associatio mpa sociation Trustee selection methods The chair, secretary and treasurer- the group's honorary offi￿rS- are elected by the committee at the dub's AGM. The other trustees are elected by the membership at the AGM. Section C Objectives and activities ummary of the objects of the harity set out in its governing ocument The dub's mission is to a(fvan￿ the educab'on and Fxovide for the recreabon of children of w.mary schoc4 age ty mala'ng faalibes and services availaLle to them during out of school hours and school holidays. e dub provides an invaluable resource for the children of WIt￿rtOn Church of England Primary School and their parents. Children are dropped off at breakfast dub at 7.45 am. breakfast is provided rf required After school a drink and healthy snack are Fxobided tEfore children are involved in a range of SFK)rb'ng, creative and educab.onal acbvrties unbl 5.30 pm. ummary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory eclaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) e dub also provides a very successfvl and popular summer dub for 2 els at the start of the summer holiday, where children can parts"apate in a full day of engag.ng and inspring ath"vty. The dub staff work with a number of extemal contractors and partners to wovide a range of experiences to develop children's interests, Confiden￿ and skn"Ils. Refreshments are also provided. dditional details of objectives and activities (Optional information) . You may choose to indude further statements, where relevan( about policy on granknala"ng: FX)Iicy programme related investment; and contributions made by volunteers. Section D Achievements and perfonnance ummary of the main chievements of the charity uring the year The dub has fulfilled its principal goal of providing a safe and stimulating environment for pupils who are attending either because their parents are rlang or for the social benefits. The club has achieved an ex￿lIent afety record. Healthy breakfast and snack chol￿S have been offered to e children. During the year, the committee has worked dosely wth the school to carry out a com[￿ete review of the club's prO￿dureS and poliaes- induding the staffing and financial implications- to ensure it can continue to provide dedicated 121 supervision for any children who require it a direct result, the club has updated its annual registration form so that before booking any sessions parents can a(fvise if their children might require dedicated support or if they alrea(ty have an arrangement in place during normal school hours. [Please note: under the data protection act he school is not allowed to automatically share this information wth the dub without a parenfs full consent and vice versa]. th this additional infomiation, the club staff are now atAe to work more dosely wth parents and to make the necessary arrangements to ensure additional trained staff are availaUe and in pla￿ to accommodate a child's specific needs. The dub has retained a superb core team ofthree key staff members for a number of years, although unfortunately one of them has left on 31 Aug 19. The club has been actively recruiting for a replacement to start in Sept 19. Throughout the year the club has been workn.ng wth a small number of relief staff and freelance contractors who are available at short noti￿ to cover staff attsences or where addib'onal staff are required. I staff pay rates were reviewed on 1 Apr 18, as in previous years and once again tne committee unanimously agie bonus (In Dec 18) to further mobvate staff and to recognise th￿r contnbubon in makn.ng the dub an ongoing success y dll fllUVI y Section E Financial review Brief statement of the charity's policy on reserves The committee is conb"nuing to ath'vely pursue its agreed reseNes F()Iicy to help ensure the dub's lon￿terM future. It regularly revie￿ income levels and costs enaL4ing it to tske raFxd and remedal athorts as needed. The dub maintsins suffiaent cash reserve so it can conb'nue trading as normal for several months, even if income levels were to drop signfficantly, costs were to rise andlor to meet all rts finanaal obligab.orts in the event rt needs to be wound up and dosed. The school dub made a profit of £2,917 for yle 31 Aug 22 It has also invested in a new entrance gate, external signage and ad0b.onal equipment throughout the year. The profit will te part invested in addib.onal equipment and resources during school year 22r23, paying a staff bonus in December 22 and the balance transferred to reserves. -,eetion F Othpr optional informaiioi I Not applicatAe. Section G Declaration The trustees declare that they have approved the trustees, report abov& Signed on behalf of the charity's trustees Signature(s Full name(s) Helen Attn"Il Kayleigh Cochrane Position (eg Secretary, Chair, etc) Chair Treasurer Date 23 June 2023 23 June 202 TAR Page4of4 Year en(fing 31 Aug 22 CHARITY COMMISSION FOR ENGLAND AND WALES Charity Name Wilburton Out of School Club No (If any) 1128011 Receipts and payments accounts CC16a For the period fro Per￿d start date 1-Sep-21 Penod end date 31-Aug-22 To ection A Receipts and pavments Unrestricted funds Restrfcted funds Endowment funds Total funds Last year to the n&irest to the nearest £ to the nearest £ > the nearest £ to the nearest £ A1 Receipts Breakfast arKI After SC￿)01 Club fees Summer Club Cambs Courty COU￿11 CV19 grant HMRC CJRS furKling 20,620 5,841 212 746 20,832 9,267 1,601 Sub total(Gross income forAR) 26,461 27.418 11,T71 A2 Asset and Investment sales Sub total Total recelpts 26.461 958 27,418 11,771 A3 Payments Wages and salaries Payroll wocessing fees Food and resources Summer club suppliers AthertisirYJ and PR Accountancy fees Facilrties fees Gifts to volunteer5 Insurance Postages and statiorEry Stsff trainirYJ. welfare & DBS Subscriptb)r Telephone Other i￿1 new gate, signage etc 18.225 120 958 19,183 120 13,039 187 832 832 29 225 347 225 347 134 315 15 115 1T7 1TI 47 737 22.759 47 737 23,717 81 14,513 Sub total 958 A4 Asseulnvestment purchases New toys arKI equiprrEnt 785 785 402 Sub total 785 785 402 Total payments 23,544 958 24,502 14,975 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 2,917 2.917 4,204 34,600 37,517 34,600 37,517 37,804 34,600 Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest £ Restricted funds Endowment funds to nearest £ to nearest £ B1 Cash funds Current accourt tAlartt @ 31 Aug 22 37A50 67 Total cash funds 37,517 (a￿ tAlances vnth recwtts ar¥J payn*nts xcryJnt(s)) JK OK OK Unrestricted funds to nearest £ Restricted funds Endowment funds to nearest £ to nearest £ B2 Other monetsry assets )t aPF￿￿b1e Ils Fund to which asset belon Current value tional Cost (optional) B3 Investment assets Not applicable Detalls Fund to vthich asset belongs Cost (optional) Current value optional) B4 Assets retalned for the charlty's own use Games and aurfio equiFYnent 700 7 tsblet comwter5.P Iad and mobile plN)r 450 Tables. chair5 and storage units 100 Fridge, microwave and krtchen equipment 300 Wooden storage shed 150 6 go karts 150 2 filing cabinets Detail Fund to ￿lch liability relates Amount due optional) When due (optional) B5 Liabilities ) tsxes due. staff salary payments or other liabilities. Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of approval Helen Attrill, Chair 23-Jun-23 Kayleigh Cochrane, Treasurer 23-Jun-23 **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Wilburton Out of School Club **members of On accounts for the year** 31[st] August 2022 **Charity no** 1128011 **ended (if any) Set out on pages** CC16a ( I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2022. **Responsibilities and** As the charity trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect,: - the accounting records were not kept in accordance with section 130 of the Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed:** S Roper **Date:** 22/06/2023 **Name:** Sarah Roper FCA **Relevant professional** ICAEW Chartered Accountant **qualification(s) or body (if any): Address:** 44 Duck Lane Haddenham CB6 3UE 1 **Section B Disclosure** **Give here details of any items that the examiner wishes to disclose** . NONE 2