CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 0110712022 Period start date To 3010612023 Charity name: Rotary Club of Chichester Harl)our Charity Funds Charity registration number: 1128000 Period end date Objectives and Activities SORP ￿fe￿nce Pard 1.17 Summary of the purposes of the charty as set out in its ovemin document Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. To provide relief to the poor and needy or other charitable purposes. Pat# 1.17 at%J 1.19 We received £54,000 in grants to support our Community project and held fundraising events. Our Club members regularly attend the local foodbank and have close connections wrth the local health professionals and schools in order to deliver essential items whether new or pre-loved to families in need and those affected by poverty. We delivered Christmas Sacks and Easter Eggs to those who would otherwise have nothing. A charity golf day was held to provide funds for our local children's hospice. Street collections to raise funds for major disasters such as the Pakistan Flood Appeal, and support for our Community projects. Statement confimiing whether the truslees have had regard to the guidance issued by the Charty Commission on public benefft Para 1_18 In planning the acttvities for the year, the trustees have reviewed the guidance on public benefit issued by the Charity Commission and at the monthly Trusteelmanagement meetings have satisfied themselves that the activities organised met the guidance. Additional infomiation (optional) You ma choose to include further statements where relevant about". Policy on grant making Parn 1.38 Policy on social investment induding program related investment Para 1.38 Contribution made by volunteers Para 1.38 Many of our club members volunteer their time and expertise through the year. They help with sorting and providing pre4oved donations to families in need, those escaping domestic violence, those affected by poverty, the homeless and refugees. They help and support our fundraising activities. Producing craft items for sale. Maintalning the Sensory Garden in the Other Achievements and Performance SORP refrrerKt The Trust has four main committees: Community, Intemational, Youth and FoundationlFundraising. Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of tts beneficiaries and any wider benefits to soaety as a whole. Par3 1.20 Commun . During 2022123 we supported 3079 adults and $273 children with essential items such as clothing. shoes, bedding. beds, small furniture, and in some Cases white goods. These items were given to those escaping domestic abuse, affected by poverty. the homeless and refugees and included over 400 Christmas Sacks and nearly 600 Easter Eggs. Twice a year we provide a Tea Dance for those affectsd by Dementia and their carers. Giving all a lovely afternoon out where they are entertained, waited upon and enerall International: We support Shelterbox who provide shelter and essentials to communities across the worfd who suffer disasters such as flood, earthquakes, etc We support a charity called Lend with Care which gives small loans to entrepreneurs in developing countries. Youth." We support young carers and sponsor candidates to attend a Rotary Youth Leadership Award activity week where they develop leadership skills, and build self confidence and self- esteem. We also gave a donation to the local scoutslguides who were sending delegates to the World Jamboree in South Kore& Foundation & Fundraisin supported the local children's hospice with enough money to run the charity for a day. Donations from money raised have also been sent to other charities who support humanitarian aid IK+th locally and internationally Additional infomiation (optional) You ma choose to include further statements where relevant about Achievements against objectives set Para 1.41 Perfornian￿ of fundraising activities against objectives set Para 1.41 Other Financial Review Review of the charity's financial position at the end of the period Para 1.21 The financial position at the end of the year was healthy. However, in order to continue our work I the Community at the same level . we are dependent upon rant fundbn The Trust has set a policy that there should be no substantial reserves held Statement explaining the policy for holding reserves statin wh the are held Amount of reserves held Reasons for holding zero reserves Para 1.22 Para T.22 Para t.22 It is the intsntion of the Trust to distribute the majority of the annual income to worthwhile causos each ear Details of fund materially in deficit Explanation of any un￿rtaintieS about the charity continuing as a going concern Para 1_24 Parn 1.23 Additional infomiation loptional You ma choose to indude further statements where relevant about.. Our main source of funds over the year has been from grants, individual donations and fundraising events including street collections, charity golf day, flower demonstration, coffee mornin Ui4 shuffleboard evenin The tharity's principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 Not receiving grant funding towards our Community work in the local area would mean we would not be able to continue to support as many vulnerable people through fundraising alone. A description of the principal risks facing the charrty Para 1.46 Other Structure, Governance and Management Description of charty's trusts.. Type of goveming document Para 1.25 Trust Deed How is the charity constituted? Para 125 The Trust is a custodian and manager of the charitable funds raised by the Club for the common charitable purposes. The Club currently has a membership in excess of 45 and is a self￿0Verned body operating in accordance with rules and constitution of Rotary Intemational and Rota of Great Britain and Ireland Trustees are appointed by the C5ub President following agreement of the Club Management Committee and approval of the Club Members in a duly onstituted meeting -ated association, Clo} Trustee selection methods inclLtding details of any constitutional provisions e.g_ election to post or name of any person or body entrt to appoint one or more trustees Para 1.25 Addltional infomiation (optional) You ma hoose to indude further statements vAEre relevant aboLrt: Policies and procedures adopted for the induction and training of trustees Para 1.51 As a member of Rotary International we follow the Rotary Values- Fellowship. Integrity, Diversity. Seryice and Leadership. The charity's organisational structure and any wider netswork with whith the charrty works Par8 1.51 Relationship with any related parties Par2 1.51 Other Reference and Administrative details Chari name (Xher name the chari uses istered charit number Charity's principal address Rots Club of Chichester Harbour Chari Funds 1128000 11 Dalloway Road, Arundel West Sussex BN18 9HJ Names of the charity trustees who manage the charity Dates a¢tpd rf not forwhole ear TTUStee namt l)ffice {If ary) Name of person lor body) entitled oint trustee ifan Anna Hutchings Elaine Hind President Secretary Treasurer Hilary Knight Jean Hardstaff Jeanmarie Long David Jump 10 12 13 14 15 16 17 18 19 20 orate trustees- names of the director5 at the date the re Director name ortwasa roved Name of trustees holding title to property belonging to the charity Trustee name Dates act￿ if not for wholg ear Funds held as custodian trustees on behalf of others Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how Ihis falls within the custodian charFty's objects NIA Details of arrangemerrts for safe custody and segregation of such assets from the chanty's own assets NIA Additional infomiation {optional) Names and addresses of advisers (Optional infomiation) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional infomiation) Exemptions from disclosure Reason for nor￿diS￿oSUre of ke rsonnel details Other o tional information Declarations The trustaes declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signaturels) Full namels) Position (eg Secretary, Chair, etc) Date &,- I'A4b4pFF 24-okt &24 **Charity Name No (if any) Rotary Club of Chichester Harbour 1128000 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01-Jul-22 30-Jun-23 ## **Section A Receipts and payments** **----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Community & Vocational 23,712 54,055 - 77,767 54,709
International 3,813 - - 3,813 7,114
Youth 2,856 - - 2,856 422
Fundraising & Foundation 2,126 - - 2,126 1,314
Environment - - - - -
Non-Specific 4,301 - - 4,301 261
- - - - -
- - - - -
Sub total (Gross income for
36,808 54,055 - 90,863 63,820
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 36,808 54,055 - 90,863 63,820
A3 Payments
Community & Vocational 26,787 39,112 - 65,899 53,291
International 3,819 - - 3,819 6,507
Youth 1,842 - - 1,842 1,520
Fundraising & Foundation 750 - - 750 2,170
Environment - - - - -
Non-Specific 2,306 - - 2,306 2,152
- - - - -
- - - - -
- - - - -
Sub total [ 35,504 ] 39,112 - 74,616 65,640
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 35,504 39,112 - 74,616 65,640
Net of receipts/(payments) 1,304 14,943 - 16,247 - 1,820
A5 Transfers between funds - 343 343 - - -
A6 Cash funds last year end 19,165 15,792 - 34,957 36,777
Cash funds this year end 20,126 31,078 - 51,204 34,957
**----- End of picture text -----**
CCXX R1 accounts (SS) 24/11/2023 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Bank & Cash Balances
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**20,126**
**31,078**
**-**
**-**
**-**
**-**
**20,126**
**31,078**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |---|---|---|---| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval| CCXX R2 accounts (SS) 24/11/2023 2 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Rotary Club of Chichester Harbour **On accounts for the year** 30 June 2023 **Charity no** 1128000 **ended (if any) Set out on pages** 1 to 2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/06/2023. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date: Name:** C Norwood **Relevant professional** BSc, FCA, ATII **qualification(s) or body (if any): Address:** Jones Avens Limited 4 Dukes Court, Bognor Road Chichester, PO19 8FX 1 **October 2018** **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER**