Trustees. Annual Report for the period Period stsrt date 01 07 Pericxj end date From 2020 To 30 2021 Section A Reference and administration details Charity name Rotary Club of Chichester Hart)our Charity Funds Other names charity is knovrn by Registered charty nUM￿r lif any) 1128000 Charity's principal address 11 Dalloway Road Arundel West Sussex Postcode BN18 9HJ Names of the charity trustees who manage the charity Trustee namt Office Irf arhy) Dates acted if not for T*hol Name of ￿r$oft lor body) entitled int trustee ifan Hilary Knight Jean Hardstaff Anna Hutchings David Jump Jeanmarie Long Secretary President From December 2020 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity. if any, (for example. any custodian trustees Name Dates acted if not for whole ear TAR Marth 2012 Names and addresses of advisers (Optional inforniation) e of adviser Name Address Name of chief executive or names of senior staff members (Optional infonnation Section B Structure, overnance and management Description of the charity's trusts Trust Deed Type of governing document How the charity is constituted The trust is the charity section of the Rotary Club of Chichester Harbour. The dub currently has a Mem￿rship in ex￿$$ of 45 and is a self- govemed body operating in accordance wrth the rules and constitution of Rota Intemational and Rota of Great Britain and Ireland Trustees are appointed by existing truslees based upon appropriate experience and knowledge Trustee selection methods Additional governance issues (Optional information You may choose to include additional infomation, where relevant, about.. policies and procedures adopted for the induction and training of Irustees-, the charity's or9anisational structure and any wider network with which the charity works., relationship with any related parties- trustees, consideration of major risks and the system and procedures to manage them. Section C Ob"ectives and activities The trust supports the efftjrts of Rotary Intemational in the fulfilment of the objects of Rotary. The Club supports lorAI, national and international chanties. organisations and individuals. Summary of the objects of the charity set out in its governing document TAR March 2012 In planning the activities for the year the trustees have reviewed the guidance on public benefft issued by the Charrty Commission and at the monthly Trusteelmanagement meetings have satisfied themselves that the activities organised met that guidan￿ along with the GovemTnent's Covid 19 regulations Under nomial circUmstan￿S the trust uses a number of approaches to raise funds including sponsored events, social events, street Colle￿lonS and the provision of support of other charttable organisations. We also seek grants in order to facilitate Ouf work with local families in need and other community projects. Due to the pandemic this year we relied heavily on grants to facilitate our work with local families in need and other communty projects Summary ofthe main activities undertaken for the public benefit in relation to these objects linclude within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Due to being in lockdown for much of the year our usual fundraising events were greatly affected but we did manage to organise some virtual fundraising events including Race Nights; an Auction; Qutz Night and between the lockdowns we did Street Co1￿CtIOnS and a walk for Children in Need Additional details of objectives and activities (Optional infomiation) You may choose to include further statements, where relevant, about". policy on grantmaking., policy programme related investment" contribution made by volunteers. TAR March 2012 Section D Achievements and performance Summary ofthe main achievements of the charity during the year The Rotary Club has four main committees." Foundation, Community. Youth and Intemational. As a member of Rotary Intemational we are requested to donate to the Rl Foundation to enable them in tum to support projects all over the worfd. We continue to support the Rotary Intemational's End Polio Now project, vthose aim is to eradicate Polio the world over. Our main work is in the local communty with families in need and those escaping domestic abuse. At Chnstmas we provided over 300 Christmas sacks WFth donated foods. clothes and presents as well as a supemiarket voucher to enable the families lo buy their own essentials for the Chnstmas perii)d. We also distribute donated Easter eggs. All our families are referred to us by Social Workers and other professionals. We collect and distribute essential items all year round to assist families who have fallen upon hard times for a wide variety of reasons. This is done on a case by case basis or through our weekly attendance at the local Food Bank (when open). We distribLrte essential items such as dothing. (including wami coats, hals, gloves. Sh￿S), bedding, towels, crockery, small fvmrture and essential white goods. When able, Y￿ hold Tea Dances for local dementia sufferers and their carers. We support a local church. who provide a lunch on Boxing Day for those who would otherwse be alone for Christmas. The Club sponsored four young students to attend the Rotary Young Leaders Awards. This week-long event puts teenagers together and gives them the opportunrty to leam new lrfe skills and teamwork. We supported many other local chanties and youth projects including Chestnut Tree Hospice,. UK Harvest, another local Rolary Club providing 'Square Meals" during school holidays to children normally receiving free school meals. Intemationally we supported Lend with Care," BEATS; Kids for Kids: Tea Leaf Trust and Mary's Meals. We also SUPFJOrted other Rotary Clubs in their projects for the Beirut Disaster: Lesbos and India. TAR March 2012 Section E Financial review The trust has set a policy that any money raised should be used for grants and donations. There should be no substantial reserves held. It is the intention of the trust to distribute the majority of the annual income to worthvthile causes each year. Brief ststement of the charity's policy on reserves Details of any funds materially in deficit Further financial review details (Optional information) You may choose to include additional information, where relevant about.. the charity's principal SoUr￿S of funds (including any fundraisingl.. how expenditure has supported the key objectives of the charrty" investment policy and objectives including any ethical investment FK)licy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees. report abov Signed on behalf of the Gharity's trustees Signature(s} Full namels) Position (eg Secretary. Chair, etc) Hilary Knight Trustee Date 2610412022 TAR March 2012 **Charity Name No (if any) Rotary Club of Chichester Harbour 1128000 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01-Jul-20 30-Jun-21 **----- Start of picture text -----**
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
International 980 - - 980 2,193
Non Specific 7,122 - - 7,122 1,984
Community & Vocational 18,270 41,980 - 60,250 49,962
Foundation 1,144 - - 1,144 2,610
Youth 1,217 - - 1,217 -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
28,733 41,980 - 70,713 56,749
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 28,733 41,980 - 70,713 56,749
A3 Payments
International 1,450 - - 1,450 2,064
Non Specific 7,075 - - 7,075 1,713
Community & Vocational 15,320 39,578 - 54,898 37,181
Foundation 360 - - 360 2,071
Youth 900 - - 900 1,060
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 25,105 ] 39,578 - 64,683 44,089
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 25,105 39,578 - 64,683 44,089
Net of receipts/(payments) 3,628 2,402 - 6,030 12,660
A5 Transfers between funds - 7,241 7,241 - - -
A6 Cash funds last year end 24,967 5,780 - 30,747 -
Cash funds this year end 21,354 15,423 - 36,777 12,660
**----- End of picture text -----**
CCXX R1 accounts (SS) 10/11/2021 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Bank & Cash Balances
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**21,354**
**15,423**
**-**
**-**
**-**
**-**
**21,354**
**15,423**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |---|---|---|---| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval| CCXX R2 accounts (SS) 10/11/2021 2 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Rotary Club of Chichester Harbour **On accounts for the year** 30 June 2021 **Charity no** 1128000 **ended (if any) Set out on pages** 1 to 2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date: Name:** C Norwood **Relevant professional** BSc, FCA, ATII **qualification(s) or body (if any): Address:** Jones Avens Limited 4 Dukes Court, Bognor Road Chichester, PO19 8FX 1 **October 2018** **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER**