REGISTERED COMPANY NUMBER: 06769345 (England and Wales) REGISTERED CHARITY NUMBER: 1127986
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
FOR
PERCY COMMUNITY CENTRE
Berkeley Hall Marshall Limited 6 Charlotte Street Bath BA1 2NE
PERCY COMMUNITY CENTRE
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
| Page | |
|---|---|
| Report of the Trustees | 1 to 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 to 7 |
| Notes to the Financial Statements | 8 to 13 |
| Detailed Statement of Financial Activities | 14 |
PERCY COMMUNITY CENTRE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
The Percy Community Centre is the incorporated successor of the Percy Community Association (Charity no. 1024614, registered on 1 October 1991).
The charity's objectives are:
To further or benefit the residents of Bath and the surrounding environs, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents.
In furtherance of these objectives but not otherwise, the Trustees shall have power:
To establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.
To achieve these objectives the following policies have been adopted:
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To provide a high level of service to the users of Percy Community Centre
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To provide and develop a range of activities
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To encourage the establishment of new community groups
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To promote training, education, cultural diversity, and leisure pursuits
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Where possible, to make all Percy Community Centre accessible to the whole community
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To provide and maintain the premises for the benefit of the local community and surrounding
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neighbourhoods
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To continuously develop and improve the facilities of Percy Community Centre.
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PERCY COMMUNITY CENTRE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
FINANCIAL REVIEW
This was the first full post-lockdown year. Most groups returned to the Centre but in some cases with, at least initially, reduced numbers. There was a surprising influx of Hen Party groups at weekends which helped to support the Centre's finances.
In July 2022 we took the decision to close the after-school club we had been running at St Andrew's Primary School. We had continued to run the service throughout lockdown but with fewer children and higher staff requirements it had begun to return a significant loss. The demands of the school, particularly the increase in nursery pupils, had made staffing more of a challenge. In its place we plan to increase the provision of child-centred activities at the Centre.
We were fortunate in receiving generous donations from the Roper Family Trust, Bath & West Community Energy and the National Grid. As the St John's Foundation funding of our youth services ended we were able to replace it with money from the Community Infrastructure Fund, administered ny the Local Authority. As always we are grateful to Bath & North East Somerset Council for its continuing support for the Centre, not least for maintenance and repairs. Discussions on our lease renewal have not progressed much but meanwhile our planning application edges closer towards approval. For the latter we are particularly grateful to Sarah Gibson of Labox Architects.
FINANCIAL REVIEW
Traditionally the bulk of the Centre's income is derived from room hire activities together with grants from a small number of sources. Expenditure is divided between core running costs, which are funded out of the room hire income, and free activities, which are generally supported by the grants and donations. The Charity has retained the £30,000 'Bounce-back' government loan as an investment, repaying it over time so as to form the basis of an unrestricted reserve. This accords with the Charity's desire of building a reserve equivalent to between three and six months' expenditure. The Trustees consider that reserves at this level would ensure that in the event of a significant drop in income they would be able to continue the Charity's primary activities while additional funds were sourced.
AND FINALLY
We said goodbye to Kali Diegutis, our longest-serving member of staff. She moved to take on a new role at Bath Area Play Project. We wish her well.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
None of the Trustees has any beneficial interest in the Company. All of the Trustees are members of the Company and each has guaranteed to contribute £1 in the event of its winding up.
The Centre rents its building, for which it holds a protected tenancy, from the Local Authority at a nominal rent, currently £200 per annum. The arrangement is considered to be stable until a new agreement can be reached.
The Trustees have assessed the major risks to which the Charity is exposed, and are satisfied that systems are in place to mitigate exposure to them.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
06769345 (England and Wales)
Registered Charity number
1127986
Registered office
New King Street Bath BA1 2BN
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PERCY COMMUNITY CENTRE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
Trustees
J T Furness (resigned 30.9.23) C Johnney (resigned 7.6.23) J Sobers-Cummins (resigned 7.6.23) A Thompson T A Clarke A J Mackenzie (resigned 15.11.22) P H Asgarian E K Britton T L Pike P Nisbett (appointed 10.11.22)
Company Secretary
R A Houghton
Independent Examiner
Berkeley Hall Marshall Limited 6 Charlotte Street Bath BA1 2NE
Bankers
CAF Bank 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
................................................................. Trustee
Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PERCY COMMUNITY CENTRE
Independent examiner's report to the trustees of Percy Community Centre ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Matthew Small FCA
Berkeley Hall Marshall Limited 6 Charlotte Street Bath BA1 2NE
Date: .............................................
Page 4
PERCY COMMUNITY CENTRE
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 11,154 Other trading activities 2 115,885 Investment income 3 263 Other income - Total 127,302 EXPENDITURE ON Charitable activities Support costs 100,054 Other 26,607 Total 126,661 NET INCOME/(EXPENDITURE) 641 RECONCILIATION OF FUNDS Total funds brought forward 599 TOTAL FUNDS CARRIED FORWARD 1,240 |
Restricted fund £ 127 - - 37,300 37,427 27,610 4,025 31,635 5,792 36,932 42,724 |
2023 Total funds £ 11,281 115,885 263 37,300 164,729 127,664 30,632 158,296 6,433 37,531 43,964 |
2022 Total funds £ 20,253 114,553 - 46,212 181,018 156,185 28,981 185,166 (4,148) 41,679 37,531 |
|---|---|---|---|
The notes form part of these financial statements
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PERCY COMMUNITY CENTRE
BALANCE SHEET 31 MARCH 2023
| Unrestricted Restricted funds fund Notes £ £ CURRENT ASSETS Debtors 8 12,110 - Cash at bank and in hand 21,144 42,759 33,254 42,759 CREDITORS Amounts falling due within one year 9 (4,666) (35) NET CURRENT ASSETS 28,588 42,724 TOTAL ASSETS LESS CURRENT LIABILITIES 28,588 42,724 CREDITORS Amounts falling due after more than one year 10 (27,348) - NET ASSETS 1,240 42,724 FUNDS 12 Unrestricted funds Restricted funds TOTAL FUNDS |
2023 Total funds £ 12,110 63,903 76,013 (4,701) 71,312 71,312 (27,348) 43,964 1,240 42,724 43,964 |
2022 Total funds £ 27,094 45,360 72,454 (4,865) 67,589 67,589 (30,058) 37,531 599 36,932 37,531 |
|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
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(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
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continued...
PERCY COMMUNITY CENTRE
BALANCE SHEET - continued 31 MARCH 2023
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. Trustee
The notes form part of these financial statements
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PERCY COMMUNITY CENTRE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. OTHER TRADING ACTIVITIES
| Room hire and other income After school clubs Plant insulation grant Mental health support group |
2023 £ 110,031 5,854 - - 115,885 |
2022 £ 89,422 14,931 1,000 9,200 |
|---|---|---|
| 114,553 |
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PERCY COMMUNITY CENTRE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
3. INVESTMENT INCOME
| 2023 | 2022 | ||
|---|---|---|---|
| £ | £ | ||
| Deposit account interest | 263 | - |
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.
5. STAFF COSTS
The average monthly number of employees during the year was as follows:
| Administration Caretaker Other |
2023 3 2 7 12 |
2022 3 2 12 |
|---|---|---|
| 17 |
No employees received emoluments in excess of £60,000.
6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted funds £ INCOME AND ENDOWMENTS FROM Donations and legacies 20,077 Other trading activities 104,353 Other income 44,328 Total 168,758 EXPENDITURE ON Charitable activities Support costs 156,185 Other 28,981 Total 185,166 NET INCOME/(EXPENDITURE) (16,408) RECONCILIATION OF FUNDS Total funds brought forward 17,007 |
Restricted fund £ 176 10,200 1,884 12,260 - - - 12,260 24,672 |
Total funds £ 20,253 114,553 46,212 181,018 156,185 28,981 185,166 (4,148) 41,679 |
|---|---|---|
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PERCY COMMUNITY CENTRE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
| 6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued Unrestricted Restricted funds fund £ £ TOTAL FUNDS CARRIED FORWARD 599 36,932 7. TANGIBLE FIXED ASSETS Fixtures Plant and and machinery fittings £ £ COST At 1 April 2022 and 31 March 2023 8,994 9,277 DEPRECIATION At 1 April 2022 and 31 March 2023 8,994 9,277 NET BOOK VALUE At 31 March 2023 - - At 31 March 2022 - - 8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2023 £ Trade debtors 11,617 Other debtors 256 Prepayments 237 12,110 9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2023 £ Trade creditors 198 Other creditors 2,150 Accrued expenses 2,353 4,701 |
Total funds £ |
|---|---|
| 37,531 | |
| Totals £ 18,271 18,271 - - 2022 £ 26,857 - 237 27,094 2022 £ - 2,514 2,351 4,865 |
|
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PERCY COMMUNITY CENTRE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
10. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR
| 2023 | 2022 | ||
|---|---|---|---|
| £ | £ | ||
| Bank loans (see note | 11) | 27,348 | 30,058 |
11. LOANS
The charity has a Bounce Back loan of £27,348 during the year (2022 - £30,000).
12. MOVEMENT IN FUNDS
| At 1.4.22 £ Unrestricted funds General fund 599 Restricted funds Restricted 36,932 TOTAL FUNDS 37,531 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 127,302 Restricted funds Restricted 37,427 TOTAL FUNDS 164,729 Comparatives for movement in funds At 1.4.21 £ Unrestricted funds General fund 17,007 Restricted funds Restricted 24,672 TOTAL FUNDS 41,679 |
Net movement At in funds 31.3.23 £ £ 641 1,240 5,792 42,724 6,433 43,964 Resources Movement expended in funds £ £ (126,661) 641 (31,635) 5,792 (158,296) 6,433 Net movement At in funds 31.3.22 £ £ (16,408) 599 12,260 36,932 (4,148) 37,531 |
|---|---|
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PERCY COMMUNITY CENTRE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
12. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Restricted TOTAL FUNDS |
Incoming resources £ 168,758 12,260 181,018 |
Resources Movement expended in funds £ £ (185,166) (16,408) - 12,260 (185,166) (4,148) |
|---|---|---|
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Restricted funds Restricted TOTAL FUNDS |
Net movement At 1.4.21 in funds £ £ 17,007 (15,767) 24,672 18,052 41,679 2,285 |
At 31.3.23 £ 1,240 42,724 |
|---|---|---|
| 43,964 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Restricted TOTAL FUNDS |
Incoming resources £ 296,060 49,687 345,747 |
Resources Movement expended in funds £ £ (311,827) (15,767) (31,635) 18,052 (343,462) 2,285 |
|---|---|---|
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PERCY COMMUNITY CENTRE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
13. RELATED PARTY DISCLOSURES
At 31/03/2023 there was an outstanding debt by YogaKave of £497.50. One of the two owners of YogaKave is Alex Mackenzie who was at the time the debt was incurred a trustee of the Percy Centre. Alex Mackenzie resigned as trustee on 15 November 2022.
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PERCY COMMUNITY CENTRE
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023 |
||
|---|---|---|
| 2023 | 2022 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 11,281 | 20,253 |
| Other trading activities | ||
| Room hire and other income | 110,031 | 89,422 |
| After school clubs | 5,854 | 14,931 |
| Plant insulation grant | - | 1,000 |
| Mental health support group | - | 9,200 |
| 115,885 | 114,553 | |
| Investment income | ||
| Deposit account interest | 263 | - |
| Other income | ||
| Government grants | 37,300 | 46,212 |
| Total incoming resources | 164,729 | 181,018 |
| EXPENDITURE | ||
| Charitable activities | ||
| Wages | 123,640 | 156,185 |
| Sundries | 3,214 | - |
| 126,854 | 156,185 | |
| Other | ||
| Core costs | 20,953 | 26,356 |
| After schools clubs | 1,601 | 2,178 |
| Percy Youth Project | 1,035 | 447 |
| BWCE Plant insulation | 653 | - |
| Community playgroup | 450 | - |
| Mental Health support group | 899 | - |
| Warm Room fund | 324 | - |
| Playscheme | 384 | - |
| No description | 124 | - |
| 26,423 | 28,981 | |
| Support costs | ||
| Finance | ||
| Bank charges | 810 | - |
| Governance costs | ||
| Professional fees | 4,209 | - |
| Total resources expended | 158,296 | 185,166 |
| Net income/(expenditure) | 6,433 | (4,148) |
This page does not form part of the statutory financial statements
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