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2021-03-31-accounts

REGISTERED COMPANY NUMBER: 06769345 (England and Wales) REGISTERED CHARITY NUMBER: 1127986

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

FOR

PERCY COMMUNITY CENTRE

Berkeley Hall Marshall Limited 6 Charlotte Street Bath BA1 2NE

PERCY COMMUNITY CENTRE

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

Page
Report of the Trustees 1 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6 to 7
Notes to the Financial Statements 8 to 13
Detailed Statement of Financial Activities 14

PERCY COMMUNITY CENTRE

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

The Percy Community Centre is the incorporated successor of the Percy Community Association (Charity no. 1024614, registered on 1 October 1991).

The charity's objectives are:

To further or benefit the residents of Bath and the surrounding environs, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents.

In furtherance of these objectives but not otherwise, the Trustees shall have power:

To establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.

To achieve these objectives the following policies have been adopted:

Page 1

PERCY COMMUNITY CENTRE

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

FINANCIAL REVIEW

Sadly the year began with the death of our colleague, Luisa Burton, following a lengthy and determined struggle against cancer. Lou came to Percy as a member of the Swallow team, preparing and serving lunch to their members every Tuesday. She later took over responsibility for the free weekly English language sessions at the Percy Centre (funded by St John's). During her illness and treatment Lou always remained cheerful and continued to work at the Centre for as long as she was able. She will be greatly missed by the members and staff of both Swallow and Percy.

The financial year 2020/21 was a year like no other. In March 2020 the Centre had closed on government orders and all staff were placed on furlough. At the start of the Pandemic our room booking revenue - normally averaging around £8,250 per month - dried up completely. As a leisure and hospitality business, though, we were eligible for the government's Covid grants while furlough covered 80% of the salaries. In addition Roper Rhodes again supported us with a generous donation and we were also fortunate to receive a £25,000 grant from Power to Change.

In a normal year our income is derived from room hire activities together with grants from a small number of sources. Expenditure is divided between core running costs, which are generally funded out of room hire income, and free activities, which are supported by grants and donations. During this financial year our total income from room hire fell by about £75,000 but the income from Covid support measures, particularly furlough, together with donations more than made up for this and the Charity ended the year in a healthy financial position. We were also able to secure a government-backed 'Bounce Back' loan of £30,000 which is fee-free and interest-free for the first 12 months, thereafter charged at a fixed rate of 2.5% pa. Currently this remains untouched while earning a very modest rate of interest. One option would be to retain this as an emergency reserve, repaying the capital sum over a five-year period. This could enable the Charity to meet its long held but unfulfilled intention to build an unrestricted reserve equivalent to three to six months of expenditure. This will be a decision for the trustees when reviewing the reserves' policy in the coming months.

The Percy Community Centre is, as always, grateful for the support of Bath & North East Somerset Council and its officers. Recent expenditure on the Centre has included a new CCTV system and works to provide level access to the outside court. Our thanks also for the funding support we have received, particularly from Roper Rhodes, St John's Foundation, Bath & West Community Energy, Medlock Charitable Trust, the Quartet Foundation and Power to Change. Thanks, above all, to our users, who have stuck with us through these strange and unpredictable times.

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

None of the Trustees has any beneficial interest in the Company. All of the Trustees are members of the Company and each has guaranteed to contribute £1 in the event of its winding up.

The Centre rents its building, for which it holds a protected tenancy, from the Local Authority at a nominal rent, currently £200 per annum.

The Trustees will work with the Local Authority to establish a long term agreement based on an asset transfer of the Percy Community Centre site in order to secure the Charity's position. However the current arrangement is considered to be stable until a new agreement can be reached.

The Trustees have assessed the major risks to which the Charity is exposed, and are satisfied that systems are in place to mitigate exposure to them.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

06769345 (England and Wales)

Registered Charity number

1127986

Registered office

New King Street Bath BA1 2BN

Page 2

PERCY COMMUNITY CENTRE

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

Trustees

Mrs J T Furness Ms G Gordon-Watson (resigned 3.7.20) Ms C Johnney C E Joseph (resigned 3.7.20) Ms J Sobers-Cummins A Thompson Ms E Vardey T A Clarke Mrs A J Mackenzie P H Asgarian Ms E K Britton Miss T L Pike (appointed 13.7.21)

Company Secretary

R A Houghton

Independent Examiner

Berkeley Hall Marshall Limited 6 Charlotte Street Bath BA1 2NE

Bankers

CAF Bank 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ

Approved by order of the board of trustees on 24 January 2022 and signed on its behalf by:

Mrs A J Mackenzie - Trustee

Page 3

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PERCY COMMUNITY CENTRE

Independent examiner's report to the trustees of Percy Community Centre ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2021.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Matthew Small FCA ICAEW Berkeley Hall Marshall Limited 6 Charlotte Street Bath BA1 2NE

24 January 2022

Page 4

PERCY COMMUNITY CENTRE

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021

Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
10,502
Other trading activities
2
34,710
Other income
131,510
Total
176,722
EXPENDITURE ON
Charitable activities
Support costs
135,464
Other
24,743
Total
160,207
NET INCOME/(EXPENDITURE)
16,515
RECONCILIATION OF FUNDS
Total funds brought forward
492
TOTAL FUNDS CARRIED FORWARD
17,007		 Restricted
fund
£
12,208
-
-
12,208
295
-
295
11,913
12,759
24,672		 2021
Total
funds
£
22,710
34,710
131,510
188,930
135,759
24,743
160,502
28,428
13,251
41,679		 2020
Total
funds
£
30,825
152,504
-
183,329
153,095
33,558
186,653
(3,324)
16,575
13,251

The notes form part of these financial statements

Page 5

PERCY COMMUNITY CENTRE

BALANCE SHEET 31 MARCH 2021

Unrestricted
Restricted
funds
fund
Notes
£
£
CURRENT ASSETS
Debtors
7
13,353
-
Cash at bank and in hand
37,875
24,672
51,228
24,672
CREDITORS
Amounts falling due within one year
8
(4,221)
-
NET CURRENT ASSETS
47,007
24,672
TOTAL ASSETS LESS CURRENT
LIABILITIES
47,007
24,672
CREDITORS
Amounts falling due after more than one year
9
(30,000)
-
NET ASSETS/(LIABILITIES)
17,007
24,672
FUNDS
11
Unrestricted funds
Restricted funds
TOTAL FUNDS		 2021
Total
funds
£
13,353
62,547
75,900
(4,221)
71,679
71,679
(30,000)
41,679
17,007
24,672
41,679		 2020
Total
funds
£
14,289
12,832
27,121
(13,870)
13,251
13,251
-
13,251
492
12,759
13,251

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2021.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2021 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

Page 6

continued...

PERCY COMMUNITY CENTRE

BALANCE SHEET - continued 31 MARCH 2021

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 24 January 2022 and were signed on its behalf by:

A J Mackenzie - Trustee

The notes form part of these financial statements

Page 7

PERCY COMMUNITY CENTRE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2. OTHER TRADING ACTIVITIES

Room hire and other income
After school clubs		 2021
£
26,324
8,386
34,710		 2020
£
115,208
37,296
152,504

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continued...

PERCY COMMUNITY CENTRE

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

3. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.

4. STAFF COSTS

The average monthly number of employees during the year was as follows:

Administration
Caretaker
Other
No employees received emoluments in excess of £60,000.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
funds
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
20,375
Other trading activities
152,504
Total
172,879
EXPENDITURE ON
Charitable activities
Support costs
144,738
Other
33,558
Total
178,296
NET INCOME/(EXPENDITURE)
(5,417)
RECONCILIATION OF FUNDS
Total funds brought forward
5,909
TOTAL FUNDS CARRIED FORWARD
492		 2021
3
2
14
19
Restricted
fund
£
10,450
-
10,450
8,357
-
8,357
2,093
10,666
12,759		 2020
2
1
15
18
Total
funds
£
30,825
152,504
183,329
153,095
33,558
186,653
(3,324)
16,575
13,251

5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

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continued...

PERCY COMMUNITY CENTRE

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

6.
TANGIBLE FIXED ASSETS
Plant and
machinery
£
COST
At 1 April 2020 and 31 March 2021
8,994
DEPRECIATION
At 1 April 2020 and 31 March 2021
8,994
NET BOOK VALUE
At 31 March 2021
-
At 31 March 2020
-
7.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
Other debtors
Prepayments
8.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Bank loans and overdrafts (see note 10)
Other creditors
Accrued expenses
9.
CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR
Bank loans (see note 10)
10.
LOANS		 Fixtures
and
fittings
£
9,277
9,277
-
-
2021
£
12,276
840
237
13,353
2021
£
-
1,867
2,354
4,221
2021
£
30,000		 Totals
£
18,271
18,271
-
-
2020
£
14,052
-
237
14,289
2020
£
9,585
1,932
2,353
13,870
2020
£
-

The charity commenced a Bounce Back loan of £30,000 during the year (20202020- nil).

Page 10

continued...

PERCY COMMUNITY CENTRE

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

11. MOVEMENT IN FUNDS

Unrestricted funds
General fund
Restricted funds
Restricted
TOTAL FUNDS
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
Restricted funds
Restricted
TOTAL FUNDS
Comparatives for movement in funds
Unrestricted funds
General fund
Restricted funds
Restricted
TOTAL FUNDS		 At 1.4.20
£
492
12,759
13,251
Incoming
resources
£
176,722
12,208
188,930
At 1.4.19
£
5,909
10,666
16,575		 Net
movement
At
in funds
31.3.21
£
£
16,515
17,007
11,913
24,672
28,428
41,679
Resources
Movement
expended
in funds
£
£
(160,207)
16,515
(295)
11,913
(160,502)
28,428
Net
movement
At
in funds
31.3.20
£
£
(5,417)
492
2,093
12,759
(3,324)
13,251

Page 11

continued...

PERCY COMMUNITY CENTRE

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

11. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Restricted
TOTAL FUNDS		 Incoming
resources
£
172,879
10,450
183,329		 Resources
Movement
expended
in funds
£
£
(178,296)
(5,417)
(8,357)
2,093
(186,653)
(3,324)

A current year 12 months and prior year 12 months combined position is as follows:

Net
movement At
At 1.4.19 in funds 31.3.21
£ £ £
Unrestricted funds
General fund 5,909 11,098 17,007
Restricted funds
Restricted 10,666 14,006 24,672
TOTAL FUNDS 16,575 25,104 41,679

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Restricted
TOTAL FUNDS		 Incoming
resources
£
349,601
22,658
372,259		 Resources
Movement
expended
in funds
£
£
(338,503)
11,098
(8,652)
14,006
(347,155)
25,104

Page 12

continued...

PERCY COMMUNITY CENTRE

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

12. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2021.

Page 13

PERCY COMMUNITY CENTRE

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021

INCOME AND ENDOWMENTS
Donations and legacies
Donations
Other trading activities
Room hire and other income
After school clubs
Other income
Government grants
Total incoming resources
EXPENDITURE
Charitable activities
Wages
Sundries
Other
Core costs
After schools clubs
Total resources expended
Net income/(expenditure)		 2021
£
22,710
26,324
8,386
34,710
131,510
188,930
135,751
8
135,759
22,612
2,131
24,743
160,502
28,428		 2020
£
30,825
115,208
37,296
152,504
-
183,329
133,351
19,744
153,095
27,390
6,168
33,558
186,653
(3,324)

This page does not form part of the statutory financial statements

Page 14