**Charity registration number 1127983**
**Company registration number 06772134 (England and Wales)**
## YAXLEY AND MELLIS PRE-SCHOOL
## ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2021
YAXLEY AND MELLIS PRE-SCHOOL
## LEGAL AND ADMINISTRATIVE INFORMATION
|**Committee**|Mrs S Partridge||
|---|---|---|
||Mrs A Young||
||Mrs C Bloomfield||
||Mrs K Turner|(Appointed 4 November 2021)|
|**Secretary**|Mrs Emma Jenks||
|**Charity number**|1127983||
|**Company number**|06772134||
|**Principal address**|Yaxley Road||
||Mellis||
||Eye||
||Suffolk||
||IP23 8DY||
|**Registered office**|Mellis Cevcp School||
||Yaxley Road||
||Mellis||
||Eye||
||Suffolk||
||IP23 8DY||
|**Independent examiner**|Waveney Accountants Limited||
||T/as Newman & Co||
||Chartered Accountants||
||4b Church Street||
||Diss||
||Norfolk||
||IP22 4DD||
YAXLEY AND MELLIS PRE-SCHOOL
## CONTENTS
||**Page**|
|---|---|
|Committee's report|1 - 2|
|Independent examiner's report|3|
|Statement of financial activities|4|
|Balance sheet|5|
|Notes to the financial statements|6 - 11|
YAXLEY AND MELLIS PRE-SCHOOL
## COMMITTEE'S REPORT (INCLUDING DIRECTORS' REPORT)
## FOR THE YEAR ENDED 31 DECEMBER 2021
The committee present their annual report and financial statements for the year ended 31 December 2021.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's deed of trust, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016)
## **Objectives and activities**
We are regulated by Ofsted, governed by the Early Years Framework and are members of the Preschool Learning Alliance. The Preschool was inspected by Ofsted after the year end in May 2019 and we were very pleased to be awarded 'Good' under the grading criteria.
The preschool's purpose is to provide education in compliance with the Statutory Framework for Early Years Foundation Stage for children aged 24 to 60 months. Our aim is to constantly monitor our service and ensure we strive to provide the best possible early years education we can.
We are positioned between the Yaxley and Mellis villages, set inside the grounds of Mellis Church of England Voluntary Controlled Primary school. The preschool maintains close links with the Primary school. This ensures an excellent and seamless transition to the Primary education system. Parental feedback and initial teaching assessments praises the ease at which our children have settled in to school life.
Our long term objective is promoting inclusion and working in partnership with each child's parents or carers. Families of all attending children are strongly encouraged to participate in aspects of the preschool through parent interactions days, fundraising and school trips.
The committee have paid due regard to guidance issued by the Charity Commission in deciding what activities the should undertake.
## **Significant activities**
In January 2021 Covid restrictions were eased for early years education settings and the preschool was able to invite the children back (as well as out of hours children) from 9am to 3pm. Flexifurlough and furloughed staff returned to preschool hours to support this change. Staff were required to test daily for Covid and follow government guidelines if they had a positive lateral flow test.
In May 2021 the deputy manager was appointed to manager to cover maternity leave which commenced in September 2021.
## **Public benefit**
In all decision making the trustees have had due regard to the guidance published by the Charity Commission in relation to public benefit.
## **Achievements and performance**
Fundraising was able to recommence with children taking part in the Mellis Mile sponsored walk in Spring 2021. In the summer term the preschool encouraged parents to donate clothes to "bag for school", from which the preschool received a small percentage. A Christmas hamper was also arranged to raise funds.
## **Financial review**
The preschool is principally funded by the Government. A before and after school club has generated additional income to ensure that the setting is able to operate sustainably.
It is the policy of the that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and four month’s expenditure. The committee considers that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.
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YAXLEY AND MELLIS PRE-SCHOOL
## COMMITTEE'S REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021
The preschool has no investments.
The committee have assessed the major risks to which the is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.
## **Structure, governance and management**
## **Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
The committee, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:
Mrs S Partridge Mrs L Clifford (Resigned 4 November 2021) Mrs A Young Mrs C Bloomfield Mrs Fiona Charnley (Resigned 11 January 2021) Ms Emily Doyle (Appointed 11 January 2021 and resigned 12 July 2021) Mrs K Turner (Appointed 4 November 2021)
## **Recruitment and appointment of new trustees**
The committee are all volunteers who give up their time to take on roles. The minimum members to maintain the preschool as per Ofsted guidelines is 5. At close of 2021 we have 6 committee members made up of 4 Directors 1 Secretary and 1 parent member.
## **Induction and training of new trustees**
The committee have no formal training or induction and roles are taken and learnt as the year progresses. We adhere to the Preschools 'suitable person' policy. We have in place the minimum of Chairperson, Secretary, Treasurer and Ofsted nominated person as well as one volunteer in order to continue as a preschool.
## **Decision making**
All aspects of the preschool are discussed with the committee and decisions are all voted on to ensure the best outcome for the preschool. We hold regular Directors only meetings to discuss all aspects of the preschool, including strategy, staff wages, staffing levels and policies. The Chair person also has a series of 1:1 meetings with staff to ensure good information dissemination and support team working strategies.
The committee's report was approved by the Board of Committee.
Mrs K Turner
**Trustee**
14 December 2022
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YAXLEY AND MELLIS PRE-SCHOOL
To The Committee Of Yaxley And Mellis Pre-School
## INDEPENDENT EXAMINER'S REPORT
I report to the committee on my examination of the financial statements of Yaxley And Mellis Pre-school (the ) for the year ended 31 December 2021.
## **Responsibilities and basis of report**
As the committee of the (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the financial statements of the are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the ’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the as required by section 386 of the 2006 Act; or
- 2 the financial statements do not accord with those records; or
- 3 the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
- 4 the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Wayne Goddard FCCA ACA CTA
T/as Newman & Co Chartered Accountants 4b Church Street Diss Norfolk IP22 4DD
Dated: 14 December 2022
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YAXLEY AND MELLIS PRE-SCHOOL
## STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
## FOR THE YEAR ENDED 31 DECEMBER 2021
|**Unrestricted**
**Restricted**
**funds**
**funds**
**2021**
**2021**
**Notes**
**£**
**£**
**Income from:**
Donations and legacies
**2**
-
115
Charitable activities
**3**
122,381
450
Other trading activities
**4**
1,067
-
**Total income**
123,448
565
**Expenditure on:**
Charitable activities
**5**
104,391
565
**Net income/(expenditure) for the**
**year/**
**Net movement in funds**
19,057
-
Fund balances at 1 January 2021
37,124
276,847
**Fund balances at 31 December**
**2021**
56,181
276,847|**Total**
**Unrestricted**
**Restricted**
**funds**
**funds**
**2021**
**2020**
**2020**
**£**
**£**
**£**
115
-
-
122,831
106,327
-
1,067
240
-
124,013
106,567
-
104,956
112,542
-
19,057
(5,975)
-
313,971
43,099
276,847
333,028
37,124
276,847|**Total**
**2020**
**£**
-
106,327
240
106,567
112,542
(5,975)
319,946
313,971|
|---|---|---|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
- 4 -
YAXLEY AND MELLIS PRE-SCHOOL
## BALANCE SHEET
## AS AT 31 DECEMBER 2021
|**Notes**
**Fixed assets**
Tangible assets
**9**
**Current assets**
Debtors
**10**
Cash at bank and in hand
**Creditors: amounts falling due within one**
**year**
**11**
Net current assets
**Total assets less current liabilities**
**Income funds**
Restricted funds
Unrestricted funds - general|**2021**
**£**
2,172
57,726
59,898
(1,421)|**£**
274,551
58,477
333,028
276,847
56,181
333,028|**2020**
**£**
537
32,725
33,262
-|**£**
280,709
33,262|
|---|---|---|---|---|
|||||313,971|
|||||276,847
37,124|
|||||313,971|
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 December 2021.
The Directors/Trustees acknowledge their responsibilities for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.
The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements were approved by the Committee on 14 December 2022
Mrs K Turner
**Trustee**
## **Company registration number 06772134**
- 5 -
YAXLEY AND MELLIS PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS
## FOR THE YEAR ENDED 31 DECEMBER 2021
## **1 Accounting policies**
## **Charity information**
Yaxley And Mellis Pre-school is a private company limited by guarantee incorporated in England and Wales. The registered office is Mellis Cevcp School, Yaxley Road, Mellis, Eye, Suffolk, IP23 8DY.
## **1.1 Accounting convention**
The financial statements have been prepared in accordance with the charity's deed of trust, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The is a Public Benefit Entity as defined by FRS 102.
The has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the . Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
## **1.2 Going concern**
At the time of approving the financial statements, the committee have a reasonable expectation that the has adequate resources to continue in operational existence for the foreseeable future. Thus the committee continue to adopt the going concern basis of accounting in preparing the financial statements.
## **1.3 Charitable funds**
Unrestricted funds are available for use at the discretion of the committee in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the .
## **1.4 Income**
Income is recognised when the is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
## **1.5 Expenditure**
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost relating to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
- 6 -
YAXLEY AND MELLIS PRE-SCHOOL
## NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
## FOR THE YEAR ENDED 31 DECEMBER 2021
## **1 Accounting policies**
## **(Continued)**
## **1.6 Tangible fixed assets**
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Freehold land and buildings 2% on cost Fixtures, fittings and equipment 25% on cost
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
## **1.7 Impairment of fixed assets**
At each reporting end date, the reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
## **1.8 Cash and cash equivalents**
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
## **1.9 Financial instruments**
The has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the 's balance sheet when the becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
## _**Basic financial assets**_
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
## _**Basic financial liabilities**_
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
## _**Derecognition of financial liabilities**_
Financial liabilities are derecognised when the ’s contractual obligations expire or are discharged or cancelled.
- 7 -
YAXLEY AND MELLIS PRE-SCHOOL
## NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
## FOR THE YEAR ENDED 31 DECEMBER 2021
## **1 Accounting policies**
## **(Continued)**
## **1.10 Employee benefits**
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
## **2 Donations and legacies**
||**Restricted**|Total|
|---|---|---|
||**funds**||
||**2021**|2020|
||**£**|£|
|Donations and gifts|115|-|
## **3 Charitable activities**
||**Pre-school**|**Pre-school**|
|---|---|---|
||**Income**|**Income**|
||**2021**|**2020**|
||**£**|**£**|
|Fees|38,200|33,097|
|Clubs & activities|558|1,416|
|Funding|84,073|71,814|
||122,831|106,327|
|Analysis by fund|||
|Unrestricted funds - general|122,381|106,327|
|Restricted funds|450|-|
||122,831|106,327|
## **4 Other trading activities**
||**Unrestricted**|Unrestricted|
|---|---|---|
||**funds**|funds|
||**general**|general|
||**2021**|2020|
||**£**|£|
|Fundraising events|1,067|240|
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YAXLEY AND MELLIS PRE-SCHOOL
## NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
## FOR THE YEAR ENDED 31 DECEMBER 2021
|5
Depreciation and impairment
Wages
Pensions
Clubs & activities
Share of support costs (see note 6)
**Analysis by fund**
Unrestricted funds - general
Restricted funds
**For the year ended 31 December 2020**
Unrestricted funds - general
**Support costs**
**Support costs**
**Governance**
**costs**
**£**
**£**
Sundry expenses
680
-
General running &
maintenance
7,673
-
Equipment & materials
2,411
-
Training & courses
1,225
-
11,989
-
Analysed between
Charitable activities
11,989
-|Charitable activities
**Pre-school**
**Expenditure**
**Pre-school**
**Expenditure**
**2021**
**2020**
**£**
**£**
6,158
6,158
83,348
93,080
2,896
2,693
565
314
92,967
102,245
11,989
10,297
104,956
112,542
104,391
112,542
565
-
104,956
112,542
112,542
**2021 Support costs**
**Governance**
**costs**
**2020**
**£**
**£**
**£**
**£**
680
392
-
392
7,673
7,354
-
7,354
2,411
2,192
-
2,192
1,225
359
-
359
11,989
10,297
-
10,297
11,989
10,297
-
10,297|Charitable activities
**Pre-school**
**Expenditure**
**Pre-school**
**Expenditure**
**2021**
**2020**
**£**
**£**
6,158
6,158
83,348
93,080
2,896
2,693
565
314
92,967
102,245
11,989
10,297
104,956
112,542
104,391
112,542
565
-
104,956
112,542
112,542
**2021 Support costs**
**Governance**
**costs**
**2020**
**£**
**£**
**£**
**£**
680
392
-
392
7,673
7,354
-
7,354
2,411
2,192
-
2,192
1,225
359
-
359
11,989
10,297
-
10,297
11,989
10,297
-
10,297|
|---|---|---|
|||102,245
10,297|
|||112,542|
|||112,542
-|
|||112,542|
|||**2020**
**£**
392
7,354
2,192
359|
|||10,297|
|||10,297|
## **6 Support costs**
## **7 Committee**
None of the committee (or any persons connected with them) received any remuneration or benefits from the during the year.
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YAXLEY AND MELLIS PRE-SCHOOL
## NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
## FOR THE YEAR ENDED 31 DECEMBER 2021
## **8 Employees**
The average monthly number of employees during the year was:
|**2021**|**2020**|
|---|---|
|**Number**|**Number**|
|7|8|
There were no employees whose annual remuneration was more than £60,000.
## **9 Tangible fixed assets**
|**Freehold land**
**and buildings**
**Fixtures, fittings**
**and equipment**
**£**
**£**
**Cost**
At 1 January 2021
291,598
19,677
At 31 December 2021
291,598
19,677
**Depreciation and impairment**
At 1 January 2021
11,664
18,902
Depreciation charged in the year
5,832
326
At 31 December 2021
17,496
19,228
**Carrying amount**
At 31 December 2021
274,102
449
At 31 December 2020
279,934
775
**10**
**Debtors**
**2021**
**Amounts falling due within one year:**
**£**
Trade debtors
2,172
**11**
**Creditors: amounts falling due within one year**
**2021**
**£**
Trade creditors
1,421|**Total**
**£**
311,275|
|---|---|
||311,275|
||30,566
6,158|
||36,724|
||274,551|
||280,709|
||**2020**
**£**
537|
||**2020**
**£**
-|
- 10 -
YAXLEY AND MELLIS PRE-SCHOOL
## NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
## FOR THE YEAR ENDED 31 DECEMBER 2021
|**12**
**Analysis of net assets between funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**2021**
**2021**
**£**
**£**
Fund balances at 31
December 2021 are
represented by:
Tangible assets
274,551
-
Current assets/(liabilities)
58,477
-
333,028
-|**Total**
Unrestricted
funds
Restricted
funds
**2021**
2020
2020
**£**
£
£
274,551
280,709
-
58,477
33,262
-
333,028
313,971
-|Total
2020
£
280,709
33,262|
|---|---|---|
|||313,971|
## **13 Related party transactions**
There were no disclosable related party transactions during the year (2020 - none).
- 11 -