The Parish of Frindsbury with Upnor and Chattenden
LOVING – SERVING - CHANGING
Annual report and financial statements for the year ended 31 December 2022
Incumbent
The Reverend Nicholas Cooper Frindsbury Vicarage 4 Parsonage Lane Frindsbury Rochester Kent, ME2 4UR
Registered charity number 1127928
www.allsaintsfrindsbury.org.uk
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The Parish of Frindsbury with Upnor and Chattenden Annual Report for the year ended 31 December 2022
The report of the PCC has been prepared in accordance with the financial reporting standard for smaller entities (effective January 2005)
OUR PARISH VISION
Our focus as a Church remains summarised in our statement of purpose:
‘Loving – Serving – Changing’.
Governance and Membership as at 31 December 2022
Members of the PCC are either ex-officio or elected at the Annual Parochial Church Meeting. The members of the PCC are the trustees of the charity.
Vicar: The Reverend Nicholas Cooper ( ex officio )
Churchwardens: No Churchwardens were elected in May 2022.
Deanery Synod representatives : Jan Young and Andrew Whiteley (both elected October 2020) LLM/Readers licensed to the Parish: Judith Armitt, Judy Carr, Carole Morrad ( ex officio ) Elected members: Jennifer Barnard, John Bloomfield, Catherine Heffernan, Jane Hughes, Anne Levy, (resigned September 2022) Anne Maillardet (died September 2022), Robert Mayhew, Nan McAleer, Alison Mings (Treasurer), Peter Robbins, Victoria Webster, Elizabeth Williams (all elected May 2022)
Pioneer Minister : The Reverend Sue Vallente-Kerr
The following are not voting members or trustees but in are attendance and/or receipt of papers: PCC Secretary: Sue Jones
The responsibility of members of the PCC as Trustees remains unchanged, ensuring that it is solvent, well run and delivering its charitable purposes.
The PCC met 6 times during 2022 with an average attendance of 71%. The PCC has a Standing Committee which meets to transact minor business between the PCC meetings. It met 3 times during the year.
A new Electoral Roll was prepared in April 2022 and numbered 109.
Although ‘in person’ worship had resumed, provision was still made for those worshipping at home to receive a paper copy of the service and DVD if wished or to join a livestream of the service via Zoom.
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Risk Management
The PCC has examined the major strategic and operational risks and reviews risks on a regular basis, particularly in the light of Covid-19. The PCC confirms that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to mitigate these risks and any difficulties caused by the need to self-isolate according to guidelines.
All reports received by the PCC from its subcommittees are required to identify and highlight any health and safety risks and implications for safeguarding practice.
The PCC follows the guidelines for Serious Incident Reporting to the Charity Commission and National Safeguarding Team.
Safeguarding
Following the introduction of the Safeguarding and Clergy Discipline Measure 2016:
Vicki Webster continued in her role as Parish Safeguarding Officer.
The PCC has complied with the duty under section 5 of the Safeguarding and Clergy Discipline Measure 2016 (duty to have due regard to House of Bishops' guidance on safeguarding children and vulnerable adults) at the appropriate dates of the Measure coming into force.
The PCC adopted the House of Bishops ‘Promoting a Safer Church’ safeguarding policy statement.
All reports received by the PCC from its subcommittees are required to identify and highlight any safeguarding risks.
During the year the PCC Safeguarding subcommittee continued to highlight the importance of safeguarding, to review our practice, to make recommendations and arrange training.
General Data Protection Regulations
Data continues to be stored under the consents granted.
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A Brief Summary of the Year
During 2022 our pattern of worship continued with 2 services: 8.30am at St Philip & St James, Upnor and 10.00am at All Saints, Frindsbury. Services at 10.00am continued to be live-streamed and materials were sent to those worshipping at home. Our regular activities and events (including Concerts and Christmas Fayre, Tower Ringing and Handbell Ringing) resumed this year.
Our Annual Parochial Church Meeting and Election of Churchwardens was held in All Saints Church on Sunday 29 May 2022.
Ministry to young families continued with monthly meetings through Up4It led by Pioneer Minister, Sue Vallente-Kerr. She also visited schools for assemblies and lessons.
At Christmas, Pioneer Minister, Sue Vallente-Kerr organised hamper deliveries for families in need of some extra help.
Our Baby and Toddler Group, now Little Lights, restarted with additional volunteers in 2022; babies and toddlers met weekly on Tuesdays with parents and carers for activities, toys, Bible story and singing.
The parish walk continued to take part on a monthly basis and was well attended.
Our Drop-In Café re-opened on Tuesday mornings from March 2022 under the new name of Pilgrims’ Pantry, welcoming regular visitors from the church and community. All Saints Craft Group meets monthly within Pilgrims’ Pantry. In April, a community event at the café, followed by a quiz evening, to raise funds for Ukraine, was very well supported by the church and community.
UpChat Café – intergenerational café at St Philip & St James – also re-opened post Covid and has been well attended.
Home Groups have met through the year, for fortnightly Bible study, including a 6 week Lent Course, Women of Holy Week, by Paula Gooder.
The Parish Hall, which underwent major refurbishment in 2021, re-opened under new management. Casual and regular hall bookings have risen considerably, and the PCC is grateful to the volunteers undertaking the bookings and co-ordination of maintenance. A new cleaner was appointed for the Parish Hall and All Saints Church in January 2022.
In October 2022 All Saints Church was awarded with the A Rocha Eco Church Bronze Award. The PCC acknowledged the hard work in the area of EcoChurch by the late Anne Maillardet, who sadly died in September 2022. The Eco Group has continued to meet to discuss priorities. A successful Clothes Swap Event was held as part of a Harvest event in October 2022.
In 2022 in the parish we conducted 8 Baptisms, 1 Thanksgiving for the Gift of a Child, 3 Weddings, 1 Blessing of Marriage, 14 funerals and 16 Interment of Ashes.
Despite another challenging year there were many things to continue to be thankful for including:
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Church members’ faithful financial support.
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Acceptance by Church members of the changes to services.
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Church members’ active participation in worship and music by the All Saints Singers and church musicians.
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The ministry exercised by the Pastoral Team which continued to contact weekly those in our congregation who are elderly and living on their own.
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Some young families who have become regular members of the congregation.
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The support and work by those who maintain our buildings and churchyard.
Buildings and Churchyard
All Saints
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The Quinquennial inspection was carried out to All Saints, Frindsbury
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Fixed electrical inspections took place at the church and Parish Hall.
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A horse chestnut tree was removed, with permission, from All Saints Churchyard.
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Repairs took place to All Saints tower clock
St Philip & St James
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The Quinquennial inspection was carried out.
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Fixed electrical inspection took place at the church.
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Due to storm damage the weathervane at St Philip & St James was removed and placed inside the church awaiting repairs to enable it to be returned. The lightning conductor was repaired and a second down conductor installed.
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Following a leak, work took place to the ceiling in the vestry area; some tiles were replaced and a lead fillet put at the junction of the felt and tiles. The adjacent timber was treated and the fungal growth removed.
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Financial Statements for the Year ended 31 December 2022
Financial Summary
The accounts for 2022 show that for the 12 months to the end of December 2022 there was a surplus on the parish accounts of £3,747 before taking account of the movement in value of the endowment investments. A loss on the valuation of the investments resulted in an overall net loss of £8,566.
Detailed explanation of the full year results
Income from unrestricted funds was above expectations mainly due to a successful trading year for the parish hall. The General fund generated a shortfall of £4,384 while the parish hall made a surplus of £7,917.
The figure for planned giving is very encouraging in the current circumstances and I am grateful to all those who have continued to give by standing order as well as to those who have set up new standing orders.
The Parish Hall had a successful year with income totalling £24,433 from regular hirers and casual bookings. The increased use of the hall by other community organisations as well as for private events reflects the efforts of the parish hall management team and has justified the refurbishment of the facility in particular the improvements to the kitchen made during 2021.
It is also pleasing to note the contribution to the general fund from the cafes launched in 2022 in the parish hall and at Upnor as well as the new children’s group in the parish hall.
General fund costs excluding charitable giving are some £6,000 higher than 2021. Clergy housing costs were exceptionally high as the result of an undiagnosed leak ion the water pipes at the vicarage which has been mended. Administration costs are higher due to the impact of inflation on supplies. The running costs of the 2 churches and the parish hall are higher in 2022 compared to 2021 due to rise in utility bills despite the parish benefitting from the government cap on the unit rates charged for the supply of both gas and electricity. It is very pleasing to report that as a result of a number of fundraising efforts the parish was able to donate over £3,000 to Tearfund in respect of its Ukraine appeal.
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Reserves
Unrestricted cash reserves available to spend now increased by some £10,000 to £49,587. These are available to cover future costs of repairs and maintenance to our churches and parish hall as well as future shortfalls in income. It is the PCC’s policy to maintain unrestricted reserves sufficient to fund three months expenditure.
The Parish holds £22,419 of restricted reserves and £95,683 of endowment reserves.
Funds not required immediately are invested in either the Diocesan General Deposit Account, the CBF Church of England Deposit fund, the CBF Church of England Investment Fund or the COIF Investment Fund managed by CCLA Investment Management Ltd.
Financial statements prepared by Alison Mings ACMA, CGMA (treasurer)
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Statement of Financial Activities for the year ended 31 December 2022
| Note Income and Endowments Voluntary income 2(a) Activities for generating funds 2(b) Income from investments 2(c) Income from church activities 2(d) Other incoming resources 2(e) Total income Expenditure Church activities 3(a) Generation of voluntary income 3(b) Total expenditure Net income / (expenditure) before investment gains Net gains/(losses) on investments 5(b) Net income / (expenditure) 14 Transfer between funds Net movement in funds Total funds brought forward Total funds carried forward |
Unrestricted Restricted Endowment Total Funds Funds Funds Funds 2022 2021 £ £ £ £ £ 74,790 275 75,065 80,090 5,923 5,923 0 3,168 3,168 2,800 33,736 33,736 13,067 3,203 1,272 4,475 1,470 |
|---|---|
| 120,821 1,547 0 122,368 97,427 |
|
| 117,166 1,330 118,496 110,021 124 124 76 |
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| 117,290 1,330 118,620 110,097 |
|
| 3,531 217 0 3,748 -12,671 -12,313 -12,313 12,950 |
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| 3,531 217 -12,313 -8,565 279 2,668 -2,668 0 0 |
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| 6,199 -2,451 -12,313 -8,565 279 684,788 24,870 107,996 817,654 817,375 |
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| 690,987 22,419 95,683 809,089 817,654 |
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Balance Sheet as at 31 December 2022
| Notes Fixed assets Tangible 6(a) Investments 6(b) Current assets Debtors and prepayments 7 Short term deposits 8 Cash at bank and in hand 8 Liabilities Creditors: amounts falling due in one year 9 Net current assets Total net assets Parish funds 10-12 Unrestricted Restricted Endowment |
Unrestricted Restricted Endowment Total Funds Funds Funds Funds 2022 2021 £ £ £ £ £ 629,622 - 629,622 633,540 92,701 92,701 105,014 |
|---|---|
| 629,622 - 92,701 722,324 738,554 |
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| 15,576 15,576 14,455 27,453 17,321 2,982 47,756 57,519 22,133 5,098 27,232 9,850 |
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| 65,162 22,419 2,982 90,563 81,825 |
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| 3,798 - 3,798 2,726 |
|
| 61,364 22,419 2,982 86,765 79,099 |
|
| 690,987 22,419 95,683 809,089 817,654 |
|
| 690,987 690,987 684,788 22,419 22,419 24,870 95,683 95,683 107,996 |
|
| 690,987 22,419 95,683 809,089 817,654 |
Approved by the Parochial Church Council on 21 March 2023 and signed on its behalf by:
Rev Nicholas Cooper, Vicar
The notes on pages 5 to 14 form part of these accounts.
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Notes to the Financial Statements
1. Accounting policies
Basis of preparation
The PCC is a public benefit entity within the meaning of FRS102. The financial statements have been prepared under the Charities Act 2011 and in accordance with the Church Accounting Regulations 2006, governing the individual accounts of PCCs, and with the Regulations’ “true and fair view” provisions, together with FRS102 (2016) as the applicable accounting standards and the 2016 version of the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP(FRS102)).
The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at market value. The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their affiliation to another body, nor those that are informal gatherings of church members.
Funds
Unrestricted funds
These represent the income funds of the PCC that are available for spending on the general purposes of the PCC, including amounts designated by the PCC for fixed assets for its own use or for spending on a future project.
Restricted funds
These are income funds that must be spent on restricted purposes.
Endowment funds
These are restricted funds that must be retained as trust capital either permanently or subject to a discretionary power to spend capital as income, and where the use of any income or other benefit derived from the capital may be restricted or unrestricted.
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Notes to the Financial Statements continued.
Recognition of income and endowments
Income
Planned giving, collections and donations are recognised when received. Tax refunds are recognised when the income to which they relate is received. Grants and legacies are accounted for when the PCC is legally entitled to the amounts due. Dividends are accounted for when receivable, interest is accrued. All other income is recognised when it is receivable. All incoming resources are accounted for gross.
Expenditure
Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding obligation on the PCC. The diocesan Parish share is accounted for when due. All other expenditure is generally recognised when it is incurred and is accounted for gross.
Assets
Consecrated and beneficial property of any kind is excluded from the accounts by Section 10(2) (a) and (c) of the Charities Act 2011.
Depreciation on fixed asset properties has not been provided in these accounts as any charge is not considered material, on the basis that the asset has either, a very long useful life; or a residual value, based on its current value, which is not materially different from its carrying value.
Moveable church furnishings held by the churchwardens on special trust for the PCC and which require a faculty for disposal, are inalienable property, listed in the church’s inventory which can be inspected (at any reasonable time). No inalienable property was acquired in 2021 and 2022.
All expenditure incurred in the year on consecrated or beneficed buildings or on the repair of moveable church furnishings is written off.
Investments are valued at market value at the year end.
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Notes to the Financial Statements continued.
Short term deposits include cash held on deposit either with the CBF Church of England Funds, with the Diocese or at HSBC bank.
Individual items of equipment with a purchase price of £500 or less are written off when the asset is acquired. The organs at All Saints and Upnor are being depreciated on a straight-line basis over 25 years and equipment used within the church premises on a straightline basis over 4 years. Parish hall fixtures and fittings are being depreciated over 10 years on a straight-line basis.
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Notes to the Financial Statements continued.
| 2 Income and endowments 2(a) Voluntary income Collections and giving GAYE Tax recoverable Donations, appeals, etc Legacies Grants 2(b) Activities for generating funds Fund raising 2(c) Income from investments Dividends and interest 2(d) Income from church activities Church hall lettings Other church activities Fees for weddings and funerals 2(e) Other incoming resources Insurance claim Other parish income Total Income |
Unrestricted Restricted Endowment Total Funds Unrestricted Restricted Endowment Total Funds Funds Funds Funds 2022 Funds Funds Funds 2021 £ £ £ £ £ £ £ £ 54,036 54,036 50,499 50,499 550 550 650 650 12,558 0 12,558 11,042 11,042 4,097 275 4,372 10,526 10,526 0 0 1,000 1,000 3,549 0 3,549 2,272 4,100 6,372 |
|---|---|
| 74,792 275 0 75,067 75,990 4,100 80,090 |
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| 5,923 5,923 |
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| 5,923 0 0 5,923 |
|
3,168 3,168 2,800 2,800 |
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| 3,168 0 0 3,168 2,800 2,800 |
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| 24,433 24,433 4,693 4,693 1,419 1,419 7,884 7,884 8,374 8,374 |
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| 33,736 0 0 33,736 13,067 13,067 |
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| 3,016 3,016 700 700 187 1,272 1,459 432 338 770 |
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| 3,203 1,272 0 4,475 1,132 338 1,470 |
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| 120,821 1,547 0 122,368 92,989 4,638 97,427 |
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Notes to the Financial Statements continued.
| 3 Expenditure 3 (a) Church activities Missionary and charitable giving Tearfund Medway Foodbank Ministry: diocesan parish share Other ministry costs Church running and maintenance Church hall running costs Depreciation of church equipment and hall fixtures and fittings Upkeep of churchyard Mission and youth work Administration costs Other expenses 3 (b) Raising funds Generation of voluntary income Total resources expended |
Unrestricted Restricted Endowment Total Funds Unrestricted Restricted Endowment Total Funds Funds Funds Funds 2022 Funds Funds Funds 2021 £ £ £ £ £ £ £ £ 3,078 3,078 0 0 10 10 |
|---|---|
| 3,078 0 0 3,078 10 10 |
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| 52,891 52,891 52,440 52,440 6,336 6,336 2,978 2,978 18,963 0 18,963 21,190 27 21,217 14,727 14,727 12,364 12,364 3,917 3,917 3,917 3,917 2,756 2,756 2,896 2,896 822 0 822 343 391 734 13,675 1,330 15,006 13,258 13,258 0 0 0 207 207 |
|
| 114,088 1,330 0 115,418 109,386 625 110,011 |
|
| 124 124 76 76 |
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| 117,290 1,330 0 118,621 109,472 625 110,097 |
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Notes to the Financial Statements continued.
| 4 | STAFF COSTS 2022 2021 wages and salaries £13,529 £13,236 Average no. of employees 2 2 |
|---|---|
During the year the PCC employed a Parish administrator and hall cleaner, both part-time, but no payments were large enough to attract social security costs.
5. Related parties
During the year the parish employed Mrs Sue Jones, wife of a Churchwarden as Parish Administrator who was paid £9,236.
| 6 Fixed assets 6(a) Tangible Cost of valuation At 1 January 2022 Additions at cost At 31 December 2022 Depreciation At 1 January 2022 Charge for the year At 31 December 2022 Net Book Value At 31 December 2022 At 31 December 2021 |
(All unrestricted) Total Parish Hall Church Equipment Parish Hall Fixtures and Fittings £ £ £ £ 600,000 29,536 19,699 649,235 - |
|---|---|
| 600,000 29,536 19,699 649,235 |
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| 13,726 1,970 15,695 1,948 1,970 3,917 |
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| 15,673 3,940 19,613 |
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| 600,000 13,863 15,759 629,622 |
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| 600,000 15,811 17,729 633,540 |
Equipment includes a projector, organ, speakers, other music equipment, a safe and Wi-fi equipment at All Saints and St Philip and St James.
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Notes to the Financial Statements continued.
| otes to the Financial Statements continued. | |
|---|---|
| 6(b) Investments (all endowment funds) Market value 1 January 2022 Annual revaluation Market value 31 December 2022 |
£ 105,014 -12,313 |
| 92,701 |
7 Current assets
Debtors (Unrestricted funds)
| Income tax recoverable Other income due Prepayments |
2022 £ 12,000 812 2,764 15,576 |
2021 £ 11,000 1,420 2,035 |
|---|---|---|
| 14,455 |
| 8 Cash Balances Cash in hand and at bank Short term deposits |
Unrestricted Restricted Endowment Total Unrestricted Restricted Endowment Total Funds Funds Funds 2022 Funds Funds Funds 2021 £ £ £ £ £ £ £ £ 22,133 5,098 - 27,232 2,300 7,550 - 9,850 27,453 17,321 2,982 47,756 37,217 17,321 2,982 57,519 |
|---|---|
| 49,587 22,419 2,982 74,987 39,517 24,871 2,982 67,369 |
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Notes to the Financial Statements continued.
| 9 Liabilities Amounts falling due within one year Creditors for goods and services |
2022 £ 3,798 3,798 |
2021 £ 2,726 |
|---|---|---|
| 2,726 |
10. Funds
Restricted Funds in 2022 comprise the Hand Bell Ringers Fund, music funds, the Gavin Jupp Memorial Fund and AV Equipment. The Endowment Funds are managed by CCLA and comprise various funds set up in past years, which require income to be spent on the running costs of All Saints, St Phillip and St James and the churchyards.
11. Endowment Investment Funds
CBF Income shares
| 131001137S Church Repair Anderson 131001138S L I Frindsbury Paine 131001193S Upnor Parish Room 131001212S MD (Bonham Pennistone Bourne) 131001192S Anderson 131001139S Anderson Endowment 131001523S Frindsbury QAB CBF Fixed Interest 131001025F Church Expenses |
10,041 29,504 1,488 5,868 5,041 5,041 2,128 473 |
|---|---|
| 59,585 |
12
Notes to the Financial Statements continued.
| COIF funds | |
|---|---|
| 247790001T | S Fulkes Charity |
| 325350001T | Newlands Field Charity |
| 279710001T | Lesser Parish Field Charity |
| 053820001T | J Rich National School |
Total Endowment funds
2,613 18,530 11,126 817 33,086 92,701
The PCC also holds £46,721 in designated funds in respect of the running of the parish hall and future repairs to the churches.
12. Fund Movements
Summary of fund movements
| Balance at 1 January 2022 Incoming resources Resources expended Investment gains Transfer between funds Balance at 31 December 2022 |
Unrestricted Funds Restricted funds Endowment funds Total General Designated £ £ £ £ £ 649,092 35,696 24,870 107,996 817,654 96,209 24,614 1,547 122,369 -100,593 -16,697 -1,330 -118,622 -12,313 -12,313 440 3,108 -2,668 0 |
|---|---|
| 644,268 46,721 22,419 95,683 809,089 |
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Notes to the Financial Statements continued.
13. Statement of cash flows
| Note Cash flows from operating activities: Net cash provided by (used in) operating activities 14 purchase of equipment purchase of fixtures and fittings Net cash provided by (used in) financing activities cash at the beginning of the period 9 cash at the end of the period 9 |
2022 2021 £ £ 7,615 -11,450 0 -2,147 0 -19,699 |
2022 2021 £ £ 7,615 -11,450 0 -2,147 0 -19,699 |
|---|---|---|
| 7,615 | -33,297 | |
| 67,369 100,666 74,987 67,369 |
14. Reconciliation of net income/(expenditure) to net cash flow from operating activities
| Note Net surplus / shortfall per the SOFA Adjustments for: Depreciation 6(a) (Gain) / loss on investments 6(b) (Increase) / decrease in debtors 7 Increase / (decrease) in creditors 8 Net cash provided by (used in) operating activities |
2022 £ -8,566 3,917 12,313 -1,121 1,072 |
2021 £ 279 3,917 -12,950 1,829 -4,526 |
|---|---|---|
| 7,615 | -11,450 |
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL members of PARISH OF FRINDSBURY WITH UPNOR & CHATTENDEN On accounts for the year 31 December 2022 Charity no 117928 ended (if any) Set out on pages
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2022 .
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 25/04/23 Name: Katherine Gray Relevant professional qualification(s) or body (if any): Address: 6 Colegate Drive, Bearsted, Kent ME14 4DP
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IER
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
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IER