TRUSTEE’S REPORT 2023-24
The Scout Group remains in a good position financially compared to recent years, but we are not complacent, for so long as membership remains between 100 and 120 then the balance of all accounts will remain in a good place, notwithstanding that we are yet to process the last financial year’s gift aid submission.
Group leadership remains the same still depending on the same adult leadership as in previous years and we should be looking to get more leaders on board. The same applies to the group executive committee in regards to gaining new members.
Reports on our financial status are detailed below.
Maintenance of the building remains the focus of the building committee. Use of the hall remains constant and we are fortunate to have a loyal group of users who use the building on a regular basis.
All costs associated with Group activities and purchases are paid for via the group account and we continue to offer a varied indoor programme along with various outdoor activities.
Building account:
One overriding factor this year has the been the fact that Barclays closed the building account in October 2023, this was despite over 15 hours of phone calls to Barclays regarding all the accounts and sending back all the requested documentation at least 6 times over the previous 9 months. Every time a letter was received and there were numerous, I responded by calling Barclays but customer services did not seem to grasp the situation particularly when asking to speak to a very specific department.
Barclays did send a letter of apology for closing the account and it was reopened on November 21, 2024 and we received compensation of £300.
During the period of closure all standing orders were cancelled and payments had to be made via the group account. The opening and closing of the account impacted on the income and expense figures.
This year the building account received an income of £10,631 plus the reopening amount of £16,176.04, totalling £26,807.04, the £10,631 is greater than the previous 12 months by £689. All income from the regular users increased but then we had increased the hourly rate.
We did manage to reduce some of our regular expenses, for example by increasing the excess on the buildings insurance we were able to save £417 on the previous year. Gas costs on the other hand rose by £873.66, though prices have reduced in previous months. Electric on the other hand the total cost for the year was reduced by £1,500, prices came down sooner and we paid a monthly direct debit whereas with gas under the terms of the contract we were required to pay the balance owing at the end of every month. We have all got used to turning lights off when not in use.
In terms of building repairs we had the blinds replaced and metal sheeting placed over doors in the hall as it was cheaper than replacing the doors with solid wood. Had we replaced like for like which would probably have got damaged again. The total cost was £888
We continued to receive a subsidy of £700 from the Shipley Area panel towards annual ground rent charges of £1900 and received notification that this would continue for another 2 years
1[st] Bingley Scout Group. H.Q. Sycamore Avenue, BINGLEY. Group Scout Leader: Mr Chris Boardman Group Chairman: Mr S. Howkins Charity No: 1127910
The sum carried forward into 24/25 was £15,348.56, which is in line with the previous year though we are having our heating system updated so that then the heating is on, it only heat the rooms that are being used and not the whole building. We continue to look to hold £8,000 for any emergency such as the heating system needing replacing.
Group Account: For the reasons mentioned above our income this year for the group account was £32,385.44, due in the main to the fact that the building account was closed for a period which meant many of our building account bills had to be paid from the group account and were subsequently paid back. Income was £27,669.94 for group activities and £4715.50 repayment for the bills paid. This included donation from Eldwick Gala of £500 for hire of a tent. The remaining £27,169.94 was received for subscription payments and activities.
Expenses included paying the bills of totalling £4715.50. There was a significant increase in the cost of equipment bought during the last financial year, including Samsung tablets at £845 for all the sections to use, new tents £250, a Star tent at £180 and laser guns at £199 as a new activity for the 2024 St. Georges camp.
As most monies are now paid via the bank so the cost of section activities is paid by bank transfer, totalling £9686. As the membership of the group remained steady we also paid out £5368 to the scout association for capitation. New badges/uniforms and neckers cost £1601.68, the majority of which, £1167 was on badges that now cost about 80p each, this shows the progression of each section in attaining badge standards and levels.
We also supported those who attended the world jamboree.
The balance at the end of the financial year stood at £16,901.66, compared with the previous year end balance of £14,061.60 but this does not take into account the upcoming costs of our annual St. George’s camp
Mini bus account: The income for the year stood at £2080.78, a drop in recent years but hiring of the bus has declined and most bookings are currently through the group. Like the building account expenditure is up but the spending was agreed for graphics to be added with a view to deterring any future thieves. There was also a risk involved in not having a spare key so one was purchased at £285. The MOT cost £379.32 and some drivers felt the brakes needed checking at a further repair cost of £346.16, though the brakes were found to be sound replacement discs were purchased. There was a payment to Skipton Self Hire but this was refunded to the account from group
1[st] Bingley Scout Group. H.Q. Sycamore Avenue, BINGLEY. Group Scout Leader: Mr Chris Boardman Group Chairman: Mr S. Howkins Charity No: 1127910
1st BINGLEY SCOUT GROUP Receipts & Payments Account summary for the year ended March 2024 This Year General Funds This Year Total Headquarters Funds Minibus Account Total reiptS for the year 32,385.44 27,185.04 1,576.00 61,146.48 Total payments for the year 29,545.38 26,876.55 1,983.68 58,405.61 Net receipts (payments) for the year 2,840.06 308.49 ..Q407:68)., 2,740.87 Monthly Cash Float 230.00 230.00 Cash, bank and funds brought forward 14,061.60 15,040.07 4,025.64 33,127.31 Cash, bank and funds carried forward £17,131.66 £15,348.56 £3,617.96 36,098.18 The above account and accompanying statement(s) of assets and liabilities were approved by the Trustees and signed on their behalf by 1996 Groups and Districts Receipts and Payments Form (Multi-fund) D3
1st BINGLEY SCOUT GROUP Receipts for the year ended March 2024 This Year General This Year Total Headquarters Minibus Budget £ SubscriptionslActivities (cash) Subscriptions/Activities (Bank payments)......................... From Building account 1,167.43 22,415.08 3,524.50 9,584.00 1,576.00 12,327.43 22,415.08 3,524.50 0.00 27,107.01 9,584.00 1,576.00 38,267.01 INCOME RECEIVED Donations 725.11 725.11 Diesel Refunds Cash refunds YESS 0.00 725.11 0.00 0.00 725.11 DONATIONS / GRANTS Grants from Bradford Met 1,125.00 300.00 1,125.00 300.00 Barc!ay.s comp.ensation 0.00 1,425.00 1,425.00 ACTIVITIES Surplus from camps Scout Christmas Camp................................................................. 71.23 71.23 0.00 71.23 71.23 FUND RAISING (gross) Equip.ment Hire Gift Aid 2,751.07 2,751.07 Eldwick Gala 500.00 500.00 0.00 3,251.07 3,251.07 Solar Systems 40.02 40.02 0.00 40.02 40.02 SUNDRY RECEIPTS Account reopened by Barclays To building acc 16,176.04 16,176.04 1,191.00 1,191.00 0.00 1,191.00 16,176.04 17,367.04 £0.00 TOTAL RECEIPTS FOR YEAR £32,385.44 £27,185.04 £1,576.00 £61,146.48 1996 Groups and Districts Receipts and Payments Form (Multi-fund) D4
1st BINGLEY SCOUT GROUP Payments for the year ended March 2024 This Year General This Year Total Headquarters Minibus Budget £ RenURates 70.00 328.57 398.57 Fire Safety Gaslelectriclwater 163.11 624.63 787.74 450.93 3,960.68 4,411.61 Insurancerrax 1,917.06 1,917.06 Ground Rent 1,900.00 1,900.00 544.12 Fuel 300.50 243.62 2,901.60 6,813.88 243.62 9,959.10 0.00 Insurance/DVLA 992.81 992.81 9.10 79.20 88.30 Internet 52.60 289.60 342.20 61.70 289.60 1,072.01 1,423.31 0.00 Exec account 2,805.06 2,805.06 2,805.06 2,805.06 ACTIVITIES Beaver Activities 613.98 613.98 0:00 Cub Activities/Camps Scout Activities/Camp.s Explorer Activities 4,945.15 4,945.15 3,771.78 46.65 3,771.78 46.65 0:00 Group. Activities!camp.s 4,461.83 4,461.83 13,839.39 475.00 13,839.39 475.00 Box FloatslOSM 0.00 MOT 668.05 668.05 Barclay.s Closed acc 16,176.04 16,176.04 16,176.04 17,319.09 5,328.00 475.00 5,328.00 668.05 Capitation 0.00 Windows/OSM 562.83 562.83 Bad9es!Scout Shops 1,601.68 7,492.51 1,601.68 7,492.51 0.00 Bah'taurefunds 50.00 50.00 To buildin9. acc 1,191.00 1,241.00 1,191.00 1,241.00 PURCHASES Cash expenses New blindsldoor coverin.9............ .. 0:00 Equip.ment £0.00 121.00 121.00 888.00 888.00 2,646.18 670.97 3.317.15 3,534.18 791.97 4,326.15 TOTAL PAYMENTS FOR YEAR £29,545.38 £26,876.55 £1,983.68 58,405.61 1996 Groups and Districts Receipts and Payments Form (Multi-fund) D5
1st Bingley Scout Group Statement of Assets & Liabilities at March 2024 This Year General Funds This Year Total Headquarters Funds Minibus Account MONETARY ASSETS Fund Bank Current Account(s) Bank Term Deposit(s) Building Society Account(s) Scout Association Short Term Investments 16,901.66 15,348.56 3,617.96 35,868.18 Cash in hand 230.00 230.00 OTHER MONETARY ASSETS £17,131.66 £15,348.56 £3,617.96 36.098.18 Payments due INVESTMENT ASSETS Government Stocks at market value Other quoted securities at market value Other investments Property held for investment purposes NON~MONETARY ASSETS Badge Secretary's stock Group/District shop stock Land and buildings Motor vehicles Scouting equipment, furniture, etc. LIABILITIES Those due within one year LIABILITIES Those due after one year Loan (with details) Hire Purchase owing Leasing payments outstanding CONTINGENT LIABILITIES AND FUTURE OBLIGATIONS ... 1996 Groups and Districts Receipts and Payments Fomi (Multi-fund) D6
Scrutineer's report to the trustees
Scrutineer's Report to the Trustees of
1st Bingley Scout Group
I report on the accounts of the Group for the year ended
…............. 2023/2024 .............................................................
Respective responsibilities of Trustees and Scrutineer
As the Group's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.
Basis of Scrutineer's Statement
In accordance with the directions given in the Group's/District's constitution, I have scrutinised the records and the accounts set out on pages 1 to 4
Scrutineer's Statement
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.
Name: ..........Richard L Nicholas.............................................................................................. Address: ......11 High Fold....................................................................................... ........................ .Baildon BD17 6lE............................................................................................ ..................................................................................................................... ...........................1[st] May 2024..........................................................................................