TRUSTEE’S REPORT 2022-23
The Group Executive Committee meets bi-monthly to oversee the running of the group along with its finances and to support the group. We can report that section membership remains consistent at 120 members across all sections, with only 11 adult warranted leaders, with Beavers and Cubs being supported by Explorer scouts setting out on their journey to obtain Duke of Edinburgh awards.
The finances remain in a healthy position across all 3 accounts as detailed below
Building account: This year the building account received an income of £9,942.90, significantly lower than the previous 2 years but in 20/21 and 21/22 we had a substantial support package from Bradford Council during the pandemic which has now ceased. Regular users have maintained their presence and we have also been able to add a couple of new users. The income was in line with years before the pandemic but with the increase in utility costs the executive committee agreed in March that the hourly rates would increase from April 1, 2023, we are also due to reinstate the group payment of £2000, from April, this was ceased during the pandemic when the group had no income and was being supported by Bradford Council. We are grateful to all our users for their continued use of the building and despite the increase in hourly rates I am not aware of any group looking to move elsewhere.
As from January 2023, our gas and electric contracts expired and despite searching for the best options we have seen our monthly gas bill rise to over £300 per month so far, from approximately £60 per month, we would obviously expect this to drop back over the summer months. Monthly electric charges will rise in April from £70 per month to £107 per month. Water rates have also risen. We had this financial year an issue with Eon over electric costs, it was agreed to have a smart meter fitted at which point they claimed we had been underpaying, despite readings being sent monthly, we were charged £2281.87 in May and having had several heated customer services calls we then received a refund of £1714.90 in June. Annual building insurance continues to form a major part of the expense’s column at £2334.
In terms of new equipment purchased, we have had to replace our aging computer, it was running windows 7 which was just about obsolete, the software was so old we could not get an upgrade. To go with this we bought a new printer, shredder and laminator. Items that will hopefully last for many years and therefore reduce capital expenditure going forward.
In order to maintain our electrics to the required standard an electric check-up was completed in April costing £535. We continued to receive a subsidy of £700 from the Shipley Area panel towards annual ground rent charges of £1900 and have applied for this to continue for the next 2 years but as yet await the outcome.
The Chubb costs were higher than normal but this due to a fault that required an urgent repair which required the call out of an engineer on a Sunday that cost £490.00
The sum carried forward into 23/24 was £15,040.07and we continue to look to hold £8,000 for any emergency such as the heating system needing replacing.
Group Account: The significant change to the group account was that parents were encouraged to make subscription and activity payments through the bank preferably by standing order, though not all chose this method, and it falls to the treasurer to monitor payments and to chase shortfalls. Payments
1[st] Bingley Scout Group. H.Q. Sycamore Avenue, BINGLEY. tel: 01274 770852 (during meetings only) Group Scout Leader: Chris Boardman Tel: 01274 827384 Group Chairman: Mrs. J. Greenwood Charity No: 1127910
through the bank amounted to £9,904.14 in comparison to £1,442.75 in cash. Following a complaint to the council we eventually had to take the marquee in the car park and were able to sell this on for £1,800 against the original cost of £2,400
On the expenses front our trailer needed a complete overhaul costing £800 and in order to get better use of the trailer we paid for the fitting of tow bars to 2 vehicles. Activities within sections continued on the up this year relating to £2,500 sectional activities.
Capitation remains the single biggest expense that the group has to pay but the group account was still able to carry forward £14,207.40 into the new financial year, but with a view to reducing this figure by supporting events or the purchase of new equipment as required.
Mini bus account: The income for the year stood at £2080.78, a drop in recent years but hiring of the bus has declined and most bookings are currently through the group. Like the building account expenditure is up but the spending was agreed for graphics to be added with a view to deterring any future thieves. There was also a risk involved in not having a spare key so one was purchased at £285. The MOT cost £379.32 and some drivers felt the brakes needed checking at a further repair cost of £346.16, though the brakes were found to be sound replacement discs were purchased. There was a payment to Skipton Self Hire but this was refunded to the account from group
1[st] Bingley Scout Group. H.Q. Sycamore Avenue, BINGLEY. tel: 01274 770852 (during meetings only) Group Scout Leader: Chris Boardman Tel: 01274 827384 Group Chairman: Mrs. J. Greenwood Charity No: 1127910
1st BINGLEY SCOUT GROUP
Receipts & Payments Account summary for the year ended March 2023
| Total receipts for the year Total payments for the year Net receipts (payments) for the year Monthly Cash Float Cash, bank and funds brought forward Cash, bank and funds carried forward |
£ | This Year General Funds £ 24,977.73 25,123.53 -145.80 14,207.40 £14,061.60 |
Headquarters Funds £ 9,942.90 13,634.68 (3,691.78) 18,731.85 £15,040.07 |
Minibus Account £ 2,080.78 3,795.27 (1,714.49) 5,740.13 £4,025.64 |
This Year Total £ 37,001.41 42,553.48 (5,552.07) 0.00 |
|---|---|---|---|---|---|
| 38,679.38 | |||||
| 33,127.31 |
The above account and accompanying statement(s) of assets and liabilities were approved by the Trustees
on ................................................... and signed on their behalf by
............................ ..............................................................................
Groups and Districts Receipts and Payments Form (Multi-fund)
1996
D3
1st BINGLEY SCOUT GROUP
Receipts for the year ended March 2023
| Budget £ 0.00 0.00 0.00 0.00 0.00 0.00 0.00 £0.00 |
£ Subscriptions/Activities (cash) Subscriptions/Activities (Bank payments) INCOME RECEIVED Eon Refund Donation Diesel Refunds Cash refunds YESS DONATIONS / GRANTS Grants from Bradford Met Npower Refund ACTIVITIES Surplus from camps Scout Christmas Camp FUND RAISING (gross) Equipment Hire Gift Aid Carnivals Solar Systems SUNDRY RECEIPTS TOTAL RECEIPTS FOR YEAR |
This Year General £ 1,807.08 22,579.29 24,386.37 62.00 332.09 175.26 22.01 591.36 £24,977.73 |
Headquarters £ 7,528.00 7,528.00 1,714.90 1,714.90 700.00 700.00 £9,942.90 |
Minibus £ 1,776.78 1,776.78 304.00 304.00 £2,080.78 |
This Year Total £ 11,111.86 22,579.29 |
|---|---|---|---|---|---|
| 33,691.15 0.00 366.00 332.09 175.26 |
|||||
| 2,610.26 700.00 0.00 |
|||||
| 700.00 0.00 |
|||||
| 0.00 | |||||
| 0.00 | |||||
| 0.00 0.00 |
|||||
| 0.00 | |||||
| 37,001.41 |
Groups and Districts Receipts and Payments Form (Multi-fund)
1996
D4
Payments for the year ended March 2023
| Budget £ 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 £0.00 |
Rent/Rates Fire Safety Gas/electric/water Insurance/Tax Ground Rent Fuel Insurance/DVLA Repairs Internet Skipton Self Drive ACTIVITIES Beaver Activities Cub Activities/Camps Scout Activities/Camps Explorer Activities GroupActivities/camps Box Floats/OSM MOT Equipment Capitation Graphics Badges/Scout Shops Jamboree Donation Mini bus costs PURCHASES Cleaning/Toiletries/Sundries UtilityTesting Equipment |
£ | This Year General £ 919.84 5,347.14 2,833.64 851.00 4,640.03 14,591.65 469.43 1,270.10 1,739.53 5,085.00 2,089.70 7,174.70 1,572.89 1,572.89 44.76 44.76 |
Headquarters £ 368.64 837.19 5,142.36 2,334.08 1,900.00 10,582.27 103.27 321.28 424.55 134.99 535.00 1,957.87 2,627.86 |
Minibus £ 788.00 651.24 1,439.24 165.00 658.31 823.31 304.00 304.00 379.32 379.32 326.40 326.40 523.00 523.00 |
This Year Total £ 368.64 837.19 5,142.36 3,122.08 1,900.00 651.24 |
|---|---|---|---|---|---|---|
| 12,021.51 761.58 321.28 |
||||||
| 1,247.86 304.00 |
||||||
| 304.00 919.84 5,347.14 2,833.64 851.00 4,640.03 |
||||||
| 14,591.65 469.43 379.32 1,270.10 |
||||||
| 2,118.85 5,085.00 326.40 2,089.70 |
||||||
| 7,501.10 | ||||||
| 2,095.89 179.75 535.00 1,957.87 |
||||||
| 2,672.62 |
Groups and Districts Receipts and Payments Form (Multi-fund)
1996
D5
TOTAL PAYMENTS FOR YEAR
£25,123.53
£13,634.68
£3,795.27
42,553.48
Groups and Districts Receipts and Payments Form (Multi-fund)
1996
D6
1st Bingley Scout Group
Statement of Assets & Liabilities at March 2023
| MONETARY ASSETS Bank Current Account(s) Capitation Bank Term Deposit(s) Building Society Account(s) Scout Association Short Term Investments Cash in hand OTHER MONETARY ASSETS Payments due INVESTMENT ASSETS Government Stocks at market value Other quoted securities at market value Other investments Property held for investment purposes |
Fund £ |
This Year General Funds £ 14,061.60 149.58 £14,211.18 |
Headquarters Funds £ 15,040.07 £15,040.07 |
Minibus Account £ 4,025.64 £4,025.64 |
This Year Total £ 33,127.31 149.58 |
|---|---|---|---|---|---|
| 33,276.89 | |||||
NON-MONETARY ASSETS Badge Secretary's stock Group/District shop stock Land and buildings Motor vehicles Scouting equipment, furniture, etc. LIABILITIES Those due within one year LIABILITIES Those due after one year Loan (with details) Hire Purchase owing Leasing payments outstanding
CONTINGENT LIABILITIES AND FUTURE OBLIGATIONS .....................
............................................................................................................
Groups and Districts Receipts and Payments Form (Multi-fund)
1996
D7
Serutineerfs Report to tho Tntstses of the .. SCOUT GROUPIDISTrICT SCOLrr COUNaL I report rm th8 nts ofthe forts .....g.1 ' As tho GwMJp'slDi5tricfs Iwst888 are fespLwib18 for th8 kwaralkn) of th& attount' YW LY)nsklw that n•ith•r the audit Thjr Ind•ndent 8xarninaJon rnquirwnents of ts chwyb Act 2011 appty. It Is my rWmlIlty wlthtsut cawylng out an audlt or Ind8yx8n¢J6nt examthatk) to SeAuU1$9 the ar¢xAmts arKJ to report lo you. In 8c¢ord8nce th8 di gr kn the (w'81DbBtrth I have 8(18d ts rwds and the accounts set ¢xrt on page8 3 to............ 8¢rulln•orf• 8ttht•m In my ¢¥lnlcffl th• acwjnts arn In accordarK• rK4(d8 1xodW to m• aThJ t cen8ltullon. N8mtr'. 9.4.£LOoW shlPIY 17 6££ Do1¥.' LT71005