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The Parish of St. James the Great, Albert Hill, Darlington Annual Report and Financial Statements 31% December 2022
Administrative information
St. James's Church is situated at Allen Street, Darlington. It is part of the Diocese of Durham within the Church of England. The correspondence address is Allan Street, Darlington DL1 2LU
The Parochial Church Council (PCC) is a charity registered with the Charity Commission — Registered Number 1127841.
PCG members who have served from 1st January 2022 until the date this report was approved are:
Incumbent: The Reverend Michael Way Wardens: Mr David Warren Mrs Judith Wilson
Secretary:
Mr David Warren (acting)
Treasurer:
Mr David Warren
Representatives on the Deanery Synod (2): Mrs Judith Wilson; Mr David Warren
Elected Members: Mrs Andrea Burton; Mrs Cynthia Dyer (from APCM) Mr Raymond Flowers; Mr Alfred Hannaford (from APCM): Mrs Mary Sweeten
Bankers:
CAF Bank Limited 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ
Independent Examiner Eric Southwick BA{Hons) FCA FCIE DChA Eric Southwick & Co Charity Accountants 51 The Avenue Seaham Co Durham SR7 8NS
SE IIE
FE 259772 Sc 750
ETS
1
The Parish of St. James the Great, Albert Hill, Darlington Annual Report and Financial Statements 31*t December 2022
Structure, governance and management
The method of appointment of PCC members is set out in the Church Representation Rules. All Church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC.
Objectives and Activities
The PCC of St James' has the responsibility of co-operating with the incumbent, the Reverend Michael Way, in promecting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It also has maintenance responsibilities for the Church Hall, at Grey Street, Darlington.
Achievements and Performance
Church attendance
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The Church of England requires a statistical return of attendance based on the month of
October. For 2022, the average weekly attendance was 25. (The average weekly
attendance figure is based on the number of individuals who have attended at least one
service during the week)
Communicants:
Easter Day 28
Christmas 23
Baptisms:
Under 1 year 8 iste
Adult 0
Occasional Services:
Funerals 6
Weddings 2 iste:
Confirmation 1
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Electoral Roll
The Church Representation Rules required that the Electoral Roll be revised in 2021. This was carried out by Raymond Flowers, Electoral Roll Officer, prior to the Annual Meeting of 2021, the numbers registered are:
Resident: 19 Non-Resident: 25 Total: 44
Review of the year The full PCC met 4 times during the year with an average level of attendance of over 95% and at various times during the year considered
-
e Liturgical programme
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e Creation of chapel in Hall
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Hall floor and potential refurbishment of the hall
-
® Hail lettings ° Safeguarding including training requirements
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e Church finances
We were able to pay our Parish Share pledge of £9000 in full and felt able to make a similar pledge for the year 2023.
A full liturgical calendar has been upheld including Holy Week; Easter Triduum; May Festival and Patronal Festival. Evensong in accordance with the Book of Common Prayer and followed with Benediction continued throughout 2022, being held on the first Sunday of each month.
A successful pilgrimage to Walsingham took place in May with ten pilgrims including two members of St Mark’s congregation. A Pilgrimage for May 2023 has been booked and the number of people expected to take part is twelve.
2
I$$ LN The Parish of St. James the Great, Albert Hill, Darlington Annual Report and Financial Statements 31%t December 2022 Review of the year (Continued) Roger Ohr has continued as our organist throughout 2022, providing music at the Sunday Mass and on other occasions throughout the year. He has also played at funerals where music has been requested. The parish has continued to play a full part in the life of the Deanery Synod through the attendance by our elected representatives at meetings and other events. We make a small financial contribution each month towards the costs of the neighbouring parish of St Andrew's Christians Against Poverty group.
The former storage room in the church hall was successfully converted to the Chapel of Ss Hilda and Wilfrid and was used for mid-week Masses over the winter months by permission of the Bishop of Durham. During the year all external doors of both the church and hall were painted as were the internal walls of the new Chapel of Ss Hilda and Wilfrid. This work was carried out by a professional painter and decorator.
A full inspection and testing of the electrical circuits in the church and hall was carried out. This revealed some relatively minor faults which must be corrected and this is being planned to be undertaken within the first half of 2023. All portable appliances were tested. This resulted in three items being disposed of because of non-compliance.
Much goes on behind the scenes to ensure the church looks as glorious as it does. Our congregation is not large and so a relatively small number of people ara engaged in this work — arranging flowers, cleaning and general maintenance, both inside and externally. A huge debt of gratitude is owed to everyone who contributes to maintaining the liturgy to such a high standard.
Financial Review
Total receipts on ordinary unrestricted funds were £43,786 and are detailed in the Financial Statements. Income of restricted funds totalled £1,801 and this figure was predominately made up of payments by pilgrims taking part in the Walsingham Pilgrimage.
Giving through weekly envelope scheme has remained constant at £8,758 compared with £8,735 the previous year. During the year, new weekly envelopes were issued to 40 donors. As reported in the 2021 report, the generosity of our people is much appreciated but the weekly giving on its own is not enough to cover all the expenditure we incur in the running of the church and hall. However, during this report year of 2021, we have been fortunate to have obtained a high level of hall hires that have generated around £16,137. This has been mainly from two corporate users and we are confident that this level of income will be maintained in future years. Unfortunately, we have had to curtail the bookings for children’s parties due to the condition of the floor which would prove potentially hazardous to children. We are still facilitating evening hires which generates income of around £4,000 per year.
Outgoings totalled £43,305, resulting in a small surplus of £221. We were fortunate in receiving two legacies and grants that totalled £8,791. This enabled us to absorb the shock of significantly higher energy costs which have shown an increase of £2,600 for gas and £230 for electricity. Although these increases are unwelcome, they are less than half what could have been, but for the fact we were able to obtain prices last year that now seem advantageous.
Reserves policy
Itis PCC policy to maintain a balance on unrestricted funds (if possible), which equates to between three- and six-months unrestricted payments, to cover emergency situations that may arise from time to time. Our average monthly expenditure during 2021 was £3,609 so the balance of £5,807 on unrestricted funds at the year-end falls short of the target, it equating to less than 1'/2 months of normal expenditure. However, if the value of unpaid invoices for hall hire is added then the balance increases to £8,009 which equates to more than 2 months of normal expenditure.
3
III A The Parish of St. James the Great, Albert Hill, Darlington Annual Report and Financial Statements 31t December 2022
Fabric
Generally, the fabric of the church building is in good condition. During the year high level works were carried out that included cleaning of eaves guttering and testing of lightning conductors. Some benching and pointing works needed to be done to both premises and arrangements were made with the roofing contractor to carry this out. The roof guttering has been cleared. The heating boilers in both premises have been inspected and tested. The hall boiler works hard and has had to have a major part replaced during the year.
At the end of the year, we were approached by someone who has experience of applying for grants from the National Lottery funds, offering to assist us with submitting an application for the repair of the church hall floor — at no charge. Although it is outside of the period covered by this report, we can confirm that an application was made at the beginning of 2023 and at the time of preparing this report we are awaiting a decision. Use of the hall has been maintained throughout the year thanks to the forbearance of our regular users. We have curtailed the use for children’s parties. The lounge area has had to be taken out of use due to the condition of the floor; again, the joists are affected by rot. The floor of the Song Room is likely to be similarly affected and will be examined when work is being carried out, and if necessary, will be replaced.
Flower Fund
The Flower Fund is set up as a Restricted Account which means any monies donated specifically for flowers are credited to that account and can only be used for the provision of flowers for the decoration of the church. At the end of the year 2022 the account had a credit balance of £426. We are grateful to the generosity of individuals who provided directly purchased flowers as well as those who make donations. Donations for the flower fund are always gratefully received from those who give monies to the fund as a memorial for departed loved ones, and others who give for specific occasions.
Approved by the PCC on 9'* May 2023 and signed on their behalf by Revd Michael Way (PCC Chairman)
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EIsssI The Parish of St. James the Great, Albert Hill, Darlington Annual Report and Financial Statements 318t December 2022 Independent examiner's Report to the PCC of St James the Great, Albert Hill, Darlington
This report on the financial statements of the PCC for the year ended 31% December 2022, which are set out on pages6 to 9 is in respect of an examination carried out in accordance with the Church Accounting Regulations 2006 (“the regulations”) and section 145 of the Charities Act 2011 (the 2011 Act).
Respective responsibilities of the PCC and the examiner
As members of the PCC you are responsible for the preparation of the financial statements. You consider that the audit requirement of the Regulations and section 144 (2) of the 2011 Act do not apply. It is my responsibility to issue this report on those financial statements in accordance with the terms of the Regulations.
Basis of independent examiner’s report My examination was carried out in accordance with the General Directions given by the Charity Commission under section 145(5)(b) of the Act and to be found in the Church Guidance, 2006 edition, issued by the Finance Division of the Archbishop's Council. That examination includes a review of the accounting records kept by the PCC and a comparison of the accounts presented with those records. It also includes considering any unusual items or disclosures in the financial statements and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, | do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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(1) which gives me reasonable cause to believe that in any material respect the
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requirements
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to keep accounting records in accordance with section 130 of the 2011 Act; and
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- to prepare financial statements, which accord with the accounting records and comply with the accounting requirements of the Act and the Regulations
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have not been met; or
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(2) to which, in my opinion, attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
Za /
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Eric Southwick BA(Hons) FCA FCIE DChA Eric Southwick & Co Charity Accountants 51 The Avenue Seaham Co Durham SR7 8NS
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Date: 9" May 2023
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I The Parish of St. James the Great, Albert Hill, Darlington Annual Report and Financial Statements 31t December 2022
Receipts and Payments Accounts For the Year Ended 31% December 2022
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|
|---|---|---|---|---|---|---|---|
| £ | £ | £ | £ | £ | |||
| Receipts | |||||||
| Planned giving | |||||||
| Bank Envelopes |
1,698 4,738 |
- - |
- - |
1,698 4,738 |
1,606 5,559 |
||
| Otherplanned giving | 2,322 | - | - | 2,322 | 1,570 | ||
| Collections and othergiving | |||||||
| Loose plate collections | 1,306 | - | - | 1,306 | 1,092 | ||
| One-of Gift Aid gifts | 15 | - | - | 15 | - | ||
| Othervoluntary receipts | |||||||
| Giving throughchurch boxes | - | - | - | - | 49 | ||
| Donations, appeals etc Legacies |
1,393 6,444 |
- - |
125 - |
1,518 6,444 |
5,149 - |
||
| Recurring grants | 270 | - | - | 270 | - | ||
| Non-reurring one-offgrants | 2,077 | - | - | 2,077 | - | ||
| Gift Aid recovered | |||||||
| Tax recovered on GiftAid | 2,238 | - | - | 2,238 | 5,694 | ||
| Other receipts | |||||||
| Otherfunds generated | 1,629 | : | 226 | 1,855 | 327 | ||
| Payments towards pilgrimage | - | - | 1,450 | 1,450 | 1,225 | ||
| Activities forgenerating funds | |||||||
| Parishbreakfast | 483 | - | - | 483 | 202 | ||
| Online Brica Brac sales | - | - | - | - | 30 | ||
| Investment income | |||||||
| Bank interest | 24 | - | - | 24 | 2 | ||
| Receipts from church activities | |||||||
| Fees forweddings and funerals | 3,011 | - | - | 3,014 | 1,475 | ||
| Church hall lettings - objectives | 16,137 | - | - | 16,137 | 9,570 | ||
| 43,785 | - | 1,801 | 45,586 | 33,550 |
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6
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The Parish of St. James the Great, Albert Hill, Darlington Annual Report and Financial Statements 31*t December 2022
Receipts and Payments Account (Continued) For the Year Ended 31* December 2022
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|---|---|---|---|---|---|---|
|Payments|||||||
|Cost ofgenerating funds|||||||
|Costs of stewardship|90|-||-|90|183|
|Costoffetes and other events
Bar raplenishments|184
-|-
-||-
-|184
-|39
-|
|Refreshments|95|-||-|95|125|
|Missionaryand Charitable Giving|||||||
|Relief anddevelopment agencies|120|-||-|120|105|
|Home Mission
Secularcharities|785
135|-
-|2,040
-||2,825
135|2,396
75|
|Parish share|||||||
|Ministryparish share|9,035|:||-|9,035|10,050|
|Clergy and staffingcosts|||||||
|Assistant staffcosts|3,333|-||-|3,333|2,370|
|Working expenses ofincumbent|2,900|-||-|2,900|2,121|
|Vicarage water rates|-|-||-|-|414|
|Visiting speakers|52|-||-|52|1,097|
|Church running expenses|||||||
|Parish training and mission|-|-||-|-|430|
|Insurance|2,076|-||:|2,076|1,869|
|Maintenance|2,622|-||-|2,622|1,625|
|Cleaning|92|-||-|92|-|
|Upkeep ofservices
Administration
Electric|1,922
3,454
359|-
-
-||20
-
-|1,942
3,454
359|1,587
2,717
203|
|Gas
Water|4,347
115|-
-||-
-|4,347
115|2,533
-|
|Hall running expenses|||||||
|Electricity
Gas|725
2,913|-
-||-
-|725
2,913|641
2,182|
|Insurance
Maintenance|710
5,765|-
-||-
-|710
5,765|640
3,069|
|Telephone
Water|385
611|-
-||-
-|385
611|298
150|
|Church repairs and maintenance|||||||
|independent Examiner's Fee|480|-||-|480|465|
||43,305|-|2,060||45,365|37,384|
|Net(Payments) /Receipts|480|”|(259)||221|(3,834)|
|Net movement in funds|||||||
|Total funds brought forward
Totalfundscarriedforward|4,573
5,053|690
690|582
323||5,845
6,066|9,679
5,845|
7
IEaiETT
The Parish of St. James the Great, Albert Hill, Darlington Annual Report and Financial Statements 31** December 2022 Statement of Assets and Liabilities As at 31% December 2022
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|---|---|---|---|---|---|
| £ | £ | £ | £ | £ | |
| Monetaryassets | |||||
| Bankcurrentaccount | 2,365 | 690 | 323 | 3,378 | 3,167 |
| Bankdepositaccount | 2,688 | - | - | 2,688 | 2,678 |
| 5,053 a |
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5,845 | ||
| . | ¢ | 38 | % i] € |
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| £ | £ | £ | £ | E | |
| Liabllities | |||||
| Accruals | 495 SL |
- NCTASIT |
- 495 SITTQ |
480 5 |
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| Analysis ofFunds | |||||
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| £ | £ | £ | £ | £ | |
| General Fund | 5,053 | . | - | 5,053 | 416 |
| Hall renovations / repairs fund | - | 590 | - | 590 | 590 |
| Sale ofcalendars | - | 39 | - | 39 | 39 |
| Memorials fund | - | 61 | - | 61 | 61 |
| Churchflowers and requisites | - | - | 426 | 426 | 321 |
| Curacy | - | - | 3 | 3 | 3 |
| Funeral offerings | - | - | 259 | 259 | 259 |
| Walsingham pilgrimage | - | - | (365) | (365) | (1) |
| 5,053 | 690 | 323 | 6,066 | 1,688 |
Fixed assets not valued: Land and buildings Fixtures and fittings
The financial statements on page 6 to 9 were approved by the PCC and signed on their behalf by: URIWarren - Date: 9" May 2023 PCC Treasurer
8
The Parish of St. James the Great, Albert Hill, Darlington Annual Report and Financial Statements 31%t December 2022
Notes to the financial statements
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1 Accounting policies The financial statements of the PCC have been prepared in accordance with the Church Accounting Regulations 2006 using the receipts and payments basis.
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2 Additional assets
The following assets are recognised but not necessarily valued in the Statement of Assets and Liabilities: Movable church furnishings held by the church wardens on special! trust for the PCC and which require a faculty for disposal.
3 PCC member’ remuneration
The expenses paid to clergy may include a small immaterial proportion, which relates to their function as PCC members. No other payments were made to PCC members.
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IETS a, 9