Barley Hill Parochial Church Council Report and Finantial Statements for the year ended 31 December 2023 Registered Charlty no: 1127839 barley hill church
B3rley Hill Parochial Church Councll Contents Page Annual report of the PCC Independent examiner's report Statement of financial activities Balance sheet Notes to the accounts 10-17 Page I
Barley Hill Parochial Church Council Annual report ofthe Pccfor the year ended 31 December 2023 Achievements and Performance Since the COVID-19 pandemic, Barley Hill Church has worshiped with St Mary s Thame and St Catherine's Towersey, initially online and then after lockdown at St Mary's Church. A trial process of working together continues. Whilst the PCC remains the legal governing body for Barley Hill Church, most of the ministry is now run jointly with St Mary's and St Catherine's. This report therefore combine5 details for the combined ministry. GOVERNANCE & IDENTITY The new governance structure, providing an informal Joint Church Council IJCCI and a Standing Committee. was agreed at the PCCS for St Mary's, Badey Hill and St Catherine's churches early in 2023. This structure has been successfully managing the running and finances of the combined churches, whilst retaining the legal structures of the existing Pccs. This has reduied the number of PCC meetings and helped decision making and communication across the three leadership groups, although improved communication from the ICC back to the PCCS is required. A major project to combine the finances and financial systems has also been undertaken. During 2023 the name 'Thame Church. was endorsed by the JCC to refer to the combined congregations of the three churches. The communications team developed options for a new logo, and a final design was selected by the three PCCS. The new branding includes Thame Church at St Mary's, Thame Church at Towersey etc. to acknowledge times when the location is important. It is hoped to recruit a part-time Operations Manager during 2024 to support the clergy in the effective planning and organising of church ministries and events. WORSHIP & PRAYER At the start of 2023 a weekly contemporary service was introduced for Sunday evenings and Evensong and Quiet Services were moved to 3pm. The evening service provided a valuable gathering and re-gathering of people who were on the fringes who preferred this style of service. The Evensong and Quiet SeNices suffered from being too eady in the afternoon. With the Team Rector Mike's operation and prolonged recovery, a review of the service pattern was conducted to try and create a sustainable pattern given reduced availability of clergy and retired clergy. In September the JCC proposed moving from 4 services each Sunday18am BCP, 10.15 Morning Setvice / Holy Communion with Kids Church, 3pm Evensong/Quiet Service, 6.30pm Contemporary Service) to 219am Holy Communion and 11 am Informal Service with Kids Church) with shared coffee between the seNices. This was introduced in October, with the intention of reviewin9 after Easter 2024. This new pattern has significantly reduced the burden of running so many services, which has been essential i Mike's absence, and also with our Curate Emma, on placement irs Chinnor. It has also brought greater clarity and consistency to service styles. A further benefit has been bringing the church congregation closer together, rather than being spread across multiple services, with refreshments between the services bringing the whole church together (although the gap between services is proving too great for this to be effectivel. The new pattern has meant a loss to those who appreciated the BCP, Evensong and Quiet Services as well as a service in the evening. This will be considered at the review. Weekly church attendance is typically 170 adults, 15 children and with around 20 watching online between the two services. During the year there have been 22 baptism5 and birth thanksgivings12022.' 221, 12 weddings12022.' 191, 23 funerals12022.. 301 in St. Mary's and 7 setvices at the crematorium12022.. 91. There were also 33 committal of ashes services during the year12022.. 291. Page 2
Barley Hill Parochial Church Council Annual report ofthe Pccfor the year ended 31 December 2023 CHILDREN & FAMILIES We were delighted to appoint Hannah Smith to our team in September as our new, full-time, Children & Families Ministry Leader, with the support of a grant frotn the Diocese. Hannah has brought experience and leadership to this ministry. She has already developed our links with local primary schools Barley Hill and John Hampden, starting assemblies at both and re-starting our presence at the Barley Hill Carol Service. There are many plans for 2024 including Outdoor Church events and a Parenting Group. Baptisms have continued to be held regularly, mainly during the 10.1 Sam service and the new 11am service, and the midweek Sparklers service meets weekly with around 70 people, ensuring that families and carers have a regular, predictable pattern of activity. YOUTH Our volunteer youth leader stepped down and the weekly discipleship group for around 8 now meets fortnightly. However, we plan to start a new Sunday morning group in 2024 to support youth at the I lam Service. We are prayerfully considering what other support we can provide to grow this important ministry. SMALL GROUPS & PASTORAL CARE We have encouraged participation of Small Groups during the year, with two new groups staiting, taking the total to 14, with over 100 people attending. These include missional groups such as the Choir and EcoAction Group. The Small Group Leaders now meet termly for encouragement, training and to facilitate communication. Our Small Group structure is the main form of pastoral care in the church and 15 complemented by our clergy for those not in groups. We hope to establish a more formal Pastoral Care team for home visits in the coming year. MISSION & EVANGELISM We serve the town of Thame through our toddler and carer group Sparklers, our monthly lunch and talk for older people155+l as well as through the involvement by members of the church in numerous aspects of service within the town - e.g. as school governors. councillors, housing authority representatives and in supporting charities. We further support care of the elderly through our Anna Chaplain, services in Care Homes and regular home Vlslting done by many member5 of the church. The PCC allocates at least 10% of general giving to mission support, (both in the UK and overseas). The allocation of this support is reviewed by the Mission Group each year. This group, like several others, has begun the process of amalgamating with similar groups at the other churches. This wider group is enabling effective communication and strategy to be made for all the mission partners. We have seen a good riumber of people returning to the church following the changes to service structure. We have also welcomed many more newcomers. A leaflet drop across Thame facilitated many new people to come to our Christmas services this year. It was decided not to run Alpha or similar courses this year, but we plan to do so in 2024. Page 3
Barley Hill Parochial Church Council Anrbual report of the PCC for the year ended 31 December 2023 COMMUNICATIONS Significant developments have been made to the systems this year, including the implementation of Churchsuite and SharePoint as the primary administrative, communication and archiving systems. An Interim Church Administrator was appointed for 3 months to help implement these systems. Whilst resolving teething problems and buy-in from all the congregation is ongoing, we now have comprehensive and robust tools to provide a plarform for effective data management and communicatiori. We have also developed a new Thame Church website, which will gradually take over from the individual church websites. ECUMENICAL RELATIONSHIPS Impact Thame Iformedy known as Lighthouse) is an ecumenical charity se¥ving children, young people and families in Thame and surrounding villages. It has run several successful events during 2023 including a Big Church Family Fun Day in July and a Lighten Up Party on 30th October. These were successful and there are plans to develop them further in 2024. Thame in Prayer has continued to meet regularly and the Team Vicar continues to meet with the other church leaders monthly. All this ministry is only possible with the incredible generosity of many in our community who faithfully serve and give their time and money. For this we give God thanks. Andy Mcculloch Team Vicar, Thame Church Page 4
Barley Hill Parochlal Church Council Annual report ofthe PCC for the yearended 31 December 2023 Financial Review Income on the unrestricted fund totalled £65,266 12022= £68,579). Income from all funds totalled £65,266 12022.. £68,579). There was restricted income of £0 in 2023.12022.. £01. The PCC received no goods or seNices (other than the time of volunteers) free of charge or at a discounted level. There was restricted expenditure of £0 in 202312022: £01. There was net expenditure in the year of £50412022 net expenditure.. £14,204). Monthly income from individuals declined sliEhtly durinE the year. Overall costs were contained, and our Parish share was reduced as this is now shared across the 3 churches. The cash balance on the unrestricted fund at 31 December 2023 is £76,08012022'. £74,699). The PCC feel it is prudent to continue to hold reserves at the current level in order to allow the Church to fully resume its normal activities during next year. The PCC is aware of its obligation to operate for the public benefit and the Trustees have had regard to the Charity Commission public benefit guidance IPB31. The PCC considers it fulfils thi5 requirement by contributing to the spiritual life of the parish it serves as well as offering tanEible support to activities designed to aid hardship and provide help to those in need in the local and global community. Reserves The PCC'S policy is to maintain reserves at a minimum of three month's operating expensesl£19,0831.The charity's assets are both available and adequate to meet its obligations, with urbrestricted reserves of £73,930. Strurture. governante and management The PCC is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure 1956. Appointment of PCC members is set out in the Church Representation Rules 2006. The charity is administered by its trustees, the PCC members. Admlnlstrative information Since the lifting of Covid 19 restrictions Barley Hill Church continue to meet online and in person at St Marfs Church Thame, together with the congregations from St Mary's and St Catherine's Church Towersey. The Church forms part of the Thame Benefice in the Diocese of Oxford. At 31 December 2023 there were 80 parishioners after revision of the electoral roll12022.. 831. During 2009 Barley Hill Parochial Church Council IPCCI reElStered with the Charity Commission for England and Wales under the name of The Parochial Church Council of the Ecclesiastical Parish of Barley Hill Ire8lStered number 11278391. Until then the PCC was a charity excepted from registration with the Charity Commission. The charity's correspondence address is.. Barley Hill Chuich, clo Thame Barns Centre, Church Road OX9 3AJ Page 5
Barley Hill Parochial Church Councll Annual report of the PCC for the year ended 31 December 2023 Administratlve information (Continued) The PCC acknowledges that the operation of the Church is heavily dependent on the commitment of the volunteers within the congregation in order to fulfil its activities. PCC members who have served between l January 2023 and 31 December 2023 are.. Ex-officio: Andy Mcculloch Sharon Bond Team Vicar (Chairman) Safeguarding Officer Deanery Synod Representatives: Bridget Trueman Richard Shearwood Elected members: Al French Carrie Priestnall Natasha Challoner Richard Potts Andrew Newton Judith Harper Janette Dixon Donna Maddock Deborah Salisbury Andrew Clamp Andrew Sweet Margaret Robinson (Churchwardenl Appointed 18.04.2023 Appointed 18.04.2023 Appointed 18.04.2023 Appointed 18.04.2023 Resigned 18.04.2023 Election to the PCC follows the Church representation rules published by the Church of England and a conscious effort is made to ensure it is both balanced and inclusive of the larger congregation. Other relevant organisations. Bank Lloyds Bank plc, 13 Cornmarket, Thame, Oxfordshire, OX9 2BN This report was approved by the PCC on and signed on their behalf by.. Natasha Challoner (Treasurer) Page 6
Barley Hill Parochial Church Council Independent examiner's report to the trustees of Barley Hill Parochial Church Council I report to the trustees on my examination of the accounts of Barley Hill Parochial Church Council (the Trust) for the year ended 31 December 2Q23, which are set out on pages 8 to 17. Responsibilities and bosls of report As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Acl 20111'the Act,). I report in respect of my examination of the Trustee's accounts carried out under section 145 of the 2011 Act and irs carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the 2011 Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. 111 accounting record5 were not kept in respect of the Trust a5 required by section 130 of the Act,. or 121 the accounts do not accord with those records., or 131 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view, which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Date= Robert Kirtland, FCA Critchleys Audit LLP, 23-38 Hythe Bridge Street, Oxford Page 7
Barley Hill Parochial Church Council statement of Financial Activities for the year ended 31 December 2023 2023 Unrestricted 2023 Restricted 2023 Total 2022 All fund5 Notes Incoming resources Incoming resources from donors Interest income 64.723 543 64,723 543 67,992 37 Grants 550 Total Incoming resources 65,266 65,266 68,579 Resources expended Mission and Charity Giving 10.086 10,086 9,768 Charitable artivities undertaken directly 54.184 54,184 72.165 Governance costs 1.500 1,500 850 Totsl resources expended 65,770 65,770 82,783 Net outgoing resources 15041 1504) 114,2041 Fund balances at l January 74,434 74,434 88,638 Fund balances at 31 December 73,930 73,930 74,434 All of the above results are derlved from continuing activities. All gains and losses recognised in the year are included above. All resources throughout the year related to unrestricted funds. Note 13 provides an analysis of the 2022 comparative information. Page 8
Barley Hill Parochial Church Council Balance sheet at 31 December 2023 Notes 2023 2022 Fixed 3ssetS Tangible assets 228 Current assets Debtors 792 1,335 74,699 Cash at bank and in hand io 76,080 76,872 76,034 Creditors: amounts falling due withln one year li 12.942} 11,8281 Net current assets 73,930 74,206 Total assets/{liabilities1 73.930 74,434 Funds Unrestricted funds IGenerall Unrestricted funds (Designated) 72,815 1,115 72,113 12 2,321 Total funds 73,930 74,434 The financial statements were approved by the trustees on 2024 and signed on their behalf by: Natasha Challoner Treasurer Al French Churchwarden The note5 on page5 10 to 17 form an integral part of these financial statements. Page 9
l. Accounting policies 1.1 Statement of Compliance The financial statements have been prepared in accordance with the Church Accounting Regulations 2006 together with applicable accounting standards and Charity Law in England. The PCC has adopted the requirements of the Charities Statement of Recommended Practice SORP IFRS 1021 in preparing these accounts. The date of transition was l January 2015. The Charity is a Public Benefit Entity incorporated in the UK. The charity's correspondence address is.. Barley Hill Church, c/0 Thame Barns Centre. Church Road, OX9 3AJ. 1.2 Golng Concern There are no material uncertainties regarding the ability of the charity to continue as a going concern. 1.3 Accounting convention The financial statements are prepared under the historical cost convention. 1.4 Fund accountlng General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for any other purposes. Designated fijnds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. There were no restricted funds during the year or at the year end. 1.5 Incoming resources Incoming resources are included in the Statement of Financial Activities ISOFAI when the charity is legally entitled to the income and the amount can be measured reliably. For legacies, entitlement is recognised on the charity being notified by the executors that a payment will be made. Gifts in kind donated for distribution are included at valuation and recognised as income when they are received. Gifts donated for resale are included as income when they are sold. No amounts are included in the financial statements for services donated by volunteers. 1.6 Resources expended All expenditure is accounted for on an accruals basis. Expenditure 15 recognised when a present legal or constructive obligation exists at the reporting date as a result of a past event,. and it is more likely than not that a transfer of economic benefits will be required in settlement. and the amount of the obligation can be measured or estimated reliably. Expenditure has been tlassified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with Ltse of the resources. Page 10
Barley Hill Parochial Church Council Notes to the financial ststements for the year ended 310ecember 2023 1.7 Tangible fixed assets and depreciation It is the policy of the Charity to capitalise new assets costing or valued at more than £l,O(X). Depreciation is provided on a systematic basis over the economic life of an asset to reflect its use and consumption of the economic benefits or service potential provided by the asset. Depreciation is provided on a monthly basis at rates calculated to write off the cost less residual value of each a55et over its expected useful life, as follows.. Office equipment Fixtures and fittings 33.33% straight line 20.00% straight line 2. Incoming resources from donors All Funds 2023 Total 2022 Total UNRESTRicfED FUNDS Planned giving Covenanted, Gift Aid Tax recoverable 40,700 10,290 13,733 39,437 9,859 18,696 67,992 Other planned giving, tax not recoverable 64,723 Unplanned glving Cash collections Total Unrestricted Giving 64,723 67,992 RESTRICTED FUNDS TOTAL 64,723 67,992 Page 11
Barley Hlll Parochial Church Council Notes to the financial statements for the year ended 31 December 2023 3. Grant Funding of Artivities- Missionary & charity givlng All Funds 2023 2022 Missionary societies/individuals 10,086 9,768 The above totals include the following grants totalling £500 or more.. Grants to organisatlons New Life House - Nepali orphanage Wycliffe Bible Translators (Sweets) 3.000 2.280 3,300 2,508 Grants to persons Steven & Dr Catherine McGoldrick 4,500 3,960 9,780 9,768 Page 12
Barley Hill Parochial Church Council Notes to the financial statements for the year ended 31 December 2023 4. Charitable adivities directly relating to the work of the church 2023 Total 2022 Total All funds All funds Church Family Sunday morning general expenditure Youth work and related costs Interparish Transfers 1,989 511 1,091 2,913 4,313 6,813 4,004 Interregnum Interregnum costs 488 Social Action Mission for Thame 677 590 Leadership Training and Ministry Development Employee costs Insurance and licences Legal and bank fees Admin and communications Miscellaneous Costs Parish share 50 4,837 730 545 84 886 192 84 3,069 453 44,930 57 57,633 227 Depreciation 46.694 54,184 67,083 72,165 Total Page 13
Barley Hill Parochial Church Council Notes to the financial statements for the year ended 31 December 2023 5. Governance costs 2023 2022 Total Total Independent examiner's honorarium 1,500 850 6. Related party transactions The trustees neither received nor waived any emoluments from the charity during the period. Ordained members of the clergy receive their stipends directly from the Church of England. Related party transactions are as follows.. 2023 2022 Out of pocket expenses reimbursed to trustees and connected persons 969 1,352 Number Number Number of trustees and connected parties paid 7. stsff costs 2023 2022 Wages & salaries paid to staff Employerfs National Insurance Pension 4,611 226 Total 4,837 No employee had emoluments of over £60,(XKI in the year. The average number of employees, calculated on full-time equivalent basis, analysed by function was.. 2023 2022 Number Number Administrator Total 0.15 0.15 Page 14
Barley Hill Parochial Church Council Notes to the financial statements for the year ended 31 December 2023 8. Tangible Fixed Assets Storage shed Computer Equipment Total Cost or valuatlon At l January 2023 Disposals during the year At 31 December 2023 1,136 11,1361 1,459 1,459) 2.595 12,595 Depreciation At l January 2023 Charge for the year Disposals during the year At 31 December 2023 908 57 965 1,459 2,367 57 12.4241 11,4591 Net book value At lJanuary2023 At 31 December 2023 228 228 9. Debtors 2023 Total 2022 Total All Funds All Funds Tax recoverable (Unrestricted) Prepayments 958 377 792 792 1,335 10. Cash at bank and in hand 2023 Total All funds 2022 Total All funds Deposit account Current accounts 40,212 35,868 76,080 41.216 33,483 74,699 Page 15
Barley Hill Parochial Church Council Notes to the financial statements for the year ended 31 December 2023 11. Creditors: amount5 falling due wlthln one year 2023 Total All Funds 2022 Total All Funds Creditors Accruals 592 2,350 2,942 1,828 1,828 12. Designated fund5 The movement on designated Funds during the year was.. Men'5 Ministry '58 Fund, 2023 Total All funds 2022 Total All funds Balance at l January 321 2,000 2,321 2,321 Resources received 200 Resources expended {1.206} {1,206} 12001 Transfer to Undesignated funds 321 794 1115 2,321 Men's Minlstry Supports men's social events. "58" Fund Supports people who are facing hardship. Page 16
Barley Hill Parochlal Church Council Notes to the financial statements for the year ended 31 December 2023 13. Comparative Statement of Financial Activity As required by FRS102 the SOFA set out below is the full analysis for the 2022 comparative. 2022 Unrestricted 2022 Total 2022 Restricted Intoming resources Incoming resources from donors Interest income Grant 67,992 37 67,992 37 550 550 Total incoming resourtes 68,579 68,579 Resources expended Mission and Charity Giving Charitable activities undertaken directly Governance costs Total resources expended 9,768 72,165 9.768 72.165 850 850 82,783 82,783 Net (outgoingllincoming resources 114,204) 114,2041 Fund balances at I january 88,638 88,638 Fund balances at 31 December 74,434 74,434 Page 17