Barley Hill Parochial Church Council Report and Financial Statements for the year ended 31 December 2021 Registered Charity no: 1127839
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Barley Hill Parochial Church Council
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Contents
Page
Annual report of the PCC 2-4
Independent examiner's report 5
Statement of financial activities 6
Balance sheet 7
Notes to the accounts 8-16
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Page 1
Barley Hill Parochial Church Council
Annual report of the PCC for the year ended 31 December 2021
As this report is written, we are yet again looking back upon a year that has been disrupted by the pandemic; a year that saw Rachel, our vicar, being called to new pastures in Oxford; a year that has seen a deepening connection between St. Mary’s, St. Catherine’s and Barley Hill Church; a year in which new church family relationships have formed.
Ecclesiastes 3:1-8 ESV For everything there is a season, and a time for every matter under heaven: a time to be born, anda time to die; a time to plant, and a time to pluck up what is planted; a time to kill, and a time to heal; a time to break down, and a time to build up; a time to weep, and a time to laugh; a time to mourn, and a time to dance; a time to cast away stones, and a time to gather stones together; a time to embrace, and a time to refrain from embracing.
For the first half of the year, we were still required to worship online continuing the partnership that had started back in 2020 with St Mary’s Church in Thame. The goalposts of Covid kept changing and with restrictions/ relaxations being unclear both Rachel and Mike together with the church wardens felt that keeping the services online provided stability for all concerned. We changed to using an in-house platform from April thanking Dan Dexter for all his behind the scene work.
As cautious in-person meetings became possible, Barley Hill School offered us the use of the school hall only. Together with Rachel, Mike, and the church wardens of both churches, for stability, again it was decided to stay worshipping together until Christmas with this to be reviewed later in the year.
Claire Britton and the team of Youth leaders have worked tirelessly behind the scenes to keep the youth connected with God interchanging between zoom and in-person meetings with ease. Al & | cannot thank the team enough for all they have done to keep our 11-18 yr olds connected with each other.
As we entered interregnum in September against the disruption of covid, we chose to seek out Gods wishes for His church in Thame rather than rushing into making a new appointment straight away. The diocese had made it clear to us that they expected the interregnum to take a year- being openly honest that they use this time to help financially with the church.
The previous year’s generosity of BHC giving under pinned the financial gifting this financial year. We have been able to continue to support all our mission partners and maintain the same level of giving as in previous years. During the year we were blessed to reconnect in person with the McGoldrick family who returned to the UK for the year. Support to NLN continued with Richard Shearwood & Janette Dixon being trustees. We continue to support the Sweets with their work at Wycliffe. All our mission partners submitted reports in September to update the PCC on their activities. We continue to hold them all in our prayers for all they do to further God’s kingdom here on earth.
Al and | would like to thank Donna, as our treasurer, for all her hard work - it is not a small job and we are acutely aware that being in interregnum has also increased her work load. Debs, our administrator, has been instrumental in the everyday running of anything admin. Without her diligence and attention to detail, Al and | would not have been able to focus on other matters of church life. Thank you Debs.
As we approach a new financial year, we look forward to developing the parish profile and seeking Gods wisdom in the new appointment. We pray that as we meet this new exciting chapter in the life of Barley Hill Church, we embrace all the new collaboration between Barley Hill, St. Mary’s and St. Catherine’s.
Grace and peace to you, Carrie and Al
Page 2
Barley Hill Parochial Church Council Annual report of the PCC for the year ended 31 December 2021
Financial Review
Income on the unrestricted fund totalled £91,083 (2020 £98,809). Income from all funds totalled £91,083 (2019: £98,859).
There was no restricted income in 2021. (2020 £50).
The PCC received no goods or services (other than the time of volunteers) free of charge or at discounted level. Unrestricted fund expenditure was £84,310 (2020: £88,900). Expenditure on all funds totalled £84,310 (2020: £88,950).
There was no restricted expenditure in 2021 (2020 £50).
During the year we entered a period of Interregnum as our Vicar Rachel Cross moved on to a new post. To that end we acted as an intermediary for a collection from well-wishers via a ‘Go Fund me’ page setup by one of the church wardens, specifically for a gift to Rachel and her family.
There was net income in the year of £6,773 (2020: £9,909). Monthly income from individuals and other income reduced during the year, particularly in the last quarter, mainly we believe due to the ongoing impact of Covid19 and also due to moving into Interregnum.
Overall costs continued to decrease during the year with a marked decrease in the running costs for online services as we moved to a new platform for delivering these services. Our Parish share remained unchanged for 2021 and will be unchanged for 2022 at £57,633.
The cash balance on the unrestricted fund at 31 December 2021 is £76,286 (2020: £66,363).
Whilst the PCC is aware that the excess of income over expenditure in 2021 continues to remain high, we feel it is prudent to continue with the increase in reserves at this time. The budget for 2022 reflects a £16,000 deficit of income over expenditure due to a projection of reduced income and the potential for increased costs that could be incurred in order to allow the Church to resume its normal activities during the course of the year.
The PCC is also aware of its obligation to operate for the public benefit and the Trustees have had regard to the Charity Commission public benefit guidance (PB3). The PCC considers it fulfils this requirement by contributing to the spiritual life of the parish it serves as well as offering tangible support to activities designed to aid hardship and provide help to those in need in the local and global community. Reserves The PCC’s policy is to maintain reserves at a minimum of three month's operating expenses. The charity's assets are both available and adequate to meet its obligations. Structure, governance and management The PCC is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure 1956. Appointment of PCC members is set out in the Church Representation Rules 2006. The charity is administered by its trustees, the PCC members. Administrative information Since the lifting of Covid 19 restrictions Barley Hill Church continue to meet online and in person at St Mary’s Church Thame, together with the congregations from St Mary’s and St Catherine’s Church Towersey. The Church forms part of the Thame Valley Team Ministry in the Diocese of Oxford. At 31 December 2021 there were 94 parishioners after revision of the electoral roll (2020: 96). ;
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Barley Hill Parochial Church Council
Annual report of the PCC for the year ended 31 December 2021
During 2009 Barley Hill Parochial Church Council (PCC) registered with the Charity Commission for England and Wales under the name of The Parochial Church Council of the Ecclesiastical Parish of Barley Hill (registered number 1127839). Until then the PCC was a charity excepted from registration with the Charity Commission. The charity's correspondence address is:
Barley Hill Church, c/o Thame Barns Centre, Church Road OX9 3AJ
The PCC acknowledges that the operation of the Church is heavily dependent on the commitment of the volunteers within the congregation in order to fulfil its activities.
PCC members who have served between 1 January 2021 and 31 December 2021 are:
| Ex-officio: | |||
|---|---|---|---|
| Team Vicar | Rev. Rachel Cross | Vicar (Chairman) | Resigned 30.08.2021 |
| Mike Reading | Team Rector | Appointed 21.09.2021 | |
| DeanerySynod Representatives: | |||
| BridgetTrueman | Resigned 10.06.2021 | ||
| Richard Shearwood | Resigned 10.06.2021 | ||
| AndySims | Appointed 10.06.2021 | ||
| Elected members: | |||
| Al French | Churchwarden | ||
| Carrie Priestnall | Churchwarden | ||
| Marie Sutton | Deputy Churchwarden | ||
| Janette Dixon | |||
| Pam Laws | |||
| Katy Hammond | Resigned 10.06.2021 | ||
| Sam Corfe | Resigned 09.02.2021 | ||
| Phil Salisbury | Resigned 10.06.2021 | ||
| XX | Trustee with dispensation | ||
| Donna Maddock | Appointed 09.02.2021 | ||
| BridgetTrueman | Appointed 10.06.2021 | ||
| DeborahSalisbury | Appointed10.06.2021 |
Election to the PCC follows the Church representation rules published by the Church of England and a conscious effort is made to ensure it is both balanced and inclusive of the larger congregation.
Other relevant organisations.
Bank Lloyds Bank plc, 13 Cornmarket, Thame, Oxfordshire, OX9 2BN
This report was approved by the PCC on 6 April 2022 and signed on their behalf by: Al French Ne Donna Maddock (Churchwarden) (Treasurer)
Page 4
Barley Hill Parochial Church Council Independent examiner’s report to the trustees of Barley Hill Parochial Church Council
| report to the trustees on my examination of the accounts of the Parochial Church Council of the Ecclesiastical Parish of Barley Hill for the year ended 31 December 2021, set out on pages 6 to 16.
Respective responsibilities of the trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under s.144(2) of the Charities Act 2011 (“the Act”) and that an independent examination is needed. It is my responsibility to:
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© examine the accounts under s.145 of the Act;
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e to follow the procedures laid down in the directions given by the Charity Commission under s.145(5)(b) of the Act; and
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e tostate whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and my report is limited to those matters set out in the statement below.
Independent examiner's statement
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In the course of my examination, no matter has come to my attention:
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1) which gives me reasonable cause to believe that in any material respect the requirements
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e tokeep accounting records in accordance with section 130 of the Act; and e toprepare accounts which accord with the accounting records and comply with the accounting requirements of the Act
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have not been met; or
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2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed:
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Christopher Nurse MA, FCA, DChA Temple Smith Hart LLP 89 High Street ThameOX9 3EH
Page 5
Barley Hill Parochial Church Council Statement of Financial Activities for the year ended 31 December 2021
| 2021 | 2021 | 2021 | 2020 | ||
|---|---|---|---|---|---|
| Notes | Unrestricted | Restricted | Total | All funds | |
| £ | £ | £ | £ | ||
| Incoming resources | |||||
| Incoming resources from donors | 2 | 91,076 | - | 91,076 | 98,588 |
| Interest income | 7 | - | 7 | 21 | |
| Grant | - | - | - | 250 | |
| Total incoming resources | 91,083 | - | 91,083 | 98,859 | |
| Resources expended | |||||
| Grantfunding of activities | 3 | 12,880 | 12,880 | 11,056 | |
| Education Development | - | - | - | - | |
| Charitable activities undertaken directly | 4 | 70,570 | - | 70,570 | 77,524 |
| Governance costs | 5 | 860 | - | 860 | 370 |
| Total resourcesexpended | 84,310 | - | 84,310 | 88,950 | |
| Netincoming resources | 6,773 | - | 6,773 | 9,909 | |
| Fund balancesat 1January | 81,865 | : | 81,865 | 71,956 | |
| Fundbalancesat31December | 88,638 | - | 88,638 | 81,865 |
All of the above results, except for the restricted funds shown below and the grant, are derived from continuing activities. All gains and losses recognised in the year are included above. All resources throughout the year related to unrestricted funds.
Note 14 provides an analysis of the 2020 comparative information.
Page 6
Barley Hill Parochial Church Council Balance sheet at 31 December 2021
| Notes | 2021 | 2020 | |||
|---|---|---|---|---|---|
| £ | £ | £ | £ | ||
| Fixed assets | |||||
| Tangible assets | 8 | 455 | 683 | ||
| Current assets | |||||
| Debtors | 9 | 14,225 | 15,982 | ||
| Cash atbank and in hand | 10 | 76,286 | 66,363 | ||
| 90,511 | 82,345 | ||||
| Creditors: amounts falling duewithinoneyear | 11 | (2,328) | (1,163) | ||
| Net current assets | 88,183 | 81,182 | |||
| Total assets/(liabilities) | 88,638 | 81,865 | |||
| Funds | |||||
| Unrestricted funds (General) | 86,317 | 79,913 | |||
| Unrestricted funds (Designated) | 13 | 2,321 | 1,951 | ||
| Restricted funds | 12 | - | - | ||
| Totalfunds | 88,638 | 81,865 |
The financial statements were approved by the trustees on 6 April 2022 and signed on their behalf by:
Donna Maddock Treasurer
The notes on pages 8 to 16 form an integral part of these financial statements.
Page 7
Barley Hill Parochial Church Council
Notes to the financial statements for the year ended 31 December 2021
1. Accounting policies
1.1 Statement of Compliance
The financial statements have been prepared in accordance with the Church Accounting Regulations 2006 together with applicable accounting standards and Charity Law in England.
The PCC has adopted the requirements of the Charities Statement of Recommended Practice SORP (FRS 102) in preparing these accounts. The date of transition was 1 January 2015.
The Charity is a Public Benefit Entity.
1.2. Going Concern
There are no material uncertainties regarding the ability of the charity to continue as a going concern.
1.3 Accounting convention
The financial statements are prepared under the historical cost convention.
1.4 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for any other purposes.
Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The aim and use of each restricted fund is set out in the notes to the financial statements.
Endowment funds represent those assets which must be held permanently by the charity, principally investments, as well as long-term assets that are expendable if required. Income arising on the endowment funds can be used in accordance with the objects of the charity and is included as unrestricted income. Any capital gains or losses arising on the investments form part of the fund. Investment management charges and legal advice relating to any such fund are charged against the fund.
Investment income and gains are allocated to the appropriate fund.
1.5 Incoming resources
Incoming resources are included in the Statement of Financial Activities (SOFA) when the charity is legally entitled to the income and the amount can be measured reliably. For legacies, entitlement is recognised on the charity being notified by the executors that a payment will be made.
Gifts in kind donated for distribution are included at valuation and recognised as income when they are received. Gifts donated for resale are included as income when they are sold. No amounts are included in the financial statements for services donated by volunteers.
1.6 Resources expended
All expenditure is accounted for on an accruals basis. Expenditure is recognised when a present legal or constructive obligation exists at the reporting date as a result of a past event; and it is more likely than not that a transfer of economic benefits will be required in settlement; and the amount of[the][ obligation][can][be][ measured] or estimated reliably.
Expenditure has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of the resources.
Page 8
Barley Hill Parochial Church Council Notes to the financial statements for the year ended 31 December 2021
1.7 Tangible fixed assets and depreciation
It is the policy of the Charity to capitalise new assets costing or valued at more than £500.
Depreciation is provided on a systematic basis over the economic life of an asset to reflect its use and consumption of the economic benefits or service potential provided by the asset. Depreciation is provided on a monthly basis at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:
Office equipment - 33.33% straight line
Fixtures and fittings - 20.00% straight line
2. Incoming resources from donors
All Funds
| 2021 | 2020 | |
|---|---|---|
| Total | Total | |
| UNRESTRICTED FUNDS | £ | £ |
| Planned giving | ||
| Covenanted, GiftAid | 53,726 | 61,757 |
| Tax recoverable | 13,444 | 15,439 |
| Other planned giving, tax not recoverable | 23,856 | 19,998 |
| 91,026 | 97,194 | |
| Unplanned giving | ||
| Cash collections | 50 | 1,344 |
| Total Unrestricted Giving | 91,076 | 98,538 |
| RESTRICTED FUNDS | ||
| - | 50 | |
| TOTAL | 91,076 | 98,588 |
Page 9
Barley Hill Parochial Church Council Notes to the financial statements for the year ended 31 December 2021
3. Grant Funding of Activities - Missionary & charity giving
| Grant Funding of ActivitiesActivities - Missionary & charity giving& charity givingcharity givinggiving |
||
|---|---|---|
| All Funds | ||
| 2021 | 2020 | |
| £ | £ | |
| Missionary societies/individuals | 12,880 | 11,056 |
| The above totals include the following grants totalling £500 or more: | ||
| Grantsto organisations | ||
| New Life House - Nepali orphanage | 3,000 | 3,000 |
| Sharing Life Trust | - | 556 |
| Wycliffe (Sweets) | 2,280 | 2,280 |
| St Mary’sThame | 4,000 | - |
| Grantsto persons | ||
| Steven & Dr Catherine McGoldrick | 3,600 | 3,600 |
| Sarah Witchell | - | 1,320 |
| 12,880 | 10,756 |
Page 10
Barley Hill Parochial Church Council
Notes to the financial statements for the year ended 31 December 2021
4. Charitable activities directly relating to the work of the church
| 2021 | 2020 | |
|---|---|---|
| Total | Total | |
| All funds | All funds | |
| £ | £ | |
| Church Family | ||
| Rent ofschool forchurch services | - | 1,593 |
| Sunday morning general expenditure | 2,978 | 7,534 |
| Sunday Evenings | - | 600 |
| Youth workand related costs | 679 | 1,631 |
| Team vicargeneral expenses | - | 529 |
| Othersupport costs | 38 | 17 |
| 3,695 | 11,904 | |
| Daily Life | ||
| Women’s/Men’s ministry | - | 150 |
| Interregnum | ||
| Interregnum costs | 272 | - |
| Social Action | ||
| Mission forThame | 281 | 124 |
| 553 | 274 | |
| Leadership | ||
| Training and Ministry Development | - | 22 |
| Curate’s Expenses | - | 169 |
| Employee costs | 4,074 | 3,081 |
| Insurance and licences | 1,025 | 1,785 |
| Legal, accounting and bankfees | 84 | 88 |
| Admin and communications | 2,873 | 1,988 |
| Property and Assets repairs | - | 44 |
| Miscellaneous costs | 406 | 309 |
| Parish share | 57,633 | 57,633 |
| Depreciation | 227 | 227 |
| 66,322 | 65,346 | |
| Total | 70,570 | 77,524 |
Page 11
Barley Hill Parochial Church Council Notes to the financial statements for the year ended 31 December 2021
5. Governance costs
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||||||
|---|---|---|---|---|
|2021|2020|
|Total|Total|
|All|funds|
|£|£|
|Independent|examiner's|honorarium|860|370|
|6.|Related|party transactions|
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|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|The|trustees|neither|received|nor|waived|any|emoluments|from|the|charity|during|the|period.|Ordained|
|members|of the|clergy|receive|their|stipends|directly from|the|Church|of|England.|
|Related|party|transactions|are|as|follows:|2021|2020|
|£|£|
|Out|of pocket|expenses|reimbursed|to trustees|and|connected|persons|
|Rachel|Cross|(Sunday|morning,|pastoral,|small|groups and|admin|exps)|-|608|
|Al|French|(Mission|in Thame|and|miscellaneous|expenses)|311|44|
|Carrie|Priestnall|(Sunday|morning,|admin|and|miscellaneous|expenses)|189|-|
|Steve|Priestnall|(Licenses)|108|-|
|Deborah|Salisbury|(Sunday|morning,|interregnum|and|admin|expenses)|308|-|
|Total|916|652|
|7.|Staff costs|2021|2020|
|£|£|
|Wages &|salaries|paid|to|staff|3,930|3,081|
|Employer's|National|Insurance|-|-|
|Pension|144|-|
|Total|4,074|3,081|
|No employee|had|emoluments|of over|£60,000|in|the|year.|The average|number|of employees,|calculated|on|a|
|full-time|equivalent|basis,|analysed|by function|was:|
|2021|2020|
|Number|Number|
|Administrator|0.15|0.14|
|Total|0.15|0.14|
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Page 12
Barley Hill Parochial Church Council Notes to the financial statements for the year ended 31 December 2021
8. Tangible Fixed Assets
| 8. | Tangible Fixed Assets | |||
|---|---|---|---|---|
| StorageShed | Computer | Total | ||
| Equipment | ||||
| £ | £ | £ | ||
| Cost orvaluation | ||||
| At 1January 2021 | 1,136 | 1,459 | 2,595 | |
| Additions duringthe year | - | - | - | |
| At 31 December2021 | 1,136 | 1,459 | 2,595 | |
| Depreciation | ||||
| At 1January2021 | 454 | 1,459 | 1,913 | |
| Charge forthe year | 227 | - | 227 | |
| At 31 December2021 | 681 | 1,459 | 2,140 | |
| Net book value | ||||
| At 1January2021 | 682 | . | __—«682 | |
| At 31 December 2021 | 455 | - | 455 | |
| 9. | Debtors | |||
| 2021 | 2020 | |||
| Total | Total | |||
| All Funds | All Funds | |||
| £ | £ | |||
| Tax recoverable (Unrestricted) | 13,444 | 15,439 | ||
| Prepayments | 781 | 543 | ||
| 14,225 | 15,982 | |||
| 10. | Cash at bank and in hand | |||
| 2021 | 2020 | |||
| Total | Total | |||
| All funds | All funds | |||
| £ | £ | |||
| Depositaccount | 63,272 | 51,732 | ||
| Current accounts | 11,865 | 13,932 | ||
| Mission account | 1,142 | 692 | ||
| Propertyaccount | 7 | 7 | ||
| 76,286 | 66,363 |
Page 13
Barley Hill Parochial Church Council
Notes to the financial statements for the year ended 31 December 2021
11.Creditors: amounts falling due within one year
| 11.Creditors: amounts falling duefalling duedue within one year | |||
|---|---|---|---|
| 2021 | 2020 | ||
| Total | Total | ||
| All Funds | All Funds | ||
| £ | £ | ||
| Tax and National Insurance | 231 | 169 | |
| Accruals | 2,097 | 994 | |
| 2,328 | 1,163 | ||
| 12.Restricted funds | |||
| The balance on restricted funds comprises: | |||
| 2021 | 2020 | ||
| Total | Total | ||
| All funds | |||
| Note | £ | £ | |
| Balance at 1January | - | - | |
| Resources received | 2 | - | 50 |
| Grant | - | - | |
| Tax Recoverable | 2 | - | - |
| Resources expended | 3 | - | (SO) |
| Net movement in resources | - | - | |
| Balanceat31December | - | - |
The balance on restricted funds is represented by cash of Enil (2020: £nil) and tax recoverable of £nil (2020: fnil).
Page 14
Barley Hill Parochial Church Council
Notes to the financial statements for the year ended 31 December 2021
13. Designated funds
The movement on designated Funds during the year was:
| Men’s Ministry | 58 | 2021 | 2020 | |||
|---|---|---|---|---|---|---|
| Fund’ | Total | Total | ||||
| All | All funds | |||||
| funds | ||||||
| £ | £ | £ | £ | |||
| Balance at 1January | 321 | 1,630 | 1,951 | 321 | ||
| Resources received | - | 450 | 450 | 1,630 | ||
| Resources expended | . | (80) | (80) | - | ||
| Transferto Undesignated | - | - | - | - | ||
| funds | ||||||
| 321 | 2,000 | 2,321 | 1,951 |
Page 15
Barley Hill Parochial Church Council Notes to the financial statements for the year ended 31 December 2021
14. Comparative Statement of Financial Activity
As required by FRS102 the SOFA set out below is the full analysis for the 2020 comparative
| 2020 | 2020 | 2020 | |
|---|---|---|---|
| Unrestricted | Restricted | Total | |
| Incoming resources | |||
| Incoming resources from donors | 98,538 | 50 | 98,588 |
| Interest income | 21 | 21 | |
| Grant | 250 | 250 | |
| Total incoming resources | 98,809 | 50 | 98,859 |
| Resourcesexpended | |||
| Grantfunding ofactivities | 11,006 | 50 | 11,056 |
| Charitable activites undertaken | |||
| directly | 77,524 | - | 77,524 |
| Governancecosts | 370 | - | 370 |
| Total resourcesexpended | 88,900 | 50 | 88,950 |
| Net incoming resources | 9,909 | - | 9,909 |
| Fund balances at 1January | 71,956 | - | 71,956 |
| Fundbalancesat31December | 81,865 | . | 81,865 |
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