Barley Hill Parochial Church Council
Report and Financial Statements for the year ended 31 December 2020
Registered Charity no: 1127839
Barley Hill Parochial Church Council
Contents
| Page | |
|---|---|
| Annual report ofthe PCC | 2-5 |
| independent examiner's report | 6 |
| Statement offinancial activities | 7 |
| Balance sheet | 8 |
| Notestotheaccounts | 9-17 |
Page 1
Barley Hill Parochial Church Council Annual report of the PCC for the year ended 31 December 2020
‘Unprecedented’ is a word that has been used a lot over the last 12 months! It has been an extraordinary year for our whole nation. For some there has been opportunity to pause and reflect on life, for others a frantic time ofjuggling working from home whilst home schooling, and for yet more a time of fear and anxiety for loved ones, to name just a few of the challenges these times have presented.
One thing that has come into sharper focus is the profound truth found in Genesis 2:18, ‘The LORD God said, "It is not good for the man to be alone..." Loneliness and isolation have been a very real experience for many over this last year. | have been encouraged and inspired by the people of Barley Hill who have joined with town initiatives to support their neighbours, by those who have picked up a phone to check on someone they know who is alone and by those who have, when allowed, stood on doorsteps for safe and socially distanced chat.
Churches all over the nation have been re-examining what it means to be church when no longer able to meet in person. It has been a challenging time given the way in which fellowship is at the heart of who the Christian family is. During this time however, there has been a great opportunity for Barley Hill to work more closely with St Mary’s through Churchonline.
Zoom services on Sunday has seen a mix of people from both churches attending the different services and, although in our separate homes, together in spirit. It can’t be denied, however, that Zoom is a blunt tool and that we long to meet again in person. But Zoom has given us the opportunity to remain connected with each other to at least some extra degree. | am gladdened to see the community that has also built up around daily morning and night prayer. Thank you to our small group leaders for keeping connected in spite of the challenges of being ‘online’. Claire Britton and the Youth Team have worked tirelessly to keep our youth connected. Thank you so much.
Being unable to meet together in person has created extra challenges for our families with young children and | want to commend and thank them for persevering. I’d also like to thank Sian Stratton, St Mary’s children and family lead, for the resources she has made available. It was encouraging to see Barley Hill and St Mary’s run a joint online ‘Parenting for Faith’ course. Those who attended report that they found it very helpful.
It was also so heartening to offer an online Alpha course together with St Mary’s, attended by guests not only from Thame but also from London.
I'd like to warmly thank our churchwardens, Al French and Carrie Priestnall, for their untiring commitment as we have planned and replanned in response to frequently changing guidelines. I’d also like to thank Barbie Potts our administrator who has kept us on track. Barbie will be laying the role down at the end of this month and we will miss you Barbie but wish you and Richard a very happy retirement. Tony Pickup our treasurer will also be moving on from his role. Tony thank you for your patience and wisdom. We welcome Donna Maddock as our new treasurer and thank her for stepping into this role. Also, a big thank you to our representatives on Deanery Synod Richard Shearward and Bridget Trueman have come to the end of their terms.
Page 2
Barley Hill Parochial Church Council Annual report of the PCC for the year ended 31 December 2020
It has been a strange year that has presented enormous challenges but also great opportunity. As |! write this, we await the analysis and publication of fresh guidelines from the national church and the diocese in response to the Government’s roadmap out of lockdown. My prayer is that we meet this new prospect with creativity and wisdom as we look ahead to how to make the most of the days to come. Thank you for being the people you are and for making Barley Hill the church it is.
Grace and peace to you Rachel
Page 3
Barley Hill Parochial Church Council Annual report of the PCC for the year ended 31 December 2020
Financial Review
Income on the unrestricted fund totalled £98,809 (2019: £110,490). Income from all funds totalled £98,859 (2019: £110,865).
There was restricted income in 2020 of £50. This was a gift to a Church member.
The PCC received no goods or services (other than the time of volunteers) free of charge or at discounted level. : Unrestricted fund expenditure was £88,900 (2019: £109,315). Expenditure on all funds totalled £88,950 (2019: £109,690).
There was restricted expenditure in 2020 of £50 to a Church member.
There was net income in the year of £9,909 (2019: £1,175). Monthly income from individuals and other income reduced during the year mainly due to the impact of Covid-19. Overall costs also decreased during the year, savings mainly relating to employee, children’s, youth work costs and the impact of Covid-19. However the costs of running Sunday services increased following the move to online services. The cash balance on the unrestricted fund at 31 December 2020 was £66,363 (2019: £52,986).
The PCC is aware that the excess of income over expenditure in 2020 is extremely high. However, with the ongoing pandemic and the inevitable impact on giving to the Church that will ensue, it is felt to be prudent to allow an increase in reserves at this time. The budget for 2021 reflects a £4,000 deficit of income over expenditure due to both a projection of reduced income and the potential for increased costs that could be incurred in order to allow the Church to resume its normal activities during the course of the year.
The PCC is also aware of its obligation to operate for the public benefit. The PCC considers it fulfils this requirement by contributing to the spiritual life of the parish it serves as well as offering tangible support to activities designed to aid hardship and provide help to those in need in the local and global community.
Reserves
The PCC’s policy is to maintain reserves at a minimum of three month's operating expenses. The charity's assets are both available and adequate to meet its obligations.
Structure, governance and management
The PCC is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure 1956. Appointment of PCC members is set out in the Church Representation Rules 2006. The charity is administered by its trustees, the PCC members.
Administrative information
Barley Hill church meets at Barley Hill School, Ludsden Grove, Thame. The church forms part of the Thame Valley Team Ministry in the Diocese of Oxford. At 31 December 2020 there were 96 parishioners after revision of the electoral roll (2019: 95).
Page 4
Barley Hill Parochial Church Council
Annual report of the PCC for the year ended 31 December 2020
During 2009 Barley Hill Parochial Church Council (PCC) registered with the Charity Commission for Engiand and Wales under the name of The Parochial Church Council of the Ecclesiastical Parish of Barley Hill (registered number 1127839). Until then the PCC was a charity excepted from registration with the Charity Commission. The charity's correspondence address is: Barley Hill Church, 22 Stuart Way, Thame, Oxfordshire, OX9 3WP The PCC acknowledges that the operation of the Church is heavily dependent on the commitment of the volunteers within the congregation in order to fulfil its activities. PCC members who have served between 1 January 2020 and the date this report was approved are: Ex-officio: Team Vicar Rev. Rachel Cross Vicar (Chairman) Mike Reading Team curate Resigned August 2020 Deanery Synod Representatives: Bridget Trueman Richard Shearwood
Elected members:
Debbie Witchell Churchwarden Resigned June 2020 Al French Churchwarden Carrie Priestnall Churchwarden Appointed October 2020 Marie Sutton Deputy Churchwarden Janette Dixon John Scott Resigned October 2020 Pam Laws Appointed October 2020 Katy Hammond Sam Corfe Leo James Deceased June 2020 Phil Salisbury XX Trustee with dispensation
Election to the PCC follows the Church representation rules published by the Church of England and a conscious effort is made to ensure it is both balanced and inclusive of the larger congregation.
Other relevant organisations.
Bank Lloyds Bank plc, 13 Cornmarket, Thame, Oxfordshire, OX9 2BN
This report was approved by the PCC on March 16" 2021 and signed on their behalf by:
Page 5
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Barley Hill Parochial Church Council
Annual report of the PCC for the year ended 31 December 2020
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Rachel Cross Tony Pickup
(Vicar) (Treasurer)
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Page 6
Barley Hill Parochial Church Council
Independent examiner’s report to the trustees of Barley Hill Parochial Church Council
| report on the accounts of Barley Hill Parochial Church Council for the year ended 31 December 2020, set out on pages 7 to 17.
Respective responsibilities of the trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under s.144(2) of the Charities Act 2011 (“the Act”) and that an independent examination is needed. It is my responsibility to:
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@ examine the accounts (under s.145 of the Act); e to follow the procedures laid down in the General Directions given by the Charity Commission {under s.145(5)(b) of the Act); and
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e to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
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In the course of my examination, no matter has come to my attention:
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1) which gives me reasonable cause to believe that in any material respect the requirements e to keep accounting records in accordance with section 130 of the Act; and
- e to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act
have not been met; or
2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: 4 we . /@— March 2021
Christopher Nurse MA, FCA, DChA Temple Smith Hart LLP 89 High Street Thame OX9 3EH
Page 7
Barley Hill Parochial Church Council Statement of Financial Activities for the year ended 31 December 2020
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||||||||||
|---|---|---|---|---|---|---|---|---|
|2020|2020|2020|2019|
|Notes|Unrestricted|Restricted|Total|All funds|
|£|£|£|£|
|Incoming|resources|
|Incoming|resources|from|donors|2|98,538|50|98,588|110,840|
|Interest income|21|-|21|25|
|Grant|250|-|250|
|Total incoming resources|98,809|50|98,859|110,865|
|Resources|expended|
|Grant funding of activities|3|11,006|50|11,056|11,995|
|Education|Development|-|-|-|-|
|Charitable|activities|undertaken|directly|4|77,524|-|77,524|97,345|
|Governance|costs|5|370|-|370|350|
|Total|resources expended|88,900|50|88,950|109,690|
|Net incoming resources|9,909|-|9,909|1,175|
|Fund|balances|at|1 January|71,956|-|71,956|70,781|
|Fund|balances at 31 December|12,13|81,865|-|81,865|71,956|
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All of the above results, except for the restricted funds shown below and the grant, are derived from continuing activities. All gains and losses recognised in the year are included above. All resources throughout the year related to unrestricted funds, except for the £50 restricted income. This was a gift to a Church member.
Note 14 provides an analysis of the 2019 comparative information.
Page 8
Barley Hill Parochial Church Council Balance sheet at 31 December 2020
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Notes 2020 2019
£ £ £ £
Fixed assets
Tangible assets 8 682 909
Current assets
Debtors 9 15,982 19,762
Cash at bank and in hand 10 66,363 52,986
82,345 72,748
Creditors: amounts falling due within one year 11 (1,163) (1,701)
Net current assets 81,182 71,047
Total assets/ (liabilities) 81,864 71,956
Funds
Unrestricted funds (General) 79,913 71,635
Unrestricted funds (Designated) 13 1,951 321
Restricted funds 12 - -
Total funds 81,864 71,956
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The financial statements were approved by the trustees on March 16" 2021 and signed on their behalf by:
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4)
Tony Pickup a ; Al French
Treasurer t : Trustee Ts
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The notes on pages 9 to 14 form an integral part of these financial statements.
Page 9
Barley Hill Parochial Church Council Notes to the financial statements for the year ended 31 December 2020
1. Accounting policies
1.1 Statement of Compliance
The financial statements have been prepared in accordance with the Church Accounting Regulations 2006 together with applicable accounting standards and Charity Law in England.
The PCC has adopted the requirements of the Charities Statement of Recommended Practice SORP (FRS 102) in preparing these accounts. The date of transition was 1 January 2015.
The Charity is a Public Benefit Entity.
1.2 Going Concern
There are no material uncertainties regarding the ability of the charity to continue as a going concern.
1.3 Accounting convention
The financial statements are prepared under the historical cost convention.
1.4 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for any other purposes.
Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The aim and use of each restricted fund is set out in the notes to the financial statements.
Endowment funds represent those assets which must be held permanently by the charity, principally investments, as well as long-term assets that are expendable if required. Income arising on the endowment funds can be used in accordance with the objects of the charity and is included as unrestricted income. Any capital gains or losses arising on the investments form part of the fund. Investment management charges and legal advice relating to any such fund are charged against the fund.
Investment income and gains are allocated to the appropriate fund.
1.5 Incoming resources
Incoming resources are included in the Statement of Financial Activities (SOFA) when the charity is legally entitled to the income and the amount can be measured reliably. For legacies, entitlement is recognised on the charity being notified by the executors that a payment will be made.
Gifts in kind donated for distribution are included at valuation and recognised as income when they are received. Gifts donated for resale are included as income when they are sold. No amounts are included in the financial statements for services donated by volunteers.
1.6 Resources expended
All expenditure is accounted for on an accruals basis. Expenditure is recognised when a present legal or constructive obligation exists at the reporting date as a result of a past event; and it is more likely than not that a transfer of economic benefits will be required in settlement; and the amount of the obligation can be measured or estimated reliably.
Expenditure has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of the resources.
Page 10
Barley Hill Parochial Church Council
Notes to the financial statements for the year ended 31 December 2020
1.7 Tangible fixed assets and depreciation
It is the policy of the Charity to capitalise new assets costing or valued at more than £500.
Depreciation is provided on a systematic basis over the economic life of an asset to reflect its use and consumption of the economic benefits or service potential provided by the asset. Depreciation is provided on a monthly basis at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows: Office equipment equipment - 33.33% straight line
Office equipment equipment
Fixtures and fittings - 20.00% straight line
2. Incoming resources from donors
All Funds
| 2020 | 2019 | |
|---|---|---|
| Total | Total | |
| UNRESTRICTED FUNDS | £ | E |
| Planned giving | ||
| Covenanted, GiftAid | 61,757 | 65,856 |
| Tax recoverable | 15,439 | 16,586 |
| Otherplanned giving, tax not recoverable | 19,998 | 26,564 |
| 97,194 | 109,006 | |
| Unplanned giving | ||
| Cash collections | 1,344 | 1,459 |
| Total Unrestricted Giving | 98,538 | 110,465 |
| RESTRICTED FUNDS | ||
| Sarah Witchell | - | 375 |
| Anonymous Donor | 50 | = |
| TOTAL | 98,588 | 110,840 |
Page 11
Barley Hill Parochial Church Council Notes to the financial statements for the year ended 31 December 2020
| 3. | Grant FundingofActivities - Missionary & charity giving |
|---|---|
| AllFunds |
| 2020 | 2019 | |
|---|---|---|
| £ | £ | |
| Missionary societies/individuals | 11,056 | 11,995 |
| The above totals include the following grants totalling£500 or more: | ||
| 2020 | 2019 | |
| Total | Total | |
| £ | £ | |
| Grantsto organisations | ||
| New Life House - Nepali orphanage | 3,000 | 3,500 |
| Sharing Life Trust | 556 | - |
| Wycliffe (Sweets) | 2,280 | 2,280 |
| Grants to persons | ||
| Steven& DrCatherine McGoldrick | 3,600 | 3,600 |
| Sarah Witchell | 1,320 | 1,815 |
| A Britton | 500 | |
| 10,756 | 11,695 |
The amount of £1,815 granted to Sarah Witchell in 2019 included a restricted amount of £375 A restricted grant of £50 was given in 2020 (anonymous donor) (see Note 2 above)
Page 12
Barley Hill Parochial Church Council
Notes to the financial statements for the year ended 31 December 2020
| 4. | Charitable activities directly relatingtothework ofthechurch | ||
|---|---|---|---|
| 2020 | 2019 | ||
| Total | Total | ||
| All funds | All funds | ||
| £ | £ | ||
| Church Family | |||
| Rent ofschool forchurch services | 1,593 | 4,538 | |
| Children's workand créche | - | 475 | |
| Sundaymorninggeneral expenditure | 7,534 | 640 | |
| Sunday Evenings | 600 | 720 | |
| Youthworkand related costs | 1,631 | 2,943 | |
| Team vicargeneral expenses | 529 | 453 | |
| Othersupport costs | 17 | 568 | |
| 11,904 | 10,337 | ||
| Spiritual Life | |||
| Prayer support | - | = | |
| Daily Life | |||
| Women’s/Men’s ministry | 150 | - | |
| Small Groups | |||
| Small groups | - | 9 | |
| Social Action | |||
| Mission forThame | 124 | 384 | |
| GetConnected | ee | ee | |
| 274 | 588 | ||
| Leadership | |||
| Training and Ministry Development | 22 | 45 | |
| Curate’s Expenses | 169 | 660 | |
| Employee costs | 3,081 | 23,018 | |
| Insurance and licences | 1,785 | 1,673 | |
| Legal, accounting and bankfees | 88 | 79 | |
| Admin and communications | 1,988 | 2,684 | |
| Propertyand Assets repairs | 44 | 143 | |
| Miscellaneous costs | 309 | 300 | |
| Parish share | 57,633 | 57,266 | |
| Depreciation | 227 | 552 | |
| 65,346 | 86,420 | ||
| Total | 77,524 | 97,345 |
Page 13
Barley Hill Parochial Church Council Notes to the financial statements for the year ended 31 December 2020
5. Governance costs
| 2020 | 2019 | ||||
|---|---|---|---|---|---|
| Total | Total | ||||
| All | funds | ||||
| £ | £ | ||||
| Independent | examiner’s | honorarium | 370 | 350 |
6. Related party transactions
The trustees neither received nor waived any emoluments from the charity during the period. Ordained members of the clergy receive their stipends directly from the Church of England.
| members of theof thethe clergy receive their stipends directly fromfrom the ChurchChurch of England.England. | ||
|---|---|---|
| Related partytransactions are as follows: | 2020 | 2019 |
| £ | £ | |
| Out ofpocket expenses reimbursed to trustees | ||
| Rachel Cross(Sundaymorning, pastoral, small groupsandadmin exps) | 608 | 1,314 |
| Mike Reading (Share ofCurateexpenses asagreedwith St Mary’sThame) | - | 459 |
| Debbie Witchell (Sundaymorning and miscellaneous expenses) | - | 124 |
| Al French (Property expenses) | 44 | 1,136 |
| Total | 652 | 3,033 |
No persons connected with PCC members received reimbursement of out of pocket expenses in 2020.
| 7.Staffcosts | 2020 | 2019 |
|---|---|---|
| £ | £ | |
| Wages& salaries paid to staff | 3,081 | 22,002 |
| Employer's National Insurance | - | - |
| Pension | - | 1,015 |
| Total | 3,081 | 23,017 |
Staff costs in 2019 included a one off redundancy payment of £2,282.
No employee had emoluments of over £60,000 in the year. The average number of employees, calculated ona full time equivalent basis, analysed by function was:
| full time equivalent basis, analysed by functionfunction was: | ||
|---|---|---|
| 2020 | 2019 | |
| Number | Number | |
| Youth and communityworker | - | 0.67 |
| Administrator | 0.14 | 0.14 |
| Total | 0.14 | 0.81 |
Page 14
Barley Hill Parochial Church Council Notes to the financial statements for the year ended 31 December 2020
8. Tangible Fixed Assets
| StorageShed | Computer | Total | |
|---|---|---|---|
| Equipment | |||
| £ | £ | £ | |
| Cost orvaluation | |||
| At 1January 2020 | 1,136 | 1,459 | 2,595 |
| Additions duringtheyear | - | - | - |
| At31 December 2020 | 1,136 | 1,459 | 2,595 |
| Depreciation | |||
| At 1January2020 Charge forthe year |
227 227 |
1,459 - |
1,686 227 |
| At31 December 2020 | 454 | 1,459 | 1,913 |
| Net book value | |||
| At 1January 2020 | 909 | - | 909 |
| At 31 December 2020 | 682 | - | 682 |
| Debtors | |||
| 2020 | 2019 | ||
| Total | Total | ||
| All Funds | All Funds | ||
| £ | £ | ||
| Tax recoverable (Unrestricted) | 15,439 | 16,464 | |
| Prepayments | 543 | 3,298 | |
| Sundry Debtor | = | = | |
| 15,982 | 19,762 | ||
| 10.Cash at bank and in hand | |||
| 2020 | 2019 | ||
| Total | Total | ||
| All funds | All funds | ||
| £ | £ | ||
| Deposit account | 51,732 | 36,279 | |
| Current accounts | 13,932 | 16,428 | |
| Mission account | 692 | 272 | |
| Property account | 7 | 7 | |
| 66,363 | 52,986 |
9. Debtors
10.Cash at bank and in hand
Page 15
Barley Hill Parochial Church Council
Notes to the financial statements for the year ended 31 December 2020
11.Creditors: amounts falling due within one year
| 11.Creditors: amountsamounts falling due within one yeardue within one yearwithin one yearone yearyear | |||
|---|---|---|---|
| 2020 | 2019 | ||
| Total | Total | ||
| All Funds | All Funds | ||
| £ | £ | ||
| Tax and National Insurance | 169 | 207 | |
| Accruals | 994 | 1,482 | |
| OtherCreditors | - | 12 | |
| 1,163 | 1,701 | ||
| 12.Restricted funds | |||
| The balance on restricted funds comprises: | |||
| 2020 | 2019 | ||
| Total | Total | ||
| All funds | |||
| Note | £ | £ | |
| Balance at 1January | - | - | |
| Resources received | 2 | 50 | 375 |
| Grant | = | = | |
| Tax Recoverable | 2 | - | - |
| Resourcesexpended | 3 | (50) | (375) |
| Net movement in resources | - | = | |
| Balanceat31December | - | = |
The balance on restricted funds is represented by cash of £nil (2019: £nil) and tax recoverable of £nil (2019: fnil).
Page 16
Barley Hill Parochial Church Council Notes to the financial statements for the year ended 31 December 2020
13. Designated funds
The movement on designated Funds during the year was:
| Men’s Ministry | 58 | 2020 | 2019 | |
|---|---|---|---|---|
| Fund’ | Total | Total | ||
| All | All funds | |||
| funds | ||||
| £ | £ | £ | £ | |
| Balance at 1January | 321 | . | 321 | 321 |
| Resources received | - | 1,630 | 1,630 | - |
| Resourcesexpended | - | - | - | = |
| Transferto Undesignated | - | - | . | - |
| funds | ||||
| 321 | 1,630 | 1,951 | 321 |
Page 17
Barley Hill Parochial Church Council
Notes to the financial statements for the year ended 31 December 2020
14. Comparative Statement of Financial Activity
As required by FRS102 the SOFA set out above is the full analysis for the 2019 comparative
| 2019 | 2019 | 2019 | |
|---|---|---|---|
| Unrestricted | Restricted | Total | |
| £ | £ | £ | |
| Incoming resources | |||
| Incoming resourcesfrom donors | 110,465 | 375 | 110,840 |
| Interest income | 25 | - | 25 |
| Grant | - | - | - |
| Total incomingresources | 110,490 | 375 | 110,865 |
| Resources expended | |||
| Grantfundingofactivities | 11,620 | 375 | 11,995 |
| Education Development | - | - | - |
| Charitable activities undertaken | 97,345 | - | 97,345 |
| directly | |||
| Governance costs | 350 | - | 350 |
| Total resourcesexpended | 109,315 | 375 | 109,690 |
| Netincoming resources | 1,175 | - | 1,175 |
| Fund balances at 1January | 70,781 | - | 70,781 |
| Fundbalancesat31December | 71,956 | - | 71,956 |
Page 18