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2020-12-31-accounts

St. Paul’s Church East Molesey

Annual Report and Financial Statements For the year ended 31 December 2020

The Parochial Church Council of the Ecclesiastical Parish of East Molesey, St. Paul is a registered charity number 1127837 Church code 617144

Church Road East Molesey Surrey KT8 9DR

0208 941 2071 office@stpaulmolesey.org.uk http:// www.stpaulmolesey.org.uk

Contents

Page
Report of the Parochial Church Council 2
Independent Examiner’s Report 6
Statement of Financial Activities 7
Balance Sheet 8
Notes to the Financial Statements 9

St. Paul’s Church East Molesey

Page 1

Report of the Parochial Church Council

Objectives and activities

The Parochial Church Council of the Ecclesiastical Parish of East Molesey, St. Paul (the “PCC”) has the responsibility of co-operating with the incumbent, Revd. Anne Farmer, in promoting the mission of the Church as partners in the work of the gospel ministry.

The PCC, having had regard to the Charity Commission’s guidance on public benefit, consider that in following these priorities and by furthering the whole mission of the Church (pastoral, evangelistic, social and ecumenical), a benefit is provided to the public in particular by:

It also has oversight of the financial affairs of St. Paul’s Church East Molesey (“St. Paul’s”) and maintenance responsibilities for the buildings thereof.

Financial Review of the Year

2020 was a year in which we faced significant overheads to maintain the structure of our church. Parishioners will remember that for several years we have been investing in major works to our Church property. In recent times, these have included a new church door, repairs to the church garden exterior wall, and landscaping of the church gardens. In 2020, a further £50,349 was deployed to continue with these remediation works: namely £15,796 on the church roof, £23,705 on the Parish Room roof and significant necessary updates to the drainage and electrical circuits.

In addition, some £9,825 was spent in gearing up for re-ordering works in our Church as part of St Paul’s Enhancement Project (“SPEP”). As at December 2020, all of the urgent remediation work had been completed and we can look forward to the benefits of re-ordering works in the coming years.

It is always alarming to see money go ‘out the door’, but in fact we have been putting funds aside over many years and most of such expenditure has been met out of our Building funds (designated and restricted) which are the result of generous giving by many parishioners.

Thus, whilst the overall outturn: an excess of expenditure over income that gave rise to a deficit of some £54,000 (2019: deficit of £15,000) would, in a normal year, be shockingly bad, the ongoing position is rather more encouraging:

rather more encouraging:
£
Excess of expenditure over income in 2020 54,000
Exclude Major Remediation and Enhancement(SPEP)works 60,000
Normalised deficit 6,000

Meanwhile, to most people, the most outstanding impact in 2020 was that of the covid-19 lock-down. As with churches up and down the country, this caused a significant drop in loose plate collections, hall hire income and income from fees. Many churches would be grateful to have kept their 2020 operating deficit to £6,000 and we must be grateful that we have coped with the impact of lock-down as well as we have.

Giving by parishioners held up well and we were also blessed with a £5,000 legacy. We continue to strive for careful control of costs.

Looking forward, at December 2020 we had used up funds set aside for building works and we will want to raise further funds to safeguard ourselves against any unforeseen maintenance requirements of such an old building. All over the world, building materials and other costs have shot up over the last 12 months and this needs to be factored into our planning. The parish does have funds saved up but we should not rely on the generosity of past parishioners, including the Truefitt Legacy. The financial shocks arising from the covid-19 lock-down have highlighted the need to keep prudent reserves.

St. Paul’s Church East Molesey

Page 2

Statement of Trustees Responsibilities

The members of the PCC, who are the Trustees of the charity for the purposes of charity law, are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law, regulations and accounting standards.

Law applicable to charities in England and Wales requires the members of the PCC to prepare financial statements for each financial year which give a true and fair view of the PCC's financial activities during the year and of its financial position at the end of the year. In preparing these financial statements, the members of the PCC are required to:

The members of the PCC are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the PCC and enable them to ensure that the financial statements comply with the applicable law. They are also responsible for safeguarding the assets of the PCC and for taking reasonable steps for the prevention and detection of fraud and other irregularities.

St. Paul’s Church East Molesey

Page 3

Structure, Governance and Management

The Parochial Church Council of the Ecclesiastical Parish of East Molesey, St Paul is a Church of England parish in the Diocese of Guildford. It is a registered charity, number 1127837, with registered address at 101 Palace Road, East Molesey, Surrey KT8 9DU.

As a parish church within the Church of England (CofE), St. Paul’s is constituted within the Parochial Church Councils (Powers) Measure 1956. Members of the PCC are either ex-officio or elected by the Annual Parochial Church Meeting (APCM) in accordance with the Church Representation Rules and, by dint of membership, become the charity's Trustees. All Church attendees are encouraged to register on the Electoral Roll and to consider standing for election to the PCC. Prospective new PCC members / trustees are advised of PCC membership and Trusteeship duties and responsibilities by means of receipt and discussion of the CofE PCC Standing Orders and the Trusteeship booklet produced jointly by the Archbishop's Council and the Charity Commission.

The PCC meets on a regular basis and is responsible for policy approvals and decisions, significant nonroutine expenditure approval, identification, assessment and mitigation of risks, and other significant decision-making including the ratification of any proposals submitted by church sub-committees.

The Standing Committee, a sub-set of the PCC membership, meets between PCC meetings and may take decisions on the PCC's behalf. The Rev Anne Farmer, incumbent, serves as Chairman of the PCC.

During the year, and up to the date of approval of this Annual Report and Financial Statements, the following served as members of the PCC:

Churchwarden Churchwarden PCC PCC Deanery Synod
Full period Part period Full period Part period Full period Part period
1 Jan 2020 1 Jan 2020 1 Jan 2020
to date to date to date
hereof hereof hereof
Incumbent
Rev. Anne Farmer P
Lay Minister
Tony Harris P
Churchwardens
Gabrielle Clarke P P
Paul Hancock P P
Laity
Dayle Hume P
Helen Birchall P
Jenny Wood P
Richard Castillo P
Linnet Frederik P P
Jane Sachdev Ai Ai
Harriet Hill Ai
James Bunsell (Treasurer) Ai
Nathalie France Aii
Samuel Chowdhry Aii
Judy Lanaway T 2021
David Lanaway T 2021 T 2020
Brenda Mallett T 2020
Suzanne Payne T 2020
Peter Aron R 2020
AiAppointed 6 October 2020 T Term expired (+ year)
AiiAppointed 23 May 2021 R Resigned (+ year)

St. Paul’s Church East Molesey

Page 4

Reserves

Reserves held reflect two different objectives:

Further details of the reserves held are set out in note 9 to the Financial Statements. There are no funds in deficit.

Approved by the Parochial Church Council on 28th October 2021

Rev. Anne Farmer Incumbent

St. Paul’s Church East Molesey

Page 5

Independent Examiner’s Report to the Members of the Parochial Church Council of East Molesey, St. Paul’s

I report on the accounts for the year ended 31st December 2020, which are set out on pages 7 to 14.

Respective responsibilities of the Trustees and Independent Examiner

The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the '2011 Act '), and that an independent examination is required.

It is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commission.

An examination includes a review of the accounting records kept by the charity and a comparison of the accounts with those records. It also includes consideration any unusual items or disclosures in the accounts, and seeking explanations from the management committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

have not been met; or

Martin Perrin MA, FCA, Chartered FCSI 28th October 2021

39 Station Road Thames Ditton Surrey KT7 0PA

St. Paul’s Church East Molesey

Page 6

Statement of Financial Activities

For the year ended 31 December 2020

Unrestricted Restricted Total Unrestricted Restricted Total
Funds Funds 2020 Funds Funds 2019
Note
£
£ £ £ £ £
Income 2
Voluntary income 79,844 6,527 86,371 98,172 7,287 105,459
Activities for generating funds 100 - 100 227 - 227
Church activities 9,804 - 9,804 16,538 - 16,538
Income from investments 8,517 - 8,517 2,176 - 2,176
Other incomingresources - - - - - -
Total income 98,265 6,527 **104,792 ** 117,113 7,287 124,400
Expenditure 3
Cost of generating voluntary
income
- - - 30 - 30
Church activities 146,532 12,224 158,756 117,760 21,672 139,432
Governance costs - - - - - -
Total expenditure 146,532 12,224 158,756 117,790 21,672 139,462
Net incoming/(outgoing)
resources (48,267) (5,697) (53,964)
(677)
(14,385) (15,062)
Transfers between funds - - - - - -
Net movement in funds (48,267) (5,697) (53,964)
(677)
(14,385) (15,062)
Balances broughtforward 294,639 7,573 302,212 295,316 21,958 317,274
Balances carried forward 246,372 1,876 248,248 294,639 7,573 302,212

The notes on pages 9 to 14 form part of these financial statements.

St. Paul’s Church East Molesey

Page 7

Balance Sheet

As at 31 December 2020

Charity number 1127837 Charity number 1127837 Charity number 1127837
Unrestricted Restricted Total Unrestricted Restricted Total
Funds Funds 2020 Funds Funds 2019
Note Note
£
£ £ £ £ £
Fixed Assets
Tangible fixed assets - - - - - -
- - - - - -
Current assets
Debtors and prepayments Debtors and prepayments
7
(647) 1,876 1,229 - - -
Cash 249,026 - 249,026 302,837 - 302,837
248,379 1,876 250,255 302,837 - 302,837
Current liabilities 8 (2,007) - (2,007) (8,198) 7,573 (625)
Net current assets 246,372 1,876 248,248 294,639 7,573 302,212
NetAssets 246,372 1,876 248,248 294,639 7,573 302,212
Parish Funds 9 246,372 1,876 248,248 294,639 7,573 302,212

The notes on pages 9 to 14 form part of these financial statements.

These financial statements were approved by the Parochial Church Council on 28th October 2021.

Signed on behalf of the Parochial Church Council

Revd Anne Farmer Incumbent

St. Paul’s Church East Molesey

Page 8

Notes to the Financial Statements

For the year ended 31 December 2020

1 Accounting policies

(a) General information

The Parochial Church Council of the Ecclesiastical Parish of East Molesey, St Paul is a registered charity, number 1127837 and having its registered address at 101 Palace Road, East Molesey, Surrey KT8 9DU.

The principal activities of the Parochial Church Council are described in the Report on page 2.

(b) Basis of preparation

The financial statements have been prepared on an accruals basis and in accordance with the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (as updated), the Church Accounting Regulations 2006 and the Charities Act 2011.

The financial statements have been prepared under the historical cost convention.

The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body nor do they include groups that are informal gatherings of church members.

The PCC have formed a judgement, at the time of approving the financial statements, that there is a reasonable expectation that the Parochial Church Council has adequate resources to continue in operational existence for the foreseeable future. For this reason the PCC continue to adopt the going concern basis in preparing the financial statements.

(c) Funds

General funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application to the general purposes of the PCC.

Designated funds are those General funds which have been set aside by the PCC for a particular purpose.

Restricted funds are those funds that must be spent on restricted purposes and details of the funds held and restrictions are provided in note 9.

(d) Incoming Resources

Voluntary income and capital sources

Offerings and collections are recognized when received by or on behalf of the PCC. Planned giving receivable under Gift Aid is recognized only when received. Tax recoverable on Gift Aid donations is recognized when the donation is recognized.

Grants and legacies to the PCC are accounted for when the PCC is notified of its legal entitlement, the amount due is quantifiable and its ultimate receipt by the PCC is reasonably certain.

St. Paul’s Church East Molesey

Page 9

Notes to the Financial Statements

For the year ended 31 December 2020

Statutory Parochial fees are receivable on weddings, funerals and other events, and that part of the fees due to the PCC are included in these accounts. The PCC also collects and pay over fees due to the Diocese of Guildford.

Rental income from the letting of church property is recognized on an accruals basis.

Dividends are accounted for when received. The impact of account upon receipt rather than ex-date is not considered material.

Interest entitlements are accounted for as they accrue or, where not material, upon receipt.

The value of services provided by volunteers is not accounted for in these financial statements.

(e) Resources Used

Activities directly relating to the work of the Church are expensed as incurred.

The Diocesan Parish Share is accounted for when due.

(f) Fixed assets

Consecrated property and movable church furnishings

Consecrated and beneficed property of any kind is excluded from the financial statements pursuant to s.10.2 of the Charities Act 2011. Movable church furnishings held by the Vicar and Churchwardens on special trust for the PCC and which require a faculty for disposal are inalienable property unless consecrated: they are listed in the Church's inventory, but are not recorded as assets of the PCC.

All expenditure incurred in the year on consecrated or beneficed buildings, and the repair of movable church furnishings is written off in the year they are incurred.

Church Hall

Historic costs of building the Church hall were expensed as incurred. Current monies expended on surveying and architects fees have likewise been expensed as incurred.

Fixtures, fittings and office equipment

Small value items under £1,000 are treated as operating expenses. Where office equipment is capitalised, it is written off over its expected useful life, normally between 3 and 5 years.

St. Paul’s Church East Molesey

Page 10

Notes to the Financial Statements

For the year ended 31 December 2020

2 Incoming resources

2 Incoming resources
Unrestricted Restricted Total Unrestricted Restricted Total
Funds Funds 2020 Funds Funds 2019
£ £ £ £ £ £
Voluntary income
Planned giving: 54,102 3,761 57,863 55,411 - 55,411
Collections 1,633 - 1,633 6,987 - 6,987
Other donations, appeals 3,092 479 3,571 20,488 7,287 27,775
Tax recoverable 12,931 2,287 15,218 14,786 - 14,786
Legacies 5,000 - 5,000 500 - 500
Grants from public bodies 3,086 3,086 - - -
79,844 6,527 86,371 98,172 7,287 105,459
Activities for generating
funds
Social events & activities - - - - - -
Sale of Tradecraft goods 100 - 100 227 - 227
Other - - - - - -
100 - 100 227 - 227
Church activities
Fees 1,726 - 1,726 4,000 - 4,000
Hall Lettings 8,078 8,078 12,538 - 12,538
Other - - - - -
9,804 - 9,804 16,538 - 16,538
Income from investments
Bank interest 8,517 - 8,517 2,176 - 2,176
8,517 - 8,517 2,176 - 2,176
Other incoming resources
Insurance claims - - - - - -
- - - - - -
Total incoming resources 98,265 6,527 104,792 117,113 7,287 124,400

St. Paul’s Church East Molesey

Page 11

Notes to the Financial Statements

For the year ended 31 December 2020

3 Resources expended

3 Resources expended
Unrestricted Restricted Total Unrestricted Restricted Total
Funds Funds 2020 Funds Funds 2019
£ £ £ £ £ £
Cost of generating
voluntary income
Cost of activities - - - 30 - 30
- - -
30
- 30
Church activities
Missionary & Charitable
Giving 4 4,107 327 4,434
3,741
425 4,166
Parish Share and clergy
costs to Diocese 69,002 - 69,002
69,618
- 69,618
Salaries, wages and
honoraria 5 6,702 - 6,702
17,848
- 17,848
Costs of ministry and
mission 4,070 - 4,070
3,634
242 3,876
Church running &
maintenance 10 11,787 160 11,947
16,455
- 16,455
Major Remediation and
Enhancement works 48,437 11,737 60,174
-
21,005 21,005
Upkeep of churchyards 141 - 141
4,127
- 4,127
Church Hall costs - - -
-
- 27,261
Management & admin
costs 2,286 - 2,286
2,337
- 2,337
**146,532 ** 12,224 158,756 117,760 21,672 139,432
Governance costs
Independent examiner - - -
-
- -
- - -
-
- -
Total resources
expended **146,532 ** 12,224 158,756 117,790 21,672 139,462

St. Paul’s Church East Molesey

Page 12

Notes to the Financial Statements

For the year ended 31 December 2020

4 Missionary and charitable giving

Charitable giving out of St Paul’s Church funds was disbursed as follows:

Unrestricted Restricted Total Total
Funds Funds 2020 2019
£ £ £ £
Children’s Society 793 - 793 627
Children’s church - - - 630
Christian Aid/Crisis 723 - 723 801
Church Pastoral Society 108 - 108 -
Compassion UK - 327 327 425
East Elmbridge Food Bank 620 - 620 -
Molesey Churches/ Elmbridge
Night Shelter 723 - 723 940
Hope Gardens 723 - 723 250
Macmillan Cancer Support - - - 13
Mary Francis Trust 217 - 217 -
Red Cross - - - 480
Royal British Legion 100 - 100 -
Royal Marsden Hospital 100 - 100 -
Total 4,107 327 4,434 4,166

5 Staff costs

5 Staff costs
2020 2019
£ £
Wages, salaries and other staff costs 4,112 14,203
Social security costs - -
Other honoraria and staffcosts 2,590 3,645
Total resources expended 6,702 17,848

The average number of full or part-time equivalent employees in the year was 3 (2019: 4).

No trustee (PCC member) received any remuneration or received any other employment benefits during the year or prior year. Clergy are not included in the staff costs above as they are office holders not employed by the PCC. In addition to employees, the cost of certain other service providers is included in Other honoraria and staff costs.

6 Payments to PCC members

2 (2019: 1) trustees received expenses to the value, in total, of £1,989 (2019: £2,913) in respect of Church and Church Hall repairs, Churchyard maintenance, travel and other costs incurred on behalf of the PCC.

7 Debtors and prepayments

7 Debtors and prepayments
2020 2019
£ £
Gift aid tax recoverable 1,229 -
Accruedincome and otherdebtors - -
1,229 -

St. Paul’s Church East Molesey

Page 13

Notes to the Financial Statements

For the year ended 31 December 2020

8 Creditors – amounts falling due within one year

8 Creditors – amounts falling due within one year
2020 2019
£ £
Accruals and deferred income 1,501 625
Other creditors 506 -
2,007 625

9 Funds General funds

9 Funds
General funds
Opening Closing
Balance Income Expenditure Adjustments balance
£ £ £ £ £
Undesignated general funds 260,947 98,265 (114,104) - 245,108
Designated funds: - -
Building fund 32,428 - (32,428) - -
Organ maintenance 1,264 - - - **1,264 **
294,639 98,265 (146,532) - 246,372

Restricted funds

Restricted funds are funds which have been given to the PCC for a specific purpose and which are held pending disbursement in accordance with the mandate for which they were given:

Opening Closing
Balance Income Expenditure Adjustments balance
£ £ £ £ £
Building repair and maintenance 5,929 5,808 (11,737) - -
Organ maintenance 708 719 (160) - 1,267
Leisem fund 936 - (327) - 609
7,573 6,527 (12,224) - 1,876

10 Major Remediation and Enhancement works

Major Remediation and Enhancement works can be analysed as to:

Total Total
2020 2019
£ £
Remediation works 50,349 21,005
StPaul’sEnhancementProject 9,825 -
Total 60,174 21,005

11 Related party transactions

There were no transactions with any trustee in their capacity as trustee. Reimbursements for normal out of pocket expenses incurred in the performance of various duties as Clergy, or as members of a PCC committee, as the case may be, are set out in note 6 above.

St. Paul’s Church East Molesey

Page 14