# **The Parish Church of the Good Shepherd** Sand Hill Farnborough GU14 8ER
## **Annual Report and Financial Statements**
## **of the Parochial Church Council**
for the year ended 31 December 2021
**Incumbent** Revd Russell M Smart The Vicarage 45, Sand Hill Farnborough GU14 8ER
## **Banks**
National Westminster Bank plc CAF (Charities Aid Foundation)
CCLA Investment Management Ltd (CBF Church of England Fund)
Cambridge and Counties Bank Charity Bank Ltd
## **Independent Examiner:**
Mr Stephen Marriott Pennines. Guildown Road, Guildford GU2 4EU
## **Registered Charity No 1127829**
The Parish Church of the Good Shepherd – Annual Report for 2021
## **Administrative information**
The Parish Church of the Good Shepherd is situated in Sand Hill, Farnborough, Hampshire. Together with the Parish of St. Peter’s it forms the North Farnborough Group Ministry as part of the Diocese of Guildford within the Church of England. The church’s patron is the Church Pastoral Aid Society.
The Parochial Church Council (PCC) of the Church of the Good Shepherd is a charity, registered with the Charity Commission as Registered Charity Number 1127829.
PCC members who have served from 1 January 2021 until the date this report was approved are:
|_Incumbent:_|Revd Russell Smart|Chairman|
|---|---|---|
|_Wardens:_|Lance Nevill||
||Steven Robinson|(to 26.5.2021)|
||Jacqui Ward|(from 26.5.2021)|
|_Representatives on the Deanery Synod:_|||
||Malc Bardsley||
||Alison Lake||
||Sarah Smart|(from 26.5.2021)|
|_Elected Members:_|Ben Edwards||
||Dianne Elsey|(to 26.5.2021)|
||Robert McKee||
||Bev Marchment|Secretary|
||Derick Musonda||
||Dianne Pickford||
||David Riddlestone||
||Steven Robinson|(from 26.5.2021)|
||Marian Rudall|Treasurer|
||Doris Rudd||
||Carole Speller|(from 26.5.2021)|
||Terence Thomson||
||Sue Troughton||
||Jacqueline Ward|(to 26.5.2021)|
|_Co-opted Members_|Judith Hillary|_(from Deaf church)_|
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The Parish Church of the Good Shepherd – Annual Report for 2021
## **Structure governance and management**
The Parochial Church Council is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure.
The method of appointment of PCC members is set out in the Church Representation Rules. All Church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC.
The PCC operates through a small number of committees, which meet between full meetings of the PCC.
The Standing Committee is the only committee required by law. It has power to transact the business of the PCC between its meetings, subject to any directions given by the Council. The Standing Committee consists of the Vicar, Wardens, Secretary and Treasurer.
## **Safeguarding**
The PCC has a safeguarding policy and appoints a Safeguarding Officer who acts as a focal point for concerns. All key staff and volunteers working with children and vulnerable adults are recruited using Safer Recruitment principles and are checked with the Disclosure and Barring Service. Clergy receive regular safeguarding training through the Diocese of Guildford and training is undertaken by other staff and volunteers as required. The PCC receives an annual report on safeguarding and reviews the safeguarding policy. Additionally, safeguarding is an item on the agenda of every PCC meeting.
## **Objectives and activities**
The PCC of the Church of the Good Shepherd has the responsibility of co-operating with the Vicar in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It also has maintenance responsibilities for the Church of the Good Shepherd, Sand Hill, Farnborough and its grounds. The incumbent and the PCC have considered the Charity Commission’s guidance on public benefit and, in particular, the specific guidance on charities for the advancement of religion.
## **Church attendance**
There are 144 parishioners on the Church Electoral Roll, 28% of whom are resident within the parish. The average Sunday attendance at services across the year was 74 (2020-75). This number continues to reflect the impact of Covid-19. Our services went online at the beginning of the pandemic and although we are now able to meet in person, several of our congregation have chosen to continue to participate in our services on line. Until the end of March 2020 when the church building was closed our average attendance had been around 100.
## **Review of the year**
The full PCC met eight times during 2021, with the Standing Committee meeting twelve times.
We were hopeful that 2021 would see a return to normal life after the major disruption caused by COVID-19 in 2020. However, we were still subject to many restrictions which limited what we were able to do.
The good news for us was that our new youth and children’s minister, Mandy Watts, just started her new role in December 2020 and she was able to meet people online and visit some people outdoors when dropping off ‘Faith at Home’ packs. This became a great way for people to get to know her during all the restrictions we faced during that time.
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The Parish Church of the Good Shepherd – Annual Report for 2021
## **Review of the year (contd)**
We continued to livestream services in church via Zoom and Facebook for people to participate in at home or watch later on YouTube. As time went on and limited numbers of people were allowed back in the church building, we were able to offer hybrid services.
We took the opportunity through Lent and Easter to produce many videos for schools, Messy Church, all age services, and a Lent course too. We aimed to provide something online for everyone who had internet access.
In April the diocese organised a big online PCC away day and we all gathered together to think about our church development plan and our priorities for the year ahead. It was a useful time and is something we plan to do each year to help focus us on our ministry and mission.
By the time we reached the summer many of the restrictions were being relaxed and more people were slowly returning to the church building. At the beginning of August we launched our CAP job club, which has been appreciated by those who have taken advantage of it.
With restrictions easing over the summer, we able to enjoy the nice summer weather and the annual cream tea on the church field. It was lovely to gather people together again after what felt like such a long time. Then as we moved into autumn, we were full steam ahead with our regular programme of activities and events. That was until December when new restrictions were imposed following the spread of the new variant of the virus ‘Omicron’. We were able to have most of our Christmas services and activities, but people were cautious and numbers attending were often reduced.
Our Larder food bank was heavily used again in 2021 with nearly 800 parcels being distributed to referred clients. We introduced ‘No Questions Asked’ bags in April and nearly 400 bags of essential food items were collected by anyone who wanted one.
## **Financial review**
During 2021, total donations to the Church of the Good Shepherd, increased by nearly 7% to £200,057. Expenditure increased from £190,647 to £222,938, reflecting the return to activities following a long period where the church building was closed because of the Covid-19 pandemic. The Church’s 2021 contribution to Parish Share of £69,236 was met in full. At the end of the year £5,000 was transferred from general reserves to a designated fund to meet the costs of major repairs to our buildings and the general reserves increased by £2,476. We drew down £10,000 from the Youth and Children’s Minister fund, less than budgeted for, despite this being the first full year of employment.
## **Reserves policy**
The PCC’s policy is to maintain a minimum balance on unrestricted funds of three months’ expenditure. The balance held at 31 December 2021 was £51,488 which equates to nearly three and a half months’ budgeted expenditure for 2022. These additional reserves will used to offset the approved negative budget for 2022.
## **Missions Policy**
The church aims to give 10% of its donated and investment income to other local, national, and overseas mission organisations.
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The Parish Church of the Good Shepherd – Annual Report for 2021
## **Independent Examiner's Report to the Parochial Church Council of The Church of the Good Shepherd, Farnborough**
I report on the accounts for the year ended 31 December 2021 which are set out on pages 5 to 13.
## **Respective responsibilities of the PCC and Independent Examiner**
The PCC considers that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- follow the procedures laid down in the General Directions given by the Charity Commissioners section 145 (5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of Independent Examiner’s Statement**
My examination was carried out in accordance with the General Directions given by the Charity Commission.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the PCC concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently I do not express an audit opinion on the accounts.
## **Independent Examiner's Statement**
In connection with my examination, no matters have come to my attention
- (1) which give me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with s.130 of the 2011 Act; or
- to prepare accounts which accord with these accounting records have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Stephen Marriott MA FRSA Pennines. Guildown Road, Guildford GU2 4EU 30 March 2022
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The Parish Church of the Good Shepherd – Annual Report for 2021
## **Statement of Financial Activities**
For the year ending 31 December 2021
|Notes
**INCOME FROM:**
Donations
2a
Investments
2b
Church activities
2c
**Total income**
**EXPENDITURE ON:**
Church activities
3
**Total expenditure**
Net income/(expenditure)
before transfers
Transfers between funds
11
**Net movement in funds**
Fund balances brought forward
at 1 January 2021
Fund balances carried forward
at 31 December 2021|**Unrestricted**
**Restricted**
**Total**
**2021**
**Unrestricted**
**Restricted**
**Total**
**2020**
**£**
**£**
**£**
**£**
**£**
**£**
162,276
37,781
200,057
159,831
27,275
187,106
1,209
-
1,209
2,012
-
2,012
8,423
-
8,423
5,989
-
5,989|
|---|---|
||**171,908**
**37,781**
**209,689**
**167,832**
**27,275**
**195,107**|
||173,514
49,424
222,938
134,447
56,200
190,647|
||**173,514**
**49,424**
**222,938**
**134,447**
**56,200**
**190,647**|
||(1,606)
(11,643)
(13,249)
33,385
(28,925)
4,460
9,082
(9,082)
-
(14,926) 14,926
-|
||**7,476**
**(20,725)**
**(13,249)**
**18,459**
**(13,999)**
**4,460**
174,012
59,405
233,417
155,553
73,404
228,957|
||**181,488**
**38,680**
**220,168**
**174,012**
**59,405**
**233,417**|
The notes on pages 7 to 13 form part of these accounts.
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The Parish Church of the Good Shepherd – Annual Report for 2021
## **Balance Sheet**
At 31 December 2021
|Note
**FIXED ASSETS**
Tangible fixed assets 7
**CURRENT ASSETS**
Debtors
8
Cash at bank and in hand
9
**LIABILITIES**
Creditors - amounts falling
due within one year 10
**NET CURRENT ASSETS**
**TOTAL NET ASSETS**
**PARISH FUNDS**
11
Restricted
Unrestricted:
Designated funds
General funds (free reserves)
12|**2021**
**2020**
**£**
**£**
11,268
5,662
3,944
6,709
207,598
225,034|
|---|---|
||211,542
231,743
(2,642)
(3,988)|
||208,900
227,755|
||**220,168**
**233,417**|
||38,680
59,405
130,000
125,000
51,488
49,012|
||**220,168**
**233,417**|
The notes on pages 7 to 13 form part of these accounts.
Approved by the Parochial Church Council on 30 March 2022 and signed on its behalf by:
R Smart Incumbent
B Marchment PCC Secretary
6
The Parish Church of the Good Shepherd – Annual Report for 2021
## **Notes to the Financial Statements**
For the year ended 31 December 2021
## **1 Accounting policies**
The financial statements have been prepared in accordance with the Church Accounting Regulations 2006 together with applicable accounting standards and the Charities SORP FRS102.
The financial statements have been prepared under the historical cost convention. The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body nor those that are informal gatherings of Church members.
## **Funds**
**Restricted funds** represent a) income from trusts or endowments which may be expended only on those restricted objects provided in the terms of the trust or bequest, and b) donations or grants received for a specific object or invited by the PCC for a specific object. The funds may only be expended on the specific object for which they were given. Any balance remaining unspent at the end of each year must be carried forward as a balance on that fund. The PCC does not usually invest separately for each fund.
**Designated funds** are unrestricted funds which the PCC has earmarked for a particular purpose. The aim and use of each designated fund is set out in the notes to the financial statements.
**Unrestricted funds** are general funds which can be used for PCC ordinary purposes.
**Income:** Planned giving, collections and donations are recognised when received. Tax refunds are recognised when the incoming resource to which they relate is received. Grants and legacies are accounted for when the PCC is legally entitled to the amounts due. All other income is recognised when it is receivable. All incoming resources are accounted for gross. The value of gifts donated for the Larder is calculated by valuing the parcels given out and deducting the costs of items purchased.
**Expenditure:** This includes all expenditure incurred in meeting the church’s main objectives and includes all costs in support of those objectives. Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding or constructive obligation on the PCC. The diocesan parish share is accounted for when due.
## **Fixed assets**
Consecrated and benefice property is not included in the accounts in accordance with s96(2)(a) of the Charities Act 1993.
Moveable church furnishings held by the Incumbent and Churchwardens on special trust for the PCC, and which require a faculty for disposal, are inalienable property, listed in the Church’s inventory, which can be inspected (at any reasonable time). For anything acquired prior to 2000 there is insufficient cost information available and therefore such assets are not valued in the financial statements.
Equipment used within the church premises is depreciated on a straight line basis over 5 years. Individual items of equipment with a purchase price of £1,000 or less are written off when the asset is acquired.
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The Parish Church of the Good Shepherd – Annual Report for 2021
## **Notes to the Financial Statements** (continued)
For the year ended 31 December 2021
|**2 Income**
**a Donations**
Planned giving:
Gift aid donations
Income tax recoverable
Other planned giving
Legacy
Collections at services
Grants
Donations/appeals etc
Value of food given for Larder
**b Investments**
Bank and other interest
**c Church activities**
Bookstall
Church hall lettings
Fees
Miscellaneous
**TOTAL INCOME**|**Unrestricted**
**funds**
**Restricted**
**funds**
**Total 2021**
**Total 2020**
£
£
£
£
114,701
2,240
116,941
115,048
30,036
545
30,581
28,166
15,891
900
16,791
18,037
100
-
100
339
15
354
292
-
5,000
5,000
2,763
1,209
4,386
5,595
1,266
- 24,695
24,695
21,534|
|---|---|
||162,276
37,781
200,057
187,106|
||1,209
-
1,209
2,012|
||1,209
-
1,209
2,012|
||367
-
367
378
7,093
-
7,093
4,062
518
-
518
834
445
-
445
715|
||8,423
-
8,423
5,989|
|||
||**171,908**
**37,781**
**209,689**
**195,107**|
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The Parish Church of the Good Shepherd – Annual Report for 2021
## **Notes to the Financial Statements** (continued)
For the year ended 31 December 2021
## **3 Expenditure**
|**xpenure**
Missionary and charitable giving:
Overseas
Mission organisations
Relief and development agencies
Home mission
Secular charities
Ministry:
Diocesan parish share
Other ministry costs
Larder
Office expenses
Church and hall running expenses
Church and grounds maintenance
Bookstall
Salaries and pension
Training costs
Special events
**Total expenditure**
**4 Staff costs**
Salaries
National Insurance
Pension costs|**Unrestricted**
**funds**
**Restricted**
**funds**
**£**
**£**
-
11,500
-
1,500
100
2,480
-
1,105|**Total 2021**
**Total 2020**
**£**
**£**
11,500
10,660
1,500
1,440
2,580
2,980
1,105
540|
|---|---|---|
||100
16,585|16,685
15,620|
||69,236
-
10,562 147
- 32,692
541
-
10,104 -
10,469 -
339 -
71,482
-
523
-
158 -|69,236
69,236
10,709
6,442
32,692
23,890
541
1,063
10,104
9,046
10,469
20,555
339
411
71,482
44,262
523
47
158 75|
||173,414
32,839|206,253 175,027|
||||
||**173,514**
**49,424**|**222,938**
**190,647**|
|||**2021**
**2020**
**£**
**£**
67,704
42,021
19
-
3,759
2,241|
|||**71,482**
**44,262**|
During 2021 the PCC employed a parish secretary, a Pioneer Community Worker, a Youth and Children’s Minister and a church cleaner, none of whom earned £60,000 or more. The Pioneer Community Worker, Mrs A Edwards is closely connected to a member of the PCC and was paid £26,520 during the year (2020 - £26,000). The PCC contributed £1,525 (2020 - £1,495) in pension costs for Mrs Edwards. The Pioneer Community Worker and the Youth and Children’s Minister were reimbursed for expenses incurred in carrying out their duties.
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The Parish Church of the Good Shepherd – Annual Report for 2021
## **Notes to the Financial Statements** (continued)
For the year ended 31 December 2021
## **5 Pension Scheme**
The Church of the Good Shepherd participates in the Pension Builder Scheme section of the Church Workers Pension Fund (CWPF) for lay staff. The Scheme is administered by the Church of England Pensions Board, which holds the assets of the schemes separately from those of the Employer and the other participating employers.
The CWPF has a section known as the Defined Benefits Scheme, a deferred annuity section known as Pension Builder Classic and a cash balance section known as Pension Builder 2014.
## **Pension Builder Scheme**
The Pension Builder Scheme of the CWPF is made up of two sections, Pension Builder Classic and Pension Builder 2014, both of which are classed as defined benefit schemes. The Church of the Good Shepherd participates in the latter section.
Pension Builder 2014 is a cash balance scheme that provides a lump sum that members use to provide benefits at retirement. Pension contributions are recorded in an account for each member. Discretionary bonuses may be added before retirement, depending on investment returns and other factors. The account, plus any bonuses declared is payable, unreduced, from age 65.
There is no sub-division of assets between employers in each section of the Pension Builder Scheme.
The scheme is considered to be a multi-employer scheme as described in Section 28 of FRS 102. This is because it is not possible to attribute the Pension Builder Scheme’s assets and liabilities to specific employers and means that contributions are accounted for as if the Scheme were a defined contribution scheme. The pensions costs charged to the Statement of Financial Activities in the year are contributions payable (2021: £3,759; 2020: £2,241).
A valuation of the Pension Builder Scheme is carried out once every three years. The most recent scheme valuation completed was carried out as at 31 December 2019. The next valuation is due at 31 December 2022. For the Pension Builder 2014 section, the valuation revealed a surplus of £5.5m on the ongoing assumptions used. There is no requirement for deficit payments at the current time.
The legal structure of the scheme is such that if another employer fails, Church of the Good Shepherd could become responsible for paying a share of that employer’s pension liabilities.
## **6 Trustees**
None of the PCC members was paid any remuneration or received any benefit from an employment with the charity but, where appropriate, were reimbursed out-of-pocket expenses. 11 (2020 – 8) trustees were reimbursed a total of £2,408 (2020 - £2,981) during the year for expenses incurred on behalf of the church. Donations received from members of the PCC and their related parties amounted to £58,101 (2020 - £52,930) in the year.
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The Parish Church of the Good Shepherd – Annual Report for 2021
## **Notes to the Financial Statements** (continued)
For the year ended 31 December 2021
## **7 Fixed assets for use by the PCC**
|**7 Fixed assets for use by the PCC**||
|---|---|
|,
**Actual / deemed cost**At 1 January 2021
Additions
At 31 December 2021
**Depreciation**At 1 January 2021
Charge for the year
At 31 December 2021
**Net Book Value**At 31 December 2021
At 31 December 2020|**Church**
**Equipment**
**Total**
**£**
**£**
18,657
18,657
9,317 9,317|
||27,974
27,974|
||12,995
12,995
3,711
3,711|
||16,706
16,706|
||11,268
11,268
5,662
5,662|
Church equipment comprises office equipment, two video projectors, a sound desk, hybrid services equipment, worship area chairs and kitchen equipment.
## **8 Debtors**
|**Debtors**|||
|---|---|---|
||**2021**
|**2020**|
||**£**
|**£**|
|Income tax recoverable|3,251|5,266|
|Prepayments and accrued income|290|628|
|Other debtors|403|815
|
||**3,944**|**6,709**|
|**Cash and bank accounts**|||
||**2021**
|**2020**|
||**£**
|**£**|
|Charities Aid Foundation current account|9,198|32,155|
|Nat West current account|16,048|11,407|
|Cambridge and Counties Bank 95 day access|61,942|61,329|
|Cambridge and Counties Bank 60 day access|27,470|27,226|
|CBF Deposit Fund|36,381|36,362|
|Charities Aid Foundation|6,559|6,555|
|Charity Bank 1 year fixed term account|50,000
|50,000|
||**207,598**|**225,034**|
## **9 Cash and bank accounts**
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The Parish Church of the Good Shepherd – Annual Report for 2021
## **Notes to the Financial Statements** (continued)
For the year ended 31 December 2021
## **10 Creditors**
|Amounts falling due within one year:|**2021**
**2020**
**£**
**£**
**2,642**
**3,988**|
|---|---|
## **11 Statement of funds**
## **Restricted funds**
|Larder
Community
Banner workshop
Chairs and carpets replacement
Youth and Children’s Minister
Flower stand
Church for deaf people
Mission Fund
Spring Harvest|**Balance at**
**Incoming**
**Resources**
**Balance at**
**1 Jan 2021 resources Expended Transfers**
**31 Dec 2021**
**£ £**
**£**
**£**
**£**
3,320
31,721
32,692
-
2,349
147
-
147
-
-
454
-
-
-
454
4,457
-
-
(4,457)
-
50,000
5,000
-
(20,000)
35,000
21
-
-
-
21
306
-
-
-
306
550
1,060
16,585 15,375
400
150
-
-
-
150|
|---|---|
||**59,405**
**37,781**
**49,424**
**(9,082)**
**38,680**|
The Larder Fund is for the provision of food and essential household items to people within the local community. The transfer to the Mission Fund is from general funds to cover the shortfall of income over expenditure for that fund. The transfers from the Chairs and Carpets Replacement and Youth and Children’s Minister Funds are to the General Fund to cover expenditure on those items during the year.
## **Unrestricted funds**
|Designated funds:
Development fund
Major repairs fund
General funds:
Free reserves|**Balance at**
**Incoming**
**Resources**
**Balance at**
**1 Jan 2021 resources Expended Transfers**
**31 Dec 2020**
**£ £**
**£**
**£**
**£**
95,000
-
- -
95,000
30,000
-
-
5,000
35,000|
|---|---|
||125,000
-
- 5,000
130,000
49,012
171,908
173,514
4,082
51,488|
||**174,012**
**171,908**
**173,514**
**9,082**
**181,488**|
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The Parish Church of the Good Shepherd – Annual Report for 2021
## **Notes to the Financial Statements** (continued)
For the year ended 31 December 2021
## **11 Statement of funds (continued)**
Funds are held in the Development Fund to provide for the future development of the church’s ministry and it is anticipated that these will be used up over the next five years as we build up our regular giving to meet the cost of employing a Youth and Children’s Minister.
The Major Repairs Fund is being built up so that funds are available when major repairs are required to our buildings.
## **12 Analysis of net assets by fund**
|.
Fixed assets for church use
Current assets
Current liabilities
Fund balance
|**Unrestricted Restricted**
**Total**
**Funds**
**Funds**
**2021**
**£**
**£**
**£**
11,268 -
11,268
172,654
38,888
211,542
(2,434) (208)
(2,642)|
|---|---|
||181,488
38,680
220,168|
## **13 Mission and charitable giving**
## **Overseas mission**
|Church Mission Society
Crosslinks / Arise - Debbie and Alan Burt
Operation Mobilisation (OM) - Jenny and Nihad Shihadi
**Relief and development agencies**
Open Doors
Tearfund
**Home mission**
BSL Translation
Christian Deaflink
Church Pastoral Aid Society (CPAS)
Connect Christian Counselling
Interserve
Signs of God
The Triangle
**Secular charities**
Step-By-Step|1,450
5,020
5,030
750
750
320
50
750
570
50
270
570
1,105|
|---|---|
||16,685|
Additionally, special offerings have been taken up for Children’s Society, Disaster Emergencies Committee for Afghanistan, National Deaf Children’s Society, Tearfund and Vaccine Aid.
13