## The Parochial Church Council of St. John the Baptist, Our Lady & St. Laurence Thaxted # Annual Accounts and Financial Statements for the year ending 31 December 2022 Page 1 ## Annual Accounts for 2022 ## Background The Parochial Church Council (hereafter “PCC”) has responsibility, under the present stewardship of the churchwardens, for the promotion of the ecclesiastical parish of the whole mission of the church — pastoral, evangelical, social, and ecumenical and for the running, maintenance, and daily upkeep of the parish church of St. John the Baptist, Our Lady and St. Laurence, Thaxted. To best achieve this, the PCC is fully registered as a charity with the Charity Commission under registration number: 1127752 ## Membership of the PCC Members of the PCC are either elected by the Annual Parochial Church meeting or are appointed ex-Officio, in accordance with the Church Representation Rules. Occasionally, a member may be co-opted where specialist skills are required. During the 2022 financial year, the following people served as members of the PCC: |Chairman|Vacant|| |---|---|---| |Churchwarden|Ann Pickhaver|(Also acting Chair)| ||Paul Meader|| |Secretary|Maryanne Fleming|| |Treasurer|Philip Staker|(Co-opted)| |PCCMember|Fr Chris Brown|(Co-opted)| ||Angela Farr|(From April 2022)| ||Edward Gallier|(To April 2022)| ||Trevor Haynes|| ||Anna Lee|| ||Janet Moore|(From April 2022)| ||Pamela O'Toole|(From April 2022)| ||Stephen Odom|(To April 2022)| ||Perry Staker|| ||Michael Tayler|| |Ex-Officio||| ||Dee Barrington|(Deanery Synod)| ||Margaret Caton|(Deanery Synod)| ||Maggie Catterall|(Deanery Synod)| ||Susannah Lacon|(Assistant Curate)| ||AdrianWright|(LicensedReader)| ## Committees The PCC operates, in part, through committees which meet in addition to the main PCC meetings. ## Standing Committee This committee is required under ecclesiastical law. It has the power to transact the business of the PCC between its meetings, subject to any directions given to it by the main PCC. ## Estates Committee (formerly the Building Committee) To maintain the fabric of the Thaxted Church estate and to improve the facilities that can be offered. ## Finance Committee Oversees the income, expenditure, and financial governance of the PCC. Producing budgets and recommending financial policies for the full PCC to approve. Fundraising Committee _ To facilitate and organise fundraising events on behalf of the PCC. ## Lincoln Organ Committee To co-ordinate all matters regarding the restoration of the Lincoln Organ on behalf of the PCC. ## Worship, Nurture and Mission Committee To support and encourage growth in the worship of God within all sections of the Parish community. . Page 2 ## Church attendance There were 88 parishioners recorded on the Church Electoral Roll in 2021, 16 of whom lived outside the Parish (from 85 & 17 in 2021 and 87 &14 in 2020). The average number receiving communion on Sundays was 52 (down from 57 in 2021, 54 in 2020 and 62 in 2019). Thaxted Parish Church's ‘Open Doors’ family service, held on every 4" Sunday of the month, continues to be a popular form of worship with families and existing parishioners alike and Thaxted parishioners continue to play an active part in wider benefice services and ecumenical services within the town. ## Statement of Trustees’ / PCC members’ responsibilities The purpose of this statement is to distinguish the members' responsibilities for the financial statements from those of the Independent Examiners as stated in their report. The Charities Act 2011 requires the members to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year. In preparing the financial statements, the members followed best practice and: - Selected suitable accounting policies and applied them consistently. - - | Made judgements and estimates that are reasonable and prudent, - _ Followed the recommendations of the Charity Commission and of the accounting professions regarding form and content of the financial statements or undertook to disclose and explain any departure therefrom, and - - Prepared the financial statements on the going concern basis unless it was inappropriate to assume that the charity will continue to meet its objectives. The members were reminded that they are responsible for keeping accounting records which are sufficient to disclose, with reasonable accuracy, the financial position of the charity at any time, and to enable them to ensure that the financial statements comply with the disclosure regulations. They are also reminded that they responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the Parochial Church Council at a full meeting and signed on their behalf. **----- Start of picture text -----**
Churchwarden 4
Ann Pickhaver ‘4 ae | ChurchwardenPaul Meader a QQRe) xX |
—
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Dated: we | [ ») 24
**----- End of picture text -----**
Page 3 ## Report of the Independent Examiner to the Parochial Church Council of St. John the Baptist, Our Lady and St. Laurence, Thaxted. We have evaluated the financial statements of the Parochial Church Council for the year ended 31% December 2022 which comprise the Statement of Financial Activities, the Balance Sheet and the related notes set out on pages 5 to 10. These financial statements have been prepared under the historic cost convention and in accordance with the accounting policies set out therein. ## Respective responsibilities of members and accountants The members’ responsibilities for preparing the financial statements in accordance with applicable law, charity accounting practice and (where appropriate) United Kingdom accounting standards are set out on page 3 of the report of the trustees. We report to you our opinion as to whether the financial statements give a true and fair view and are properly prepared in accordance with the guidelines within the Charities Act 2011. We also report to you whether in our opinion the information given in the trustees’ report is consistent with the financial statements. In addition, we report to you if, in our opinion, the charity has not kept proper accounting records, or if we have not received all the information and explanations we require for our assessment. We read the trustees’ report and consider the implications for our report if we become aware of any apparent misstatements within it. ## Basis of accountant's opinion We have examined the paperwork and sought evidence to verify the amounts and disclosures in the financial statements. It also includes an assessment of the significant estimates and judgements made by the trustees in the preparation of the financial statements, and of whether the accounting policies are appropriate to the charity's circumstances, consistently applied and adequately disclosed. We planned and performed our judgement so as to obtain all the information and explanations which we considered necessary in order to provide us with sufficient evidence to give reasonable assurance that the financial statements are free from material misstatement, whether caused by fraud or other irregularity or error. In forming our opinion, we also evaluated the overall adequacy of the presentation of information in the financial statements. ## Opinion In our opinion: - The financial statements give a true and fair view, in accordance with United Kingdom generally accepted accounting practice applicable to charities, of the state of affairs of the charity as at 318t December 2022 and of the results of its activity for the period then ended; - - The financial statements have been properly prepared in accordance with the guidelines within the Charities Act 2011; and the information given in the trustees' report is consistent with the financial statements. ## Nisar Ahmed ACMA CGMA Ridgell & Guildway Accountants Dated: 20" March 2023 Chartered Management Accountants The Counting House, Watling Lane, Thaxted, Essex CM6 2QY Page 4 ## Statement of Financial Activities ## For the year ending 31% December 2022 |||Unrestricted|Designated|Restricted|Endowment||| |---|---|---|---|---|---|---|---| |||funds|funds|funds|funds|2022|2021| |Income and endowments from:|Notes||||||| |Donations and legacies|2(a)|44,929|803|1,047|-|46,780|38,029| |Othertrading activities
Investments|2(b)
2(c)|5,723
-|23
-|-
-|-
(2,701)|6,447
(2,701)|3)515
4,345| |Other income|2(d)|27,202|3,359|4,481|.|35,042|32,087| |Total income||77,854|4,886|5,528|(2,701)|85,568|77,978| |Expenditure on:|||||||| |Raising funds|3(a)|1,602|125|-|-|1,728|694| |Expenditure on charitable activities|3(b)|43,523|100|-|~|43,623|41,520| |Other expenditure|3(c)|39,309|2,833|43,675|-|85,819|36,935| |Total expenditure||84,435|3,059|43,675|-|131,170|79,150| |Net income / (expenditure) resources||(6,580)|1,827|(38,147)|(2,701)|(45,602)|(1,172)| |before transfer|||||||| |Transfers
:|||||||| |Gross transfers between funds - in||5,000|gles|12,870|-|19,042|6,577| |Grosstransfersbetweenfunds-out||(6,009)|(13,033)|-|-|(19,042)|(6,577)| |Netmovement in funds||(7,589)|(10,033)|(25,277)|(2,701)|(45,602)|(1,172)| |Total funds broughtforward||43,596|13,619|43,756|29,272|130,244|131,417| |Totalfundscarriedforward||36,006|3,585|18,479|26,570|84,642|130,244| ## Definition of fund types Unrestricted funds are monies available to the PCC / Trustees for general use, without restriction. Designated funds are monies which the PCC has set aside for a specific purpose, but it is within their remit to decide to reallocate these funds at any time, through a positive vote at a properly constituted meeting, for another purpose. Restricted funds represent monies that are required to be used for the purpose that they are granted or collected. If these funds cannot be used for the purpose for which they were granted or collected, they cannot be re-allocated by the PCC but must either be held for a time until the restriction can be met or must be disposed of in accordance with Charity Commission guidance e.g. to another charity with aims that match the restriction. Endowment funds represent monies that have been left to the church for a long-term purpose. These funds are restricted as above and generate income which is either reinvested or used for the purpose that the monies were endowed for. Page 5 ## Balance sheet ## as at 315' December 2022 **----- Start of picture text -----**
||||||||||| |---|---|---|---|---|---|---|---|---|---| |2022|2021| |Current|assets|Notes| |Investments|4|26,570|29,272| |Cash|at|bank|and|in|hand|4|58,188|101,057| |84,759|130,330| |Liabilities| |Creditors:|Amounts|falling|due|in|one|year|4|11Z|85| |117|85| |Net|current|assets,|less|current|liabilities|84,642|130,244| |Total|assets,|less|current|liabilities|84,642|130,244| |Total|net assets,|less|liabilities|84,642|130,244| |Represented|by| |Unrestricted| |General|fund|5|36,007|43,596| |Designated| |Catering|Fund|5|250|1,521| |Chat|Café|5|1,211|1,919| |Lincoln|Organ|Running|Costs|5|50|50| |Literature|Provision|5|476|2,107| |Peter|King|Memorial|Fund|5|1,599|-| |Restoration|Fund|(Designated)|5|-|8,020| |Restricted| |Becket|Chapel|Window|Restoration|5|816|7,776| |Furniture|Fund|5|964|963| |J.|Sheppard's|fund|for|External|Lighting|=a|2,944|2,930| |Provision|of|Raiment|5|83|83| |For the|Maintenance|of the|Bells|5|4|1,072| |Maintenance|of the|Vicarage|5|279|322| |Thaxted|Church|Music|Fund|5|969|609| |Replacement|Lighting|Project|5|3,973|3,973| |Restoration|Fund|(Restricted)|5|(503)|17,104| |Kitchen,|Toilet|&|Meeting|Room|Fund|5|3,957|3,939| |Decorating|the|South|Aisle|5|4,994|4,982| |Endowment| |Chancel|Trust|5|26,571|29,272| |Funds|of the|church|84,642|130,244| **----- End of picture text -----**
Page 6 Notes on the Financial Statements For the year ending 31st December 2022 ## 1. Accounting policies ## General Principles: These financial statements have been prepared under the current Church Accounting Regulations and in accordance with the current Charities SORP and applicable accounting standards. ## Funds: Unrestricted funds represent the funds available to the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC. These include any funds which the PCC has itself designated for a specific purpose. The purpose of other funds, restricted by the circumstances or conditions of their receipt, is noted in the financial statements. Resources classified as ‘Endowments’ will be treated as long term investments by the trustees and only the interest received on each investment will be available for re-investment or use for the purpose intended by the person / body who donated the funds, subject to any separate and distinct agreement on a particular endowment. ## Incoming resources: Collections and fees are dealt with in the financial statements when received. Covenanted receipts are dealt with when honoured by the covenanter. Tax recoverable is recognised in the financial receipt when certified as due by and received from the relevant tax authority. Grants and legacies are accounted for when received or are able to be quantified with substantial accuracy. The proceeds of fund-raising and sales of magazines and other goods are shown gross, and corresponding costs being shown in resources used. ## Resources used: Grants and donations are accounted for when paid. Costs relating to work, fund-raising and administration are dealt with when incurred. Stocks of literature and goods for sale are included in the financial statements only if materially significant. The Diocesan quota is accounted for when payable and any quota unpaid as at 31st December is shown as a creditor on the balance sheet. ## Restatement of Prior Year Classifications Where it is found to be necessary to reclassify income or expenditure, either through enhanced information or changes to how particular items should be classified, the prior year will be restated within the current year’s accounts to ensure a fair and accurate comparison. ## Value Added Tax: Irrecoverable Value Added Tax is written off as part of the relevant cost. Value Added Tax recoverable in connection with repair work is shown specifically as an incoming resource. ## Other current assets: Quantifiable amounts due to the PCC as at 31st December are shown as debtors on the financial statements after deducting any amount likely not to be collectable. Page 7 ## 2. Income ## 2(a) Donations and legacies ||||||||Total| |---|---|---|---|---|---|---|---| |Giving - Bank S/O||Unrestricted
2,788|Designated
-|__Restricted
600|Endowment
-|2022
3,388|2021
3,567| |Parish Giving Scheme||23,668|-|-|-|23,668|26,798| |Loose plate collections||4,928|-|-|-|4,928|3,047| |One-off GiftAid gifts||2,143|-|-|-|2,143|2,144| |Donations appeals etc||1,210|575|434|-|2,220|2,449| |Legacies||10|-|13|-|23|_| |‘Black Chest’ Donations||10,178|-|-|-|10,178|—| |‘Restoration’ Wall Safe||-|228|-|-|228|22| ||Total|44,929|803|1,047|-|46,780|38,029| ## 2(b) other trading activities ||||||||Total| |---|---|---|---|---|---|---|---| |Bookstall
sales -fund raising
Church Lettings - General
Church Lettings - Heating|Total|Unrestricted
723
4,600
400
5,723|Designated
723
—
—
723|_Restricted
_—
-—
—
_|Endowment
_—
ao
cam
—_|2022
1,447
4,600
400
6,447|2021
675
2,740
100
3,515| ## 2(c) Investments |2(c) Investments||||||| |---|---|---|---|---|---|---| |||||||Total| |Gains / Losses on Trust Revaluation
Total|Unrestricted
-
-|Designated
-
-|_Restricted
-
-|Endowment
(2,701)
(2,701)|2022
(2,701)
(2,701)|2021
4,345
4,345| |2(d) other income||||||| |||||||Total| |Tax recoverable on S/O & GiftAid|Unrestricted
2,185|Designated
-|_Restricted
-|Endowment
-|2022
2,185|2021
2,814| |Tax recoverable on Giving Scheme|5,917|-|-|-|5,917|6,699| |Recurring grants|-|-|10|~|10|10| |Non-recurring one-off grants|-|-|-|-|~|4,500| |Thaxted Parish Council|-|-|4,000|-|4,000|-| |Otherfunds generated|-|847|-|-|847|566| |Candle Collection|875|-|-|-|875|248| |Catering Income|-|440|-|-|440|77| |May & Christmas Fayres|9,508|-|-|-|9,508|4,831| |Fundraising Committee Events|-|2,072|-|-|2,072|1,891| |Bank and building society interest|153|0|81|-|234|t| |Fees forweddings and funerals|8,562|-|-|-|8,562|9,074| |Wedding Fees for Choir|-|-|390|-|390|390| |Insurance Claims|-|-|-|-|-|3,976| |Total|27,202|3,359|4,481|-|35,042|32,087| ## 2(d) other income Page & ## 3. Expenditure ## 3({a) Raising funds |3({a) Raising funds|||||||| |---|---|---|---|---|---|---|---| ||||||||Total| |Costs
offetes&otherevents
Costof CreditCard Machine|Total|Unrestricted
222
1,380
1,602|Designated
125
-
125|Restricted
-
-
-|Endowment
-
-
-|2022
348
1,380
1,728|2021
295
399
694| |3(b) Expenditure on charitable activities|||||||| ||||||||Total| |Home mission
Secularcharities
Ministry parish share etc|Unrestricted
117
253
43,152
Total
43,523||Designated
100
-
-
100|_Restricted
-
-
-
-|Endowment
-
-
-
-|2022
217
253
43,152
43,623|2021
200
109
41,211
41,520| |3(c) Otherexpenditure|||||||| ||||||||Total| |Organist Fees
Expenses of MinistryTeam
Vicarage - Utility Costs
Visiting Clergy Expenses|Unrestricted
6,000
687
-
59||Designated ___Restricted
-
-
16
-
-
-
-
-||Endowment
-
-
-
-|2022
6,000
703
-
59|2021
4,475
647
55
-| |Church running - Insurance
Parish Office
- Consumables
Parish Office - Broadband /WiFi
Organ / piano tuning
Church running -Maintenance
Church running - Cleaning & Laundry
Church running - Catering
Church running - Flowers
Church running - Service
(Consumables)||7,134
374
479
480
5,325
50
-
-
2,436|-
-
-
-
-
-
642
1,172
-|-
-
-
-
5
-
-
-
-|-
-
-
-
-
-
-
-
-|7,134
374
479
480
5,325
50
642
1,172
2,436|6,831
142
159
246
2,666
12
325
817
2,305| |Church running - Service (Assets)
Church running - Bells
Upkeep ofchurchyard
Administration
Fees Payable tothe Diocese
Church running - Electric
Church running - Gas
Church running - Water
Church running - Oil||1,868
-
-
1,699
2,357
845
7,011
119
461|-
-
-
-
-
-
-
-
-|-
1,119
8,847
30
-
-
-
-
-|-
-
-
-
-
-
-
-
-|1,868
1,119
8,847
1,729
2,357
845
7,011
419
461|-
-
5,030
1,039
872
745
5,432
114
-| |Church running - Heating and Lighting||-|-|-|-|-|740| |Bookstall costs||-|215|-|-|215|337| |Governance costs - Examination /Audit|Audit|570|-|-|-|570|570| |Fee|||||||| |Church major repairs - structure
Church major repairs - installation
Church major repairs - Churchyard
Church interiorand exteriordecorating||1,295
-
-
54|787
-
-
-|23,284
7,350
3,000
-|-
-
-
-|25,367
7,350
3,000
54|1,208
2,160
-
-| |Vicarage - Maintenance||-|-|45|-|45|-| ||Total|39,309|2,833|43,675|-|85,819|36,935| |Sa
ee|||||||| Page 9 ## 4. Statement of assets and liabilities ## as at 31 December 2022 |as at 31 December 2022|as at 31 December 2022|as at 31 December 2022||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |Current assets -Cash at bank & in|||hand|Unrestricted||Designated|__Restricted _Endowment|||2022||2021| |Barclays - CurrentAccount
Barclays - Restoration Account
CAF Bank - High Interest
Cash in Hand|||||3,338
—_—
32,667
-|3,079
30
475
-||(2,510)
6,622
14,484
-|—
—
—
-|3,907
6,652
47,628
-||7,971
18,276
74,810
-| ||||Totals||36,006|3,585||18,596|-|58,188||101,057| |Current assets - Investments||||||||||||| |Chancel Trust|||Totals||-
-|-
-||-
-|26,570
26,570|26,570
26,570||29,272
29,272| |Liabilities
-Agency accounts||||||||||||| |Agency collections|||||-|-||117|-||117|85| ||||Totals||-|-||117|-||117|85| |Grand total
36,006
3,585
18,479
26,570
84,642
130,244
en
Eh
2 |a
ccdSEhi
LE
ee
eeeeee
ee sae||||||||||||| |5. Statement ofthe movement offunds||||||||||||| |Forthe yearended 31st December2022||2022||||||||||| |||||Fund|Balances|Incoming||Outgoing|‘Transfers|Gains/|Fund Balances|| |||||broughtforward||Resources|Resources|||Losses|carried forward|| |Unrestricted Funds||||||||||||| |General fund|||||43,596|77,854||84,435|(1,009)|-||36,006| |Designated Funds||||||||||||| |Catering Fund
Chat Café
FlowerFund|||||1;521
1,919
-|440
847
-||711
55
1,172|(1,000)
(1,500)
1,172|-
-
-||249
1,210
-| |Literature Provision
Peter King Memorial Fund|||||2,107
-|823
475||332
-|(1,000)
-|-
-||1,599
475| |Restoration Fund|||||8,020|2,300||787|(9,533)|-||-| |Restricted Funds||||||||||||| |Becket Chapel Window Restoration|||||7,776|-||6,960|.|-||816| |Decorating the South Aisle
Furniture Fund|||||4,982
963|11
-||-
-|-
-|-
-||4,994
963| |Heating Fund|||||-|-||-|-|-||-| |Kitchen, Toilet& Meeting Room Fund
J. Sheppard's fund for External Lighting
Maintenance ofthe Bells|||||3,939
2,930
1,072|17
12
50||-
-
1,119|-
-
-|-
-
-||3,956
2,943
4| |Maintenance ofthe Churchyard|||||-|4,010||8,847|4,837|=||2| |Maintenance ofthe Vicarage|||||322|4||45|-|-||278| |Provision ofRaiment|||||83|0||-|~|-||83| |Replacement Lighting Project|||||3,973|.||-|-|-||3,973| |Restoration Fund|||||17,104|1,033||26,674|8,033|-||(503)| |Thaxted Church Music Fund|||||609|390||30|-|-||969| |Lincoln Organ — Running Costs|||||50|-||-|-|-||50| |Endowment Funds||||||||||||| |Chancel Trust|||||29,272|-2,701||-|-|-||26,570| |||Total|||130,244|85,568||131,170|—|—_||84,642| |reempmmniniini|||||||||a|a||Ya| Page 10 ## Associated Organisations In addition to the funds which the trustees / PCC members have direct control of, there are several associated organisations which, although cannot form part of the accounts, do have a connection to the fabric and the work of the church. Each organisation produces an independent account of their income and expenditure but an extract of each of these is reproduced below for comparison with previous years’ accounts. ## Vicar and Churchwardens Accounts Extract from the Summary of the Funds within the Vicar & Churchwardens accounts as at 31% December 2022 **----- Start of picture text -----**
|||||||||| |---|---|---|---|---|---|---|---|---| |Total|Funds|Total|Funds| |2022|2021| |Charity|Funds|held|(Details|in|the|full VaCW accounts)|3,189|3,174| |Yardley|Ecclesiastical|Charity|52,033|42,568| |Total|Restricted|funds|55,222|45,742| |V & CW Fund|30,495|29,223| |Chantry|Estate|54,367|57.008| |Total|Unrestricted|funds|84,862|87,002| |Fund|balance|at Year End|140,084|132,743| **----- End of picture text -----**
## Lincoln Organ Restoration Committee accounts Extract from the record of income and expenditure of the LincoIn Organ Restoration accounts as at 31% December 2022 **----- Start of picture text -----**
|||||| |---|---|---|---|---| |2022|2021| |Opening|funds| |Total|Receipts|37,286|37,282| |54.75|4| |Total|Payments| |347.90|-| |Funds|Balance|at|Year|End| |36,993|37,286| **----- End of picture text -----**
## Thaxted Church Hall The trustees for the Thaxted Church Hall have worked with the Thaxted PCC treasurer to ensure that their accounts can be delivered in a summarised form within this set of financial statements. **----- Start of picture text -----**
|||||| |---|---|---|---|---| |2022|2021| |Opening|funds| |Total|Income|7,767|1,102| |6,490|3,700| |Total|Expenditure| |6,155|4,614| |Grants|/ Loans|1,852|9,100| |One|off Expenses|7,656|1,521| |Surplus|/|(Deficit)|(5,468)|6,665| |Funds|Balance|at Year End|2,298|7,767| **----- End of picture text -----**
Page 11