Offington Park Methodist Church
Trustees Report for the year ending 31[st] Aug 2024
Objectives and activities
In setting our objectives and planning our activities the Church Council continues to meet six times a year under the leadership of the presbyter in Pastoral Charge.
Our mission statement – this church exists to live the Good News of Jesus in word and action and build an inclusive community where everyone can come and fulfil their Goddesigned potential.
The church is using Our Calling to focus on all areas of the church’s life and has produced a growth plan under the headings of Worship, Learning and Caring, Mission and Evangelism. This is reviewed at Church Council meetings to focus our work.
Achievements and Performance
We continue to offer a wide range of services for all ages and are advertising appropriate services to the differing age groups and have settled into a monthly routine. We now have a printed booklet for families as well as our information booklet. Cafe Worship, Messy Church, Breakfast Church and Fun Church are all now being organised by teams and would value some new members. Early morning communion continues to attract a good number for those who prefer a quiet way to start the week. All services are well attended and the number of people joining us through streaming is increasing. A concerted effort is made to refer to the differing congregations as one, to promote unity within the church and we pray for each other at the different services. The Christingle services were well attended with many new faces from both Zachs and The Lighthouse. At Easter, Maundy Thursday, Good Friday, and Easter day early morning service followed by breakfast was rounded off by Easter Family Worship. All were well attended and valued by those who came. Our worship is rich and varied and we give thanks for Offbeat and Jubilate who continue to help lead our worship.
The church family are made up of a wide age range and we have been blessed with more new members this year. We recognise that most of the congregation are chronologically older. This led the Leadership Team and Church Council to pray and explore the vision which focused on the new mission project which became operational in June 2024.
The soft play (Lighthouse) opened on 2 June 2024 with a commissioning service led by Rev Dr David Hinchliffe the Chair of District. The main hall has been decorated, and a new floor laid, and now looks lighter and brighter. Existing toilets have been refurbished; the Mary Humphrey Hall has been repainted and the floor sealed to enable it to be a multifunctional space including a party room on Saturdays. The new kitchen was delayed, partly due to our underestimating the cost of a kitchen which met our high eco vision standard and the price increases of labour and materials. The other consideration was the families already engaging in The Lighthouse who asked us to remain open through the summer holidays. Needing also to upgrade our electricity to a three-phase supply led to an even bigger financial commitment, but with the added generosity of the congregation and an agreed loan from the Circuit as a safety net, the kitchen was successfully installed and received a 5* food rating from the Council. The focus of the soft play is to optimise the length of time we are able to engage with families with children from birth to the age of ten. This enables a longer time to build relationships which are a key to church growth.
Our Church Community and Development Worker is a joy to work alongside and she instils confidence in all the volunteers. We have successfully begun to attract young people who are wanting to complete their work experience with us. Grateful thanks are due to all those who give their time to develop this missional work. The Church Community and
Development Worker has worked tirelessly to put systems in place to ensure the smooth running of the sessions and also the exclusive use parties on a Saturday. She is also constantly exploring new ideas to engage with the wider community including reaching out to small organisations that cater for children with many varied needs and different abilities. She organises special sessions during the school holidays which parents and carers appreciate greatly. There has been no need to advertise other than on our own website and Facebook pages as those who attend recommend by word of mouth and that is priceless.
Zach’s Drop-in Café continues to go from strength to strength, now also being used by the soft play attendees either before or after their session and the café is always busy. Adverts are put on the screens advertising coming events. The café counter area has now been extended and has become a user friendly space which is also more widely accessible. We are grateful to all the volunteers who serve and those who head up the team. Thursdays and Sundays are continuing to prove a challenge as the toys need to be packed away or put out and the chairs set out, but we are grateful to those who help with this task on a Thursday and some members of the congregation who help on a Sunday. More help would be much appreciated. The Wesley Room has now become the designated toy store.
The existing lay workers room has now been converted into a second toilet with changing facilities, automatic taps and lights to improve our eco credentials and to save us money. This provides for the growing needs throughout the week and to our congregation on a Sunday and has been much appreciated.
The Church Administrator working pattern was increased to nine hours over three days and this seems to be offering more consistent cover. Next year will see the need to replace the current administrator who is moving away and our Leadership Team will explore the best way forward for the new post. The Welcome Desk is working well and continues to be a successful way of taking the burden of workload away from the administrator, as well as being a welcoming face to all who visit the church building and a hub for our hirers for booking the premises.
Regular use of Facebook, our church website and a closed (by invitation only) group on Instagram gives the church a presence within the community and allows the young people to have safe contact with each other and their leaders. Last year, due to the preschool closing, the church was able to offer a designated area to our young people in the Mary Humphrey Hall to show our investment in them. This hall has been a valuable asset in the past, but built to be for short term usage. It has no damp course which is now becoming an increasing problem. The hall will need to be looked at over the next couple of years with a view to replacing it with a better structure. For the time being this hall acts as a party room on a Saturday and also hosts an increasing number of uniformed groups meeting of an evening.
Three youth leaders have led this small but dedicated and committed group of young people every fortnight. We appreciated time spent at the circuit youth weekend on the boat at Bosham and were especially delighted that a youth Alpha course proved popular and will continue on a Sunday evening. The youth have also attended 3-generate and will be going again in October 2025. The young people have representation on the church council and feel confident to join in the discussion when necessary and are always keen to help at social and fundraising events. We will say goodbye to two of them as they leave for University and wish them every blessing. Two new reps will be sought to replace them on Church Council.
Uniformed organisations continue to thrive. We are now looking into some groups remaining with us while others use a different venue as their numbers increase beyond the church’s capacity to manage this. Dates of the three church parades a year are being
tweaked to fit in better with the leaders of the uniformed organisations in the hope that this will increase numbers attending. The minister and senior steward are now invited to attend Scout meetings periodically which has improved communication between the two groups.
Cameo, Knit ‘n’ Natter, and Bells meet regularly on the premises and provide opportunities to share gifts and skills.
The church and its members are upheld regularly by the powerhouse of prayer, a group which has met for many years for this purpose. Bible study is held weekly and has increased in the number attending. For those who are unable to come there is a zoom facility. We currently have four house groups meeting to offer spiritual support and deepening faith.
We continue to assess the way forward for our pastoral team work and carry out visits to those who are poorly, live alone, or are unable to attend church having been regular members and those who have been bereaved. Pastoral friends continue to make contact and are encouraged to pass on any concerns to us.
We have been delighted to welcome some new faces to our congregation and look forward to getting to know you better. A short membership course will be held in September for those wishing to explore membership, and a course in the summer will help people to speak more freely about their faith. We are also hoping to run an Alpha course in 2025.
All communion services are face to face at church and a team of people take extended communion out to those who are housebound, or unable to attend due to illness.
Tuesday lunches is always popular and attracts those who enjoy the chance to eat together. Guild Care continue to attend and we have been able to extend into the afternoon where games, chat and afternoon tea together round off the day and is an important mission stream which could be developed further over time.
We have been developing and extending our eco involvement with the new Eco team. The church grounds have new planters, a compost site, and we have exciting plans. We were especially pleased that the bird boxes the Brownies made for us are continuing to be used and a video was uploaded to our Facebook page showing our new visitors this year. We were delighted to be awarded the Silver Eco award this year and will now look at Gold status.
The church building lends itself to large gatherings and the Circuit and District make full use of this when holding larger services and meetings. The building is well equipped with screens which are used at services and events. The building has been well maintained by our property team.
The puppet team continue to enhance our worship and this year have also been involved in some outreach to other venues. It is hoped they will make some appearances at the soft play and a puppet workshop will encourage others to join the team.
Plans for future years
The church building is now working for us and helps to further our mission.
The Allan Fletcher Hall and kitchen will be decorated, refurbished and new doors fitted in the vestibule for easier access and to strengthen security. This will be paid for by gift day and a generous bequest.
Zach’s café will continue to offer a free space to all generations in order to build relationships and attendees will be invited to appropriate faith festivals and social events throughout the year.
The soft play will continue to develop to support the community. Funding has been applied for from a Connexional initiative called New Places for New People to support two new roles to further encourage mission and faith building. If this application is accepted we will be advertising for a children and families worker and a pioneer to focus on growth over the next three years.
The rhythm of services seems to provide worship that covers all age ranges and there are no plans to change this in the foreseeable future.
My thanks to the stewards, Leadership Team and Church Council for their dedication to the roles they have been asked to fulfil. As you can see from this report, we continue to be a busy church open all week and having opportunities to witness to all generations. We take seriously the great commission, ’ Therefore go and make disciples of all nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit, and teaching them to obey everything I have commanded you. And surely I am with you always, to the very end of the age.”
Rev Dawn Carn
Financial Review
The Examined Account for the year ending 31st August 2023 shows a General Fund surplus of £8,613.
Overall income was again aided by a rebate from the West Sussex (Coast & Downs) Circuit and a strong income stream from Zach’s drop in café and play zone., although lettings income fell as a result of the main hall no longer being available for hire due to the soft play project. The soft play project in 2024 was classified as a reporting organisation, but will come ‘on stream from the next church financial year.
The Church works hard to keep expenditure levels as low as possible and to keep the buildings in good repair. Our property focus was on making sure the ancillary facilities for the soft play project were completed to enable it to start on time and to function effectively.
Investment policy and performance
The General Fund comprises £35,753 held locally and £47,388 held in TMCP Model Trust Funds. Reserve funds performed well and realised a gain on revaluation of £2,915.
Reserves Level and policy
The Reserves Policy agreed by Church Council is a tiered approach as follows:
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a. A lower limit of 25% of turnover based on covering a significant ‘one-off’ expense (expected to be property-related). If the reserves fell below this level an action plan would be mandated to restore the minimum balances.
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b. A working band of 25%-50% of turnover would be considered the norm, wherein spend would be considered on a project by project basis which schemes merited funding.
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c. An upper limit of 50% of turnover, above which Church Council would actively consider spending.
Trustees’ Responsibilities
For each financial year ending on 31st August the Managing Trustees are required to prepare financial statements that give a true and fair view of the Church’s financial activities during the year and of its
financial position at the end of the year. In preparing these financial statements the Managing Trustees must:
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a. Select suitable accounting policies and apply them consistently
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b. Make judgements and estimates that are reasonable and prudent.
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c. Follow applicable accounting standards
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d. Prepare accounts to comply with the Charities SORP
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d. Keep proper accounting records which disclose with reasonable accuracy at any time the financial position of the church and enables them to ensure that financial statements comply with the law.
Trustees must also safeguard the assets of the charity and take reasonable steps for the prevention and detection of fraud and other irregularities. The church operates within a sound control framework which allows it to function effectively. Processes in place are regularly reviewed and cover typical church activities such as recording and handling income, recording and controlling expenditure, management of restricted funds, effective budgeting, general financial controls and the review of investment holdings.
Structure, governance and management
The Church is governed by the Methodist Church Act 1976, the Deed of Union and the Model Trust Deeds of the Methodist Church.
Structure
Offington Park Methodist Church is part of the West Sussex ( Coast and Downs) Circuit. As such it is represented on the Circuit Meeting which convenes four times a year. The Methodist Conference, with whom overall regulatory authority rests, meets once each year as the supreme denominational body for all Methodist Churches.
Governance
Overall regulatory authority rests with the Methodist Conference. The Connexional Office implements decisions made by the Conference and is responsible for the stationing of presbyters and deacons (collectively known as ministers) in individual Circuits within the District. Connexional decisions are passed to the Chair of the District and the appropriate officers of the District for
implementation. The District passes down to Circuit level for implementation by the Superintendent Minister, ministerial staff and Circuit Stewards, and authority is delegated to the Circuit Meeting for
certain matters. The Circuit Meeting passes regulatory control down to Church Councils for local implementation by the presbyter, the Church Stewards, and other officers, and this regulatory control is then exercised by the Church Councils as Managing Trustees of their charity.
Purpose of the Church
The purposes of the Methodist Church are and shall be deemed to have been since the date of union the advancement of:
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The Christian faith in accordance with the doctrinal standards and the discipline of the Methodist Church; and
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Any charitable purposes for the time being of any Connexional, District, Circuit, local or other organisation of the Methodist Church; and
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Any charitable purpose for the time being of any society, or institution subsidiary or ancillary to the Methodist Church; and
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Any purpose for the time being of any charity being a subsidiary or ancillary of the Methodist Church.
The primary purpose of Offington Park Methodist Church is to advance the Christian faith by providing opportunities for worship, Christian nurture and fellowship within the wider Worthing Community.
Management
The Church operates within a statutory framework of regulation and seeks to ensure that it follows Methodist Standing Orders. It relies on the Connexional Office at 25 Marylebone Road, London, NW1 5JR to provide guidance on changes that could affect
the Church. The members of the Church Council are appointed under the terms of S.O. 610(2). The Superintendent is ex-officio chair of the Church Council but may delegate this task to other presbyters in the Circuit.
The Church Council normally meets six times per year and deals with routine and exceptional matters. It oversees the work of other groups within the life of the Church. The responsibilities of the
Church Council and other committees are set out in Standing Orders 603 – 604 of the Constitutional Practice and Discipline of the Methodist Church.
Reference and Administrative Details
Name of the Church: Offington Park Methodist Church Charity Registration number: 1127681 Superintendent Minister: The Revd Rosemarie Clarke MA Presbyter in Pastoral Charge: The Revd Dawn Carn BA (Hons)
Managing Trustees 2023-24
Rev Dawn Carn John Bishop Adam Cook Lesley Skinner Jacqueline Brown Joy Barnes Hilary Colbourn Kevin Harmer Gill Powell Mike Powell David Gibbs Alison Wright John Carr Elaine Carr David Barnes Michele Funnell Charlotte Gould Carolyn Williams Catherine Burgess Patrick Knight Emily Wilson Pamela Frost Nicholas Skinner
Independent Examiner
Mr Keith Thacker
Ofngton Park Methodist Church
General Account for period 01/09/23 - 31/08/24
| Income Oferings Circuit Assessment Rebate Gif Aid on Oferings Gif Day Receipts Donatons (General) Letngs (Use of Premises) Weddings and Funerals Church Actvites (Fundraising) Spotlight Sales Photocopier Income Transport Receipts Church Flowers Solar Panel Income Interest on Investments Miscellaneous Income Zach's Café Tuesday Lunches Church Actvites (Our Calling) Cleaning Receipts Total Income Other fund income through bank Expenditure Circuit Assessment Salaries & Wages Insurance Premiums Administraton Property Account Gas Charges Electricity Charges Water Rates/Commercial Waste Telecom inc Broadband Church Actvites (Our Calling) Photocopier Expenditure Transport Expenses Church Flowers Fees & Charges Miscellaneous Expenses Digital Media Wedding and Funeral Costs Zach's Café Expenses Organ & Piano Costs Cleaning Expenses Worship Resources Total expenditure Other fund expenses through bank Net Surplus/Deficit(-) |
THIS YEAR ### £ 76,817.67 4,245.00 20,675.12 13,014.00 4,513.27 20,456.50 860.00 2,419.35 754.00 170.24 464.07 125.00 2,237.08 4,243.07 1,373.00 14,142.54 7,488.57 2,951.50 480.00 177,429.98 144,141.63 89,512.00 14,626.84 5,839.89 1,399.05 22,228.08 4,846.77 4,611.18 1,233.81 2,281.92 3,767.00 2,362.73 972.94 32.50 390.91 3,886.52 1,897.59 100.00 3,359.39 1,077.48 2,893.72 1,496.66 168,816.98 194,504.04 8,613 140.00 1,156.23 1,296.23 0.00 |
LAST YEAR ### £ 72,792.58 8,255.00 18,422.74 10,860.10 4,425.60 32,376.35 1,199.00 9,374.76 735.55 146.20 819.12 135.00 4,441.03 3,202.10 667.28 10,204.28 3,392.89 210.55 482.28 |
|---|---|---|
| 182,142 | ||
| 8,499.94 84,984.00 9,846.40 5,955.80 497.13 10,132.54 4,657.79 4,057.40 1,304.69 1,266.30 2,575.39 3,227.29 525.48 182.78 293.74 1,054.45 2,708.88 175.00 2,485.07 689.97 3,842.75 609.71 |
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| 141,073 | ||
| 14,006.97 | ||
| 41,069.85 | ||
| B/F Balance Others Collections on behalf of Others Payments on behalf of others Net C/F Balance Others |
140.00 1,156.23 1,296.23 0.00 |
Ofngton Park Methodist Church
General Account for period 01/09/23 - 31/08/24
| Total Funds B/F Unrealised Gain/Loss on TMCP Unit Revaluatons Net Surplus/Defcit(-) Net 'Other Fund' Movements (Refected in CFB) Total Funds C/F |
Total Funds B/F Unrealised Gain/Loss on TMCP Unit Revaluatons Net Surplus/Defcit(-) Net 'Other Fund' Movements (Refected in CFB) Total Funds C/F |
Total Funds B/F Unrealised Gain/Loss on TMCP Unit Revaluatons Net Surplus/Defcit(-) Net 'Other Fund' Movements (Refected in CFB) Total Funds C/F |
122,567.47 2,915.01 8,613.00 50,362.41 83,733.07 |
|---|---|---|---|
| STATEMENT OF FUNDS | |||
| Current Local Fund Balances CAF Bank Current Account Cash In Hand (Floats) Central Finance Board Less Creditors (1-year Loans) Less Receipts due to Lighthouse Account Less Funds Collected for Others Sub-total Funds held locally Reserve General Funds Held at TMCP Manchester TMCP Trustee's Interest Fund TMCP Managed Fixed Int Fund TMCP Managed Mixed Int Fund Sub-total Reserves TOTAL OPMC FUNDS |
27,298.04 325.00 39,061.82 30,000.00 340.00 0.00 36,344.86 845.41 16,906.39 29,636.41 47,388.21 83,733.07 |
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| ANALYSIS OF FUNDS HELD LOCALLY | |||
| Funds Held Locally CAF Current Account Central Finance Board Unrestricted COP Project Fund Restricted Dunning Bequest Restricted OPYP (Senior Youth) Fund Restricted Eco Fund Designated Total Locally Held Funds |
27,283.04 8,470.78 25,876.53 2,811.13 1,527.47 375.91 66,344.86 47,388.21 47,388.21 10,000.00 10,000.00 10,000.00 30,000.00 83,733.07 |
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| ANALYSIS OF RESERVES | |||
| Reserves Unallocated Reserves Total Reserves |
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| ANALYSIS OF CREDITORS | |||
| 1-year Loan (Ref: 001) 1-year Loan (Ref: 002) 1-year Loan (Ref: 003) Total Creditors TOTAL OPMC Funds |
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| ANALYSIS OF GENERAL FUND HOLDINGS | 2022-23 | 2023-24 | |
| General Fund at CFB General Fund at Bank & In Cash General Fund at TMCP General Creditors |
28,278.18 10,357.89 44,473.20 0.00 |
8,470.78 27,283.04 47,388.21 30,000.00 |
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| Total General Fund | 83,109.27 | 53,142.03 | |
| Total Other Funds TOTAL OPMC FUNDS |
39,458.20 | 30,591.04 | |
| 122,567.47 | 83,733.07 |
CHURCH RECEIPTS AND PAYMENTS ACCOUNTS THE METHODIST CHURCH STANDARD FORM OF ACCOUNTS Offlngton Park Methodist Chureh FOR THE YEAR ENDED 31 August 2024 West Sussex {Coast & Downs) Circuit Circuit no 36108 Registered Charity- Charity Reglstratlon number If not a registered charity Har Majèstys Revonue and Customs Gfft Aid number (The HMRC number is equivalent to a registered tharity numb&r in terms of emdence of charitable status and may be used to give to donors or grant funders wishing to see evidenca of the organisation's charitable status. Methodist charities in England and Wales that are not registored charities a excepted from registration under Statutory Instrument 2014 No.242) 1127681 Minister: Rev Dawn Carn Church Stewards: Jacqualine Brown Hilary Colbourn Joy Bames Kewn Hamier Gillian Powell John Bishop Treasurer". Michael Powell Church R and P 2015.5 1of5
ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024 Offington Park Methodist Church Unrestrlcted Rslrfct8fl Totals Ihls Funds Funds Tolals last y&or SECTIOMA al RECEIPTS Offerin s and Tax reco¥ered Bank and CFB interest and Investment irscorne 97.4¥2 97,492 91,215 a3 4243 20.456 4,243 2ry,456 $5,239 177,430 3,2tr2 32,61 55,349 182,376 a5 Other receipts TOTAL RECEIPTS 55.239 177A30 a6 la71 SECTION b1 PAYMENTS b2 Circuit A5$9s5monl or Sharo 89312 89,512 84,984 b3 Donations airs and Maintenance Utilities Ilnsurances. waier charg88, heating & lighting 23,30 tO,823 b5 18 14 17,242 Other payments TOTAL PAYMENTS 37.185 168.817 37,18S 168,817 28,024 141,073 b8 (b9} SECTION C NET RECEIPTSIPAYMENTS FOR THE YEAR cl a6 8,6t3 8,613 41,303 Total funds brought forward from last year 122.567 122,567 tc61 87.248 ub total c1+ 131,1 t.80 Transf6FS arKI adjust>Ments iRvpstment RvalltIortr 47.447 47,447 e7 TOTAL FUNDS AT ENEI OF YEAR Ic3+c4) 83,733 83,733 122,567 SECTION O FOR INFORQhATION ONLY: MONEY RECEtYED AND P*¥SSED ON TO EXTERNAL ORGANISATIONS {these amounts are not to be Included In total recelptslpayments figures d1 Balancè brou ht fonNard from last year 60 1,846 d2 Offeri sIGrfts- rEceived lorextemal a antsatior 1.236 630 d3 OfferingslGifts - passed lo ext&m81 organisations 1,296 2,416 d4 BAL$CE STILL TO BE PAID Id1+d2-d3}
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DECLARATIONS Treasurer I confirm that I hav8 prepared the accounts from the rordS of the Church and that they indude all funds under the control of rBh Council Slgnalure of Treasurer Date J£lqla Nam8 MICHAEL POWELL Address 20 St LawTence Av8ni&e Worthing BN14 7JF Presentation to the'church Council for approval. I confirm that the Accounts havs been presenteé to the Churth Council on 2610912024 and re approved. tsignature of the Chair of the meeting Name of the Chair of the meeb'ng Rev Dawn Carn Dale. Independent Examlnerfs Report to the Trustees of the Offington Park Methodist Church This Report is on the Church ADntS for the year ended 31 August 2024 Respective responslbllltles of Trustees and Examiner o charills truste are responsible for the preparation of the arL(xJnls. The chaiitys trustees consider that an audit is not required lor this year under section 144 of the Charities Act 2011 {Ihe Charities Act) and that an Indepsndenl examination is needed. 11 is my responsibility to.. Examine the aC)unts under Secti(M 145 of Iha Carilies Act to follow th& procedures12id down in the general Directions given by the Charity Commission (undar Section 145(51(b} of th8 Charities Act). and lo stal8 &ther particular matters have Con to my attontion. 2015 churth R 8nd P.J15 4vf5
Basis of Indopondent Examine9 Report My examinalior¢ was carried out in accordance vthh general Directions given by the Charity Commission. An examination inctudes a review of the accounkn'ng ordS kept by the charty and a o)mparison of the a¢¢tsunls presented wlh those records. It also incliides consideration.of any unusual (tems or disdosures in the accounts, and seeking explanations from the trustees conceming any such mallers. The procedures undertaken do not provide all the evidence that would be reauired in an audiL and conseouenlly no opinion is given as to whèther the accounts present a 'lrue and fail vW and the report is limited to those matters sel out in the slalement below. Independent Examinerfs Statement In connection my examination, no matter has come lo my attention (other than that disdosed beloWI.' (1) which gives rne reasonable cause lo bélieve that in any material respect the requirements.. . to keep accounting records in accordance wth section 130 of the Charitles Act,. . lo pr8pare accounts which accord wlh the accounting records and comply wlh the accounting requirements of the Charities A¢t have not been mel. or {21 lo which, in rny opinion, attention should be drawn in order lo enae a proper understanding of the accounts to be reached. ' Plgasg dglete the words in the brackets rftheydo not appfy appr0wts {31 I havelhave rt. obtsined independent ¥erftion of all investments vith the Trustees for Methodist Church Purposes {'TMCP'} or held in other Trusts, Bank balarKe5 and Funds al the Central Finan Board of the Methodist Church I'CFB"), [ch are individualty in eXs5 of £10,0 (ten thousand pounds} at the balan sheet date. ' Pleasa circle as appropriale Name Keith Thacker Signatrjre Rel8vanl Professional qu8lrfication or tK)dy h/ rA¥ J 444 Address Dale 2015 thur( R 8ryJ P.xls 5oE5