2023-03-31-accounts

Annual nd accou 2-23 tfyllqikl Scout I Pride Be yourself. Be proud. Be together. aVOn5couts￿[g.uk

Scoutpride

Avon Scouts,

Remembering our Patron Her Majesty Queen Elizabeth II

We will never forget you.

Dean Ashpole-Chapman District Commissioner Report

Who could have know this would be a year or two halfs.

At the beginning of this year we had a successful Ten Tors 2023 on weekend of 2930 April (a week earlier than usual) with all 3 teams completing the event (2 x 35mile and 1 x 45 mile challenge teams). Each member should be proud of their efforts and dedication.

In June the County has been awarded the Queens Award for Voluntary Service for all our volunteers hard work and dedication towards all out Young People.

As a District we followed on the foundations of the 2018 District Jamboree, First Steps with our 2022 District Jamboree, The Big Fiesta we came together with Bristol South to put on a Jamboree for all. With over 900 young people coming together from both Districts to enjoy a action packed programme.

mourning sections shared memories of meeting the Queen and what was to happen in the Days and weeks since.

Groups and Units were represented at the Proclamations of His Majesty King Charles III across the District.

As we move from the Elizabethan age into a new Carolean era, Scouting Grows and continues to attracted new young people.

We still struggle with attracting new Adult Volunteers into the Movement which has resulted in sections and some groups on the verge of closure.

A new campaign and transformation will hopefully attract new volunteers to take that first step in joining us.

And we look forward to our Jamboree in 2024 again at Woodhouse Park “The Big Fiesta— Part two”

• Dean Ashpole Chapman District Commissioner

As the year progressed and our Jamboree contingent were getting ready for their adventure in South Korea, undertaking a strong training progamme and camps.

As we came into the Summer term we heard the sad news that our Patron and Queen had passed away peacefully on 8th September 2022. Joining in the national period of

Charity Details

Charity name: Charity Number:

Charity Registered Address:

Charity Correspondence Address:

Bankers Address:

Website: Contact us: Telephone:

Cotswold Edge District Scout Council 1127669 (England and Wales)

Mafeking Hall Serridge Lane Ram Hill, Coalpit Heath, BS36 2UF

District Commissioner C/O 207 Blaisdon Yate, South Gloucestershire, BS37 8TS

Lloyds Bank

12 Rowcroft, Stroud, GL5 3BD

www.cesd.org.uk [e-mail] 07397 039415

Our governance structure,

Board membership and Team Structure

1st April 2022 to 31st March 2023

District Executive Committee

District Vice Presidents

Steve & Pat Spokes

District Explorer Scout Commissioner

Derek Forward

District Commissioner

• Dean Ashpole Chapman

District Chair

Andy Hyde (Until March 23)

Arnold Tucker (Acting from March 23)

District Treasurer

Deb Bryden

Deputy District Commissioner

Alan Northern

Clive Sandrey (Until Nov 22)

Elected Members

James Keeping (Until March 23) Alan Bartlett

Chris Harris Ian Robinson

District Minutes Secretary

Jayne Cross

Yvonne Andow

James Chandler

Henry Park

District Team

District Commissioner

• Dean Ashpole Chapman

District Youth Commissioner

Jack Bateman (Until March 23)

Deputy District Commissioner

Alan Northern Clive Sandrey (Until Nov 22)

ADC Scouts

Jason Newton

District Quartermaster

District Explorer Scout Commissioner

Steve Spokes

Derek Forward

es

Our Groups & Units

Cotswold Edge District covers a large area of South Gloucestershire mainly North of the M4 with Pucklechurch to the South. With 18 Groups, 7 Explorer Units and 1 Young Leader Unit we are one of the largest Districts within the Scouting County of Avon.

Description of the charity’s trusts

Cotswold Edge Scout District’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organization and Rules of The Scout Association.

The District is a trust established under its rules which are common to all Scouts.

The Trustees are appointed in accordance with the Policy, Organization and Rules of The Scout Association.

The District is managed by the District Executive Committee, the members of which are the ‘Charity Trustees ‘of the District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of 3 independent representatives a) Chair, Treasurer and Secretary together with the District Commissioner, Youth Commissioner, and District Explorer Scout Commissioner, Network Commissioner, elected members, nominated members - - and co opted members. The committee meet 4 times a year at approximately three monthly intervals.

This District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointments and is responsible for:

The maintenance and upkeep of the District Headquarters (Mafeking Hall); The raising of funds and the administration of District finance;

The insurance of persons, property and equipment; District public occasions;

Assisting in the recruitment of leaders and other adult support;

Appointing any sub committees that may be required;

Appointing District Administrators and Advisors other than those who are elected. D Explorer Scout Units and Young Leaders Scouting across the District. Network Scouting across the District.

Scout Active Support Unit

Risks and Internal Control

The District Executive Committee has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:

Damage to buildings, property and equipment.

The District would request the use of buildings, property and equipment from Scout Groups and Explorer Units from within the District, neighboring organizations such as churches, community centers and other youth organisations. Similar reciprocal arrangements exist with these organisations. The District has sufficient buildings and contents insurance in place to mitigate against permanent loss.

Injury to leaders, helpers, supporters, and members.

The District through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.

Reduced income from fundraising.

The District is primarily reliant upon in come from subscriptions and fundraising. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the District on an ongoing basis, either temporarily or permanently.

Reduction or loss of leaders.

The District is totally reliant upon volunteers to run and administer the activities of the District. If there was any reduction in the number of leaders to an unacceptable level in a particular area / Unit or section within a Group there would have to be a contraction, consolidation or closure of a Unit, Group or Section. In the worst case scenario the complete closure of the District.

Reduction or loss of members.

The District provides activities for all young people aged 6 to 25. If there was a reduction in membership in a particular area/ Unit or Group or a section within a Group then there would have to be a contraction, consolidation or closure of that particular Unit / Section. In the worst case scenario the complete closure of the Group or Unit.

Summary of the objects of the charity

Objectives

The objectives of the District are as a unit of the Scout Association as set in the governing documents of the Association.

The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is to prepare young people with the skills for life by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.

The values of Scouting

As scouts we are guided by these values:

Integrity We act with integrity; we are honest, trustworthy and loyal - Respect We have self respect and respect for others Care We support others and take care of the world in which we live. Belief We explore our faiths, beliefs and attitude’s.

Co-operation We make a positive difference; we co-operate with others and make friends.

The Scout Method

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and;

• Enjoy what they are doing and have fun.

• Take part in activities indoors and outdoors.

• Learn by doing.

• Share in spiritual reflection.

• Take responsibility and make choices.

Summary of the main achievements of the charity during the year

Growth

Inclusivity

Cotswold Edge District Scout Council Accounts from 1st April 2022 to 31st March 2023

Cotswold Edge Scout Council 01/04/2022 • 31/03/2023

	Th.isYear	Last Year
	£	£
Totalreceiptsfor theyear	144,128.03	232,609.70
Totalpaymentsforthe year	(164,920.41)	(225,745.39)
Netreceipts(payments)forthe year	(20,792.38)	6,864.31
cash,bank and similar fundsbroughtforward	94,479.11	87,614.80
cash,bank and similarfunds carriedforward	73,686.73	94,479.11

The above account and accompanying statement of assets and liabilitieswere approved by the Trustees on Thursday 17th August 2023 and signed on their behalf by i-< ) \ - Dean Ashpole-Chapmr:.n (Oictr-.ul Cornm J> iss

Dean Ashpole-Chapmr:.n (Oictr-.ul Cornm	Dean Ashpole-Chapmr:.n (Oictr-.ul Cornm	i-< ) \ ) - Dean Ashpole-Chapmr:.n (Oictr-.ul CornmCornm	i-< ) - J> Dean Ashpole-Chapmr:.n (Oictr-.ul CornmCornmissss
Distribution Of Funds			£	£
	District DevelopmentFund Hardship Fund		28979.91 2500.00	49623.48 2500.00
	AssetTransfer amboree Fund BusinessFund Wo	(1stW-S-M)	10906.91 0.00 31299.91	10906.91 0.00 31448.72
			73686,73	94479,11
			£	£
	RECEIPTS		This Ye¥	last Year
**AOMIN **	General PrintfPostage/Statiooary		0.00	0.00
	**SundryAdmin **		0.00 **0.00 **	0.00 0.00
BADGES	Badges Admn/Postage/Sbtionary		303.40 0.00 **303.40 **	375.QO 0.00 375.QO
HEADQUARTERS	Council Charges HallHff		87.90 0.00	0.00 0.00
	HO REFURB Sundry HQ		491.24 30.94	0.00 **10,906.91 **
			610.08	**10,906.91 **
GENERAL SCOUTING	Scout **_leader_Training **		595.00	587.60
	World Jamboree		5.850.00	320.00
	**Distric(Events **		16,020.00	2.430.00
	SundryScouting		0.00	216.03
			22.465.00	**3.553.& **
CAPITATION	Capitation GlftM		82.012.00 3.039.33 85,051.33	76,444.50 Q09.39 77,353.89
DONATIONIGRANTS Uoyds Sank ....._ _ ·······- ·-... ,., ____ G _ rrt _ A .. id_( _ R_•"' _ "' _ ) e			1,000.00 **2.502.28 **	2.00 .00 0.00

					Just Gi..,irng		o_oa		9BQ.27
					Am.won		22-51		44.34
					SG CoYid		o_oa		\10,9□5.21
					ParishCouncil		400_00		27,970.13
					Ge.n		-.328,6□		\11,494.112
					Lotto		B4_86 4		\1, B.22 os
					Re'- rbGrants wu		r,52_OB 4		B5,925.17
					Fundr.fer s		o_oa ~~A~~	0. ~~OD~~
							3 .622-31 5		140,4116.36
BAN11G KN					lnterrest,onAccts		r_Ql		3.11
					Charges		o_oa r_Ql ~~ee~~	0. 3.1 ~~OD~~ i]
					TOTAIL RE.CEIPT'.S,		144,128.03		2.32, 809. 70
							£		£
TRANSPORT					IPAYIMENTS, Dis- ,Co.111 (-oner re 1 ss		ThisYear o_oa		.as,tY,ear ‘ 0.00
					Dis- ,ExplorerSeoulCom- me mes	sioner	(118_5) 7		(45.20)
					Oihers		o_oa		0.00
							(118.75)		(45.20)
AOMIN					GeneralPirin osttage/Sta1i ry ae ona		o_oo		0. 00
					Wages		o_oa		0.00
					Midasrailng SundryAmlin v;		(72□25) (346 D) (1JD66_45) ~~—~~	2.10) (663.42) (1,06 .12) (40 ~~1~~
EIAOOES					IBadges		(323-94)		0. oo
					mn!IPO<StagSta.tionary Ao e/		o_oa		0. ~~it 4]~~
							(323-94)		0.00
H	EA!DQ	Q UART	BRS		Rates&I urance u itie.s ns til		(2.7167-30) (287-54)		(4@Ul1) .2.Q7) (28
					Maint/Cleaning		o_oa		0. 00
					Hall Hire		o_oo		0. 00
					HQRiBFURilB		(6D,62Q_t•Q)		(155,659.84)
					Ma:emgMaint GroundsMaint		(1!74_4B) o_oo ~~a ~~	0.00 (1, 5.82) ~~2~~
							(64,658-51)		(157,460.54)
14-25 Scouting					eaderraIJing L 1		o_oa		0. oO
					ln:su HardshipPaymarts Ka rance		o_oo o_oa		0. 0.00 00
					startUp		o_oa		(l**□. ) **
					Sundry		o_oo		0. 00
					YoungeaderTraining L		o_oa		0. oO
					Youngeaderl!nifoml L		o_oa		(426.87)
					Young eaderSundry L		(106_14) (106_14) ~~—_—__~~	~~—~~	(162. } (610.85)
GENEIRAlsea UT				ING	GroupGr:anlsIs.etup		o_oo		0. oO
					WorldJamborree		(B.4'□□ □) 9		□. (80 00)
					st GeorgesDay		o_oa		0.00
					Dis1ric:IEYenls		(17.744-35)		0.00
					eaderr.Dling L 1		(3□DJ Ls]		(l□. ) x
					Hardship		o_oa		0. 00
					Dis1ric:IJamborre s		o_oa		0.00
					Sundry Scouting1		(16□-94) (27,73529) 5		(1,43.95) 7 (2,303.95)
CAPATION iT					Capita-on e		(67,872□) 0		(63. 1. ) 58 00
					Glfl- Ad		(3J□39-3 )		(65B.3) i
a	a	a	a	a	a		(70JI11-33) (64,249.73) ~~oe~~

Name

Position:

Date:

Arnold Tucker

Acting District Chair

11th October 2023

• Dean Ashpole Chapman District Commissioner

11th October 2023