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## **ROTARY CLUB OF GUILDFORD EYE PROJECT**
## **TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 30 JUNE 2023**
The Trustees present their report together with the financial statements of Rotary Club of Guildford Eye Project ("the Charity"), trademarked as Global Sight Solutions, for the year ended 30 June 2023.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
The charity is a Registered Charity, number 1127630.
## **Trustees**
The Trustees of the charity who have held office since 1 July 2022 are as follows:
Andrew Michael Jackson Clive Dodd Addis-Jones John Ranger Miles Michael James Tappin (until 5[th] April 2023) Kenneth Morris Fiona Pauline Miles (from 5[th] April 2023) Olayinka Otetokunbo Osoba (from 5[th] April 2023) Grant Stuart Connell (from 5[th] April 2023)
## **Principal Address**
Andrew Michael Jackson
3 Ashcroft Shalford Guildford Surrey GU4 8JT
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The charity is an unincorporated trust constituted under a Declaration of Trust dated 10 April 1991 as varied with the consent of the Charity Commission by two Trustees’ Resolutions (1. to extend the Area of Benefit to Worldwide and 2. to change the name of the charity to Rotary Club of Guildford Eye Project) and by a Declaration or Deed of Variation of Trust dated 2 November 2016. The charity is registered as a charity under number 1127630. The Charity also operates under the working names of Global Sight Solutions (for which there is a registered Trade Mark) and Guildford Rotary Eye Project. New Trustees are nominated by the Rotary Club of Guildford Wey (successor to the Rotary Club of Guildford). Trustees serve for a period of five years and are eligible for a re-appointment for a further five years period and thereafter subject to review by the Trustees. There is a minimum number of three Trustees and a maximum number of seven Trustees. The Trustees meet as and when the need arises. The Trustees will explain to a newly-appointed Trustee the powers and responsibilities of Trustees and will provide the necessary background information and training.
No remuneration is paid to Trustees and no expenses are paid on behalf of Trustees or reimbursed to them. The Trustees have reviewed the risks to which the charity is exposed and are reviewing, if necessary, the steps which need to be taken to mitigate those risks.
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## **ROTARY CLUB OF GUILDFORD EYE PROJECT**
## **TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 30 JUNE 2023 (CONTINUED)**
## **OBJECTIVES, PUBLIC BENEFIT AND ACTIVITIES**
The charitable objectives of the charity are the relief and cure of defects and diseases affecting the eyes and vision of people worldwide although the principal area of operation has been in West Bengal, India. The Trustees confirm that they have complied with the duty in the Charities Act 2011 to have due regard to the guidance published by the Charity Commission regarding public benefit reporting. The Trustees believe that donation of funds to the wide range of international recipients as detailed in these financial statements constitutes the proper provision of public benefit. The activities are determined by the Trustees. Income is derived both from fundraising activities, investment income and voluntary donations by members and outside parties (including other Rotary Clubs).
## **ACHIEVEMENTS AND PERFORMANCE AND FINANCIAL REVIEW**
The charity received income of £38,811 as shown in the Statements of Financial Activities on page 6. Donations to The Rotary Foundation during the year amounted to £56,849. At 30 June 2023 the balance held in the General Fund was £99,435.
Donations to The Rotary Foundation are made to fund the grants that the charity has applied for in order to fund relevant projects. The Rotary Foundation does not benefit from donations made by the charity.
## **Reserves policy**
The reserves of the charity are maintained at levels to enable it to provide funds as and when required in order to achieve its objectives.
This report was approved by the Trustees on and was signed for and on behalf of the Board of Trustees by:
........................................................... Andrew M Jackson
Date:
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## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF ROTARY CLUB OF GUILDFORD EYE PROJECT**
I report on the financial statements of Rotary Club of Guildford Eye Project for the year ended 30 June 2023, which are set out on pages 4 to 6.
## **Respective responsibilities of trustees and examiner**
The charity’s Trustees are responsible for the preparation of the accounts. The charity’s Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act; and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
.......................................................................................................
CHARTERED ACCOUNTANT
Date
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## **ROTARY CLUB OF GUILDFORD EYE PROJECT**
## **BALANCE SHEET AT 30 JUNE 2023**
||Notes|2023|2022|
|---|---|---|---|
||________|________|________|
|||£|£|
|CURRENT ASSETS||||
|Bank balances||||
|CAF Bank||97,495|116,212|
|Metro Bank||1,940|1,860|
|Debtors||-|-|
|||______|______|
|||99,435|118,072|
|||______|______|
|CURRENT LIABILITIES||||
|Creditors: Amounts falling due within one year||-|-|
|||______|_______|
|NET CURRENT ASSETS, TOTAL ASSETS LESS CURRENT||||
|LIABILITIES AND NET ASSETS||99,435|118,072|
|||======|======|
|REPRESENTED BY:||||
|General Fund|1|99,435|118,072|
|||______|______|
|||99,435|118,072|
|||=====|======|
The financial statements on pages 4 to 6 were approved by the Trustees and authorised for issue on , and are signed for and on behalf of the Board of Trustees by:
………………………………………
Andrew M Jackson – Trustee Date:
**ROTARY CLUB OF GUILDFORD EYE PROJECT**
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## **NOTES TO THE BALANCE SHEET**
|1.|GENERAL FUND
Balance brought forward at 1 July 2022
Net (expense)/income for the year (see page 6)
Balance at 30 June 2023|2023
________
£
118,072
(18,637)
________
99,435
________|2022
________
£
97,204
20,868
________
118,072
________|
|---|---|---|---|
## **ROTARY CLUB OF GUILDFORD EYE PROJECT GENERAL FUND STATEMENT OF FINANCIAL ACTIVITIES**
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## **FOR THE YEAR ENDED 30 JUNE 2023**
||2023||
|---|---|---|
||________||
||£|£|
|**Income (Restricted)**|||
|Donations|||
|Donations – United Kingdom donors|20,131|17,278|
|Donations – Rotary Clubs|17,815|29,420|
|Gift Aid tax refunds|-|-|
|Shop collecting boxes|-|344|
||________|________|
||37,946|47,042|
||________|________|
|Investments|||
|Bank interest|865|69|
||_______|_______|
|**Total**|38,811|47,111|
||______|_______|
|**Expenditure**|||
|_Charitable activities_|||
|The Rotary Foundation|56,849|25,805|
|Non-refundable deposit for Ultimate Elton concert|-|100|
|Just Giving charges|72|216|
|Bank charges|74|122|
|Professional fundraisers|453|-|
||________|________|
|**Total**|57,448|26,243|
||________|________|
|**Net (expense)/income (see page 5)**|(18,638)|20,868|
||=======|=======|