l).'stri(:t Volunteer Certtre Linci7srer Districr Company Registration number 06743623 Charity number 1127626 Lancaster District Community and Voluntsry Solutions Company Limited by Guarantee Trustees, Report and Financial Statements For the year ended 30 June 2021 COATES & GO Chartered Accountant5 Morecambe Lancaster District Community and Voluntary Solutions COMPANY LIMITED BY GUARANTEE Financial statements for the ear ended 30 June 2021 Contents Pages Trustees. officers and advisers Trustees, report Independent examiners, report Profit and Ioss accounl Bal8n¢e 5heel 10 Notes lo the financial stalements 11-16 Lancaster District Community and Voluntary Solutlons COMPANY LIMITED BY GUARANTEE Directors. officers and advisers Trustees A Chester5 H Shuk Dr SJ Riches K Dunn J Andersc Prof KA Pef¢y C Chapm8n Company Secretary and ReglSt8r*d offic• Dunn The Cornersione Sulyard Stregt L3nca$*i Lancashir& LAI 1PX Chadty registration numbe 1127626 Re915tgr?d Charity name Lancaster District Comfflunily & Voluntsry Solution$ Company re9i$lered nurnber 06743623 Principal place of bu$lne$$ Th& Co.'nerslon¢ Sulyard Slrtsei Lancaster Lancashire LA1 1PX A¢¢c*untsnt$ Ctsaies 8 Co Charter8d A¢counlants 2 Faithope AvÈnue Bare Mor8cambe Lan¢8shire LA4 6JZ 8anK•rs CAF 8ank Lld PO DOX 289 Kings Mill Wesl Malling Kent ME194TA Lancaster District Community and Voluntary Solutions COMPANY LIMITED BY GUARANTEE Trustees Annual Re ort for the ear ended 30 June 2021 The Truslees, who afe also dif9clor5 for the purposes of company law. present th8ir report and the financial statements ol the company lor the year ended 30 June 2021. Trustees The trusteeb who served during the year were" Al2n Che8lers Harsha Shukla Or Samantha Jane Riches K8nn8lh Dunn Jill Ander50n Prol Keith Adrian Percy Clairg Cb.apfflan Additl¢nal CVS Board Members= Lancashire County Council and Lancaster City Counci5 each rK)minate an individual lo join the board a$ a non-voting observer l advisor. during the yeai this bWdS'. Lancaster Cily Councillor". Alistsir Sinclaii Names of other persons who served as trustees in the flnanclal perlod.. Chlef Officer.. Yakub Patel Stru¢turè. goveman¢e and Management: Nature of the goveming document". Memorandum and Arbcles HDW the Charity is constituted.. Incorporated Date tsf governing document.. 7￿ November 2008 Govemanco.. LDCVS was founded in 1972 as the National Council of Voluntary Servsces. an unir￿1porated charity. 11 became a cnaiitable company limited by guarantee, incorpor81ed 7* November 2008 and was established under a memorandum an¢ artictes of association which describes the objècts and pow8rs of the charitable company. and Is govemed under its Articles of Association. The Trustees are appointed in ac¢ord8n¢e Mt the Articles ol As50cialion. Full membership ol LDCVS is open to voluntsry organisations that compty with the eritèria for m8mbership. In addition, there are affiliate categories of membership for public sector and corporate bDdies. LDCVS trustee board is responsiole for managing the business of LDCVS as Outlineo in Ihe Attscles of Association. Method of recruitment and appointment of trustees". LDCVS is a membership organisalion. the memDership bw'ng predominantly drawn from olher local volunlary orgAnisations, frorm whom the Directors {Bo3rd of Trustees) are elected etlher 8t thè AGM or through an open and iransparenl selecb'on aThY intemew process. The paid staff of LDCVS are accoijntablè to this Board. No lunder5 are currently represented on the Boar(l. Pollcy and procedure5 adopted for the induction and trainlng of TNste¥s: New trusleeb die induLleiJ Into Ihe workings of the Chanly. including policies and PTocedures. in a timely fashion and understand Iheir responsibilities. Our purpose, aim5 and activities for the year 2020-21.. Lancaster Distrtct Community and Voluntary Solutions ILDCVSI is an infrastructure organisalion that exists lo support and strengthen the sustainability. independence and abilily of Community, voluntary and faith and social enterprise or9anisations to deliver Services aftd a¢tivities that support individtJal8 and cornmunitias in the Lancaslef Oistricl. Curfently we have over 400 local organisaliDns as members ol LDCVS and aL80 a Lancaster District Community and Voluntary Solutions COMPANY LIMITED BY GUARANTEE Trustees Annual Re ort for the ear ended 30 June 2021 number of public sector and corporate bodie5 that a￿ associata members_ In addition, we offer support lo individuals witn volunleering through our Volunteer Centre. Our Objects. whigh are contaifiÈd in our governing drt they need. Our aims fully reflecl ibe purposes lobjectsl that the chafhly was set up to further and we review them, together with our objèctives and activities. each year to assess thc Suc￿sS ol e8Gh key aclivity and the benefits they have brcyughl Io Olir benefLeisries. This review also helps us to ensure oui aims, c*Jjeclives and activities are focused Cln our staled purpose5 and how planned a¢tivrtie5 Gontribute lo the aims and objectives sel by the Trust88 Board. In considering these, the trustees tsf LDCVS believe they havè complied with the duly in section 4 01 the Charities Act 2006 to have oue regard to the publie bengfit guidance published by the Charity Comtlli$5ion The focus of Ouf work: Oljr ov¢rall mission has been. and remain5. to promote. develop and support, through partnership, a dynamic and diverse voluntary and community sector. In setting out our aiffls and obieclives we have 8150 tkfined the outcorne5 Ihat will demonslrale whether we met them and whether our aclivities have brought about benefit5 to those organisations 8nd individuals we work wth. Our business plan detsils further these acbvities and the associated indiGators. Achiev?ments perforniance: In addition to this brief Trustees report the Chief oificeT has prepared 8 more detailed ￿port of our activities and the outcomes which will b8 sent to members and can ￿ supplied lo anyone èls8 with an interest in our charity. LDCVS continued lo a¢Jap¢ over the last year. often with Covid-19 as the majDr motivation, ensuring that wé remained a major hub lor the VCFSE sector through o¢Jr main strands - the Volunteer Centre and Development Support. Over the course of Ihè year. vital inlomiation flowed to you. our members and partners. to local govemment. to healih arkd many others but all with th8 aim ol supportlng our communities and the voluntary sefjtoi. We want lo Convey sincere thanks lo you. our members. for 8ngaging in meetings and completing our Surveys so that we coukl conlinue to uThJerstand the impaci of the current operating environment. antt meet your needs. Much of ihe way we Work has been changed by the new way3 we have leamed to cornmunicale. During the 2020121 year we ¢r8ated and shared a weekly information bulletin. initially focused on the pandernic, which has now expanded tts include a variely ol useful inforrnaiion rekvant to the sector as we nol only deal with Current issues bul also look lo the future. We also re4aunchéd our online PTesen¢e wlh a new websrte. With almost entirely re-written content and links into new Memb￿$￿1p and volunteer ￿¢rul1menE syslems. the site should better S￿npOSt our services and Provide more flexible aC￿ss. Our overriding commtlmenl is to making sure that the VCFSE seclor is visible. v8lued. and h85 a strong voice influence. To that end. we refllained a key partner in the Lancashire Resilience Forum, worked Lancaster District Community and Voluntary Solution5 COMPANY LIMITED BY GUARANTEE Trustees Annual Re ort for the ear ended 30 June 2021 closely with the Volunlary and Community Sector Emeigencies Pgrtngfship, and sustsined tho Lancashira District VCFSE Sector Leader's Group. This partnership working has lorg8d welcome new links b&tween and across sectors. Beyond the panderrblG response. we have continued lo represent ihe sector on the Morecambe Bay Inlegraled Care P¢lrtnership. on the Population Heatth Strategic Group. and on the Hea￿h & Wellbeing Partnership Board, while maintaining our own networks in¢lvding the Children & YoLbng People's Multi- agency Forum. the Morecarnbe Interagency Group. and the Volunteer Ne￿)rk. LDCVS also partnered with Lancashire Adult Leaffling. Lancas¢er 8nd Morecambe College, and the WEA to launch a Communily Learning Network. which wll work through 'the coming year to develop and offer cornmunily-led and based courses. Our volunteer centre remained as the key volunieering devploprnent resouice for the district. While there was a continued and strong focus on the iesponse to the parkdemiG through coordinating with Lancaslor City Council, Hope Church and Bay H9atth Care partners. we a150 worked wlh our members lo support their existing volunreer force. find new volunteers. and develop new roles r8spDnding lo changed conditions. Implptnentin9 new software has made il easier to ￿¢ruIt volunteeT5 and advertise roles. At the &nd ol our 2020121 year we were delighted lo once again hold the Lancaster District Volunleerir Awards. our first online ve[S￿n of this evenl. In developin9 the evenl we intended lo thank everybody who had volunteered to help their community over the last year and therefore crealed awards for everybody nominated In a ceremony without categories_ Over 100 awards were dislribLJted to teams and individuals Irorll across the ¢islricl. and we woukl like to thank Lancaster Cily Council for their continuté support for this evenl. As the volUn￿rY seclor membership bcxjy foi Lancaster Dislrict. we offer Iree professional help and advice to Qui members, supporting start-ups, governance. luntling, business planning and policy development. This sector support has never been more wtal. and unsurprisingly the number of one to one support sessions grew Significantly despite thè move io digital delivery. Our two sectDI Fesilience survèys provided vital informal￿n aboul how fnembers were coping with various aspects of the pandemic response, further guiding our efforts. We continued to olfef a DBS check ser￿￿ lor staff and volunteers ¥wthin tnernber organisations, carrwng out an increased number of checks and advice sessions. and also grew oui paid-for financial services induding payroll and independent examinalKtns againsl a backdrop of complex activity around the Job Retention Scheme in operation throughout the year Our 2020121 ye8[ w85 also sign61icanl lor several develoFwnènts within our grants and Investments programmè through the Bay Foundalion. Recognising Ihal Ihe pandemic is ai ils core a human tragedy, we operated the Urgenl Response Fund throughout the year. albcating over £98.(N)O lo 87 projects by the end ol June 2021, In partnership with Lancaster City Council. Through another new initiative, LOCVS secured £35,000 from the Morecambe Bay Population Health Investment Fund lo support the dislri¢l's VCFSE sector in providing services that address health inequalities. Projects enabled by this funding inclfjjded online classes. counselling an¢J mental health support, food inits"alives. and family aclivilies. Lty)king to the Ivlure, the board and slaff of LDCVS have renected on our core v8lues and how we work as an or9anisalion to refresh our business plan. drawing on recent surveys. our conversations with the sector arhd the needs ol our 51akeholder5. In 5erv¥ce of our mission". to support connect and Ghampion the VCFSE sector. we will be working to". Ensure that our members are well supported and r6sourced. Conne¢1 10gelher communilies. the VCFSE sector and support agenci65, ChampM)n the sectof. and Be a sustdinable organisalion. open to new leaming. Lancaster District Community and Voluntary Solutions COMPANY LIMITED BY GUARANTEE Trustees Annual Re ort for the ear ended 30 June 2021 Finaneial services support= Our sUPPOrt for local organisations in¢ludes financh31 sorvicès support and this broadly falls into three categories., Grant Administration We continued lo aéminister grant programme5 on bèhalf ol ihe Nel Merriman Trust, the Eri¢ Wright Trust and the West End Millions Imorecambel. We also began. during tha year. to adminiÈtèr th8 grants for the Eric Wroht Trust. OLtr rcle was lo provide advice lo groups on these grants. support the w'ork ol each of the decision panels. prepare reports and informalKJn material. draw up funding agreements. makf9 payments and co(Kdinate monitoring retuins. There are appropriate meGhanisms in place to ensure thal any movemenls in funds ale aulhorbSed by the respective organi5alions. Finan¢ial Servires We continued to provide a cosl efficiorbt and effective financial serwce to S¢)m& local groups to help implement and operate their own accounts.ng and financial managernenl systems in particular payroll and Independenl Examinations. The Volunteer Centre.. Our VolLJnleer Cenire remained as the key local volunteerang development organisation within the district, The centre has links wth local. regional and national agencies In policy and practice relating to volunieering. W en9aged wilh a wide raiige ol people including those recovering from mental health issues, alcohol and drug addiction. criminal justicé and those long term unempbyeo. Whilst we recognise that volunteering can bring enormous amounls of benefits to individuals and organi5ats.ons Ilrfe experi8nc8sl, it also required a great deal of partnership work1ng to ensurg people are supportecl into volunteering_ A large pèrceniage olpeople Seeking opportunities had come from éifficuK backgrounds and were looking to rebuild their lives through volunteering. These were the very reasons loi co4Jesigning progiamm95 Ihal helped build resilience amongsl lamili&s, individuals and ¢o)Intnunities. Financial review: The total expenditure for the year wa5 £402.76712020 £139.478I and income was £335.74312020'. £302,970) giving a net operaling bss of £67.024 12020.. surplus 01 £163.4921 leaving funds carried forward to 2021-22 of £141,58712070". £208,611). Our main source ol funding lor our core costs. which increased compared to the previous financial year, was Lancaster City Council. We recgived specrf￿ project funding Irom various sources to reach a lolal income frorn grants and conlracls of £298,139 12020.. £270.0311. Our income from services provlded to other organisations was £37.574 12020.. £16.9801 Th8 Tmsttr8s arè awar8 that 311 lunding slr•ams remain under Ihreal of reduction or with¢Jraw41 and they continue lo diligenlly monitor the budget and work to establj.sh n8w soure8s of ltsnding. Principal financial manag•mènt policies adopted in th• year.. A budgel for the year was established and agreed priot to the beginning of the financial year and il was monito￿d and amended as necessary over Ihe period. Managemenl accoun15 were prepared and presented monthly lo the board of Trust88s for their monitoring and analysis ol Income and expendilures against the budget. Policies regarding spending authorib'8s, op8iation of petty cash systems and payment of expenses are held by the Charity and are reviewed al intervals. Re5•Thes policy-. The Trugleos believe that the Chaiity should hold frnan¢ial ￿serveS in order that Tt might meet anticipated future costs conbngeni liabilities and thal il can continue to opèrate and meèt thÈ needs of users in the present uncertain funding environment. In consequence. they have, lo dale, sel aside £45.300 for this purpose and intend to increase this amount when further gener81 lunds are available. The Trustees routinely review Ihe Amount thal should be held in reserve ¢0 meet contractual cornrnslfnenls and running cA)sts in the @vent of significant reductson5 or withdrawals of funding which may have a damaging effect on continued Operatic￿5. Lancaster District Cornmunity and Voluntary Solutions COMPANY LIMITED BY GUARANTEE Trustoes Annual Re ort for the ear ended 30 June 2021 Prlncipal funding sources.. The majn sources of grant f￿r￿ing were Lanc3Ster City Council and th8 NFU. W8 also utilised a prepayment of 2021 costs In respect ol Covid response, from the Nats"onal Lottery along wrth a surplus of funds carried foward from the P￿vIouS financial year. We 9enerated income via the Bay Foundation in r8SPeCt of grant administration on Oehalf o13rd parties and from direct service provision lo other charities in our district. Inve$tmont policy and objeetive5'. Funds which are nol requirett Initnedia¢ely are frheld in easily accessed interest bearing acLounls. Thi5 wa5 éeemed mosl appiopriale since grant and income streams are occasion81ty subject lo delays. Risk Management-. The trustees roviow Iho risks at regular inlervals and set up prtjcedures to mitvJatè those risks. The three main Iisks Pfeviously idontifie 11 also IiCiLJdes COiisideralK>n ol any unusual Items or disck>sures on the aCCOLlI Its beY-Kiiig explaridliofTrs from you a> Iiuslees GOn￿rnIng any such matt@rs. The procedures undertaken (Jl.. l dil il"v eviJeiiie Lliat be required in an audiL and consequently I do not expres8 Lari .M,.(Ii. .111 011 wkielher Ilie accounts present a 'true and lair view. Independerlt LJXdfTlallL.r's ￿taL￿nent In GDnnrCIIQI' 'x iTriipialiEJn. nc, iii(Iller has come to niy attention. Ibicl,. Illkn ieasoiiaule cause io believe thai in any mat8n31 respect the trustees have not mel the requirtrfiiènl¥ io elis￿re ltrrat efi"liUnl."iiq rc.-rJru< afe kepE lin accordance with section 386 if the COMpan￿S Au 20061.. and L.fepdfèO ￿nill) cl9reè Wilh Ihe accodp.tsng records. cornply wlh Ihe accounting requirèiiiLJni4 o., sectioii J96 01 the Lompaniès Act 2006 and wilh the methods and principles ol the biaitri)i¥'.11 il iirL.ommended PraclieÈ. Accounling and reportsng by Chanlies, or 121 iiTr. upiiiion. Jttentic)n shoukl be drawn in order to enable a proper undet5tanding of the Ceounts *-. Anthony CoJie 13" October 2021 Indepeiioeiil 2 Fairhope p.vtr',' More¢amtrJ¥ L3ncashi', LA4 6JZ Lancaster District Community and Voluntary Solutions COMPANY LIMITED BY GUARANTEE Statement of Financial Activities (incorporating the Income and Expenditure account for the ear ended 30 June 2021 Note Unrestricted Funos Rg$tri¢ted Funds Total Funds Prior Year Funds Incoming Resources Charitable activilies Other trading acbvilies Other 62.663 37.574 30 235.476 298.139 37,574 30 285,715 16.980 275 Total 100.267 235,476 335,743 302.970 Resource5 Expended charitab￿ aclivities 184.736 218.031 402,767 139.478 Total 184.736 218.031 402,767 139.478 Nel Income I IExpen¢ilurel (84.469) 17,445 167.0241 1fj3,492 The Statement of Financial Acliviiies Includes all gains ano losses in the year anLI therefore a statement of ioial fecognised gains and losses has not been prepared. All of the above amounts relaled to conts"nuing adivilies. The statement of financia5 acttvities also eomplies wth thè requirem8nts lor an income and expenditure account un