## **Trustees’ Annual Report for the period**
**From: 1st January 2021 To: 31st December 2021**
**Charity name: Romsey Baptist Church**
**Charity registration number: 1127624**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The principal purpose of the Church is**
**the advancement of the Christian faith**
**according to the principles of the Baptist**
**denomination. The Church may also**
**advance education and carry out other**
**charitable purposes in the United**
**Kingdom and/or other parts of the world.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**In order to achieve the above principle**
**objective, the church is active on two**
**main fronts: Firstly, we provide a number**
**of activities for those associated directly**
**with the church. We meet together for**
**public worship morning and evening**
**each Sunday, providing an additional**
**monthly ‘Traditional Service’.**
**Communion of the Lord’s Supper is**
**observed twice each month. We provide a**
**full children’s programme, including**
**teaching during Sunday morning**
**worship, Parent and Toddler groups,**
**Youth clubs, GRACE (girls weekday**
**evening group) and the Duke of**
**Edinburgh Award scheme. There are**
**House groups meeting at various homes**
**on a number of weekdays, providing**
**support and spiritual growth within the**
**fellowship. Secondly, we seek to reach**
**out into the community around us. We are**
**involved in Churches Together in**
**Romsey, the umbrella organisation of the**
**seven local churches. The church**
**premises are made available for**
**community use, and a wide range of**
**organisations make use of the facilities.**
**Our church works with Churches**|
|||**Together in Romsey for a number of**
**united events each year. We are a**
**Fairtrade church, support Romsey**
**Foodbank by collecting groceries for**
**distribution to needy people and have an**
**active group supporting Christian Aid. We**
**support the local Christians Against**
**Poverty group financially and with a part**
**time staff member. One Saturday a month**
**the church provides a Community cafe**
**for all to attend, but is particularly**
**focused towards those more vulnerable**
**in our older-aged society.**|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**All trustees are made aware of the rights**
**and obligations of a trustee on**
**appointment. Confirmation of**
**understanding is acknowledged through**
**the signing of the document setting out**
**said rights and obligations.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
||SORP reference||
|Policy on grant making|Para 1.38|**N/A**|
|Policy on social investment
including program related
investment|Para 1.38|**N/A**|
|Contribution made by
volunteers|Para 1.38|Many volunteers contribute their time and
expertise to support the work and outreach
of the church.|
|Other||**N/A**|
||||
## **Achievements and Performance**
SORP reference
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**As the third lockdown eased in the Spring**
**of 2021, Romsey Baptist Church (RBC)**
**began to welcome back its congregation**
**for ‘in-person’ services, with the**
**necessary and relevant mitigations in**
**place.**
**One particularly momentous milestone**
**was the ability for the church**
**congregation to openly worship through**
**collective singing.**
**During this time the church has also**
**invested in technology and infrastructure**
**to allow church services to be**
**live-streamed and for those still not able**
**to attend in person to be part of the**
**services online.**
**As a result of both an online presence,**
**and the public looking to explore their**
**faith and beliefs further, RBC has been**
**blessed with good numbers attending on**
**a Sunday morning (and online). It is not**
**back to pre-2020 levels but we are**
**thankful that numbers are not as small as**
**feared.**
**RBC also employed its first Youth Worker**
**in the Summer. The Youth Worker will be**
**working part time and working with the**
**church’s youth to build their faith and**
**relationships with God.**
**The work the church has been doing**
**within the community, whether that be**
**through the monthly Community cafe,**
**Toddler Group or CAP service, has been**
**growing and we are encouraged by the**
**numbers of people the church is able to**
**support and serve.**
**The role of ‘Trustee responsible for**
**Safeguarding’ has transferred from a**
**departing Trustee to the Church**
**Secretary. WIth the recent reports into**
**safeguarding around churches, the**
**Leadership Team have increased the**
**scrutiny, support and guidance around**
**this area.**
**While all deaths are significant, a special**
**mention goes to a lady in the church who**
**lived to 101 and had been a member of**
**the church since 1973. This contrasted**|
|---|---|---|
**with the news of births within the church in 2021, just highlights the range of people within RBC.**
|**Additional information (optional)**
You maychoose to include further statements where relevant about:|**Additional information (optional)**
You maychoose to include further statements where relevant about:|**Additional information (optional)**
You maychoose to include further statements where relevant about:|
|---|---|---|
|Achievements against
objectives set|Para 1.41|**N/A**|
|Performance of fundraising
activities against objectives
set|Para 1.41|**N/A**|
|Investment performance
against objectives|Para 1.41|**N/A**|
|Other||**N/A**|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**Cash at bank and in hand at 31/12/2021 is**
**£203,930**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The church needs reserves to cover its**
**financial commitments in the event of any**
**significant variation in its income or any**
**significant unexpected expense. It would**
**seem prudent to set the level of reserves**
**to 35% of the anticipated annual spend.**
**The amount is to be assessed annually**
**against the budget, which is set based on**
**our vision, commitments and anticipated**
**income. Special attention should be paid**
**to changes in the requirements of the**
**Charity Commission, the BU Guidelines**
**and any special circumstances**
**encountered, e.g. loans, together with**
**cash-in-hand and a carefully considered**
**view of the expected income.**|
|Amount of reserves held|Para 1.22|**£71,375**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**None**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||||
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Church congregation and membership.**|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**|
|A description of the principal
risks facing the charity|Para 1.46|**Risk: Church congregation/membership**
**are unable to contribute financially to the**
**church due to the impact of COVID**
**Outcome: A reduction in income would**
**reduce the work the church could do in**
**achieving its aims**
**Mitigation: The trustees would prioritise**
**the outgoings to ensure that the**|
||||
**‘business critical’ work could continue and the church could support its employees in the work they do** Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Approved Governing Document for**
**Baptist Churches known as “Constitution**
**for Baptist Churches 20th March 2008”**
**and adopted by Romsey Baptist Church**
**24 November 2008 (administrative**
**changes May 2018)**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Unincorporated Association**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are appointed by the Church**
**Members’ Meeting in accordance with**
**Clause 15 of the Church Constitution**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||||
|---|---|---|
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**The Charity Commissions documents**
**and processes are used in the induction**
**of new Trustees.**|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The Trustees are the Leadership Team**
**composed of the Minister(s) and lay**
**members elected under the authority of**
**the Church Meeting. The lay members**
**include leaders of teams overseeing the:**
**Administration, Discipleship, Fellowship,**
**Mission, Children Young People and**
**Families (CYF) and Worship life of the**
**Church. Alongside these Team Leaders**
**are the Church Secretary and Church**
**Treasurer. At times there may be**
**additional Trustees who hold no portfolio**
**or position.**|
|Relationship with any related
parties|Para 1.51|**Romsey Duke of Edinburgh**
**Baptists Together**
**Evangelical Alliance**|
|Other||**N/A**|
||||
## **Reference and Administrative details**
Charity name **Romsey Baptist Church**
|||
|---|---|
|Other name the charity uses|**RBC**|
|Registered charity number|**1127624**|
|Charity’s principal address|**22 Bell Street**
**Romsey**
**Hampshire**
**SO51 8GW**|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**
**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**|
|---|---|---|---|
||Jonathan Beer|Minister|All Trustees are
appointed by the
Church Members’
Meeting in
accordance with
the Church
Constitution
Elected as per the
Constitution on 17/05/2021
as a Trustee and formally
appointed Treasurer at the
same meeting
Already a Trustee but
moved from Treasurer to
Secretary on 17/05/2021
Completed 6 years as a
Trustee and as per the
Constitution did not stand
for re-election. Stood down
on 17/05/2021
Resigned his position on
03/07/2021
Also known as Mary
Richards|
||Rosemary Green|Treasurer||
||Aaron Shutt|Secretary||
||Graham Davies|Secretary||
||Alun Richards|||
||Bronwen Mary
Elizabeth Clemons|||
||Dr Hisham Saba|||
||Jeremy Langdon|||
||Martin Clive
Mitchell|||
||Dorothy Mary Le
Feuvre|||
Hannah Elected as per the 11 Richardson Constitution on 17/05/2021 as a Trustee
– Corporate trustees names of the directors at the date the report was approved
**Director name**
## **N/A**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|**N/A**|||
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|**N/A**|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|**N/A**|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|**N/A**|
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|---|
|||||
|**Type of**
**adviser**
**Name**
**Address**||||
|||||
|||||
|||||
|||||
|**Name of chief executive or names of senior staff members (Optional information)**||||
|||||
|||||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/A**
## **Other optional information**
**N/A**
**Declarations**
**Signature(s)** _Rosemary F Green_ **Full Name(s)** Aaron George Shutt Rosemary F Green ~~2~~ **Position held** Church Secretary Treasurer **Date** 19/01/2022 25/1/2022
|Romsey Baptist Church
~~————~~|Romsey Baptist Church
~~————~~|Romsey Baptist Church
~~————~~|Charity No (if
any)
~~————~~|Charity No (if
1127624||
|---|---|---|---|---|---|
|any)
Annual accounts for the period
~~————~~||||||
|Period start date
~~————~~|**01/01/2021**
~~————~~|**To**
~~————~~|Period end date
~~————~~|**31/12/2021**||
## **Section A Statement of financial activities**
|**Recommended categories by**
**activity**|Guida|**Unrestricted**
**funds**|**Unrestricted**
**Restricted**
**income**|**Endowment**
**funds**|**Total funds**|**Total funds**|**Prior year**
**funds**|**Prior year**
**funds**|
|---|---|---|---|---|---|---|---|---|
|||**£**|**£**|**£**|**£**||**£**||
|**Incoming resources (Note 3)**||F01|F02|F03|F04||F05||
|**Income and endowments from:**|||||||||
|Donations and legacies|S01|110,201|17,437|-|127,638||134,729||
|Charitable activities|S02|||-||-||500|
|Other trading activities|S03|760||-||760||573|
|Investments|S04|1,205||-|1,205|||307|
|Separate material item of income|S05|||-||-||-|
|Other|S06|||-||-||-|
|**_Total_**|S07|112,166|17,437|-|129,603||136,108||
Donations and legacies Charitable activities Other trading activities Investments Separate material item of income Other
## **Resources expended (Note 6)**
## **Expenditure on:**
|Raising funds|S08||||-||-||-|
|---|---|---|---|---|---|---|---|---|---|
|Charitable activities|S09||113,482|17,203|-||130,685||140,610|
|Separate material item of expense|S10||||-||-||-|
|Other|S11||||-||-||240|
|**_Total_**|S12||113,482|17,203|-||130,685||140,850|
|**Net income/(expenditure) before investment**||||||||||
|**gains/(losses)**|S13|-|1,316|235|-|-|1,082|-|4,742|
|Net gains/(losses) on investments|S14||-|-|-||-||-|
|**Net income/(expenditure)**|S15|-|1,316|235|-|-|1,082|-|4,742|
|**Extraordinary items**|S16||-|-|-||-||-|
|**Transfers between funds**|S17||-|-|-||-||-|
|**Other recognised** **gains/(losses):**||||||||||
|Gains and losses on revaluation of fixed assets for the charity’s own use|S18|||-|-||-|-|2,091|
|Other gains/(losses)|S19||-|-|-||-||-|
|**_Net movement in funds_**|S20|-|1,316|235|-|-|1,082|-|6,833|
|**_Reconciliation of funds:_**||||||||-|1,311|
|Total funds brought forward|S21||2,076,087|-|-||2,076,087||2,084,231|
|**_Total funds carried forward_**|S22||2,074,771|235|-||2,075,005||2,076,087|
## trading as Modus Solutions & Consultancy
78 Southampton Road, Park Gate, Southampton, SO31 6AF Phone: 01489 578598, Mobile 07836 326267, Email: info@modussolutions.co.uk
1[st] March 2022
The Trustee’s Romsey Baptist Church Bell Street Romsey Hampshire SO51 8GW
Dear Trustee’s,
## **Independent examiner’s report to the trustees of Romsey Baptist Church**
I report to the trustees on my examination of the accounts of the Romsey Baptist Church (the Trust) for the year ended 31[st] December 2021.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Yours sincerely
John Dear FIAP
**John Dear is a Fellow of the Institution of Analysts and Programmers**