The Parochial Church Council of The Ecclesiastical Parish of St John Buckhurst Hill Report and Accounts
year ended 31st December 2020
ST JOHN'S CHURCH, BUCKMURSTHILL
CHARITY INFORMATION
FOR THE YEAR ENDED 31 DECEMBER 2020
Membersof the Parochial Church Council
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|---|---|---|---|---|
|Revd|Or|lan|Fariey|Team Rector|
|Steve Bacon|Church Warden|
|Veronica Turner|Church Warden|
|Peter David Gascoigne|lected Member and Treasurer|
|Pauline Leadiey|Hlected Member (Resigned October 2020)|
|Dawn Budd|Hlected Member (Resigned October 2020)|
|Jarmes Hart|lected Member|
|Angela Blanche|Hlected Member (Resigned October 2020)|
|Jamie Togwell|Hected Member (Resigned August 2020}|
|Amanda Bairstow|ected Member|
|Terence|Owen|lected Member|
|Robert Smith|ected Member (Appointed|October 2020)|
|Robert Way|Hlected Member (Appointed|October 2020)|
|Victor Sams|ected Member (Appointed|October 2020)|
|Katherine Loe|Co-opted Member (Appointed|Novernber|2020)|
|Julie Willis|Co-opted Member (Appointed|November 2020)|
|(Resigned April 2021)|
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Key Staff
Charity Registration Number
Julie Willis OperationsManager until April2021 1127607 The PCC is aregistered charity within the Anglican Dioceseof Chelmsford.
Principal Address
St John's Church Parish Office High Road Buckhurst Hill Essex IGS SAX
independent Examiner
Archie McDowall BA, CA
Stewardship 1 Lamb's Passage London ECiY 8A8
Bankers Barclays Bank pic
South Woodford
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|---|---|---|---|
|Contents|Page|
|Charity Information|2|
|Annual Report|of theMembers of|the Parochial Church Council|3-7|
|Independent|Examiner's|Report|&|
|Statement of|Financial Activities|Ss|
|Balance|Sheet|10|
|Notes to|the|Accounts|11-19|
|Detailed Statement of Financial|Activities with Comparatives|20|
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Page 2
STJOHN'S CHURCH, BUCKHURST HILL
ANNUAL REPORT OF THE MEMBERS OF THE PAROCHIAL CHURCH COUNCIL
FOR THE YEAR ENDED 31 DECEMBER 2020
The Members of the Parochial Church Council (the 'PCC’), who are the charity's trustees for the purposes of charity law, have pleasure in presenting their report together with the financial statements for the year.
Objects ofthe charity
The charity is responsible in promoting in the ecclesiastical parish, the whole mission of the Church be it pastoral, evangelistic, social or ecumenical. The PCC is also responsible for maintaining church property situated within the parish.
The objective of the church is to follow Jesus Christ. To know what that means for us we pray and listen to Holy Scripture. The usual context for both these is corporate worship. Strategies for achieving this objective are: * We encourage and expect our clergy to focus on prayer and the study of Holy Scriptureso as to teach the congregation
© We encourage and expect church members to attend midweek discipleship groups
- We encourage and expect church members to be active in the exercise of their own gifts.
© We minister to our local community and school.
Summaryof the charity's main activitiesand achievements To further the above objects and vision, the charity's main activities and achievements were as follows:
The significant activity is regular acts of worship. Prior to the COVID restrictions there were four of these every week of the year making a total of 208 acts of worship. In addition there are usually special services at Easter and Christmas. Some of the latter are combined services with other Christian churches in the parish. Thereis, weekly, a full provision of activities for children up to the age of 14. Evangelistically a range of social events are planned.
Active discipleship is encourage through homegroups that meet throughout the week. We seek to persuade every Sunday worshipper to join such a group. Currently there are eight groups attracting about half the Sunday congregations. Bible study and prayer are the focal activities and we trust to see close friendships formed to enable help in time of need to be demonstrated.
We seek to further deepen our understanding of the christian faith and practical outworking of that faithin our lives through encouraging more special times of prayer. Almost every week a variety of prayer experiences are offered: Celtic prayer, Soaking in the spirit, Healing prayer. In addition to those we set aside one Sunday evening a month to focus on intercessory prayer together. We also vary the way intercessions are done in the main morning service to include more ofthe congregation in the act of prayer.
Page 3
STJOHN'S CHURCH, BUCKHURST HILL
ANNUAL REPORT OF THE MEMBERS OF THE PAROCHIAL CHURCH COUNCIL
FOR THE YEAR ENDED 31 DECEMBER 2020
We trust the growth in personal discipleship must overflow into acts of servicein our local community. There is support for a local foodbank; volunteers help run a school for excluded children; other volunteers help runa group for dementia sufferers and their carers which has expanded this year to include a lunch provided in our church hall; other church members volunteer as trustees and governors for various charities and schools. We host and run an Arts and Craft group for people with mental health issues and actively support a nearby orphanage. Wealso provide a debt conselling service.
Our acts of service also extends to the support of our overseas mission work, though werecognise that more needs to be done to encourage the congregations interest in this aspect of discipleship.
COVID - 19 Activities
All activities have continued as outlined above when allowed in the past year. For significant periods of time, however, the way we have done them has changed. Worship has been via Facebook, Zoom and online. We have invested in cameras to enable the services to be live-streamed. Only one Sunday was missed throughout the year.
Evangelistically we moved Christmas Carols to outdoors. Hundreds of phonecalls have been madeto keep in touch with people and many church-members have engaged in acts of kindness and support to neighbours and other church members who have been isolating. Prayer meetings, coffee mornings, mid-week fellowship have all be held on-line.
Most the charity's activities are undertaken by volunteers and the charity could not operate effectively without their efforts.
In planning the activities the PCC have applied the guidance on public benefit issued by the Charity Commission.
Structure, Governance and Management
The charity is registered with the Charity Commission and operates under the Charities Act 2011. The governing documents for the charity are the Parochial Church Councils (Powers) Measure 1956 (as amended) and the Church Representation Rules.
The appointment of PCC members is governed by, and set out in, the Church Representation Rules. The PCC comprises ex-officio members (which includes clergy and churchwardens), elected members and co-opted members. The PCC organise elections annually before the Annual Parochial Church Meeting (APCM) to fill vacancies.
Responsibility for setting policy and for determining the parameters within which the charity should operate rests with the PCC who meet regularly to monitor the activities of the charity. Responsibility for the day to day operation of the charity has been delegated to a management team led by theincumbent.
Page 4
STJOHN'S CHURCH, BUCKHURST HILL
ANNUAL REPORT OF THE MEMBERS OF THE PAROCHIAL CHURCH COUNCIL
FOR THE YEAR ENDED 31 DECEMBER 2020
Financial review
During 2020 the charity's income fell by £124K to £272K due to a reduction in congregational giving and related gift aid alongsidea Hall Hire incomereduction dueto COVID closures. Expenditure increased by £8k, to £312K. Asaresult the deficit for the year was £40k (2019:surplus £91K) and the charity's net assets reduced by £40K to £2,519K.
Grant making policies
The PCC is committed to the Biblical Tithe of 10% of gross income. This amount is set aside each year and used primarily to fund regular and ad hoc grants to Christian mission work at home and overseas.
Reserves policy
The PCC have determined that the charity should aim to hold cash in unrestricted general funds of no less than £80k (which equates to about 3 months’ of unrestricted running cost expenditure) so that the charity could continue to operate should income and / or expenditure vary adversely. At the year end, the charity held unrestricted general cash of £79k with additional access to discretionary funds cash balances which are not legally restricted. Therefore the Trustees are confident they are complying with the reserves policy. The charity held cash of £1,866K in designated funds. Of this £1,568k is held in a Site Development fund, which was created from the proceeds of the sale of a property in 2018. The Building Committee will be discussing initial plans for a building project with architects during 2022; this project is likelyto span several years.
Plansfor the Future
The focus of the church remains outreach and the discipleship of church members. Alpha outreach courses continue to be planned and a church weekend away is being proposed for 2022 to further Christian growth, with other teaching weekends anticipated between now and then. Friendship groups are expanding and new people have joined the church. The teaching of children continues through Sunday School. The PCC are planning for the future recruitment of additional staff to support this ministry.
We intend to maintain and develop our technological facilities to reach our to those who are homebound. This is part of a more intended outreach into the local community. We continue to explore possibilities of engagement within the Parish including the prayerful support of our congregational members’ involvement in local Christian outreach initiatives.
With such alot of activity on site it is still planned to develop the church and church centreinto spaces more suited for the life of the church today. Consultation across the church has been held and a Building committee set up to explore options. This will be ongoing work throughout the year ahead and beyond.
Page 5
STJOHN'S CHURCH, BUCKHURST HILL
ANNUAL REPORT OF THE MEMBERS OF THE PAROCHIAL CHURCH COUNCIL
FOR THE YEAR ENDED 31 DECEMBER 2020
Key risks and uncertainties
The charity is exposed to various risks - be they operational, financial or reputational. The PCC review the charity's activities regularly to identify significant risks and, where possible, they take appropriate measures to mitigate those risks.
Other matters
With regard to the PCC’s obligations to safeguard children and vulnerable adults, the members of the PCC confirm that they have complied with their duties under section 5 of the Safeguarding and Clergy Discipline Measure 2016.
The last quingennial inspection was held in August 2019 for which all significant works required to be actioned by the Trustees have now been completed.
Covid-19
In March 2020 the charity took steps (in line with government advice) to help contain the nationwide outbreak of COVID-19. This included the temporary suspension ofall physical gatherings and the charity has had to curtail, or change, how it operates; the charity has been able to continue some of its activities using online media. The charity's income from letting property has fallen but this this has been mitigated by savings in property running costs and in other areas. The members of the PCC are monitoring income and expenditure and, if it becomes necessary, will take measures to mitigate the impact of COVID-19 on the cash held in unrestricted general funds.
Statement of Responsibilities ofthe Members of the Parochial Church Council
The PCC is responsible for preparing the Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Charity law requires the PCC to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charity as at the balance sheet date and of its incoming resources and application of resources for the financial year. In preparing these financial statements, the PCC are required to:
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select suitable accounting policies and apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether the applicable accounting standards have been followed, subject to any material departures
disclosed and explained in the financial statements; and
- prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continuein operation.
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STJOHN'S CHURCH, BUCKHURST HILL
ANNUAL REPORT OF THE MEMBERS OF THE PAROCHIAL CHURCH COUNCIL
FOR THE YEAR ENDED 31 DECEMBER 2020
The PCC is responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011 and the Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approval
This report was approved by the PCC and signed on their behalf by:
lan Farley
REV. IAN FARLEY
Date: 14th October 2021
Page 7
INDEPENDENT EXAMINER'S REPORT
TO THE MEMBERSOF THE PAROCHIAL CHURCH COUNCIL OF
STJOHN'S CHURCH, BUCKHURST HILL
(‘the Charity’)
| report to the charity trustees on my examination of the accounts of the Charity for the year ended 31 December 2020 on pages 8 to 20 following, which have been prepared on the basis of the accounting policies set out on pages 11 to 13.
Responsibilities and basisof report
As the charity's trustees of the [Trust / Charitable Incorporated Organisation] you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
| report in respect of my examination of the Charity’s accounts carried out under section 145 of the Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
independent examiner's statement
Since the Charity’s gross income exceeded £250,000 your examiner must be a member ofa body listed in section 145 of the 2011 Act. | confirm that | am qualified to undertake the examination because | am a member of the Institute of Chartered Accountants of Scotland which is one of thelisted bodies.
| have completed my examination. | confirm that no matters have cometo my attention in connection with the examination giving me causeto believe:
-
accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true andfair' view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Archie McDowall! BA, CA Institute of Chartered Accountants of Scotland
19th October 2021
Stewardship
1 Lamb's Passage London
EC1Y 8AB
Page 8
STJOHN'S CHURCH, BUCKHURST HILL
STATEMENTOF FINANCIAL ACTIVITIES
FOR THE YEAR 31 DECEMBER 2020
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|---|---|---|---|---|---|---|---|---|
|Total|Total|
|Unrestricted|Restricted|Endowment|Funds|Funds|
|Funds|Funds|Funds|2020|2019|
|Note|£|£|£|£|£|
|INCOME AND ENDOWMENTS FROM:|
|Donationsand|legacies|3|207,454|713|-|208,167|278,559|
|Charitable activities|4|35,900|-|-|35,900|82,795|
|Other trading activities|5|20,400|-|-|20,400|20,400|
|Investments|6|7,751|-|-|7,751|13,616|
|Other income|7|-|-|-|-|400|
|Total income and endowments|271,505|713|-|272,218|395,770|
|EXPENDITUREON:|
|Charitable activities|g|300,840|11,552|-|312,392|304,602|
|Total expenditure|———r—O—300,840|11,552|—————————————————————————————————————-|312,392|304,602|
|Net income/(expenditure)|(29,335)|(10,841)|-|(40,176)|91,168|
|Transfers|between|funds|is|-|-|-|-|-|
|Net movement in funds|(29,335)|(10,841)|-|(40,176)|91,168|
|Reconciliation|of funds:|
|Total funds brought forward|2,287,927|270,341|850|2,559,118|2,467,950|
|Total funds carried|forward|is|2,258,592|259,500|850|2,518,942|2,559,118|
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The staternent of financial activities includesall gains and losses recognised in the year.
All income and expenditure derive from continuing operations.
The notes on page 11 - 19 form part of these accounts.
Page9
ST JOHN'S CHURCH, BUCKHURST HILL
BALANCE SHEET
ASAT 31 DECEMBER 2020
| Total | Total | |||||
|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Endowment | Funds | Funds | ||
| Funds | Funds | Funds | 2020 | 2019 | ||
| Note | £ | £ | £ | £ | £ | |
| FIXEDASSETS | ||||||
| Tangibleassets | 10 | 308,594 | 237,573 | - | 546,167 | 555,689 |
| 308,594 | 237,573 | - | 546,167 | 555,689 | ||
| CURRENTASSETS | ||||||
| Debtors | 11 | 19,987 | - | - | 19,987 | 68,904 |
| Cashatbankandinhand | 12 | 1,945,327 | 21,927 | 850 | 1,968,104 | 1,957,714 |
| 1,965,314 | 21,927 | 850 | 1,988,091 | 2,026,618 | ||
| CREDITORS: Amounts falling | ||||||
| due within one year | 13 | (15,316) | - | - | (15,316) | (23,189) |
| Netcurrentassets/(liabilities) | 1,949,998 | 21,927 | 850 | 1,972,775 | 2,003,429 | |
| TOTALNET ASSETS | 2,258,592 | 259,500 | 850 | 2,518,942 | 2,559,117 | |
| FUNDBALANCES | 15 | |||||
| Unrestricted Funds | ||||||
| Generalfunds | 35,534 | - | - | 35,534 | 381,862 | |
| Designated funds | 2,223,058 | - | - | 2,223,058 | 1,906,065 | |
| 2,258,592 | - | - | 2,258,592 | 2,287,927 | ||
| RestrictedFunds | - | 259,500 | - | 259,500 | 270,341 | |
| EndowmentFunds | - | - | 850 | 850 | 850 | |
| 2,258,592 | 259,500 | 850 | 2,518,942 | 2,559,118 |
The financial statements were approved by the Board of Trustees on 14th October 2021 and were signed on its behalf by:
lan Farley
REV. IAN FARLEY
Charity number: 1127607
The notes on page 11 - 19 form part of these accounts.
Page 10
ST JOHN'S CHURCH, BUCKHURSTHOLL NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020
1 —- Statutory information
The Parochial Church Council of The Ecclesiastical Parish ofSt Johm Buckhurst Hill is a charity registered with the Charity Commissdon in England & Wales. The charity's registered number and principal address can be found on the Charity information page.
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2 Accounting Policies
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These financial statements are prepared on a going concern basis, under the historical cost convention, The financial tatements includeall activities for which the PCC is legally responsible; the activities of informal gatherings of church members and groups that owe their main silistion to another body and are excluded. These financial statements have been prepared in accordance with The Church Accounting Regulations 2006, the ‘Statementof Recommended Practice: Accounting and Reporting by Charities preparing their accountsin accordancewith the Financial Reporting Standard applicablein the UK and Republic of Ireland [FRS 102)’ (the CharitiesSORP"|, with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland ["FRS 102") and with the Charities Act 2011. The charity moets the definition ofa public benefit entityas set out in FRS 102. The Charities [Accounts and Reports) Regulations 2008 (the 2008 Regulations’) requires charities to prepare their accounts in accordance with ‘Accounting and Reportingby Charities Statement of Recommended Practice effective fom 1 April 2005" but this accounting standard has since been withdrawn and has been replaced by the CharitiesSORP mentioned in the preceding paragraph. The charity has prepared these financial statementsin accordance with the mew Charities SORP; this departuf r ome the 2008 Regulationsis believed to be necessaryfor these financial statements to givea true and fair view".
The principles adopted im the preparation of the financial statements are set out below.
a) Goingconcem The PCC hawe assessed whether the use of the going concer basis is appropriateand have considered possible events or conditions that might cast significant doubt on the abélityof thecharity to continue as4 going concern, The POC have made this assessment for 6 period ofat beast one year from the date of approval of the financial statements. tn particular the POC have considered the charity's forecasts and projections aod the possible implications should projected income and / or expenditure vary unexpectedly, The PCC have concluded that there is 6 reasonable expectation thet the charity has adequate resources to continue to operate for the foreseable future. The charity therefore continuesto adopt the going concern basisin preparing its financial statements.
In making this assessment the trustees have considered the impact ofCovid-19 and have concluded that its impact on net income will not be material. b) Income Income (which includes planned giving, collectionsand other donations} is recognised in the period in which the charity becomes entitled to receipt, the amount receivable can be measured with reasonable certainty, and receipt is probable. For the most part income is generally recognised when it is received By, or on behalf of, the POC, Income is only deferred when the charity has to fulfil conditions before becoming entitied to it or wherethe donor has specified that the incomeisto be expended in a future period. Income from donationsand legacies includes recoverablegift ad, which is recognised when the related donation is received. Gift aid that has not been recovered by the balance sheet dateis included asadeStor, The charity relies on volunteers to carry owt many of its activities. However, in accordance with the SORP, the walue of these services has not been included in these financial statements as they cannot be reliably measured. Income from charitable activities represents income receivable from goods, services and facilities supplied in furtheranceof the charity's charitable objects. Income from other trading activities represents income receivable from activities undertaken to generate funds for the charity.
Investment income represents income generated by the charity'sassets and includes income from bank interest.
Page 11
ST JOHN'S CHURCH, BUCKHURSTHOLL NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2020
2 = Accounting Policies continued
©) «Expenditure Expenditure, including irrecoverable VAT, is recognised when it is incurred or, if earlier, when s legal or constructive obligation for a payment srises provided thatit isprobablth e t settlement will be required and the amount of the obligationcan bemeewred reliably.
Contributionsin respect of the diocesan parish share are included in the Statement of Financial Activities for all amounts agreed to being payablefor the financial year
The charity makes grants to other institutions and individuals to further its charitable objectives, Grants payable are recagnised as constructive obligations arise,which is generally when the charity expresses@ commitment to the recipient thet can bemeasured reliably and then only to the extent that any conditions associated with the grant are outsideof the control of the charity.
The cost of raising fundsis not dgnificant and has not been separately disclosed.
Governance costs, which are included in expenditure om charitable activities but are identified separately in the notes to the accounts, includes costs associated with the independent examination of the Snexial statements, compliance with constitutional and statutory requirementsand any other expenditure incurred on the strategic management of the charity.
qd) «Bund accounting
General funds are unrestricted funds which are available for use at the discretion of the PCC in furtheranceof the general objectives of the charity. Dedgnated funds comprise unrestricted funds that have been set aside by the PCC for particular purposes. Restricted funds are donations which are to be used in accordancewith specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects. Endowment funds are donationsthet are retained ascapital in accordance with the donor's wishes, Thenature of the restriction determines whether the endowments represent permanent endowmentsor expendable endowments.
- e) Tangiblefixed assets Comsecrated and benefced property ts not included in these financial statements by virtue of s.10%2} of the Charities Act 2011. All expenditureon consecrated or beneficed bulldings iswritten offin the year in which it is incurred.
Movable church furnishings held by the incumbent aod Churchwardenson special trust for the POC and which require a faculty for disposal ore capitalised in accordance with the policy set out below, These items are regarded as inalienable property and are listed in the church's inventory which can be inspected at any reasonable time. inalienable property acquired prior to 2000 has not been capitalised as there is insu@ficient cost information available. Items purchased or donated for the charity's own use arecapitalised when the cost of purchased items, or the fair value of donated items,is morethan £1,000 and the itemis expected to beneft the charity over more than one accounting period. Depreciation is charged on a straight line basisso as to write down the value of each asset to its estimated reddual value ()f any) over its expected useful ecomomic fife. To achieve this objective the following rates of depreciation are charged:
Freehold land ts not depreciated (becauseit is mot consumed by use} Freehold butidings Over 50 yearsafter taking account of the building's residual value Leasehold improvenents Over the lease term or, if shorter, expected useful life Equipment Over 3 to 7 years The carrying values of tangible fixed assets are reviewedfor impairment in periods when eventsor changesim circumstances indicate that the Carrying value may not be recoverable.
fh = Lemwad assets
Leases which do not transfer substantially all the risks and rewards of ownership to the charity are classified as operating leases. Operating lease paymentsare recognised a5 an expenseon a straightdinebass over thelease term,
©) «Pension scheme arrangements The charity operates defined contribution pension schemes for its employees (NEST), Obligations for contributions to these schemes are administeredrecognised as anfunds.expense when the lisbélity arises. The assetsof theseschemes are held separatdy fom thoseofthe charity in independently
Page 12
2 = Accounting Policies continued
STJOHN'S CHURCH, BUCKHURST HOLL NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020
-
h) Taxation The charity has taken advantageof the various reliefs fom taxation availableto charitiesand no tax is payableon the charity's income.
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i) Exemption from preparing acashflow statement The charity has teken advantage of an exemption conferred by the Charities SORP and has not prepared a cash flow statement.
j) Critical accounting estimates and areas of judgement The members of the PCC do not comsider that there are any material sourcesof estimation or uncertaintyat the balance sheet date that could result in amaterial adjustment to the carrying values of assets and liabiliin t heiesnext reporting period.
- 3) Donationsand legacies
| 3) | Donationsand and legacies |
|||
|---|---|---|---|---|
| Total | Total | |||
| 2020 | 2019 | |||
| £ | £ | |||
| Donationsof cashandsimilar | 166,888 | 228,741 | ||
| Legociesrecevable | 5,000 | - | ||
| Income tax recoverable | 36,279 | 49,218 | ||
| 205,167 | 278.559 | |||
| 4 | Incomefromcharitable activities | Total | ||
| 2020 | 2019 | |||
| £ | £ | |||
| StJohns Heating contribution | 1,500 | 2,250 | ||
| Parish/Soul SurvivorWeekend | . | 2,728 | ||
| StatutoryIncome | 2,717 | 3,543 | ||
| HallHire | 31,683 | 74.274 | ||
| 35,300 | 82,795 | |||
| 5 | Incomefromothertrading activities | Total | ||
| 2020 | 2019 | |||
| £ | £ | |||
| Letting of residentialproperty |
20,400 | 20,400 | ||
| 6 | = | Investmentincome | Total | Total |
| 2020 | 2019 | |||
| £ | i | |||
| Bankinterest | 1,751 | 13.616 | ||
| 7 | Otherincome | Total | Total | |
| 2020 | 2019 | |||
| £ | é | |||
| CtherIncome | - | 400 | ||
| a | ——.._ |
Page 13
ST JOHN'S CHURCH, BUCKHURST HOLL
FOR THE YEAR ENDED 31 DECEMBER 2020
NOTESTO THEACCOUNTS
8 = Charitable expenditure
| 8 | = Charitable expenditureCharitable expenditure | = Charitable expenditureCharitable expenditureexpenditure | |||
|---|---|---|---|---|---|
| Total | Total | ||||
| 2020 | 2019 | ||||
| £ | £ | ||||
| a | ChurchActivities | ||||
| Church development | 5,850 | 8,340 | |||
| Parishshare | 87,464 | 85,007 | |||
| Halladministration | 7,928 | 7,719 | |||
| Otherexpenditure | 1,319 | 1,304 | |||
| Music | 1,778 | 2,975 | |||
| Churchyardandgrounds | 12,667 | 3,482 | |||
| Utilities | 21,142 | 22,691 | |||
| Insuranceandsecurity | 9,860 | 9,315 | |||
| Depreciation | 9,522 | 11,096 | |||
| Repairsand maintenance | 24,506 | 24,136 | |||
| Geaning andcaretaking | 14,363 | 19,937 | |||
| Coergy housing expenses | 460 | 3,946 | |||
| Sundayschoolandyouthwork | 1,849 | 24,584 | |||
| Clergy and ministry expenses | 5,791 | 9,317 | |||
| Evangeliam | 759 | 3,734 | |||
| ChurchandhallEquipment | 1,083 | 906 | |||
| Parishweekend | - | 1.071 | |||
| 206,340 | 235,559 | ||||
| Grantspayable(note 8c) | 47,707 | 20,077 | |||
| 254,047 | 259,635 | ||||
| b | = | Costs incurredonsupport&administration | |||
| Governance costs | |||||
| Independentexaminer'sfee | 1,800 | 2,760 | |||
| Over accrud for feesin prior year | - | (1,120) | |||
| 1,800 | 1,640 | ||||
| Telephones | 368 | 1,082 | |||
| Loaninterestandlettingfees | ” | a | |||
| Parishofficecosts(includingsalaries} | 56,177 | 42,245 | |||
| 58,346 | 44,967 | ||||
| Totalexpenditure | 312,392 | 304,602 | |||
| The foe payable to theindependentexaminerfor examining theaccounts was £1,800 (2019:£1,680}. |
|||||
| ¢ | Grantspayable | ||||
| Institutions | Individuals | 2020 | |||
| £ | £ | & | |||
| Grants for UK and owersess mission | 43,576 | - | 43,576 | ||
| Grantsfortherelictofpoverty | . | 3,831 | 3,331 | ||
| 43,576 | 3,831 | 47,407 | |||
| Thecomparativesforthepreviousyearareas follows: | |||||
| Institutions | Individuals | 2019 | |||
| £ | £ | é | |||
| Grants for UK and owersess mission |
19,277 | - | 19.277 | ||
| Grants for the relict of poverty | . | 800 | 200 | ||
| 19.277 | 800 | 20,077 |
¢ Grants payable
Page 14
ST JOHN'S CHURCH, BUCKHURSTHOLL NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020
8c Grants payable comtinued
The charity's principal grants to institutions comprised:
| charity's principal grants to institutionsgrants to institutionsto institutionsinstitutions comprised: | ||
|---|---|---|
| 2020 | 2019 | |
| £ | £ | |
| MillGrove | 10,800 | 4,300 |
| New Growth Ministries | . | (8,423) |
| LIV Vllege | 6,800 | 4,200 |
| UM | 8,800 | 4,200 |
| Sparks «WorthUnlimited |
3,000 | 3,000 |
| EppingForestMMP | 10,000 | 10,000 |
| ForestChurchesNightShelter | 4,000 | - |
| Othergrantsindividuallylessthan£3,000 | 176 | 300 |
| 43,576 | 19.277 |
At the end of 2018 the PCC accrued £8,423 for grantsit intended to pay over to New Growth Ministries (NOM) in 2019. However dueto changes within NGM, the PCC has decided to redistributethe fundsto alternative charities during 2020, The grant accrued for NGM at the end of 2018 was written back in 2019, which has reduced the 2019 charge for grants payable.
9
Analysis of staff costs, the cost of key management personne! and trustee remuneration and expenses
| 2020 | 2019 | |
|---|---|---|
| £ | t | |
| Grosswagesandsalaries | 45,955 | 62,648 |
| Social security | - | 120 |
| Pensioncosts | 2.232 | 1,913 |
| 48,187 | 64,681 |
The average monthly number ofemployees during the year was 2 (2019: 3). Most of the charity's activities arecerried out by volunteers.
No staff received salariesat a rate of more than £60,000 per annum,
The charity's key management comprisethe members of the PCC and the key staff named on the Charity information page, Total employment benefits payable to keymanagement for the yeer wereas follows:
| Employer | ||||
|---|---|---|---|---|
| Weees & | pension | 2020 | 2019 | |
| searies | contributions | £ | f | |
| Members of the PCC |
||||
| AngesBlanche (UntilOctober2020) | 8,034 | - | 80s | 9,360 |
| pulie Willis[FromNovember2020) | 3,982 | 252 | 4,235 | - |
| Cther members of key management | 19,912 | 1,262 | 21,173 33,442 |
24,258 33,618 |
During the year, Angela Blanche served as a Parish Administrator and Jufie Willis served as Parish Operations Manager. They received the above paymentsfor serving in that capacity, not for serving asamemberof the PCC; these payments are permitted by the charity's governing document.
lan Farley (who is the clergy member of the PCC) receivesa stipend from the Diocese and so Is not an employee; someof the Parish Share paid to the Diocese is used to help meet the cost of these stipends. lan Farley was provided with accommodation {which is customary for clergy) and the cost of this accommodation to the PCC is disclosed im note Ga ‘Charitable Expenditure’. Thecharity also reimbursed clergy expenses totalling £4,368 (2019:£6,759) to lan Farley.
Page 15
ST JOHN'S CHURCH, BUCKHURST HOLL NOTESTO THEACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2020
10 Tangible fixed asets
| Tangible fixed asetsfixed asetsasets | ||||
|---|---|---|---|---|
| Freehold | Fixtures, | |||
| Landand | fittings and | Total | ||
| Property | equipment | 2020 | ||
| £ | £ | £ | ||
| Cos | ||||
| A 1January2020 | 716,916 | 83,165 | 800,081 | |
| Additions | - | - | - | |
| M31December2020 | 716,916 | 83,165 | 800,081 | |
| Accurnulateddepreciation | ||||
| Mt 1January2020 | 164,385 | 80,007 | 244,392 | |
| Charge for the year M31 December 2020 |
7,118 171,503 |
2,404 82411 |
9,522 253,914 |
|
| Netbookvalue | ||||
| M31December2020 | 545.413 | 754 | 546.167 | |
| M31December2019 | 552,531 | me | 158 | 555,689 |
| LandendBuildings comprise: | ||||
| Accumulated | NBVat | |||
| Cost | Depreciation | 31.12.20 | ||
| £ | £ | 3 | ||
| Residentialpropertyheldforuse by clergybutcurrentlylet |
307,000 | . | 307,000 | |
| StJohe'sHall | 54,000 | 54,000 | - | |
| StStephen's Hall |
355,917 | 117,503 | 238,414 | |
| 716,917 | 171,503 | 545.414 |
The trustees consider the residual valueof the residential property to be wery high and have concluded that any provision for depreciation would be immaterial. Consequently no deprecation has been charged.
11 Debtors
| 11 | Debtors | ||
|---|---|---|---|
| 2020 | 2019 | ||
| £ | f | ||
| Tax recoverable | 10,356 | 52,526 | |
| Otherdebtors | 4,220 | 9,787 | |
| Prepayments and accruedincome |
SAl1 | 6591 | |
| 19,987 | 68.904 | ||
| 12 | CashatBankandinHand | ||
| 2020 | 2019 | ||
| f | £ | ||
| Cashatbank | 22,082 | 36,432 | |
| DepositAccounts | 1,945,849 | 1,921,175 | |
| Petty cash | 173 | 107 | |
| 1,565,104 | 1,957.7“4 | ||
| 13 | Credtors:liabilities falling duewithinomeyear | ||
| 2020 | 2019 | ||
| £ | é | ||
| Tradecreditors | 11,721 | 19,060 | |
| Othercreditors | 760 | 1,276 | |
| Accruals | 2,738 | 2,755 | |
| Building developmentmortgage | 98 | 98 | |
| 15,316 | 23,189 |
12 Cash at Bank and in Hand
Page 16
ST JOHN'S CHURCH, BUCKHURSTHOLL NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020
14 Pension commitments
During the year employer's pension contributions totalling £2,384 (2019: £1,913) were payable to defined contribution personal pension schemes. The pension contributions owingat thebalance syeet date were £606 (2019: ENIL).
15 funds
| During the year themovementsin the charity'sfunds were as follows: | During the year themovementsin the charity'sfunds were as follows: | During the year themovementsin the charity'sfunds were as follows: | ||||
|---|---|---|---|---|---|---|
| Opening | Incoming | Outgoing | Transfers | Closing | ||
| balance | resources | resources | in the year | balance | ||
| 2020 | 2020 | 2020 | 2020 | 2020 | ||
| £ | £ | £ | £ | £ | ||
| Designated Funds | ||||||
| ClergyHousing | 307,000 | - | - | - | 307,000 | |
| SiteDevelopmentFund | de | 1,465,392 | 6,395 | . | 146,687 | 1,618,473 |
| Pastoral CareFund | c | 1,730 | . | . | 750 | 2480 |
| Associate MinisterFund | f | 213,000 | 213,000 | |||
| Coergy OtacretionaryFunc | c | 3,000 | . | . | 3,000 | 6,000 |
| TitheFund | a | 23,523 | . | (33,400) | 22,7613 | 12,284 |
| Parish Malls Activities | ce | 105,420 | 33,183 | (41,265) | (34,118) | 63,221 |
| 1,906,065 | 39,578 | (74,665) | 352,080 | 2,223,058 | ||
| General Unrestricted Funds | adef | 331,862 | 231,927 | (226,175) | (352,080) | 35,534 |
| Total Unrestricted Funds | 2,287,927 | 271,505 | (300,840) | . | 2,258,392 | |
| Restricted Funds | ||||||
| EentWingDevelopment Fund | 10,000 | - | - | - | 10,000 | |
| ParishHalls | 244,692 | . | (7,118) | 237,873 | ||
| Wardrobe | 1,498 | - | - | - | 1498 | |
| Organ RepairFund | 735 | - | - | - | 735 | |
| SemiorMen'sFellowsivip | 2,442 | 427 | (427) | . | 2442 | |
| Rector’sdiscretionaryfund | 3,827 | - | (3,741) | - | 86 | |
| Otherrestrictedfunds | 7,148 | 286 | (266) | 7,168 | ||
| 270,341 713 eel |
(21,552) : EEE |
259,500 EE |
||||
| Endowment fund | 850 nT |
- | - - Ss |
850 | ||
| Sqpegmnetionts | pet!"Ee |
The transfers referred to above were made for the following reasons:
-
a) = annually the PCC sets aside a proportion of its income (a tithe] for specific purposes; im this respect £23,192 has been transferred from unrestricted general funds and £3,318 from the the Parish Halls Activities Fund to the designated Tithe fund (2019: £26,523)
-
b) = Im 2019, £2,000 was transferred fom other restricted funds (specifically the Julia Bacom Fund for youth work) to unrestricted general funds im respect of expenditureon children's work paid from general funds. No transfer has been made in 2020.
-
c) The Discretionary Tithe Fund has made a[transfers][ to the][ Clergy][ Discretionary][ Fund][ of][ £3,000][ (2019:£3,000][)][ and][the][ Pastoral][Care][ Fund] of £750 (2019:£0)for future spendingin these areas.
d) The Site Development Fund reimbursed the General Fund £5,850 for monies spent on professional fees for scoping future development plans.
-
e) A transfer was made to Ste Development Fund from the General Fund (£121,737) and the Halls Fund (£30,800) to set aside monies for the future development of the St Johns site, These monies reflect the amounts originallynot assigned to the Fund from the original sale proceedsas they related to costs incurred by the General and Halls funds to fecilitetethe sale and the original cost of the asset.
-
f) The General Fund has made transfer of £223,000 to the Associate Minister Fund in ordeto resou r ce the future expected appointment of an Associate minister as authorisedby the PCC in early 2021
Page 17
STJOHN'S CHURCH, BUCKHURST HOLL NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2020
15 fundscomtinued
- Purposesof the various funds:
Designated funds
-
8) = The Clergy Housing Fund represents the carrying value of the charity’ 5 residential property. This property is owned so thet it can be occupied by clergy however, whilst the post of Associate Clergy is vacent, it is being let
-
b) The Site Development Fund is holding monies raised from the sateof the St Blisabeths site in 2018, and will be used to finance future devdopments on the St Johns Church and Halls sites.
-
c) The Pastoral Care Fund representsfunds set asideto help meet expenses incurred by the pastoral careteam. d) The Clergy DiscretionaryFund representsfunds set aside for use by clergy to help parishionersin need
-
e) The Tithe Fund represents funds set aside from annual income (a tithe) for distribution to chosen charities it is anticipated that the balanceon the fund a the year end will be distributed duringthe following year.
-
fh The Parish Halls ActivitiesFund has been created tom income from hall hire, which the trustees haveset aside to meet hall hire expenses
-
and general maintenance.
-
e) «The Associste Minister Fund has been crested by a PCC vote to transfer from the General Funds to create a fund to resource the appoinment of a Associate Minister for at least three years.
Restricted Funds
- 8) «The East Wing Development Fund was crested from 4 donation received specificallyfor building
for future works on the Eest Wing of the Church
-
b) = The Parish Halls Restricted Fund was created from donations received for the construction of Parish halls; the carrying balance on the fund ts being reduced annually by chargesfor depreciation.
-
c) The Wardrobe Restricted Fund was created from donations received to help meet the cost ofClergyand Choir ceremonial clothing.
d) The Organ Repair Fund was created from donations received to help meet the cost of repairingand maintainingthe church organ.
- ec) The Senior Men's Fellowship Fund represents income received by the Men's Fellowship soley for use by this group. d) The Rector’s Discretionary Fund represent monies held for use by the Rector to help parishioners in need. f) Other restrictedfunds comprise a variety of other small restricted funds. The most significant is the JuliaBacom Youth Fund, which was crested from funds raved to help meet the cost of activites organised for youth in the parish; the balanceon this fund at the year end was £5,104 (2019:£5,104), The remainder of the year end fund balanceis represented by funds held for other church run groups.
Analysisof net assetsby fund The assetsand liabilitiesof the various funds were as follows:
| Unrestricted | Funcs | |||||
|---|---|---|---|---|---|---|
| General | Designated | Restricted | Endowment | |||
| funds | funds | furrds | furvds | 2020 | ||
| £ | £ | £ | £ | £ | ||
| Tangible | finedassets | 1,594 | 307,000 | 237,573 | - | 546,167 |
| Debtors | 14,694 | 5,292 | . | . | 19,987 | |
| Cashatbank andinhand | 29,089 | 1,916,239 | 21,926 | 850 | 1,968,104 | |
| Creditors falling due within one year |
{9,842} | (5,474) | - | - | (15,316) | |
| 35,534 | 2.223058 | 259-500 | 850 | 2,518,942 |
Page 18
ST JOHN'S CHURCH, BUCKHURSTHOLL
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2020
15 fundscomtinued
| In theprevious year themovementsinthe charity'sfundswere asfollows: |
In theprevious year themovementsinthe charity'sfundswere asfollows: |
||||
|---|---|---|---|---|---|
| Opening | Incoming | Outgoing | Transfers | Closng | |
| balance | resources | resources | in the year | balance | |
| 2019 | 2019 | 2019 | 2019 | 2019 | |
| £ | £ | £ | £ | £ | |
| Designated Funds | |||||
| ClergyHousing | 307,000 | - | - | - | 307,000 |
| SiteDevdopmentFund | 1,460,786 | 12,964 | (8,358) | : | 1,465,392 |
| Pastoral CareFund | 1,730 | . | . | . | 1,730 |
| CergyOteretionaryFund | - | - | - | 3,000 | 3,000 |
| TitheFund | . | . | . | 23,523 | 23,323 |
| Parish Halls Activities | 87890, 742748 | E344) | 105,420 | ||
| 1,857,006 | 87,238 | (64,702) | 26,523 | 1,906,065 | |
| General Unrestricted Fonds Total Unrestricted Funds |
329,475 2,186,481 |
306,756 393,993 |
(229,845) [294.547 |
(24,523) 2.000 |
381,362 2,287,927 |
| Restricted Funds | |||||
| EastWingDevelopmentFund | 10,000 | - | - | - | 10,000 |
| ParishHalls | 252,650 | . | (7,953) | 244,632 | |
| Wardrobe | 1,498 | - | - | - | 1,498 |
| Organ RepairFund | 735 | - | - | - | 735 |
| SeniorMen'sFellowsivio | 2,092 | 1,262 | (912) | . | 2442 |
| Rector’sdiscretionary fund |
4,377 | 250 | (800) | - | 3,827 |
| Ctherrestrictedfunds | 9,268 | 265 | (385) | 2,000} | 7,148 |
| 250,620 | 1777 | (20.055) | (2,000) | 270,341 | |
| Endowment fund | 850 - - - TS |
850 | |||
| Aggregateoffunds | 2,467,951 | 395,770 | (304,602) | . | 2,559,118 |
| Analysis of netassets by fund |
|||||
| In the previous year, theassets and lhebélities ofthe various funds were 4s follows: |
|||||
| Unrestricted | Funds | ||||
| General | Designated | Restricted | Endowment | ||
| funds | funds | funds | funds | 2019 | |
| £ | £ | £ | £ | £ | |
| Tangiblefixedassets | 3,997 | 307,000 | 244,692 | - | 555,689 |
| Debtors | 36,965 | 11,939 | . | . | 68,904 |
| Cashatbankandinhand | 338,269 | 1,592,946 | 25,650 | 850 | 1,957,715 |
| Creditors tailing due within one year |
(17,369) | (5,820) | . | . | (23,189) |
| 331,862 | 2,306,065 | 270,341 | 850 | 2,559,118 |
16 Transactionswith related parties
Duringthe year the charity: a) received Gonations totalling £26,700 (2019: £27,710) from related parties {which includes membersof the PCC, any other membersof key management and anyone closely conmected to them).
b) paid £800 to Matthew Farley, who is closely related to the incumbent, for the provision of music services and for preaching. (2019£2,140 paid to Matthew& Jacob Farley}
¢) paid £2,550 (2019: £1,856}to hemes Hart, who is a member of the PCC, for gardening services, d) paid £0 (2029: £2,952)to Epping Glass and Joinery Limited for butiding services. A director of that company is married to a member of key management who was a trustee during part of 2020.
Except for thereimbursementof expenses incurred when actingas agent for the charity, or incurred when serving as clergy or asemployees, no expenseswere paid to [or for] the[members] of the PCC.
Page 19