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2023-03-31-accounts

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ANNUAL REPORT AND FINANCIAL STATEMENTS
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WaterHarvest Annual Report 2022/2023

CONTENTS

Chair and CEO’s Welcome ............................................................................................. 3 Annual Report of the Trustees (incorporating the Director’s Report) ......................... 4 Our Mission .................................................................................................................... 4 What We Do ................................................................................................................... 5 The Programmes ............................................................................................................. 6 Achievements and Performance ................................................................................... 11 Financial Review ........................................................................................................... 13 Plans for Future Periods ............................................................................................... 16 Structure, Governance and Management ..................................................................... 17 Legal and Administrative Details ................................................................................. 19 Independent Auditor’s Report ...................................................................................... 24 Statement of Financial Activities .................................................................................. 28 Balance Sheet ............................................................................................................... 29 Notes to the Financial Statements................................................................................ 30

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CHAIR AND CEO’S WELCOME

Welcome to our 2022/23 Annual Report. We are very pleased to report that this year we have delivered 3 programmes in India and two pilot programmes in Ghana and Kenya. This work included building 156 rainwater harvesting systems, building one sand dam in Kenya and helping to establish 22 micro water businesses in Ghana. We continue to work in remote communities, where climate change greatly affects the vulnerable communities who are still lacking access to a source of clean water close to their homes or schools.

In January, we reached our 36[th] year and we are immensely grateful to all those who support us. We couldn’t do this without you all! With your help, over the last 36 years, WaterHarvest has directly supported over two million people, worked in 2,048 villages, and built structures to harvest 1.41 billion litres of rainwater annually. Our income this year was £388,690, 4% above last year’s level. We are very pleased that our income levels have remained strong given the external environment and that our funders are supporting our strategy of finding long term partners in Africa.

Our sister entity in India, Water Wisdom Foundation, has had a strong year with 3 programmes completed and an 18% increase in funds raised. Water Wisdom Foundation is a separate legal entity to WaterHarvest but shares the same values and mission as WaterHarvest. It was established in 2017 to carry on the work of WaterHarvest in India whilst also being able to raise funds within India.

WaterHarvest has continued its exploratory work in Africa over the year. Following on from our pilot programme in Kenya in 2021/22, this year we have worked with two different partners in Ghana and Kenya.

Our core values remain the same - to help vulnerable, remote communities to have year-round access to clean drinking water. We continue to believe that the best way for us to do this is to partner with organisations who are deeply rooted in their communities. This is how we have always worked in India and our Africa work follows this ethos.

We are very pleased with the progress we have made in working in Africa. As you will see in the ‘Future Plans’ section of this report, some of the pilots are expanding into larger programmes and we are also working with a new partner in Uganda. We firmly believe that taking our time to find the right path forward is ensuring the greatest impact for our donors’ funds. We look forward to the year ahead and thank you for your continued support.

Yours,

Neil Mehta Nicola Floyd Chair of Trustees CEO

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ANNUAL REPORT OF THE TRUSTEES INCORPORATING THE DIRECTORS’ REPORT

OUR MISSION

At WaterHarvest, we believe that clean drinking water is key to alleviating poverty.

A source of clean water close to the home improves health, increases incomes, enables girls to go to school and leads to a greater sense of wellbeing including a reduction in anxiety and an increase in dignity.

We also believe that using water efficiently can improve the livelihoods of the rural communities where we work.

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WHAT WE DO

HOW WE WORK

We work with local partners to help rural communities to secure a clean sustainable source of clean drinking water.

This work focuses on the United Nations SDG 6.1.

“ BY 2030, TO ACHIEVE UNIVERSAL AND EQUITABLE ACCESS TO SAFE AND AFFORDABLE DRINKING WATER FOR ALL.”

We believe that national actors are vital for change in a country. We work with local partners to share our technical expertise and our experience.

We encourage our partners to develop the best sustainable source of clean water for their communities. We do not seek to impose solutions on the communities, rather to offer our help and guidance.

All our partners have strong community links.

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PROGRAMMES

This year we have worked in rural communities in Rajasthan and Gujarat in India, in Kenya and in the Oti region of Ghana.

Programme Spend

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11%
12%
77%
India Ghana Kenya
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Over the year, 80% of our programme spend was on providing clean drinking water to rural communities, 19% was spent on our Water and Environment programmes and 1% on project monitoring and evaluation.

CLEAN DRINKING WATER PROGRAMMES

Our ‘Clean Drinking Water’ programmes in India focus on building rainwater harvesting structures. In Kenya, our programme helped to build a sand dam in a community. In Ghana, our clean drinking water programme helped to establish micro businesses which treat and sell water in remote communities.

INDIA

During the year, we had three ‘Clean Drinking Water’ programmes in India. Two of these were in Rajasthan and one was in Gujarat.

This resulted in a total of 156 rainwater harvesting structures. Each of these structures was for one household. The rainwater harvesting structures catch the rain, typically on the roof

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of a building. Some structures also have a ground level artificial catchment. The structures then channel the rainwater into a covered, underground storage tank. The water is then stored for use as drinking water throughout the year.

The structures typically hold about 20,000 litres of water, which is just over nine litres of water per day per person for a family of six. To improve the quality of the water, families receive water filters and training on how to use them. They also receive training on basic hygiene and sanitation.

GHANA

Our ‘Clean Drinking Water’ programme in Ghana set up 22 new water businesses in the remote, rural villages surrounding Dambai and Krachi. These are both in the Oti region, North West Ghana.

Each business is run by women who are trained to treat and sell the water. They are supported with technical expertise, customer support and equipment. They receive income from the selling the water. They are also paid a basic salary through the programme. This is to ensure that the water business is open for regular hours each day. The price at which the water is sold is set by the partner to ensure that the water is affordable.

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By ensuring a constant, reliable source of clean water at an affordable price, the community benefits from improved health, better school attendance and more income to spend on other necessities.

KENYA

The pilot in Kenya enabled the Ukava wa Kitoni, a community self-help group in Ukambank, southeast Kenya to build a sand dam. The sand dam will hold up to 40 million litres of water each year and should last for over 60 years.

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WATER AND THE ENVIRONMENT PROGRAMMES

In addition to the clean drinking water programmes, we have Water and Environment programmes in India. The Water and Environment programmes rejuvenate land by building bunds and trenches which hold the rainwater, allowing it to percolate down. We are also now exploring Water and Environment programmes in Ghana.

Our ‘Water and Environment’ programme in India this year rejuvenated 15 hectares of land and built or renovated 7 community farm ponds.

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SUSTAINABILITY

With more than 36 years of working with rural communities to bring clean water, we know how important it is to ensure our programmes are sustainable. Sustainability is, and always has been, embedded in everything we do – from the original programme design to the external evaluations and to the follow up with the communities many years later. We have worked with many of these communities for over 30 years and continue and monitor to see the impact of our earlier programmes.

MONITORING OUR PROGRAMMES

Programmes are monitored through a combination of written reports, photos, our mobile app, zoom calls and in person meetings. The app, which can be downloaded onto any android device, enables the field workers to register beneficiaries, take baseline surveys and track the progress of the construction of the structures. All the data is uploaded to the cloud and can be viewed in Tableau and also excel files.

EVALUATING OUR PROGRAMMES

All our programmes are evaluated, and our India programmes are evaluated by our WaterHarvest staff, and an external evaluator.

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ACHIEVEMENTS AND PERFORMANCE

HIGHLIGHTS

EMBRACING TECHNOLOGY

We continue to embrace technology to make the monitoring of our programmes as effective and cost efficient as possible. We manage the India programmes in real time using Commcare, a data collection app. We also use a software package Calxa, for financial management reporting and budgeting software.

WATER WISDOM FOUNDATION

Our sister entity, Water Wisdom Foundation, has had a strong year. It has implemented three programmes and worked in eleven villages. This has benefited six hundred and eighty people. One of these programmes was a project to reduce fluoride in a community plant to permissible levels in the Hirnoda village in the Jaipur district. The programme benefitted five hundred people, including two hundred children. Water Wisdom has also built a new website.

CLOSURE OF INDIA LIAISON OFFICE

The WaterHarvest India Liaison Office was formally closed on 31[st] March 2023 with the India team remaining in place working as consultants, managing the programmes for WaterHarvest. This is another significant step towards working with our sister entity, Water Wisdom Foundation in India. It also is enabling WaterHarvest to focus more on building partnerships with in-country partners in Africa.

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LEVERAGE

All our India programmes require a contribution from the local community. This is typically done in the form of labour – most families help with the excavation stage of the rainwater harvesting structure. It not only reduces the cost of the programme, meaning more families can be included, but also fosters a sense of ownership of the structure among the community. This is key to ensuring the structure is well maintained and the programme is sustainable. In some exceptional circumstances, where the family is not able to contribute, this does not exclude them from the programme.

In addition to community contributions, we also leverage funds from partners, corporates and governments. The level of leverage varies between programmes. Our programme in Gujarat has a high level of leveraging due to a partnership with a corporate donor.

This year the overall leverage figure for the total India programme budget was 65%. This meant that for every £1 donated, £1.65 of work was done. This was significantly higher than last year’s average of 46%.

Community Contribution in India (Local & CSR)

Community WaterHarvest

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Community
39%
61%
°
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FINANCIAL REVIEW

Total income for 2022/23 was £388,690 (2022: £373,243). This represents a 4% increase on last year.

Restricted income at £74,623 was 19% of our funding. This represents a decrease on last year’s level of 7.5%. Income from Trusts and Foundations continues to be our largest source of funding at 36%. Corporate donations (31%) are our second largest source of funding. Individual and community donations also remain an important sector for us (19%). As the pie charts below reflect, income from legacies increased this year. We would particularly like to thank the donors listed below: -

Altor Foundation Archer Trust Bartle Family Charitable Trust Bushell, Ms Julie Bushell Coles Medlock Foundation Collier Trust Cooke Charitable Trust Drinking Fountain Association Four Acre Trust Ian Askew Charitable Trust Jam Trust Kate Farrer Foundation Mila Charitable Foundation Monsoon Accessorize Trust One World Group, Oxted Paget Trust Paradigm Norton Trust Rainford Trust Shears Foundation St Clare and St Francis Trust Tresanton Trust Winchester Rotary Club

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Principal Sources of Income 2021/22

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Individual and community donations Legacies and memorials
Sales and events Corporate
Trusts and Foundations Investment Income
1%
27%
43%
12%
0%
20%
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Principal Sources of Income 2022/23

Individual and community donations Legacies and memorials Corporate Trusts and Foundations Investment Income

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1%
19%
36%
13%
31%
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The total expenditure on charitable activities was £288,792 (2022: £384,583) including support costs and governance costs. This represents a 25% decrease on last year, due to some of the work originally planned for 20/21 being completed in 21/22 year as COVID restrictions eased. ‘Clean Drinking Water’ continues to be our biggest programme area representing 80% of total charitable spend. We expect this to continue going forward.

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The cost of raising funds was £41,060 (2022: £51,485). This represents a 21% decrease on last year. This was partially due to our part time fundraiser leaving, as a result of ill health. Fundraising costs include the cost of employing our fundraising staff and the production of communication materials.

We work hard to ensure we continue to be efficient and keep our costs low. For every pound raised, just over 11p was spent on fundraising, (2021:14p for every pound raised). Governance costs were £8,732 (2022: £6,615). This comprises the audit in this financial year and the cost of closing our India Liaison Office.

RESERVES

At the year end, our overall reserves are £327,965. This translates to 9 months of the annual budget. This is clearly at the upper end of the trustees’ policy of 6-9 months of the annual budget. However, available reserves at the end of the financial year are £192,440, which represents funds which have not already been committed to projects in designated funds for the next financial year and represents 5 months of the annual budget. The trustees are happy to hold a higher level of reserves whilst we build partnerships in Africa.

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PLANS FOR FUTURE PERIODS

In line with our strategy, set out by the trustees in September 2022, WaterHarvest has continued to explore opportunities to bring clean drinking water to remote communities in sub–Saharan Africa and to give greater autonomy to our operations in India.

Following the closure of the WaterHarvest India Liaison Office on 31[st] March 2023, the India team remains in place working as consultants, managing the programmes for WaterHarvest. These programmes include two roof rainwater harvesting programmes, one in Gujarat and one in the Sambhar Salt Lakes and two programmes in the Sambhar Salt Lakes. The latter combines rainwater harvesting for drinking water and land rejuvenation. Over the coming year, our work in India will represent over half of our programme spend.

Currently, our sister entity, Water Wisdom Foundation, raises funds exclusively from within India. However, once the regulatory approval to receive funds from abroad is obtained, the trustees hope that Water Wisdom Foundation will continue much of the work of WaterHarvest in India and the two organisations will work closely alongside each other.

During 2023/24, WaterHarvest will continue its exploratory work in Africa. As of June 2023, we are finishing a successful pilot programme in the Masaka region of Uganda with MADLACC and the Emmaus Partnership in the UK to build water harvesting tanks for schools. The pilot has involved building four rainwater harvesting tanks in a primary school in Kayijja. We are now discussing further programmes alongside these partners.

We are also in discussions about working further with Saha in Ghana. These discussions involve some ‘Water and Environment’ programmes and also expanding the network of small water businesses in remote areas of Ghana which would fall under the Clean Drinking Water Programmes.

We are very encouraged with the work of both of these partners and hope to expand these partnerships over the coming year. We firmly believe that taking our time to find the right path forward for our Africa programmes is ensuring the greatest impact for donors’ funds.

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STRUCTURE, GOVERNANCE AND MANAGEMENT

WaterHarvest is a private charitable company limited by guarantee and is governed by its Memorandum and Articles of Association updated on 11[th] October 2017.

Reference and Administration details

WaterHarvest Limited is a company limited by guarantee (registered in England and Wales no 06484901) and a charity (registered in England and Wales, no. 1127564). Our India office is registered as a Liaison Office under Indian regulations.

The trustees keep the organisation of the charity under review and seek to ensure that it is adequately structured and resourced to meet the needs of its operations. They hold quarterly meetings to review the work of the charity. They also all take an active role in fundraising.

Trustees' appointment and induction

Trustees serve for an initial three-year term, after which they may be appointed to stand for another three-year term. New trustees are appointed by the existing trustees, taking account of the skills, knowledge and experience. Trustees are encouraged to visit the programmes (usually at their own expense) to see first-hand the work supported by the charity.

Senior Management

Within the UK office, there were 3 paid staff (2 full-time equivalent), with Nicola Floyd as CEO, Julia Seal as Fundraising Manager and Dawn Flach as Operations and Finance Manager. Staff remuneration is set and approved by the Trustees. Trustees and other volunteers make a range of valuable contributions to the organisation's work. Om Prakash Sharma was the India Country Director. He was joined by Dinesh Sharma as Finance Manager.

Public benefit statement

In exercising their powers and duties, the trustees have due regard for the guidance on public benefit published by the Charity Commission. WaterHarvest's activities give rise to identifiable public benefits, primarily in India but also, to a lesser extent, in the UK

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through the talks given to community groups.

Risk management

We review risks on a quarterly basis and maintain a register of risks ranked according to probability and impact.

Restricted funds

The restricted funds referred to in Note (20) of the Financial Statements are held for the purposes agreed with the donors and are expended as the relevant programmes progress.

Reserves policy

The trustees confirmed the policy of reserves between 6-9 months of total budget (including programmes). However, the trustees acknowledged that during a period of exploring working in other countries, it is acceptable for reserves to be above the upper limit of the reserves policy.

Safeguarding

The trustees reviewed the Safeguarding Policy document and no changes were made.

Appointment of auditors

The board decided to re-appoint Fiander Tovell.

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LEGAL AND ADMINISTRATIVE DETAILS

Name WaterHarvest Limited

Charity Number 1127564

Company Number 06484901

Registered Office Basepoint Business Centre, 1 Winnall Valley Road, Winchester SO23 0LD, UK

Website Address www.water-harvest.org

Bankers HSBC Bank plc 58 High Street, Winchester, SO23 9BZ

Auditors Fiander Tovell Stag Gates House 63/64 The Avenue Southampton SO17 1XS

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DIRECTORS AND TRUSTEES

The directors of the charitable company (the charity) are its trustees for the purpose of charity law.

The following trustees held office from 1[st] April 2022:

Neil Mehta (Chair)

Neil has over 20 years of board level experience. He is an entrepreneur and digital technologies innovator. He has been involved in Tech4Good businesses, government funded bodies and charities. Neil is Chair of WaterHarvest Board and is a trustee of another UK charity. Neil provides overall long-term strategic direction and guidance to the trustees’ board and support for the CEO in achieving the objectives of WaterHarvest.

Dr Max M Wilson (resigned October 2022)

Max has a doctorate in Metallurgy. He has held senior management positions in large companies in UK and overseas. Latterly, he specialised in helping small high-tech companies to grow. As a result of many visits to Water Harvest projects in India, he has a comprehensive knowledge of the local situation.

Fiona Beukes

Fiona has an extensive background in financial services marketing and communications, particularly supporting the growth of investment and wealth management propositions. Recent projects have included a brand redevelopment and relaunch, enterprise marketing for a go-to-market long-term savings platform as a service and developing digital user experience and engagement strategies. She is a Fellow of the Chartered Management Institute and holds an OUBS MBA. Fiona has a special interest in ESG issues, sustainable development and social impact enterprises.

Steve Welch (resigned September 2022)

Steve comes from a Software Engineering, Agile development and Coaching background. He was a Cisco Engineering Director for Unified Communications, as well as a member of the Cisco UK & Ireland Leadership board. He is the chair and Non-Executive Director of a FinTech start-up company and board advisor to an IT Consultancy firm, working in the public sector (Highways England).

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Gareth Davies

Gareth spends his professional life in consulting and leadership of various businesses, principally in the healthcare arena. He is engaged in creating education and water provision facilities throughout India and Africa with various small organisations, and works locally in community support projects. He is a Trustee of the Clive Richards Foundation and volunteer RNLI crew in addition to singing to raise money for charity with the Sheringham Shantymen.

Alice La Trobe Weston

Alice has over 25 years’ experience working in the financial sector. She was an investment manager and analyst at Morgan Stanley Investment Management for 15 years, with varied responsibilities including managing €6bn of fixed income assets, working in both London and New York. She is now an impact fund manager, working at a social and environmental impact fund of funds. She is also a trustee at The Pilgrim Trust, as well as being a school governor.

Justin Boynton

Justin is a passionate technologist and digital agency owner with a background in software development and marketing technology. He enjoys working collaboratively and with purpose, helping people to achieve goals and to reach their full potential. Justin provides digital marketing support to WaterHarvest.

Patrons

Sir Mark Tully

Lord Bhikhu Parekh

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TRUSTEES' RESPONSIBILITIES FOR THE FINANCIAL STATEMENTS

The trustees (who are also directors of WaterHarvest Limited for the purposes of company law) are responsible for preparing the Annual Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the trustees are aware:

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This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approval

I declare, in my capacity as a trustee, that the trustees have approved this report and have authorised me to sign it on their behalf.

Neil Mehta

Trustee – Chair

Date: 21/9/2023 | 15:28 BST

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INDEPENDENT AUDITOR’S REPORT TO THE MEMBERS OF WATERHARVEST LIMITED

Opinion

We have audited the financial statements of WaterHarvest (the ‘charitable company’) for the year ended 31 March 2023 which comprise the statement of financial activities, the balance sheet and the notes to the financial statements, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion, the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the Trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the Trustees with respect to going concern are described in the relevant sections of this report.

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Other information

The other information comprises the information included in the annual report other than the financial statements and our auditor's report thereon. The Trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the directors' report included within the Trustees' report.

We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion:

Responsibilities of Trustees

As explained more fully in the statement of Trustees' responsibilities, the Trustees, who are also the directors of the charitable company for the purpose of company law, are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the Trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Auditor's responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our

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opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud, is detailed below.

Extent to which the audit was considered capable of detecting irregularities, including fraud

Our approach to identifying and assessing the risks of material misstatement in respect of irregularities,

including fraud and non-compliance with laws and regulations, was as follows:

We assessed the susceptibility of the company’s financial statements to material misstatement, including

obtaining an understanding of how fraud might occur, by:

Audit response to risks identified

To address the risk of fraud through management bias and override of controls, we:

In response to the risk of irregularities and non-compliance with laws and regulations, we designed procedures

which included, but were not limited to:

There are inherent limitations in our audit procedures described above. The more removed that laws and

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regulations are from financial transactions, the less likely it is that we would become aware of non-compliance. Auditing standards also limit the audit procedures required to identify non-compliance with laws and regulations to enquiry of the directors and other management and the inspection of regulatory and legal correspondence, if any.

Material misstatements that arise due to fraud can be harder to detect than those that arise from error as they may involve deliberate concealment or collusion.

A further description of our responsibilities is available on the Financial Reporting Council’s website at: https:// www.frc.org.uk/auditors responsibilities. This description forms part of our auditor's report.

Adam Buse ACA (Senior Statutory Auditor) for and on behalf of Fiander Tovell Limited

.........................

21/9/2023 | 16:21 BST Date:

Chartered Accountants Statutory Auditor

Stag Gates House 63/64 The Avenue Southampton Hampshire SO17 1XS

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STATEMENT OF FINANCIAL ACTIVITIES

Statement of Financial Activities including income and expenditure account for the year ended 31[st] March 2023

Notes
Income
Donations and legacies
3
Other trading activities
4
Investment income
5
Total income
Expenditure
Raising funds:
Donations & legacies
6
Communications
6
Charitable activities:
7/8
Sustainable water projects
Total expenditure
Net (losses)/gains on investments
Net income/(expenditure)
Transfers between funds
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
Restricted
Funds
2023
Total
2022
Total
£
£
£
£
308,629
74,623
383,252
368,178
-
-
-
382
5,438
-
5,438
4,683
314,067
74,623
388,690
373,243
39,344
-
39,344
49,662
1,716
-
1,716
1,823
207,416
81,376
288,792
384,583
248,476
81,376
329,852
436,068
(7,893)
-
(7,893)
12,520
57,698
(6,753)
50,945
(50,305)
-
-
-
-
57,698
(6,753)
50,945
(50,305)
248,919
28,101
277,020
327,325
306,617
21,348
327,965
277,020

The Company’s incoming resources and resources expended all relate to continuing operations.

The Financial Statements are presented in Sterling which is the functional currency of the Company and are rounded to the nearest £. The Company does not have any endowment funds.

The Statement of Financial Activities includes all gains and losses recognised in the year. The notes on pages 30 to 48 form part of these financial statements.

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BALANCE SHEET

Balance sheet as at 31[st] March 2023

2023 2022
Notes £ £
Fixed assets
Tangible assets 14 1,118 1,242
Investments 15 155,898 163,791
157,016 165,033
Current assets
Debtors 16 30,279 44,547
Cash at bank and in hand 17 160,224 78,833
190,503 123,380
Creditors: amounts due in one year 18 19,554 11,393
Net current assets 170,949 111,987
Total assets less current liabilities 327,965 277,020
Net assets 327,965 277,020
The funds of the charity:
Unrestricted funds: 19
General fund 136,542 78,260
Investment valuation reserve 55,898 63,791
192,440 142,051
Restricted funds 20 21,349 28,101
Designated fund Samerth Kutch 2 25,799 36,970
Designated fund GVNML Sambhar 2 40,856 38,569
Designated fund PKS Charasada 3 47,521 31,329
Total funds 327,965 277,020

The notes at pages 30 to 48 form part of these accounts.

The Financial Statements have been prepared in accordance with the provisions of Part 15 of the Companies Act 2006 relating to small entities.

21/9/2023 | 15:28 BST Approved by the Board for issue on .

Neil Mehta, Trustee - Chair

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NOTES TO FINANCIAL STATEMENTS

Notes to the Financial Statements for the year ended 31[st] March 2023

The financial statements are presented in Sterling, which is also the functional currency of the company.

The company has taken advantage of the disclosure exemption, not to prepare a Statement of Cash Flows, as permitted by section 7 of Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) (as amended by Update Bulletin 1 published on 2 February 2016)'.

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The financial statements have been prepared on a going concern basis and the trustees have considered the impact of the global Covid-19 pandemic on the ability of the charity to continue Notes to the Financial Statements for the year ended 31[st] March 2023 (continued)

trading for the foreseeable future. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.

(e) Periods covered

The financial statements cover the year to 31[st] March 2023, with comparatives for the year to 31[st] March 2022.

(f) Fund accounting

Unrestricted funds are general funds that are available for use at the trustees’ discretion in the furtherance of the objectives of the charity. Designated funds are unrestricted funds set aside at the discretion of the trustees for specific purposes.

Restricted funds are those donated for use in a particular area for specific purposes, the use of which is restricted to that area or purpose.

All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.

Income from general donations is recognised in the financial statements when it is received or when the charity has been notified of the amounts and the settlement date in writing.

For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. At this point income is recognised. On occasion legacies will be notified to the charity however it is not possible to measure the amount expected to be distributed. On these occasions, the legacy is treated as a contingent asset and disclosed if material.

Income from trading activities includes income earned from fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred.

Investment income is earned through holding assets for investment purposes. Investment income is accrued and included in the period for which it is receivable.

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Notes to the Financial Statements for the year ended 31[st] March 2023 (continued)

(h) Resources expended

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. Costs of raising funds are those costs incurred in attracting voluntary income, and those incurred in trading activities that raise funds.

Grants payable to third parties are within the charitable objectives. Where unconditional grants are offered, this is accrued as soon as the recipient is notified of the grant, as this gives rise to a reasonable expectation that the recipient will receive the grants. Where grants are conditional relating to performance then the grant is only accrued when any unfulfilled conditions are outside of the control of the charity. Where sufficient evidence exists to demonstrate the requirement of Charities SORP (FRS 102) (effective 1 January 2015) that the discretion retained by the trustees to not provide future funding under annual reviews does have substance then the forward grant commitments on projects are not recognised as a provision.

Support costs are those that assist the work of the charity but do not directly represent charitable activities and include central functions and governance costs and have been allocated to activity cost centres on the basis of the value of grants granted. It is felt that the small size of the charity and the low level of expenditure do not warrant incurring costs in collecting and analysing the information necessary for any other basis of allocation. This policy is kept under review.

Staff costs are allocated between costs of raising funds and support costs, based on the primary roles undertaken by each staff member.

Donated goods are recognised in different ways dependent on how they are used by the charity. The charity has not received any goods for use by the charity.

The value of services provided by volunteers is not incorporated into these financial statements. Where services are provided to the charity either as a donation or at less than commercial cost they are included in the financial statements at actual cost incurred.

(j)

Foreign currencies

Assets and liabilities in foreign currencies are translated into sterling at the rates of exchange ruling at the balance sheet date. Transactions in foreign currencies are translated into sterling at the rate of exchange ruling at the date of transaction. Exchange differences are taken into account in arriving at the operating result.

(k) Taxation

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Irrecoverable VAT is not separately analysed and is charged to the statement of financial activities when the expenditure to which it relates is incurred.

Notes to the Financial Statements for the year ended 31[st] March 2023 (continued)

Tax recovered from voluntary income received under Gift Aid is recognised when the related income is receivable and is allocated to the income category to which the income relates.

The company's income from charitable activities is exempt from taxation.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision affects only that period, or in the period of the revision and future periods if the revision affects both current and future periods.

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Notes to the Financial Statements for the year ended 31[st] March 2023 (continued)

3 Donations and Legacies

3
Donations and Legacies
Donations and legacies
Individual & Community Donations
Legacies and memorials
Corporate
Trusts and foundations
Comparatives for donations and legacies
Individual & Community Donations
Legacies and memorials
Corporate
Trusts and foundations
4
Other trading activities
Sales and events
Comparatives for other trading activities
Sales and events		 Unrestricted
funds
Restricted
funds
2023
2022
£
£
£
£
75,320
-
75,320
99,613
49,205
-
49,205
34,241
60,230
59,123
119,353
73,596
123,874
15,500
139,374
160,728
308,629
74,623
383,252
368,178
Unrestricted
funds
Restricted
funds
2022
£
£
£
99,613
-
99,613
34,241
-
34,241
14,464
59,132
73,596
139,714
21,014
160,728
288,032
80,146
368,178
Unrestricted
funds
Restricted
funds
2023
2022
£
£
£
£
-
-
-
382
-
-
-
382
Unrestricted
funds
Restricted
funds
2022
382
-
382
382
-
382

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Notes to the Financial Statements for the year ended 31[st] March 2023 (continued)

5
Investment income
Bank deposit interest
Income from investment assets
Comparatives for investment income
Bank deposit interest
Income from investment assets
6
Costs of raising funds
Fundraising costs
Communications
Comparatives for costs of raising funds
Fundraising costs
Communications		 Unrestricted
funds
Restricted
funds
2023
2022
£
£
£
£
679
-
679
18
4,759
-
4,759
4,665
5,438
-
5,438
4,683
Unrestricted
funds
Restricted
funds
2022
£
£
£
18
-
18
4,665
-
4,665
4,683
-
4,683
Unrestricted
funds
Restricted
funds
2023
2022
£
£
£
£
39,344
-
39,344
49,662
1,716
-
1,716
1,823
41,060
-
41,060
51,485
Unrestricted
funds
Restricted
funds
2022
£
£
£
49,662
-
49,662
1,823
-
1,823
51,485
-
51,485

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Notes to the Financial Statements for the year ended 31[st] March 2023 (continued)

7 Details of charitable activities

The total expenditure on grants to partners and support costs was as follows:

Grant Support Governance Total Total
funding costs costs 2023 2022
£ £ £ £ £
212,346 67,714 8,732 288,792 384,583

The total expenditure on grants to partners, support costs and governance costs can be broken down by project type, or by geographical area, as follows:

Grant
funding
£
Support
costs
£
Governance
costs
£
Total
2023
£
Total
2022
£
Project type
Clean Drinking Water
Water & Livelihood
Water & Environment
Monitoring & Evaluation
Geographical area
Aravalli Hills
Desert Regions
Sambhar Lakes
Africa
Monitoring & Evaluation		 170,420
54,344
7,008
231,772
334,872
-
-
-
-
12,677
39,544
12,610
1,626
53,780
34,620
2,382
760
98
3,240
2,414
212,346
67,714
8,732
288,792
384,583
-
-
-
-
71,010
56,233
17,932
2,312
76,477
196,853
105,420
33,617
4,335
143,372
105,150
48,311
15,405
1,987
65,703
9,156
2,382
760
98
3,240
2,414
212,346
67,714
8,732
288,792
384,583

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Notes to the Financial Statements for the year ended 31[st] March 2023 (continued)

7 Details of charitable activities (continued)

Comparatives for details of charitable activities

For the year ended 31[st] March 2022 the total expenditure on grants to partners, support costs and governance costs can be broken down by project type, or by geographical area, as follows:

Grant
funding
£
Support
costs
£
Governance
costs
£
Total
2022
£
Project type
Clean Drinking Water
Water & Livelihood
Water & Environment
Monitoring & Evaluation
Geographical area
Aravalli Hills
Thar Desert
Sambhar Lakes
Africa
Monitoring & Evaluation		 248,458
80,654
5,760
334,872
9,406
3,053
218
12,677
25,686
8,339
595
34,620
1,791
581
42
2,414
285,341
92,627
6,615
384,583
52,686
17,103
1,221
71,010
146,054
47,413
3,386
196,853
78,016
25,325
1,809
105,150
6,794
2,205
157
9,156
1,791
581
42
2,414
285,341
92,627
6,615
384,583

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Notes to the Financial Statements for the year ended 31[st] March 2023 (continued)

8 Grants payable Grant funding is paid to local voluntary partner organisations. The grants provided to these organisations were as follows:

nding is paid to local voluntary partner organisations. The grants
ions were as follows:		 provided to these
Area
Partner organisation		 £ £
Aravalli Hills
Mahan Seva Sansthan
Taran Bharat Singh
Apna Sansthan
India Natural Resource Economics
and Management foundation
Ahmedabad (INREM)
Desert Regions
Gramin Vikas Vigyan Samiti
Samerth Charitable Trust
Urmul Seemant Samiti
Gramin Vikas Sansthan
Sambhar Lakes
Gram Vikas Navyuvak Mandal
Prayas Kendra Sanstha Harsoli
Africa
Mando Maasai
Saha Global
Sand Dams Worldwide
Monitoring & Evaluation –
all areas
Total grants payable		 2023
-
-
-
-
-
-
36,110
20,124
-
56,234
39,544
65,876
105,420
-
25,334
22,977
48,311
2,382
212,347		 2022
15,341
9,406
18,097
9,842
52,686
53,000
39,836
31,622
21,596
146,054
25,686
52,330
78,016
6,794
-
-
6,794
1,791
285,341

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Notes to the Financial Statements for the year ended 31[st] March 2023 (continued)

9 Support and governance costs

These costs have been apportioned across the work of the charity on the basis disclosed in note

2(h) and allocated to each of the charity’s activities as set out in the table below:

Monitoring and support costs

Monitoring and support costs
Clean Drinking Water
Water & Livelihood
Water & Environment
Monitoring & Evaluation
Total costs allocated		 India
Office
£
26,442
-
6,136
370
32,948		 UK
Office
£
27,902
-
6,474
390
34,766		 Total
2023
£
54,344
-
12,610
760
67,714		 Total
2022
£
80,655
3,053
8,338
581
92,627
Governance Costs
Clean Drinking Water
Water & Livelihood
Water & Environment
Monitoring & Evaluation
Total costs allocated		 Total
2023
£
7,008
-
1,626
98
8,732		 Total
2022
£
5,760
218
595
42
6,615

Governance costs are associated with the governance arrangements of the charity which relate to the general running of the charity as opposed to those costs associated with generating funds or charitable activity. This includes costs associated with constitutional and statutory requirements of the charity, such as cost of preparing period end statutory accounts and external audit costs.

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Notes to the Financial Statements for the year ended 31[st] March 2023 (continued)

10 Net income/(expenditure)

Net income/(expenditure) for the year is stated after charging:

Depreciation charge for year
Auditor's remuneration - audit work
India Office Re-registration
11
Staff Costs
UK Staff Costs
Salaries, wages and benefits in kind
National Insurance costs
Pensions
Total		 2023
£
124
6,400
2,332
2023
£
64,149
615
1,102
65,866		 2022
£
147
5,730
885
2022
£
84,255
3,412
993
88,660

The average monthly number of employees during the year was 3 (2022: 3.5). The average number of employees in the UK, full time equivalent, was 2 (2022: 2.5). There were the equivalent of 2 employees in the India office. No employees received emoluments in excess of £60,000.

The key management personnel of the charity comprises the trustees and the CEO Nicola Floyd. See note 12 for details on trustees’ remuneration.

12 Trustees’ Remuneration

There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022. There was reimbursement to 1 trustee of £690.77 for expenses relating to postage, photocopying, notary services and travel. (2022: £0).

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Notes to the Financial Statements for the year ended 31[st] March 2023 (continued)

13 Comparatives for the Statement of Financial Activities

Income
Donations and legacies
3
Other trading activities
4
Investment income
5
Total income
Expenditure
Raising funds:
Donations & legacies
6
Communications
6
Charitable activities:
7/8
Sustainable water projects
Total expenditure
Net gains/(losses) on investments
Net income/(expenditure)
Transfers between funds
Net movement in funds
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
Restricted
funds
2022
Total
£
£
£
288,032
80,146
368,178
382
-
382
4,683
-
4,683
293,097
80,146
373,243
49,662
-
49,662
1,823
-
1,823
296,701
87,882
384,583
348,186
87,882
436,068
12,520
-
12,520
(42,569)
(7,736)
(50,305)
-
-
-
(42,569)
(7,736)
(50,305)
291,488
35,837
327,325
248,919
28,101
277,020

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Notes to the Financial Statements for the year ended 31[st] March 2023 (continued)

14 Tangible Fixed Assets

Cost
Cost at 1stApril 2022
Additions
As at 31stMarch 2023
Depreciation
As at 1stApril 2022
Charge for year
As at 31stMarch 2023
Net Book Value
At 31stMarch 2023
At 31stMarch 2022
15
Fixed Asset Investment
Cost or valuation
As at 1stApril 2022
Revaluation
As at 31stMarch 2022
Net Book Value
At 31stMarch 2023
At 31stMarch 2022		 Fixtures & fittings
£
7,270
-
7,270
6,028
124
6,152
1,118
1,242
Unlisted
investments
£
163,791
(7,893)
155,898
155,898
163,791

There were no investment assets outside the UK. Investments comprise of COIF Charities Ethical Investment Fund.

16 Debtors

ebtors
Income tax recoverable
Prepayments and accrued income
Other debtors		 2023
£
2,446
27,749
84
30,279		 2022
£
2,249
42,214
84
44,547

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Notes to the Financial Statements for the year ended 31[st] March 2023 (continued)

17 Cash at bank and in hand
2023 2022
£ £
BMM & Current bank account 142,116 65,761
COIF Account 18,108 13,072
160,224 78,833
18 Creditors
2023 2022
£ £
Accruals and deferred income 17,716 9,230
Trade creditors 301 298
Other creditors 1,537 1,865
19,554 11,393
19 Movement on unrestricted funds
Unrestricted
Investment
Valuation
Reserve



Unrestricted
General
Funds		 Unrestricted
Total funds
£ £
Balance at 1stApril 2022 63,791 185,128 248,919
Net movement in funds (7,893) 65,591 57,698
Balance at 31stMarch 2023 55,898 250,719 306,616
Comparatives for movement on unrestricted funds
Unrestricted
Investment
Valuation
Reserve		 Unrestricted
General
Funds		 Unrestricted
Total funds
£ £
Balance at 1stApril 2021 51,271 240,217 291,488
Net movement in funds 12,520 (55,089) (42,569)
Balance at 31stMarch 2022 63,791 185,128 248,919

43 of 48 | WaterHarvest Annual Report and Financial Statements | Year Ended 31 March 2023

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WaterHarvest Annual Report 2022/2023

Notes to the Financial Statements for the year ended 31[st] March 2023 (continued)

20 Movement on restricted funds

Charasada
Kutch 2
Bikaner 3
Total		 B/fwd
1/4/2022
Income
Charitable
expense
C/fwd
31/3/2023
£
£
£
£
28,101
59,123
65,876
21,348
-
5,000
5,000
-
-
10,500
10,500
-
28,101
74,623
81,376
21,348

Comparatives for movement on restricted funds

Jaisalmer 2
Charasada
Kutch 2
Bikaner 2
Total		 B/fwd
1/4/2021
Income
Charitable
expense
C/fwd
31/3/2022
£
£
£
£
14,538
-
14,538
-
21,299
59,132
52,330
28,101
-
10,000
10,000
-
-
11,014
11,014
-
35,837
80,146
87,882
28,101

The projects on which restricted funding was spent are as follows:-

Project code Project partner Project title

Charasada Prayas Kendra Sustainable water management and support to reduce Sanstha the vulnerability of women by enabling safer drinking water along with improved sanitation and hygiene practice to deprived section of communities Kutch 2 Samerth Charitable Providing safer drinking water to marginalized Trust communities by household and community level water harvesting initiatives Bikaner 3 URMUL Seemant Community development by increasing access to Samiti clean drinking water for water-stressed families

44 of 48 | WaterHarvest Annual Report and Financial Statements | Year Ended 31 March 2023

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DocuSign Envelope ID: C20852B0-F869-402C-8415-20DC523DD001

WaterHarvest Annual Report 2022/2023

Notes to the Financial Statements for the year ended 31[st] March 2023 (continued)

21 Analysis of assets between funds

Fixed assets
Current assets
Current liabilities
Total		 Unrestricted
Restricted
Total
£
£
£
157,016
-
157,016
169,154
21,349
190,503
(19,554)
-
(19,554)
306,616
21,349
327,965

Comparatives for analysis of assets between funds

Fixed assets
Current assets
Current liabilities
Total		 Unrestricted
Restricted
Total
£
£
£
165,033
-
165,033
95,280
28,101
123,381
(11,394)
-
(11,394)
248,919
28,101
277,020

22 Ultimate controlling party

The company is controlled by its trustees.

23 Related party transactions

During the year, the charity received donations from trustees and related parties of the trustees to the sum of £2,400 (2022: £2,850). These donations were received without conditions attached.

45 of 48 | WaterHarvest Annual Report and Financial Statements | Year Ended 31 March 2023

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DocuSign Envelope ID: C20852B0-F869-402C-8415-20DC523DD001

WaterHarvest Annual Report 2022/2023

Notes to the Financial Statements for the year ended 31[st] March 2023 (continued)

24 Contingent assets, contingent liabilities and commitments

The charity has made commitments to fund projects subsequent to the Balance Sheet date to the sum of £156,781 (2022: £263,361). In accordance with the accounting policy note, these are subject to annual reviews that have substance, therefore as a result these are not included as a provision in the accounts.

25 Operating lease commitments

At the reporting end date the charity had outstanding commitments for future minimum lease payments under non-cancellable operating leases, which fall due as follows:

2023 2022
£ £
Within one year
 1,490 1,008
Between one to five years 1,962 252
1,882 1,260

,

During the year, the Charity recognised £1,241 (2022: £4,111) of lease costs in the Statement of Financial Activities in respect of leases detailed in this note.

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DocuSign Envelope ID: C20852B0-F869-402C-8415-20DC523DD001

WaterHarvest Annual Report 2022/2023

Notes to the Financial Statements for the year ended 31[st] March 2023 (continued)

26 India Liaison Office audited accounts

The India Liaison office was established 1[st] April 2007. The following abbreviated accounts have been audited by Kumar Mittal & Co., Chartered Accountants of Delhi. The accounts are not consolidated into WaterHarvest financial statements as the control of the India Liaison office resides in India. The India Liaison Office was closed on 31[st] March 2023.

Income & Expenditure

12 Months to 31stMarch 2023
Current assets B/fwd
Received from WaterHarvest
Less Expenditure
Operating expenses
Receivables
Exchange adjustment
Fixed Asset Fund Contra
Surplus
Balance Sheetas at 31stMarch 2022
Fixed Assets
Cost
Assets transferred to other entity
Asset write off
Depreciation
Current Assets
Cash
Bank
Current Assets c/fwd		 Rs. Rs.
1,859
0
1,859
0
1,859
1,859		 £ £
(17,935)
2,985,224
(2,965,430)		 (177)
32,948
(29,199)
(3,554)		 18
0
647,362
(62,888)
(462,333)
(122,141)		 6,374
(619)
(4,552)
(1,203)
18



0
18
1,217
642		 12
6
18

Notes:

1 Exchange Rates:

The transfers from the UK have been translated at the actual rate obtained. All other balances have been translated at the year-end rate of 101.56 rupees = £1 Transfers: The funds transferred to India have all been treated as expenditure in the following periods in the WaterHarvest Accounts.

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WaterHarvest Annual Report 2022/2023

27 India Liaison Office audited accounts (continued) Comparatives for India Liaison Office audited accounts

Income & Expenditure

come & Expenditure
12 Months to 31stMarch 2022
Current assets B/fwd
Received from WaterHarvest
Less Expenditure
Operating expenses
Receivables
Exchange adjustment
Fixed Asset Fund Contra
Surplus
Balance Sheetas at 31stMarch 2022
Fixed Assets
Cost
Asset write off
Depreciation
Current Assets
Cash
Bank
Deposit/Prepayment/Receivables
Less – Other creditors
Current Assets c/fwd		 Rs. Rs.
0
120,501
120,501
120,501
0
120,501		 £ £
329,682
4,054,660
(4,402,277)
17,935		 3,302
38,597
(44,098)
180
2,019		 0
1,207
1,130,511
(483,149)
(526,861)		 11,325
(4,840)
(5,278)
1,207


1,207
0
5,057
133,179
18,484
(156,720)		 51
1,334
185
(1,570)
1,207

Notes:

1 Exchange Rates:

The transfers from the UK have been translated at the actual rate obtained. All other balances have been translated at the year-end rate of 99.83 rupees = £1

2 Transfers: The funds transferred to India have all been treated as expenditure in the following periods in the WaterHarvest Accounts.

48 of 48 | WaterHarvest Annual Report and Financial Statements | Year Ended 31 March 2023