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St. John the Evangelist Merrow

A nnual Report 2022

Our Vision is to be:

A Caring Christian Community, here for everyone.

St. John’s Church is in the Parish Church of Merrow. It is part of the Diocese of Guildford within the Church of England. The correspondence address is:

The Parish Office 222 Epsom Road Guildford GU4 7AA

The Parochial Church Council (PCC) of St John’s was registered with Charity Commission in January 2008. Officially called The Parochial Church Council of the Ecclesiastical Parish of Merrow, its registration number is 1127555.

Contents	Page
1. Review of the Year	3
2. Churchwarden’s Fabric report	4
3. Churchwardens report	5
4. Safeguarding	7
5. PCC	8
6. Electoral Roll	9
7. Financial Review	10

Review of the Year

Welcome to the Annual Report for the Parish of Merrow 2022

As we read this report we are still in a period of vacancy whilst we are recruiting for a new Rector at St John’s. We pray that in 2023 our new Rector will be with us and start to lead us in continuing the growth and momentum that we have managed to sustain with the gifts of God and our church family through recent challenging months.

During 2022 and particularly after Rona left in October we have been indebted to the unwavering and generous support of our retired clergy, Margaret, Tim and Diana in taking on so many services at St John’s. This has also been made possible with additional help from Robert our lay preacher, Helen our verger and Hannah our youth worker as part of our Ministry Team to maintain the level and quality of services over Christmas 2022 and now including Easter 2023.

2022 was the first year that we began to resume a sense of normality following the restrictions and pressures related to the Covid pandemic and we are thankful to all those who work, often largely unseen, in so many ways to continue making us a Caring Christian Community here for everyone and a church that we can be proud to be members of.

A heartfelt thank you to everyone at St John’s for your support and help alongside my gratitude for the huge amount of work put in during 2022 by fellow churchwarden Carole Burtonwood and deputy churchwarden, Jane Farquharson.

Peter Tappin

Churchwarden and Vice Chair of the PCC

Churchwarden’s Fabric report 2022

Property and Land

The Annual Churchwarden’s Inspections of the church, Centre and churchyard were undertaken and whilst no significant defects were found, there are numerous maintenance issues that were identified, several of which came to light during the previous year including the roof of the Centre, the flint walls and fencing around the churchyard, the pedestrian entrance off Trodds lane and the porch roof. A number of improvements to the Centre have also been identified to bring it up to a higher standard for all users.

The five yearly fixed wiring check was carried out for the church in early 2022.

Our wonderful portable altar, which required a faculty, was completed with help from David Hunt and consecrated in time for our outdoor Easter service in 2022 and resides in church.

The rebuilding of the war memorial was finished in October 2022, in time for Remembrance Sunday and we are grateful to The Friends of St John for organising the fundraising to pay for this.

The church property register continues to be updated with photographs added of all relevant items including furniture, artefacts and silver.

The internal high level illumination of the stained glass windows during the winter months continued for 2022 and will be refined further for next year.

The heating in church has had problems and repairs were carried out in late 2022 together with reprogramming to try and improve the efficiency of use particularly in the face of rising gas and electricity prices. Our thanks to Gordon Farquharson for his help and expertise with this.

A new sewer pipe was installed to replace a broken pipe on the junction of the front car park and Trodds lane and this was paid for and carried out by Thames Water.

Churchyard maintenance continued with regular volunteer working groups organised by Diana Butcher and the reduced areas of wild grass and flowers provided a better balance with the rest of the more closely mown areas.

We have a Quinquennial inspection in June 2023 which will also help to determine longer term objectives and priorities. A new Parish Architect was appointed in 2022 to carry this out, who is Adam Heike of Nye Saunders Chartered Architects in Godalming.

Churchwardens report 2022

2022 was a challenging year for St John’s and so many churches as we continued to get back to something resembling a sense of normality after the rigours of the Covid Pandemic.

Turbulent economic times and escalating gas and electricity prices also added to the job of continuing to run the church and centre effectively for our congregation and the wider Merrow community.

During 2022, services were conducted by our Rector Rona together with our loyal and dedicated retired clergy including Margaret, Tim and Diana and we are grateful to them for enabling us to continue with our regular communion services and so many other services particularly after Rona left to take up her new post in the Diocese of Bath and Wells in October 2022.

The churchwardens; Carole Burtonwood, Peter Tappin and deputy churchwarden, Jane Farquharson meet weekly on Tuesdays mornings and after this with Hannah our Youthworker, Lindsay our treasurer, Helen our verger and Harry our parish administrator. The Standing Committee which used to be called the Finance and General Purposes committee also meets every other month and this includes Cathy Thompson alongside the churchwardens and Treasurer.

The Ministry Team, originally set up in 2021 consists of Margaret and Tim Dean, Diana Matthews, Robert Avis, Hannah Harvey, Helen Chambers and the churchwardens to forward plan services for 4 months ahead. This ensures that we have cover for regular Sunday and Wednesday services and so that we can identify where we need to find additional clergy to cover services for us particularly whilst we are in vacancy. We have also had to find other clergy to take funerals and baptisms.

We have been very lucky to have Edward, a talented young organist and student at Charterhouse School to play for us at our All Age Services and to also to provide an opportunity for Damien, another young organ scholar to practice on our church organ.

During 2022 we identified the need for the two separate roles of Parish Administrator and Centre Manager and we recruited Harry Tallboys as Parish Administrator and Barry Dickinson to Centre Manager.

The various new teams set up in 2022 now help to reflect our revised values of being Relevant, Caring, Approachable, Welcoming and Authentic as a church community and these underpin and support our priorities and activities organised by the respective teams. The PCC held an away day to debate, pray for and develop these values which was facilitated by Lindsay our treasurer.

Peter Tappin and Carole Burtonwood

Churchwardens

Safeguarding Report

The PCC is aware that it is ultimately responsible for safeguarding. As Parish Safeguarding Officer, I have submitted written reports to every PCC meeting which has enabled members to be informed of any developments or issues. Policies and risk assessments were reviewed, as required. Subsequently, policies have been on display in the church and the Centre. All hirers are required to sign that they will comply with our safeguarding policy.

Safeguarding training has been completed by the majority of postholders. Some have needed to refresh their training whilst others were new to the role. The Diocese has only offered sessions online but I have pointed out on several occasions that not everyone is able to access training in this way.

There was a significant increase in the number of criminal record checks (DBS) processed last year totaling 31. All members of the PCC have clear disclosures as their work involves making decisions relating to vulnerable people. Other applicants were those who worked with young people or vulnerable adults.

As Parish Safeguarding Officer I have continued to use the Church of England online safeguarding dashboard tool which is in place throughout the Diocese. Its aim is to help each parish keep track of safeguarding whilst keeping us up to date with local and national requirements. Areas for development are transferred into an action plan to assist the PCC. We have completed around 85% of the actions.

Safeguarding issues have been addressed in line with Diocesan procedures. Advice and support have been sought from the Diocese, when necessary. Some work involved liaising with outside agencies whilst bearing in mind that the information shared needed to be handled in a confidential and professional manner.

Whilst the PCC is ultimately responsible for safeguarding we all have a part to play in trying to keep children, young people and vulnerable adults safe. Please contact me if you have any concerns as we might be able to find the right help for that person.

Rosanne Bond

Parish Safeguarding Officer

Parochial Church Council (PCC)

The PCC meets bi-monthly. During the year the PCC has discussed and decided upon, amongst other things, Finance, Youth Ministry, Parish Safeguarding, Centre strategy and recruitment, hospitality events, the activities of Friends of St John’s, the changing priorities of the various teams within the PCC, repairs to the War Memorial, a Stewardship campaign, Clergy cover for Services and, of course, the recruitment of a new Rector. The groundwork for appointing a new incumbent has involved a workshop to help us focus on the attributes required for the role, and the preparation of a Parish Profile to give potential candidates an insight into our church community.

The challenges of the period of Interregnum are carried in large part by the Churchwardens, and I would like to take this opportunity to thank them for shouldering this increased workload for the good of us all, and the PCC for its hard work in supporting them during this year. I would also like to thank Sonya, who is retiring from the PCC this year, for her service over the last three years.

While I look after the Minutes and Agendas for the PCC meetings, I would like to say how grateful I am to Nick for continuing to take on the task of preparing the Reports and Review for the APCM.

Being a PCC member brings an informative and interesting insight into some of the ‘behind-the-scenes’ workings of our church. It gives the opportunity to become involved in shaping our plans and visions, and we share the benefits of new connections and fellowship. We look forward to welcoming new and renewed members, working together with a shared sense of energy, purpose and vision during the coming year.

Tricia Tappin

PCC Secretary

Electoral Roll

Yet again, we have sadly lost some long standing and much loved members of our congregation reducing the number on the Electoral Roll, though this has been offset by new members, giving an overall increase of three. If there is anyone who is not currently on the Roll and would like to become a member, please do contact me or speak with one of the churchwardens. Being on the Roll shows commitment to St. John's and the wonderful people who make up our church community. The Roll itself reflects the strength of our community. Members can vote at the Annual Meeting and be involved in decision making. They can stand for various positions such as PCC member and sides person. The Roll is confidential and not open to general scrutiny. The number of members on the Roll currently stands at 149.

Chris Starr

Electoral Roll Officer

Financial Review

As a Charity registered with the Charity Commission for England and Wales our accounts have to be presented in a prescribed format. There are differences with accounts required for other organisations as most of our income is received from donors, who, in many cases give monies to be used for specific purposes.

A full set of accounts is available; this review will only touch on salient points and is intended as a brief summary of our financial position. Whilst our Accounts are presented in a unified format, internally we deal with matters separately between Church and Centre.

This year has been the first fully uninterrupted year since 2019, although there was some minor disruption at the beginning of the year as we feared another lockdown with Omicron. This mainly effected Centre bookings.

The Church

Once again it is to be emphasised that the Church is almost entirely dependent on the generous and continuing support of our congregation. The figures below in parenthesis are for 2021. Although our planned giving again reduced from 2021, it is worth noting that our Stewardship Gift Aid has increased our monthly amounts in the last few months of the year so hopefully this trend will change during 2023. The Gift Aid campaign did result in some significant one-off gifts as can be seen below.

Church Income

Planned Giving	£63,801	(£66,155)
Collections and other giving	£35,999	(£18,655)
Other receipts and tax	£21,580	(£19,332)
Legacies and other income	£18,780	(£8,222)
Grants	£36,725	(£43,757)
Receipts from Church Activities	£6,544	(£11,200)
Magazine Receipts	£3,706	(£3,235)
Dividends and Interest	£13,074	(£2,344)
Total Income	£200,209	(£172,890)

We received several Grants and some significant one-off payments during 2022. These included :

£30,000 grant from the Down Road Trust, used to support the employment of our youth worker, Hannah Harvey.
£3,270 Additional Restrictions Grant from Guildford County Council to help with the lost revenue from the Church Centre in early 2022.
£1,000 payment from the Diocese to help with our fuel bills.
£2000 Donation towards Church Fabric fund, from Friends from St Johns
Fundraiser by Friends of St Johns for the repair of the war memorial. It raised £5,093 which not only paid for the repair but has allowed for a small, restricted fund to be set up which will allow the memorial to be maintained in the future.
£500 grant from Guildford County Council in support of Baby Basics
£1000 to cover the VAT for work for the Stonework.

During the year the total income for the Church was £200,209 which is an increase on last year of £27,319.

There were no new legacies in 2022.

Church Expenditure

Obviously, Church Expenditure showed an increase of £35,804 as the church was open the whole year and was functioning as normal.

What would be a fairer comparison would be to 2019 (our last full year before the pandemic). In 2019, our church expenditure was £174,000 so an increase of £19k over 4 years should be seen positively. Especially when you consider that our costs now include the cost of our youth worker so, in effect we have seen a reduction in our normal expenses from 2019.

Key increases that have hit us this year include the energy crisis which has seen our utility bills for the church rise from £3.7k to £13.4K! We also spent nearly £13,000 on church fabric repairs this year, whereas last year we spent £500).

Costs of generating voluntary income	£2,755	(£1,147)
Grants and Charitable Giving	£12,228	(£5,609)
Direct Costs of Church Activity	£170,998	(£144,254)
Church Management and Administration	£4,498	(£4,280)
Governance Costs	£2,415	(£2,340)
Total Expenditure	£192,894	(£157,090)

The Parish Share was, by far, the largest item of Expenditure at £91,038 (£88,356).

Our charitable giving has increased this year. This includes £9,000 shared between our three regular charities (Foodwise, CAP and Compassion UK) as well as grants of £1,155 from our Grant Legacy fund (a legacy left for the needy of the parish back in 1958).The remainder is purchases for our Baby Basics initiative, monies that are raised on this specific behalf and held in a restricted fund.

Despite this increase in expenditure, we have, through our effort on income generation, managed to show a very small positive balance of £7,315.

The Church Centre

The sole source of income for the Centre is from the hire of the facilities. This was our first full year of lettings since the pandemic. Although income has nearly doubled from 2021, as you would expect, it is still not back to our pre pandemic lettings and so failed to meet our 2022 budget expectation of £60k. However, we are starting to build up a ‘new normal’. The arts centre provides a regular booking on a Saturday, which more than makes up for our previous renter. Also, we are seeing many more one-off bookings for parties on a Sunday. We hope this will result in our income increasing in 2023.

Overall operational costs for running the Centre have also increased with the Centre being open all year. Key areas of increase were the cost of cleaning, as our previous Cleaner left us in 2021 as well as a doubling of our utility bills (from £5.3k to nearly £12k). As well as this staff costs have been attributed across Church and Centre this year in a more accurate way.

During the year the total income was	£51,907	(£27,930)
The costs of running the Centre we were	£45,007	(£24,893)

(Deprecation is excluded in the figure above to show the more accurate yearly cost of running the centre).

So overall, we managed to maintain a positive balance on our centre finances of £6,900 .

It is planned to have an annual maintenance plan in the summer, something we have not done since 2019. This will obviously increase expenditure, but it is hoped that extra income will allow us to balance the books as much as possible. If not, the Centre does have a designated fund which can support this work as it has in the past.

It is worth noting that the running of the office (e.g., stationery, phone, photocopier) is allocated as a Centre expenditure, so it is important to note that without the Centre these costs would have to be allocated to the church breakdown.

Reserves and Cash

Church Reserves are still very healthy which give us some comfort for the future of our church finances. Every year we manage to match our expenditure to our income means that we do not have to touch our reserves to keep our church running.

As you are all aware, we invested some of the monies from the sale of the Curate’s House during 2021.

At the end of 2021 our CCLA investments totalled £352,511. At the end of 2022 these investments we valued at £311,014. This loss is at a point in time, markets have been volatile during the last year, so this is not too much of a surprise(if valued on April 11[th] 2023 the investments would have been worth £324,091). We have invested for the medium/long term which tends to be considered as a five year minimum investment.

It is also worth stressing that the investments account for less than 50% of our total reserves which come to £676,160 – this excludes the value of the Centre. Therefore we are holding £365,146 in cash reserves.

Lindsay Dobson

Treasurer

REGISTERED CHARITY NUMBER: 1127555 TEME ENDE I DECEMBER 2 •Ji OF 7 M8ry Ro&a Guildford GUI 4j Tel: 01483 455508

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THI PAROCHIALCIIURCII THE CIIURCH OFSTJOHN THE EVAlicEL. MERROW NOTES TO THE ACCO 31DE MBER 2022 I. ACCOUf4TtNC POLICILS B•sis •f pre•#ratitin •f the fi•ucil rtattrnttrts Th¢ ÈLrounts have bets pr¢pr¢LI exc¢0 fw LYrtaiTr itiv¢stUthts intl¥dtyJ at market arcord4ncc with the ch Ac£oumiog RegutstiLw 2(W the l]]•riiie5 Act ?01 l the Statemclli of Recomdl Pr¢¢.. AC¢thting R¢pwtiD8 by Ctiilies SORP IFRS 1021 ¢ffcaiv¢ for acrountir perity15 C(thrcloS0 A Janwy2019. LTnrthcttd fund% the or tr Ifc wt gJbicct IrIcti as to tr4r T1 Fur#t8 dcsi8ll4ted bv the PCC for a Fwticul•T PUYSW arc also UDrestrictc(L RE#tted fDnds stc those fim(ts hdd whicb are )lY¢ as the4r ysc iMEScd Ly thc or conwned within th¢ tern of a BTanL fu ar¢ fun(& thc capital of must k njallti IThc(xJJ¢ [Sig frfnn the inwekni of the TrLlowmoJi my bt rewiedor wrestrIc dry18 thr PUTPOJC fw ¥4'hich th¢ uJdowThtht tstsblj5h¢d. Thc &tOUnts Inch assets and iigbilrtEes for which the PCC be held r¢sponsible. llw do t i¢RJe the acwwts of Church thal owc an aifiliioll aKthr W. rK)T those mfoff4a] JncomtD8 rewr¢t5 All volunlary ving is iDclllded in th¢ fi]lat for lit¢ PUiLwJ ID il i5 rettii'ed Drn&t)n5 w)¢kn Gifi Atd pltssthess(Kiafyl tr< recovttv arerttog0iJ irwnc the d(xt•tm IsrcIv¢¢L Atl oth&- iticotD¢ is Tv¢wise4J it il rtcttTr-able. Re8oirecJ expended 11Slwdrve obJi8atithJ on the PCC The di(K£saD ]Sh sh8rr is CcUlatl ttDuaUy 15 be¢ll foriD th¢yetoFknKkn it rel oth exp¢&littre is forutbe li1[ty if ifjr4ttr atyj Tth ifftuv¢rnble VAT. include the Endepcndttkt ex81$ f T•gible fixed a Clrirics ACL 2011. Thts include5 n[ts wxxt suth as$ b). PCC wtiidj is ill¢hukd lll the ftoiints dirert charithblc FdIlUre ]]] theye¥ in wi¢h ((JJr& Fthlil b¥]ikliDgs I&Lt ttcAlalldl w¢ ¢tad at2% of writtr& poanrAm Stjokn's Centre fijrnith awt CqUiPWi ¢n&sTr&i%ht li¢bA5 Ioyears. compu and oth eqlllPllnl is deprtci¢d on a J4lLI Itnrb&és ovrT thr(rVe Invtoments Ere ( dxir market val & 31 D¢iv. Pa8e S

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I)ED31 D 3.516 2T 492 721 415 141$ 41 2.415 IL IL TAusr

rn p.4ROCHI.4L CWURCH COUNCIL OF HE C.HURC.H OF ST JOHN THE EANGELir IllF.RROW OTES T FOR TFIE YE&R ENDED 31 DECEMBER 22 13 TANGIBLE ASSETS bwhlin85 COST Ar l# Janw21322 At31 Deuth2022 59)S17 DEPREaATION At 1st httw2022 91776 70247 18J87 181.610 6.178 At 31 LkcaDTr¢r2¢Y22 NETBOOKVALUE At 31 DxahEer2022 At 31 D(xymb¥2I 4(V) 14 F]XbD ASSLYS. ]hTrTs 2022 2021 Markct V rfinvtathvits i J*llMrv2022 Addnirm Reva[thkngio5sj .Iwii 41470 293.IXM) MarkaYa]aL3I I&7th21ll2 311014 35 2022 2021 278.204 115.323 311014 352.511 15 DTr.BTORS 2021 449 Pffje 12

PAR HN YGELI L,.NTS 31D 16 CREDITORS 221 2.4 40 3.780 17 RESTRtrn AND ufRESTRICITD Fb74DS rrnxfers fmwdrd Uirt4trkt¢d 119570 151024 07.1191 (1.&)41 84.4n rmads 55.436 144.9761 Fdkwstiip Cur¢'5 bull 35552 404.608 250 164 519.356 37119) 10gJ07 513 95J39 5.702 1.430 1&178) {1.471} (5.7521 BtrJ]kni urrh fthicfwxt Cthurthyard Bm8(]0 Gra 403.1> 1.532 J.B48 5.777 7.430 933 7939 4J41 75 5.169 31340 {4236) 1309641 YouthMini4ry 7)53 FadoY4Tr¢Ai f•Tr 4J781 14J78 T¢thi 1 111749 41.4971 hF13

REGISTERED CHARITY NUMBER: 1127555 TEME ENDE I DECEMBER 2 •Ji OF 7 M8ry Ro&a Guildford GUI 4j Tel: 01483 455508

THE PAROCHIAL Re.m CO THE c.IllJR HOFsrJ 4%CIL OF ow MBER 2022 Iyl •d AdthiDtitr•kne Ixfom•ti Annual Rewi ofthe PnIchi ChDr¢k R¢portof the knd¢pefjthtExthiDV5 StsteweDtof WIA¢il Adiv

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Note& ¢0 Fw4•rial Ststh•¢•ts

a¢countiftg rtts)rds wcrc notkcpt in r¢sttoofthcthwity a%rowirDJ by s¢aiott 130 oCth¢ ACL" or thc fiJFaAeiat &aruncnts do not L)xllpty With the 8Fvbrable c(¢1 f4xm and COTJtrnt of t out in the CJarities IAcc4xLDts Re[5} Regulatsoju 2(M)8 othtz than aoy rtY4UittThCLt t[ tk ¥counts gi a'tr and fair v&ew whith is not a mr£o$sd£rcd a5 W ofan WdeFtathntexnXD1IL I have no Copr¥]5 #Ad have mme attoss no oth¢T rut#5 irk witb the a¥EIOn ts) which atttht)n bc drnvn in thi5 rtport in &Mblc a proFaunduthxJiJy of the finla] eMents [0 MrRu&s¢ll Browo LC.A. CNIB Partner&hip Ltmitrd Charrcred Aon1#r% & Resi*£r Awjitoys 7 Wey CoLll¢ Mary R1 Guilijford &Jury GUI 4QU Dat1 iJlJJ.

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I)ED31 D 3.516 2T 492 721 415 141$ 41 2.415 IL IL TAusr

2022-12-31-accounts

St. John the Evangelist Merrow

Our Vision is to be:

Review of the Year

Welcome to the Annual Report for the Parish of Merrow 2022

Peter Tappin

Churchwarden and Vice Chair of the PCC

Property and Land

Churchwardens report 2022

Peter Tappin and Carole Burtonwood

Churchwardens

Safeguarding Report

Rosanne Bond

Parish Safeguarding Officer

Parochial Church Council (PCC)

Tricia Tappin

PCC Secretary

Electoral Roll

Chris Starr

Electoral Roll Officer

Financial Review

The Church

Church Income

During the year the total income for the Church was £200,209 which is an increase on last year of £27,319.

There were no new legacies in 2022.

Church Expenditure

Despite this increase in expenditure, we have, through our effort on income generation, managed to show a very small positive balance of £7,315.

The Church Centre

So overall, we managed to maintain a positive balance on our centre finances of £6,900 .

Reserves and Cash

Church Reserves are still very healthy which give us some comfort for the future of our church finances. Every year we manage to match our expenditure to our income means that we do not have to touch our reserves to keep our church running.

Lindsay Dobson

Treasurer

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