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2021-12-31-accounts

REGISTERED CHARITY NUMBER: 1127555

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 FOR THE CHURCHTHEPAROCHIALOF ST JOHN CHURCHTHE EVANGELIST,COUNCIL OFMERROW

CMB Partnership Limited Chartered Accountants & Registered Auditors 7 Wey Court, Mary Road Guildford GU1 4QU Tel: 01483 455508 website: www.cmbpartners.co.uk

THE PAROCHIAL CHURCH COUNCIL OF THE CHURCH OF ST JOHN THE EVANGELIST, MERROW

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

Page
Legal and Administrative Information 1
AnnualReport ofthe Parochial Church 2
Council
Report oftheIndependent Examiners 5
Statement of Financial Activities 6
Balance Sheet 7
NotestotheFinancialStatements 8

THE PAROCHIAL CHURCH COUNCIL OF THE CHURCH OF ST JOHN THE EVANGELIST, MERROW

ANNUAL REPORT

FOR THE YEAR ENDED 31 DECEMBER 2021

LEGAL AND ADMINISTRATIVE INFORMATION

ADDRESS

The Parish Office, St John’s Church, 222 Epsom Road, Guildford GU4 7AA.

TRUSTEES

The trustees were the members of the Parochial Church Council (PCC) as set out below: Rector: The Reverend Rona Stuart-Bourne Churchwardens Mr Peter Tappin Mrs Carole Burtonwood PCC Secretary Mr Nicholas Bond Mrs Tricia Tappin Treasurer Mrs Lindsay Dobson Other PCC members Mrs Helen Chambers Mrs Sonya Graham Mrs Kate Verschoyle Mr Joe Bullock Mr Robert Avis Mrs Jane Farquharson Mr David Hunt Mrs Cathy Thompson CENTRE MANAGER Mr Barry Dickinson YOUTH WORKER Mrs Hannah Harvey INDEPENDENT EXAMINER Mr Russell Brown ACA CMB Partnership Limited Chartered Accountants & Registered Auditors 7 Wey Court, Mary Road Guildford GU1 4QU

Page 1

THE PAROCHIAL CHURCH COUNCIL OF THE CHURCH OF ST JOHN THE EVANGELIST, MERROW

ANNUAL REPORT

FOR THE YEAR ENDED 31 DECEMBER 2021

The Parochial Church Council of the Church of St John the Evangelist, Merrow, (the PCC), has the responsibility to promote the whole mission of St John’s. It is also responsible for the maintenance and upkeep of the buildings associated with the church.

The PCC confirm that the annual report and financial statements comply with current statutory requirements, the requirements of the PCC’s governing documents, accounting standards and the provisions of the Statement of Recommended Practice “Accounting and Reporting by Charities” Charities SORP (FRS102) effective for accounting periods on or after 1 January 2019.

STRUCTURE AND GOVERNANCE

The PCC is a Charity registered with the Charity Commission and is an unincorporated association governed by the terms of its constitution

OBJECTIVES

To be a vibrant, witnessing and worshipping church at the heart of the community.

REVIEW OF ACTIVITIES

Income

Parish income falls into several categories, of which the main ones are:

Planned giving

Planned giving is the main source of income which is derived from the Parish Giving scheme and Standing Orders, together with Gift Aid receipts from HM Revenue & Customs. This totalled £85,487 (£92,999).

Collections and other giving

As well as service collections and envelopes, this category includes donations for Mission and Charitable Giving, amounting to £18,655.

Other receipts, including charitable funds generated

Fund raising events generated income of£1,944 (£9,375) including for Mission and Charitable purposes.

Receipts from church activities

This category includes wedding and funeral fees of£11,200 (£6,508).

Centre letting income was £26,380 (£23,363).

Page 2

THE PAROCHIAL CHURCH COUNCIL OF THE CHURCH OF ST JOHN THE EVANGELIST, MERROW

ANNUAL REPORT

FOR THE YEAR ENDED 31 DECEMBER 2021

Expenditure

The largest single item of expenditure was the Diocesan Parish Share of £88,356 (£83,357).

Mission and Charitable Giving was £4,280 (£6,732), which in these austere times is a testimony to the generosity of all at St Johns.

Church Centre running costs, excluding depreciation, were £24,893 (£58,098).

Overall position

During the year our income has exceeded our expenditure. We extend our thanks as always to the continuing support of our parishioners.

At year end our cash position was £354,262 (£224,003). This is partly due to the disposal of the curate’s house during the year.

RISK MITIGATION

The major risks to which the PCC is exposed have been identified and considered by the members of the PCC. Systems and procedures have been established to manage those risks identified.

RESERVES POLICY

The PCC seek to maintain a sufficient level of reserves to support its day to day operations and to meet such contingencies as might reasonably be foreseen.

Page 3

THE PAROCHIAL CHURCH COUNCIL OF THE CHURCH OF ST JOHN THE EVANGELIST, MERROW

ANNUAL REPORT

FOR THE YEAR ENDED 31 DECEMBER 2021

STATEMENT OF TRUSTEES’ RESPONSIBILITIES

Law applicable to charities in England and Wales requires the members of the PCC who are the trustees of the charity for the purposes of charity law, to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of its financial activities for that year. In preparing those accounts, the trustees are required to:

e _ select suitable accounting policies and apply them consistently; e make judgements and estimates that are reasonable and prudent; e state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the accounts; and

© prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The trustees have overall responsibility for ensuring that the charity has appropriate systems of control financial or otherwise. They are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the accounts comply with applicable law. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report was approved by the Parochial Church Council and signed on its behalf by:

Lindsay D

Treasurer and member of the Parochial Church Council

;

Dated la* Maclr ee a

.

Page 4

REPORT OF THE INDEPENDENT EXAMINER TO

THE PAROCHIAL CHURCH COUNCIL OF THE CHURCH OF ST JOHN THE EVANGELIST, MERROW

FOR THE YEAR ENDED 31 DECEMBER 2021

I report to the trustees on my examination of the financial statements of the Parochial Church Council of St Johns the Evangelist, Merrow, for the year ended 31 December 2021 which comprise the Statement of Financial Activities, the Balance Sheet and related notes. This report is made solely to the charity’s trustees, as a body, in accordance with section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in this report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for my work, for this report, or for the opinions I have formed.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

An independent examination does not involve gathering all the evidence that would be required in an audit and consequently does not cover all the matters that an auditor considers in giving their opinion on the financial statements. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide. Consequently I express no opinion as to whether the financial statements present a ‘true and fair’ view and my report is limited to those specific matters set out in the independent‘examiner’s statement.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: > accounting records were not kept in respect of the charity as required by section 130 of the Act; or

the financial statements do not accord with those records; or

the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Mr Russell Brown A.C.A. CMB Partnership Limited Chartered Accountants & Registered Auditors 7 Wey Court, Mary Road Guildford Surrey GU1 4QU

Dated

Page 5

THE PAROCHIAL CHURCH COUNCIL OF THE CHURCH OF ST JOHN THE EVANGELIST, MERROW

STATEMENT OF FINANCIAL ACTIVITIES

(Incorporating the Income and Expenditure Account) FOR THE YEAR ENDED 31 DECEMBER 2021

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|||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |Unrestricted|Restricted|Endowment|2021|2020| |Note|funds£|funds£|funds£|Total£|Total£| |INCOMING RESOURCES| |Incoming|resources|from|generated|funds| |Voluntary income|2|124,511|31,610|-|156,121|163,903| |Activities|for generating|funds|3|42,365|-|-|42,365|31,474| |Investment income|4|1,387|-|947|2,334|1,996| |Incoming|resources|from|charitable|activities|-|-|=|$|a| |TOTAL INCOMING RESOURCES|168,263|31,610|947|200,820|197,373| |RESOURCES|EXPENDED| |Costs of|generating voluntary income|5|1,147|-|-|1,147|488| |Grants and charitable|giving|6|3,200|977|892|5,069|6,732| |Direct costs of|church activities|7|115,038|29,216|-|144,254|173,033| |Church|centre ninning costs|8|24,893|6,304|-|31,197|64,531| |Church|management and|administration|9|4,280|-|-|4,280|5,124| |Governance|costs|10|2,340|-|-|2,340|2,280| |TOTAL RESOURCES EXPENDED|150,898|36,497|892|188.287|252,188| |NET INCOMING/(OUTGOING)| |RESOURCES|17,365|(4,887)|55|12,533|(54,815)| |TRANSFERS| |Transfers between funds|17|8,671|(8,872)|201|-|-| |OTHER RECOGNISED GAINS/(LOSSES)| |Gains/(losses) on|disposal|of tangible|fixed assets|178,741|-|-|178,741|-| |Gains/(losses) on|investment|assets|14|10,387|-|4,654|15,041|2,732| |NET MOVEMENT IN FUNDS|215,164|(13,759)|4,910|206,315|(52,083)| |Total|funds|as|at|Ist January|2021|334,192|533,503|38,739|906,434|958,577| |TOTAL FUNDS AS AT 31ST DECEMBER 2021|549,356|519,744|43.649|1.112.749|906.494|

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The statement of financial activities includes al] gains and losses in the year. All incoming resources and resources expended derive from continuing activities.

The notes on pages 8 to 14 form part ofthese accounts

Page 6

THEPAROCHIALCHURCH COUNCIL OF

THE CHURCH OF ST JOHN THE EVANGELIST, MERROW

BALANCE SHEET AS AT 31 DECEMBER 2021

2021 2020
Notes
,
£ £ £ £
FIXED ASSETS
Tangible
Investments
13
14
409,307
352,511
641,478
42,470
CURRENTASSETS 761,818 ; 683,948
Debtors 15 449 1,928
Cashatbank 354,262 224,003
354,711 225,931
CREDITORS :Amountsfalling
duewithin oneyear 16 (3,780) (3,445)
NETCURRENTASSETS 350,931 222,486
TOTALASSETS LESSCURRENT
LIABILITIES 1,112,749 906,434
FUNDS 17 .
Unrestricted general funds 549,356 334,192
Restricted funds 519,744 533,503
Endowmentfunds 43,649 38,739
1,112,749 906,434

These financial statements have been prepared in accordance with the Charities Act 2011 and the Church Accounting Regulations 2006.

SIGNED ON BEHALF OF THE PAROCHIAL CHURCH COUNCIL:

----- Start of picture text -----
Member of the ParochiSt Church Co
Church Council ee ee
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( /
----- End of picture text -----

Member of the Parochial Church Council Dated

The notes on pages 8 to 14 form part of these accounts

Page 7

THE PAROCHIAL CHURCH COUNCIL OF THE CHURCH OF ST JOHN THE EVANGELIST, MERROW NOTES TO THE ACCOUNTS 31 DECEMBER 2021

1, ACCOUNTING POLICIES

Basis of preparation of the financial statements

The accounts have been prepared under the historical cost convention, except for certain investments included at market value, in accordance with the Church Accounting Regulations 2006, the Charities Act 2011 and the Statement of Recommended Practice: Accounting and Reporting by Charities SORP (FRS 102) effective for accounting periods commencing on or after 1 January 2019.

Fund accounting

Unrestricted funds represent the funds of the PCC that are not subject to any restrictions as to their use. Funds designated by the PCC for a particular purpose are also unrestricted.

Restricted funds are those funds held which are subject to restrictions as to their use imposed by the donor or contained within the terms ofa grant.

Endowment funds are funds, the capital of which must be maintained. Income arising from the investment of the endowment may be restricted or unrestricted depending on the purpose for which the endowment was established. The accounts include transactions, assets and liabilities for which the PCC can be held responsible. They do not include the accounts of church groups that owe an affiliation to another body, nor those that are informal gatherings of church members.

Incoming resources

All voluntary giving is included in the financial statements for the period in which it is received. Donations under Gift Aid plus the associated tax recovery are recognised as income when the donation is received. Legacies are accounted for when their receipt is certain and can be properly quantified. All other income is recognised when it is receivable.

Resources expended

Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding or constructive obligation on the PCC.

The diocesan parish share is calculated annually and has been accounted for in the year to which it relates. Other expenditure is accounted for as the liability is incurred and where appropriate includes irrecoverable VAT,

Govemance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the independent examiners fees.

Tangible fixed assets

Consecrated and benefice property of any kind is excluded from the financial statements in accordance with the Charities Act 2011. This includes amounts expended upon such assets by the PCC which is included in the accounts as direct charitable expenditure in the year in which the expenditure occurs.

Freehold buildings (but not land) are depreciated at 2% of written down value per annum.

St John’s Centre furniture and equipment is depreciated on a straight line basis over 10 years. Computer and other equipment is depreciated on a straight line basis over three years.

Investments are included at their market value at 31 December.

Page 8

THE PAROCHIAL CHURCH COUNCIL OF THE CHURCH OF ST JOHN THE EVANGELIST, MERROW

NOTES TO ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2021 (CONTINUED)

Unrestricted
funds
Restricted
funds
Endowment
funds
2021
Total
2020
Total
2 VOLUNTARYINCOME
£ £ £ & £
Plannedgiving
:
Collectionsandothergiving
66,155
18,655
-
-
-
-
66,155
18,655
72435
13,436
Incometaxrecoveredunder GiftAid 19,332 - - 19,332 20,564
Otherreceipts
Grants
Legaciesandotherincome
5,612
13,757
1,000
1,610
30,000
-
-
-
-
7,222
43,757
1,000
9,375
41,822
6,271
124.511 31,610 - 156.121 163,903
3. INCOMEFROMACTIVITIESFORGENERATINGFUNDS FUNDS
£ £ £ £ £
Receipts fromchurchcentre 27,930 - - 27,930 23,363
Receiptsfromchurchactivities
Otheractivities forgeneratingfunds
11,200
3,235
-
-
-
-
11,200
3,235
5,636
2,475
42,365 - - 42,365 31,474
4, INVESTMENTINCOME
£ £ £ £ £
Dividendsandinterest 1,387 - 947 2,334 1,996
1,387
———
-
===
947
2,334
re
5. COSTSOF GENERATINGFUNDS
£ £ £ £ £
Fundraisingand publicityexpenses 1,147 - - 1,147 488
1,147 - ~ i147 488
6. GRANTSANDCHARITABLEGIVING Unrestricted
funds
£
Restricted
funds
£
Endowment
funds
£
2021
Total
£
2020
Total
£
Missionaryandcharitablegiving 3.200 977 892 5,069 6,732
3,200 977 892 $,069 6,732

Page 9

THE PAROCHIAL CHURCH COUNCIL OF THE CHURCH OF ST JOHN THE EVANGELIST. MERROW

NOTES TO ACCOUNTS

FORTHE YEAR ENDED31 DECEMBER 2021 FORTHE YEAR ENDED31 DECEMBER 2021
(CONTINUED)
Unrestricted
funds
Restricted
funds
Endowment
funds
2021
Total
2020
Total
Ts DIRECTCOSTSOFCHURCHACTIVITIES
£ £ £ £ £
Diocesanparish share 88,356 - - 88,356 83,357
PCC-funeralsand weddings
Staffsalaries
3,700
5,090
-
29,096
-
-
3,700
34,186
1,225
19,240
Clergy allowances andexpenses 915 - - 915 1,660
Ministrysupportandtraining
Rectoryrepairsandmaintenance
Curateshouserepairsandmaintenance
872
701
267
-
-
-
-
-
-
872
71
267
254
1,460
1,138
Organandchoirexpenses 510 - - 510 1,557
Repairstochurch
Churchrunningexpenses
Churchyardupkeep
1,220
8,749
3,060
-
120
-
-
-
-
1,220
8,869
3,060
46,202
9,825
2,281
Magazineexpenses 1,598 - - 1,598 1,324
Depreciation offixedassets - - - - 3,510
115,038 29.216 - 144.254 173,033
TheDiocesanparish share isadvisedby the Diocese ofGuildfordand is calculatedto tocoverthe costsof oftheRector
(salary, pensions, vicarage costs),acontribution tocentraloverheadcostsandsupportforpoorerparishes.
Unrestricted
funds
Restricted
funds
Endowment
funds
2021
Total
2020
Total
8, CHURCHCENTRERUNNINGCOSTS £ £ £ 5 £
Staffsalaries
Administration
Cleaning
Utilities
Maintenance
MaintenancePCC
Insurance
Bank charges
3,200
1,747
6,173
5,319
3,677
2,100
2,552
94
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
3,200
1,747
6,173
$,319
3,677
2,100
2,552
94
35,016
2,381
7,196
7,512
1,748
1,744
2,381
120
Sundries
Depreciation
31
-
-
6,304
-
-
31
6,304
-
6,433
24,893 6,304 - 31,197 64,531

Page 10

THEPAROCHIALCHURCH COUNCIL OF THE CHURCH OF ST JOHN THE EVANGELIST, MERROW

NOTE

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Ci
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FOR THE YEAR ENDED 31 DECEMBER 2021 (CONTINUED)

9

10,

Unrestricted
funds
Restricted
funds
Endowment
funds
2021
Total
2020
Total
CHURCHMANAGEMENTANDADMINISTRATION ADMINISTRATION
£ £ £ £ £
Insurance 3,516 - - 3,516 3,597
Rectorrecruitmentandexpenses - - - - 240
Churchadministration
Booksand stationary
272
492
-
~
-
-
272
492
319
968
4.280 - - 4.280 5,124
GOVERNANCECOSTS £ £ £ £ £
IndepenentExamination fees 2,340 - - 2,340 2.280
2,340
——————————=
-
=
-
ad
2,340
———
2.280

1l. STAFF COSTS The church employed the equivalent of one (2020 - two) full time member of staff during the year

12, TRUSTEES

Trustees were not remunerated for any services in the year (2020 - nil)

Page 11

THE PAROCHIAL CHURCH COUNCIL OF THE CHURCH OF ST JOHN THE EVANGELIST, MERROW NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021

13 FIXED ASSETS

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|||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |TANGIBLE|ASSETS|Freehold|Furniture| |land and|and|Other| |buildings|fittings|equipment|Total| |COST|£|£|£|Fs| |At|1st January 2021|775,135|70,247|18,587|863.969| |Disposals|(|273,052)|-|:|(273,052)| |At 31|December 2021|502,083|70.247|18.587|590,917| |DEPRECIATION| |At|lst January 2021|133,657|70,247|18,587|222,491| |Charge for year|6,304|-|-|6,304| |Disposals|(47,185)|-|-|(|47,185)| |At 31|December 2021|92,776|70,247|18,587|181,610| |NET BOOK VALUE| |At 31|December 2021|409,307|-|-|409,307| |At|31|December 2020|641.478|-|-|641,478| |The freehold land|and buildings|comprise the St John's Centre.|The curate's house was|disposed|duing the year.|The proceeds|of|the sale| |were £404,608.|This has been put into a designated fund|called|Mission which will|be used for providing Curate housing when|required but| |also|for other missional|objectives|as|agreed|by the PCC.| |Depreciation|has been|charged|in|relation to|freehold buildings|to|reflect|the cost of|the|assets|in use and|in| |accordance with recommended|accounting|practice.| |14|FLXED ASSETS|- INVESTMENTS| |2021|2020| |£|£| |Market value of investments|held|at|1|January 2021|42,470|39,738| |Additions|295,000|-| |Disposals|-|ie| |(Loss) on|disposal|-|-| |Revaluation gain/(loss)|15,041|2,732| |Market value|at|31|December 2021|352,511|42.470| |The market value at|31|December 2021|represents|investments|for:| |2021|2020| |£|£| |Unrestricted funds|315,323|9,936| |Endowment|funds|37,188|32,534| |352,511|42,470| |£295,000 of|the new Mission|Fund was|invested|in|a CCLA fund to|form part of a longer term|investment|strategy.| |2021|2020| |15|DEBTORS|ie|£| |Prepayments and accrued income|449|1,928|

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Page 12

THE PAROCHIAL CHURCH COUNCIL OF THE CHURCH OF ST JOHN THE EVANGELIST, MERROW

NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021 {CONTINUED)

2021 2020
16 CREDITORS £ £
Accrued expenses 2.340 2,280
Othercreditors 1,440 1,165
3,780 3,445
17. RESTRICTEDANDUNRESTRICTED FUNDS
Balance
brought
forward
Incoming
Tesources
Outgoing
resources
Investment
gains
Transfers
between
funds
Total
funds
£ 4 = 3 £ Ee
Unrestricted funds
General churchfund 77,893 125,365 (124,780) 10,387 30,705 119,570
Designated funds
ChurchCentre 11,346 39,279 (25,533) - - 25,092
Curate'shousemaint. 30,929 - (195) - (30,734) -
Curate'shousebuild.
Mission
TowerFund
225,867
-
(66)
-
101
-
-
-
178,741
-
-
(404,608)
404,608
51
-
404,608
86
OrganRestoration (11,777) 3,518 (390) - 8,649 -
ChurchyardDesignated - - - - - -
334,192 168.263 (150,898) 189.128 8.671 549.356
Restricted funds
StJohn's Centre
BabyBasics
415,611
-
-
1,510
(6,304)
(1,097)
-
-
-
100
409,307
513
Church fabricfund 103,875 - - - (8,636) 95,239
Churchyard legacy 5,602 100 - - : 5,702
Baring GouldGrave 1,430 - - - - 1,430
YouthMinistry 6,985 30,000 (29,096) - (336) 7,553
$33,503 31.610 (36,497) : : (8,872) $19,744
Endowment funds
Bequests
TheGrantlegacy
15
38,724
-
947
-
(892)
-
4,654
31
170
46
43.603
38,739 947 (892) 4.654 201 43,649
Total 906,434 200.820 (188,287) 193,782 - 1,112,749

Page 13