REGISTERED COMPANY NUMBER: 06787661 (England and Wales) REGISTERED CHARITY NUMBER: 1127527
Report of the Trustees and
Unaudited Financial Statements
for the Year Ended 31 March 2021
for
Shree Prajapati Association Leicester
Sharman Fielding Chartered Accountants
The Oval 57 New Walk Leicester Leicestershire LE1 7EA
Shree Prajapati Association Leicester
Contents of the Financial Statements for the Year Ended 31 March 2021
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 4 |
| Independent Examiner's Report | 5 | ||
| Statement of Financial Activities | 6 | ||
| Balance Sheet | 7 | to | 8 |
| Notes to the Financial Statements | 9 | to | 14 |
| Detailed Statement of Financial Activities | 15 | to | 16 |
Shree Prajapati Association Leicester
Report of the Trustees for the Year Ended 31 March 2021
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The objects of the Association are the advancement of the Hindu religion and education particularly in Hindu culture and the relief of poverty and sickness among the Prajapati Community in United Kingdom and in other parts of the world.
Association's activities normally include organising religious, sporting, educational and social programmes throughout the year. However, due to the Covid restrictions it was difficult to arrange most of these activities. These are summarised in Note 2 to the accounts. These activities were held virtually using Zoom meeting.
Some events are also open to the wider community.
The Association does not have formal policies and procedures for the induction and training of the trustees. However, the trustee does encourage members to come forward and learn the operational procedure of the Association and also recommend all members of the committee to attend courses and seminars. From time to time courses are offered to members who help with the day to day management of the organisation and running of the centre owned by the Association.
Volunteers
The Association wishes to thank its members for their valuable support at events both in terms of attendance and the voluntary help received in preparing and organising events throughout the year.
Volunteers and have worked very hard during the year. Apart from these some other members of the Association have also regularly given voluntary services to the Association. It is very difficult to give an exact monetary value of these services but at the current minimum rate, it will be estimated in excess of £84,300
ACHIEVEMENT AND PERFORMANCE
Review of progress and achievements
The Association plays an important part in involving members in its religious and social activities. The main aim is to bring people together to preserve our heritage, culture and traditions. The Association is not a religious body, nevertheless, it celebrates all the important Hindu religious festivals during the year and the financial and the moral contribution from members is quite overwhelming.
In social activities the emphasis is put on healthy living and learning. The Association aims to organise at least two health educational events in partnership with other agencies. Regular activities include keep-fit and yoga classes, sports and educational courses in conjunction with the training institutions. During the year, not all these activities could continue due to Covid restrictions but a number of virtual activities were arranged.
Refurbishment of the premises
There is a major list of improvements that have been identified for the premises and the organisation have already completed part of the improvements in the Prathna hall and due to the current circumstance surrounding Covid-19, the progress is limited. The estimated cost is currently projected to be greater than £70,000.
Page 1
Shree Prajapati Association Leicester
Report of the Trustees for the Year Ended 31 March 2021
ACHIEVEMENT AND PERFORMANCE
Demonstrating public benefit
Public benefit can be demonstrated as follows:
-
Due to the Covid restrictions, the normal Association's activities could not continue face to face. However weekly virtual Yoga and Bhajan (religious hymn recitals) were held. These activities gave members and non-member participates to follow good health practices and mental support. There were increased participation in these activities
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The refurbishment plan of the premises has been well received by the members and the members are looking forward to the refurbishment.
-
The Trustees ensure that the funds generated are only used for activities and refurbishment programmes that will benefit the members. The activities detailed in the account reflect this
FINANCIAL REVIEW
Principal funding sources
The principal funding of the Association is generated from its normal activities and letting of the premises on hire. The attached statements show the current state of affairs of the finances, which the trustees consider to be sound and adequate.
Investment policy and objectives
The Constitution gives the Trustees investment powers of the Trustee Investment Act 1961. The Trustees have managed the funds themselves and have not delegated their discretion. All the funds are invested in short-term deposits with the Banks or the Building Society and are readily available and producing market rates of return.
Reserves policy
The reserves of the Association are shown in the attached accounts.
The unrestricted general fund at 31st March 2021 stands at £228,383. The Trustees feel that it has to carry substantial reserves to meet the cost of fulfilling following objectives:
-
(1) The annual cost of activities in furtherance of its objects
-
(2) The cost of educational needs of the community,
-
(3) The cost of relieving poverty and distress in the community,
-
(4) Maintenance and upkeep of the cost of cyclical repairs.
Charitable donations
The Association have this year raised money through various events and donated £2,863 to charities and institutions, such as the, Education by sponsoring students, raising funds of ITF / SPA UK, Prostrate Cancel UK, British Heart Foundation UK, South Asian Health Action (SAHA), MIND (Medical Investigation of Neurodevelopmental Disorder) and Leicester Glenfield Hospital - East Midland Congenital Heart Centre.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Association was established in 1975.
The New Company Shree Prajapati Association Leicester came into operation on 1st April 2009
The Company is limited by Guarantee, registration number 6787661 and is also registered with the Charities Commission as a new charity reg 1127527
The Association is governed in accordance with a M.O.A, a copy available on request.
The Association is affiliated to and acts in conjunction with Shree Prajapati Association (UK) - HQ, which is an umbrella group for thirteen organisations, scattered in cities around England.
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Shree Prajapati Association Leicester
Report of the Trustees for the Year Ended 31 March 2021
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 06787661 (England and Wales)
Registered Charity number
1127527
Registered office
Ulverscroft Road Leicester Leicestershire LE4 6BY
Trustees
| Trustees | |
|---|---|
| Jayantibhai D Mistry (Deceased Feb.2021) | President |
| Jitendra C Mistry | Vice President |
| Kalpnaben C Mistry | Secretary |
| Vinodbhai G.Mistry | Vice Secretary |
| Arvindbhai Mistry | Treasurer |
| Ranjanben D Mistry | Mahila |
| Savitaben K.Mistry | Religious |
| Indiraben N Mistry | Social Health and Education |
| Minaben Mistry | Youth |
| Kantibhai D Mistry | Facilities |
| Jayantibhai G Mistry (Deceased July | |
| 2020) | Governance |
The Board consists of 11 members as detailed above. Each having a portfolio to manage and be accountable for.
Under the new M.O.A, the Trustees have the option to remain in the post for up to 3 years and also have the option to retire at the end of the first 12 months, if they so wish. The Trustees are elected on an annual basis at an Annual General Meeting of the members.
Elected Trustees carry out the day-to-day management of the Association.
Due to the Covid-19 pandemic and the restrictions that were recommended by the government, virtual Board Meetings continued to be held once a month using Zoom meeting. Trustees were unable to continue holding the normal quarterly members meeting due to the restrictions. Policy decisions are debated at board level and then put forward at members meeting for information..
The board also have a trustee dedicated to governance and ensure that the board act within the guidelines of the MOA and are kept up to date with changes in legislation from both the companies' house and The Charity Commission.
Members were regularly kept informed of the activities through the Website and social media which are regularly updated.
Company Secretary
Miss K Mistry
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Shree Prajapati Association Leicester
Report of the Trustees for the Year Ended 31 March 2021
REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner
Ashok Patel ACA Sharman Fielding Chartered Accountants The Oval 57 New Walk Leicester Leicestershire LE1 7EA
Bankers
Santander UK Bridle Road Bootle Merseyside
Approved by order of the board of trustees on 7 July 2021 and signed on its behalf by:
Mr J Mistry - Trustee
Page 4
Independent Examiner's Report to the Trustees of Shree Prajapati Association Leicester
Independent examiner's report to the trustees of Shree Prajapati Association Leicester ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2021.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Ashok Patel ACA Sharman Fielding Chartered Accountants The Oval 57 New Walk Leicester Leicestershire LE1 7EA
7 July 2021
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Shree Prajapati Association Leicester
Statement of Financial Activities
for the Year Ended 31 March 2021
| Notes Income and endowments from Donations and legacies Other trading activities 2 Investment income 3 Total Expenditure on Raising funds 4 Charitable activities Religious activities Social activities training Social activities Other Total NET INCOME/(EXPENDITURE) Reconciliation of funds Total funds brought forward Total funds carried forward |
31.3.21 Unrestricted funds £ 5,595 5,821 66,945 78,361 46,154 2,975 - 475 32,429 82,033 (3,672) 2,537,391 2,533,719 |
31.3.20 Total funds £ 16,672 65,045 111,276 192,993 221,410 21,539 6,647 12,173 34,468 296,237 (103,244) 2,640,635 2,537,391 |
|---|---|---|
The notes form part of these financial statements
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Shree Prajapati Association Leicester
Balance Sheet
31 March 2021
| Notes Fixed assets Tangible assets 8 Investments 9 Current assets Debtors 10 Cash at bank and in hand Creditors Amounts falling due within one year 11 Net current assets Total assets less current liabilities Creditors Amounts falling due after more than one year 12 NET ASSETS Funds 13 Unrestricted funds Total funds |
31.3.21 Unrestricted funds £ 2,425,000 1 2,425,001 15,134 156,808 171,942 (54,992) 116,950 2,541,951 (8,232) 2,533,719 2,533,719 2,533,719 |
31.3.20 Total funds £ 2,450,000 1 2,450,001 3,339 161,556 164,895 (67,503) 97,392 2,547,393 (10,002) 2,537,391 2,537,391 2,537,391 |
|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2021.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2021 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The financial statements were approved by the Board of Trustees and authorised for issue on 7 July 2021 and were signed on its behalf by:
The notes form part of these financial statements
Page 7
Shree Prajapati Association Leicester
Balance Sheet - continued 31 March 2021
Mr J Mistry - Trustee
Miss K Mistry - Trustee
Mr A Mistry - Trustee
The notes form part of these financial statements
Page 8
Shree Prajapati Association Leicester
Notes to the Financial Statements for the Year Ended 31 March 2021
1. Accounting policies
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Freehold Property -1% on cost
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. Other trading activities
| Other trading activities | ||
|---|---|---|
| 31.3.21 | 31.3.20 | |
| £ | £ | |
| Religious activities | 5,593 | 38,266 |
| Social activities | - | 15,425 |
| Social activities training | 228 | 11,354 |
| 5,821 | 65,045 |
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Shree Prajapati Association Leicester
Notes to the Financial Statements - continued for the Year Ended 31 March 2021
3. Investment income
| Property and car park rentals Deposit account interest 4. Raising funds Investment management costs Rates and water charges Light and heat Repairs, renewals and maint Cleaning Security and car parking Insurance Refuse 5. Net income/(expenditure) Net income/(expenditure) is stated after charging/(crediting): Depreciation - owned assets |
31.3.21 £ 66,867 78 66,945 31.3.21 £ 10,955 10,536 10,492 484 - 11,943 1,744 46,154 31.3.21 £ 25,000 |
31.3.20 £ 110,307 969 |
|---|---|---|
| 111,276 | ||
| 31.3.20 £ 12,196 17,392 157,506 9,655 7,142 11,754 5,765 |
||
| 221,410 | ||
| 31.3.20 £ 26,112 |
6. Trustees' remuneration and benefits
There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.
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Shree Prajapati Association Leicester
Notes to the Financial Statements - continued for the Year Ended 31 March 2021
7. Comparatives for the statement of financial activities
| Income and endowments from Donations and legacies Other trading activities Investment income Total Expenditure on Raising funds Charitable activities Religious activities Social activities training Social activities Other Total NET INCOME/(EXPENDITURE) Reconciliation of funds Total funds brought forward Total funds carried forward 8. Tangible fixed assets Cost At 1 April 2020 and 31 March 2021 Depreciation At 1 April 2020 Charge for year At 31 March 2021 Net book value At 31 March 2021 At 31 March 2020 |
Freehold property £ 2,500,000 50,000 25,000 75,000 2,425,000 2,450,000 |
Fixtures and fittings £ 44,644 44,644 - 44,644 - - |
Unrestricted funds £ 16,672 65,045 111,276 192,993 221,410 21,539 6,647 12,173 34,468 296,237 (103,244) 2,640,635 2,537,391 Totals £ 2,544,644 94,644 25,000 119,644 2,425,000 2,450,000 |
|
|---|---|---|---|---|
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Shree Prajapati Association Leicester
Notes to the Financial Statements - continued for the Year Ended 31 March 2021
9. Fixed asset investments
| Market value At 1 April 2020 and 31 March 2021 Net book value At 31 March 2021 At 31 March 2020 There were no investment assets outside the UK. 10. Debtors: amounts falling due within one year Other debtors Prepayments 11. Creditors: amounts falling due within one year Trade creditors Other creditors Accrued expenses 12. Creditors: amounts falling due after more than one year Deferred income 13. Movement in funds Unrestricted funds General fund Building fund TOTAL FUNDS |
At 1/4/20 £ 207,055 2,330,336 2,537,391 2,537,391 |
31.3.21 £ 14,765 369 15,134 31.3.21 £ (1) 9,780 45,213 54,992 31.3.21 £ 8,232 Net movement in funds £ 21,328 (25,000) (3,672) (3,672) |
Unlisted investments £ 1 1 1 31.3.20 £ 3,000 339 3,339 31.3.20 £ - 14,228 53,275 67,503 31.3.20 £ 10,002 At 31/3/21 £ 228,383 2,305,336 2,533,719 2,533,719 |
|---|---|---|---|
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Shree Prajapati Association Leicester
Notes to the Financial Statements - continued for the Year Ended 31 March 2021
13. Movement in funds - continued
Net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Building fund TOTAL FUNDS Comparatives for movement in funds Unrestricted funds General fund Building fund TOTAL FUNDS |
Incoming resources £ 78,361 - 78,361 78,361 At 1/4/19 £ 285,299 2,355,336 2,640,635 2,640,635 |
Resources expended £ (57,033) (25,000) (82,033) (82,033) Net movement in funds £ (78,244) (25,000) (103,244) (103,244) |
Movement in funds £ 21,328 (25,000) (3,672) (3,672) At 31/3/20 £ 207,055 2,330,336 2,537,391 2,537,391 |
|---|---|---|---|
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Building fund TOTAL FUNDS |
Incoming resources £ 192,993 - 192,993 192,993 |
Resources Movement expended in funds £ £ (271,237) (78,244) (25,000) (25,000) (296,237) (103,244) (296,237) (103,244) |
|---|---|---|
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Shree Prajapati Association Leicester
Notes to the Financial Statements - continued for the Year Ended 31 March 2021
13. Movement in funds - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Building fund TOTAL FUNDS |
At 1/4/19 £ 285,299 2,355,336 2,640,635 2,640,635 |
Net movement in funds £ (56,916) (50,000) (106,916) (106,916) |
At 31/3/21 £ 228,383 2,305,336 |
|---|---|---|---|
| 2,533,719 | |||
| 2,533,719 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 271,354 | (328,270) | (56,916) |
| Building fund | - | (50,000) | (50,000) |
| 271,354 | (378,270) | (106,916) | |
| TOTAL FUNDS | 271,354 | (378,270) | (106,916) |
14. Related party disclosures
There were no related party transactions for the year ended 31 March 2021.
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Shree Prajapati Association Leicester
Detailed Statement of Financial Activities
for the Year Ended 31 March 2021
| 31.3.21 | 31.3.20 | |
|---|---|---|
| £ | £ | |
| Income and endowments | ||
| Donations and legacies | ||
| Gifts | 1 | - |
| Donations | 2,134 | 8,785 |
| Gift aid | 1,690 | 3,159 |
| Grants | - | 2,500 |
| Subscriptions | 1,770 | 2,228 |
| 5,595 | 16,672 | |
| Other trading activities | ||
| Religious activities | 5,593 | 38,266 |
| Social activities | - | 15,425 |
| Social activities training | 228 | 11,354 |
| 5,821 | 65,045 | |
| Investment income | ||
| Property and car park rentals | 66,867 | 110,307 |
| Deposit account interest | 78 | 969 |
| 66,945 | 111,276 | |
| Total incoming resources | 78,361 | 192,993 |
| Expenditure | ||
| Investment management costs | ||
| Rates and water charges | 10,955 | 12,196 |
| Light and heat | 10,536 | 17,392 |
| Repairs, renewals and maint | 10,492 | 157,506 |
| Cleaning | 484 | 9,655 |
| Security and car parking | - | 7,142 |
| Insurance | 11,943 | 11,754 |
| Refuse | 1,744 | 5,765 |
| 46,154 | 221,410 | |
| Charitable activities | ||
| Tutors and instructors | 325 | 1,005 |
| Donations | 2,863 | 11,313 |
| Donations | 35 | 110 |
| Sundries | 227 | 26,587 |
| Training | - | 1,155 |
| 3,450 | 40,170 |
This page does not form part of the statutory financial statements
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Shree Prajapati Association Leicester
Detailed Statement of Financial Activities
for the Year Ended 31 March 2021
| 31.3.21 | 31.3.20 | |
|---|---|---|
| £ | £ | |
| Charitable activities | ||
| Other | ||
| Freehold property | 25,000 | 25,000 |
| Support costs | ||
| Management | ||
| Telephone | 847 | 954 |
| Printing, post and stationery | 3,150 | 3,114 |
| Travelling and meeting expense | - | 623 |
| Sundries | 331 | 820 |
| I T Expenses | 358 | 104 |
| Fixtures and fittings | - | 1,113 |
| 4,686 | 6,728 | |
| Finance | ||
| Bank charges | 3 | 189 |
| Governance costs | ||
| Accountancy fees | 2,740 | 2,740 |
| Total resources expended | 82,033 | 296,237 |
| Net expenditure | (3,672) | (103,244) |
This page does not form part of the statutory financial statements
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