CHARrrY NUMBER: 1127327 THE METHODIST CHURCH NEWCASTLE UPON TYNE DlSfRicr THE NEWCASTLE UPON TYNE WEST CIRCUIT OF THE MEfHODisf CHURCH TRUSTEES, REPORT AND AUDITED FINANCIAL sfATEMENTS For the year ended 31st August 2023 THE MEfHODIST CHURCH NEWCAsfLE DisfRicr THE NEWCASTLE WEST CIRCUIT OF THE m￿HoDISTCHURCH The Circuit Stewards. who are the treasurers of the arcult fund.. Mr M Brown Mr N Bates Mr A Anderson The Managing Trustees Revd. J Sewell Ichairl Revd. K Albans Mr A Anderson Mrs C Armstrong Mr B Ashford Mr M Athey Mr P Ballard Revd. C Barrick Mrs A Bates Mr N Bates Mrs E Bell Mr5 A Boyson Revd P Brooks Revd R Brooks Mr M Brown Mrs B Carss Mrs W Chinery Mrs G Clennell Mrs A Cooper Revd. L Coulthard Mr A Cowan Mr S Cowan Mr G Dent Mr J S Austen Dodds Miss V Edington Mrs C M Ford Mr D Forrester Mrs L Forrester Miss S Gimson MrAGolphin Mrs R Gray Mrs P B Groves Mrs S Giuliani Mrs A Harbottle Mr A Harle THE METHODIST CHURCH NEWCASTLE DISTRICT THE NEWCASTLE WEsr CIRCUIT OF THE MEfHODIST CHURCH Managlng Trustees continued... Mr R Harle Mrs B Lanyon Mrs L Lightfoot Revd M Lloyd Mr P Michell Mrs V Michell Mrs V Myers Mrsj Orton Deacon M Patchett Mrs G Pyle Miss S Renner Mrsj Scott Prof. R Stephenson Mrs K Tapson Mr M Van Niekerk Mrs P Varley Mr R Varley Mrs R Vickers Mrs E E Warren Mrs M Waterfield Revd. N WaterField Mr P Willey Mrs J Wilson Miss R Wood Revd T Woolley Revd G Wynne THE METHODIST CHURCH NEWCASTLE DISTRICT THE NEWCASTLE WEST CIRCUIT OFTHE MEfHODIST CHURCH Principal Address Ponteland Methodist Church Bell Villas Main Street Ponteland Newcastle upon Tyne NE20 9BE Independent Examiner Mrj Lyall clo Willey & Co 379 Stamfordham Road We5terhope Newcastle upon Tyne NE5 2LH Bankers Lloyds TSB Bank plc 3 Wesley Court Blaydon Tyne & Wear NE215BY Solicitors Sintons LLP, Solicitors The Cube Barrack Road Newcastle upon Tyne NE4 60B Custodian Trustees The Trustees for Methodist Church Purposes Central buildings Oldham Street Manchester Ml IJQ THE MEfHODIST CHURCH NEwCAs￿E UPON TYNE DISTRicr THE NEWCASTLE UPON TYNE WEST CIRCUIT OF THE m￿HoD1￿ CHURCH Report of the Trustees for the year ended 31st August 2023 Flnancial statements The Trustees submit their annual report and the audited financial statements for the year ended 31st August 2023. The Trustees have adopted the provisions of the Statement of Recommended Practice ISORPI "Accounting and Reporting by Charities" issued in 2(K)5 in preparing the annual report and financial statements of the Charity. Preamble The Methodist Church is said to have been created after John Weslerfs conversion on 24th May 1738, it is a Free Church. The calling of The Methodist Church is- Worship. to increase awareness of God's presen￿ and celebrate God's love. Learning and caring, to help people to grow and learn as Christians. Service, to be a good neighbour to people in need and challenge injustice. Evangelism, to make more followers of Jesus Christ. Structure, Governance and Management The Charitvs treasurers of the Circuit Fund are the lay fircuit Stewards. Of the Managing Trustees listed above all a￿ lay people excepting the four Ministerial staff all of whom are employed by The Methodist Church. Circuit Meetings are held three times per annum and include repiesentatNes of all the Societies in the Circuit. The Superintendent Minister {who supervises the work of the other Ministers in the Circuit) reports to this meeting as do the Circuit Stewards. The governing body of the Circutt is the annual conference of The Metl)odist Church. The Methodist Church Act 1976 gives the authority under which The Methodist Church acts. The constitution practice and discipline of The Methodist Church together with The Deed of Union {Act of 1929 adopted 19321 govern the artivities of the Circutt. The Methodist Church was previously excepted from the need to register as a charity by the combined effects of Section 46141 IA) of The Charities Act 1993 and Paragraph 4121 ICI of the Charities lexception from registration) Regulations 1996 as amended by Ststutory Instrument 2¢YJ5 No2655. However changes to this exemptton mean that on 30th December 2CK18 the charity re8iStered at the Charity Commission wtth the reference number 1127327. The Trustees who hove seNed during the year and Sin￿ the year-end are Set out on pages l and 2. The treasurers Icircuit Stewards) are appointed annually by the Circuit Meeting and the Managing Trustees are appointed either by lal the Societies of which they are members Ibl the Preachers, Meeting Icl by being ex-officio (Minister5 in good standing or holding a Distrlct Office}. In practice, up to four Circuit Stewards are appointed who serve for a minimum of 3 years and a maximum of 6. The principal address of the Circuivs advisor5 are given on page 4. The Trustees are responsible for the detailed examination of the Financial Statements and for recommending their adoption by the Circuit Meeting. The Circuit is one of 12 of the Newcastle District and has 9 Churches, of which l is an LEP within shared building. They are contattable via the principal address of the Circuit. Funds are transferred to the Circutt on a quarterly basis to meet the commitments to the District and the upkeep of the Circuit. THE METHODIST CHURCH NEWCA&fLE UPON TYNE DisTricr THE NEWCASTLE UPON TYNE WEST aRCUIT OF THE m￿HoDIST CHURCH Report of the Trustees for the year ended 315t August 2023 (continued) Statement of Tfusteeg responsibilitles Charity Law requires the Trustees to prepare financial ststements for each financial year which give a true and fair view of the state of affairs of the Charity and of iw financial activities for that period together with tts assets and liabilities at the end of the period. and adequatety distinguish any material special trust or other restricted fund of the Charity- In preparing those financial statements the Trustees are required to= Select suitable accounting policies and then apply them consistently. Make judgments and estimates that are reasonable and prudent-, State whether the policies adopted are in accordance with the appropriate SORP on Accounting and Reporting by Charities and the Accounting Regulations and with applicable Accounting Standards. subject to any material departures disclosed and explained in the financial statements: and Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operntion. Manses In accordance with the recommendation5 made under Chartties SORP 2015 IFRS1021 the value of the Circuit manses have been shown at their original purchase cost of £394,255. These properties are currently insured for £1,515,503. Former Bond Manse The cost of this property amounted to £726. It is insured for £419. 755. This property is regarded as income generators for the Circutt to help with the operation and aims of the charity- Since the end of the financial year the church hall has been sold. Objertives and activitie5 The Circuit is constituted to advance the effertive deployment of the resources of ministry, which include people, property and finance. as they relate to the Methodist churches in the Circuit. the District and Connexion, to Churches of other denominations and to participation in the communities served by the Circuit and in ecumenical WO￿ in the area. The Constttution and Enumeration of Circuits is set out year by year in the Stations appointed by the Conference. Activities durin ear and achievements The Circuit has continued to fulfil its basic role of providing ministers for the Societies (Local Churches) which make up the Circutt and to support the churches in various ways including providing finarbcial help for their worf(. We provide ministers With manses and see that, through The Methodist Church of Great Britain. they are paid their stipends and allowances. There were three Circuit Meetings held, the Circuit Mission Statement is at the centre of the Circuiys mission 'OUR CIRCUIT SEEKS TO PROMOTE THE AWARENESS OF GOD'S LOVE FOR ALL PEOPLE, TO FOSTER AND SUSTAIN THE REALISAlloN OF THE GOSPEL MESSAGE AND ENCOURAGE ECUMENICAL COMMUNtrY UNKS,. The Circuwt Stewards are the Lay Leaders of the Circuit. they are Managing Trustee5 as are all members of the Circuit Meeting and as stewards they are responsible for managing the day to day operation: of all Circuit affairs in consultation with the Superintendent Minister. The Circuit continues to be blessed with the continuing ministry of our Supemumeraries. THE m￿HoDIST CHURCH NEWCASTLE UPON TYNE DisfRicr THE NEWCASTLE UPON TYNE WEST aRCUIT OF THE m￿HODIST CHURCH Report of the Trustees for the year ended 3tst August 2023 Icontinued) To support Our Mission Statement we: Organised online services on YouTube forthe whole of the Circuit on Sundays. We continue to fund an additional Minister from capital reserves. and this will continue for one more year. Thereafter three Ministers will service the Circuit and it is expected that from September 20241055es will reduce considerabty and be almost a breakeven basis. THE MErHOD1￿ CHURCH NEWCASfLE UPON TYNE DI￿RI THE NEWCASTLE UPON TYNE WE aRCUIT OF THE MEfHODIST CHURCH Report of the Trustees forthe year ended 31st August 2023 (continued) Internal financial tontrols The Trustees have overall responsibilty for ensuring that there is in place an appropriate system of controls, financial and otherwise, to provide ￿asonable confidence and assuran￿ that- the Circuiys administration is op*rating effectiveEy and efficient the assets of the Circuit are properly safeguarded against unauthorised loss or damages proper records are maintained. and infomiation produced for management control, fiscal and statutory reasons the Circutt complies with the relevant laws and guidelines. Investment policy Surplus funds of the circuit are held in a Central Finance Board of the Methodist Church ICFBI deposit account. The Model Trust (previously the 'Circuit Advance Fund'} is administered by the Trustees for Methodist Church purpose& The policies and procedures adapted by the CFB and TMCP are agreed by Conference. Re5erve5 policy The definttion of -Reseryes" is: "Income which becomes available to the Charity and is to be expended at the Trustees. discretion in furtherance of the Charivs objects, which is not yet spent, committed or designated.- This definition therefore excludes restricted funds. designated fund5. and funds already invested in fixed a55ets. The reserves policy of the Circuit agreed by the Trustees is to hold the equivalent of the relevant annual expenditure. plus an estimate of any known fluctuations. These reserves are held in the Central Finance Board de￿51t account. The unrestrirted funds are currently above this limit. Policy on the Induction and Training of Twustees There are no specific policies in place for training tmstee5. although all are nofflinated by their own churches and have considerable practical experience of church activities. THE METHODIST CHURCH NEWCAsfLE UPON TYNE DisfRicr THE NEWC45TLE UPON TYNE WEST CIRCUIT OF THE M￿HoDIST CHURCH Report ofthe Trustees fortheyear ended 3tst August 2023 {continued) SafegLtardin& working wlth vulnerable people Chlldren.. the Crrcuit has 8 full policy on work with children and young peopte. in accordance with the policie% of the Methodist church which requ4res that DAB checks be made on those people who work with children. These checks have been made. Vulnerable people.. the Circuit has reviewed the policy and subsequent to the year under report in Ihese accounts adopted a policy. as appfoved by the Methodist Connexional body. on the 16th February. 2012. In the policy the Revd. J Sewell was appointed a5 Complaints Officer and SafeBuardinB Offi￿r. The DAB check5 are held in a locked safe un(ler the personal control of the Superintendent Minister. Risk Management The Circuit's risk management policy is designed to identify and analyse operational and other risk and ensure that tt 15 controlled, monitored and steps taken to mrbgate the risks. The Truttees have examined the main risks and are satisfied that proper controls are in place for monitorrng and rnibgating these r￿ks. The main risks the Orojit faces tan be categorised as follows l. Strategic and Repetilious Risks 2. Financial Risks 3. complian￿ Risks 4. Operational Risks. The Trustees will monitor these risks and reTK)rt ￿￿larlY to the ctrordinating group_ The Circuit Steward5 regularly review the Insuran￿ held to ensure that adequate cover is in place. ManaBin8Trustees The Managing Trustee5 who have served during the year We￿ as set out on p3ges two 3nd three of this report. The Officers. Icircuit Stewards). being the Treasurers of the funds who served during the year were as follows.. Mr N Bates Mr M Brown Mr A Anderson Independent Examiner A resolution to appoint Mr J Lyall of Willey & Co as Independent Examiner for the ensuing year will be proposed at the Annual General Meeting. The Trustees who were in Offi￿ on the date of approval of these financial statements have Confirmed, as far as they are aware. th3t there is no relevant audtt information of which the Independent Examiner is unaware. Each of the Trustees have confirnied that they have taken all the steps that they ought to have taken as Trustees in order to make themsdves aware of arry relevant audit infomiation and to establish that it has been communlcated to the Independent Examiner. This report was approved by the Twstees on 13th March 2024 R￿d J sewell Mrs H L Sargeant fs NEWCASTLE WEST CIRCUIT Sheet 1 Receipts and pa￿ertts Account for the year ended 31 August 2023 Notes 2022-23 2021-22 GENERAL FUNDS RECEIPTS Assessment5 Property Letttngs Interest Circuit ServiceslDonats'ons Transfer from Circuit Advanced Fund Lemirw Church Total received 209394.75 10300.LWJ 5371.32 200.txi 2000.IX) 8cfio.IJ) 235326.07 188589.75 4500 1249.45 950 2CKJOO 21528920 PAYMENTS Mintsterial & Staff Costs Manse Expenses District Assessment Admin Expenses Quinquennial Inspethons Bond Church Insuran Bond Church Hall Donations Minislers Pensior¢ Fund Totsl paid 167502.92 16466.38 51870.00 11326.01 3250.00 527.02 3612.00 157338.89 31691.66 49154 16490.56 2400 1870_58 390 1080 30000 290A15.69 Net Re￿pts -1922826 -75126.49 General Fund at start of the year Ministers fund trar 183926.16 259052.65 General Fun(ts in hand on 31 August 164697.90 183,926.16 NEWCASTLE WEST CIRCUIT R￿[pts and PayTnents Aco)unt for year ended 31 Myust 2023 2022-23 2021-22 Sheet 2 RESTRICTED FUNDS Circurt Advance Fund Re￿IPts- Interest Bond Church 5798.71 78673.60 8447131 2290.65 Payments Milboume Church DIstr￿t Levy Administration Fee Genetal Fund CPF Levy Totsl 2290.65 4123.56 3TI.54 5559.60 459 40 20000.00 0.00 26019.00 11734.72 23&82 Net Payments 63236.49 -23728.35 Balance at start of the year Net Paymentslreceipts Sub Total GainslLosses on Investments Balance at end of year 132471_16 63236.49 195707.65 -3162.81 192544.84 161191.93 -23728.35 137463.58 4992.42 132471.16 RECEIPTS General Fund Restiicted Fund Total Receipts 235326.07 84472.31 319798a8 215289.20 2290.65 217579￿5 PAyMETr￿s General Fund Restricted Fund Totsl Payments 254554.33 21235.82 27S790.15 290415.69 26019.00 316434.69 Net Payme￿￿eCe1pts 4400823 Ststement of Assets and Liabilib85 on 31 August General Fund Circuit Advance Fund Total 164697.90 192544.84 357242.74 183926.16 132471.16 316397.32 Summary of how the Funds are hekd CuTrent A(Lount CFB Deposit Account Circuit Advan￿ Fund Total 39278.80 125419.10 192544.84 35724174 33165.76 150760.40 132471.16 316397.32 Endowment Fvnds Balance at start of Year 51358.37 54313.14 LosslProfft on invstments Balan¢e at end of the year 540.89 51m.26 -2954.77 51J58.37 NEWCASTLE WEST CIRCUIT Sheet 3 Receipts arKt Payments A(xx)unt for the year ended 31 August 2023 2022-23 2021-22 Note 1 . Assessments Blucher Denton Bum Heddon Lemington Milboume Ponteland Scots Gap Stan7fordham Weslerhope Totsl 8640.00 27495.00 13277.50 9829.00 9280.00 73495.00 8360.00 2676.00 56342.25 209394.75 8370.00 27049.00 11254.50 8490.00 8051.25 65577.50 7152_50 2372.CH) 50273.00 188589.75 Note 2- Propety Lettings Bond Manse Bond Hall 4(￿.00 6300.00 4500.00 Total ' 1(1300.110 Note 3- Min¢sterial Sts'pends Ministers SuFemummefary Fees AdminFstrator Apprenti¢￿hIp Levy Total 152049.09 1950.1)0 12886.50 617.33 16750192 145489.82 1950.00 9322.00 577.07 157338.89 Note 4- Manse Expenses AquiLI Dnve Cheviot Vtew Pilton Road Rovran Drive lllsurance Counul Tax Water Rate 1611.88 577.10 1035.91 390. 1889.81 8875.49 2086.19 7632.87 1320.00 9811.40 436.00 1862.15 8829.72 1799.52 Totsl 16￿38 31691.66 Note 5- Admin ExFenses Local Preachers 163.66 Printing & Postsge Stationery Telephone Training Travel Stats'oning Removal EXF￿ Sabatul Total 86.00 633.23 1282.66 1967.78 254.66 1493.73 2246.73 925.1)0 5378.72 208.01 5170.05 650.00 16490.56 5W.29 547.55 0.00 11326.01 Name ot CiY¢uit......................-.....-.--.. Declarations and Scrutiny meeting. lfr-q-)3 4hv Circult 2011 (Ihe ACYI. Commission uThleT s￿tIOn 145(5)Ibl of 4rA5 Name ofcircuit....... Independent Examinerfs SL*ement I have completsd my examinat"on. I confirm that no material matters have come to my attents.on in connection wrth the examination {other than that disclosed below") which gNe me cause to believe that in, any malerial respect". the accounts.ng words were not kept in accordance with section 130 of the Act" or the accounts do not accord with ts accounting records. I have no con￿rnS and have come across no other matters in connection vrith the examination to which attention should te diawn in this report sn order to enable a proper understanding of the accounts to be reached. I haven￿￿￿1. obtained independent verification of all investments wtth the Trustees for Methodist Church Pufposes or held in other Irusts. bank baianw and funds at the Centfal Finan￿ Board of the Methodist Church which afe individually in excess of £10.1X)O (ten thousand pounds) at the balance sheet date. Signature of independent examiner Name of independent examiner Relevant professional qualrfication of independent examiner Name of firTn {where appropriate) Address ..3.7q. .Qtr Date delete or cirde as appropriate SrI5 4Aiicurr Tht Aryti ?iODIST ch￿RCH STANDARD FORII OF ACCOUNTS FOR THE YEAR ENDED 31 AUg￿t 2023 ertJ-, L£ v Y7K£ 111?3a7 J. C*wE&L V L. C<)L':Trft ML N, s￿￿£ L L.J. VALLEY 31779$ 273 7? 3ibJ TOT 391?? 131*71 192JWJ 3IL357 14."g 31779$ 2?3 790 Tur• 331 39Z?9 131*71 192J ¥*4 31L3fi7 9*1 34¥*rJ 3d5