Charlty ftegi5ted Number 1127285 HINCHLEY WOOD SCHOOL DEVELOPMEKf FUND REPORT AND FINANCIAL sfATEMENTS FOR THE YEAR ENDED 3tst MARCH 2025
HINCHLEY WOOD SCHOOL DEVELOPMENT FUND Report of Trustees for the year ended 31st March 2025 The Trustee5 submit their annual report on the affairs of the Fund. together with the accounts for the year ended 315t March 2025. Status of Trust Hinchley Wood School Development Fund I"The Trust") is a charity (Reg No 11272851. Trustees The Trustees who have held office during the year were as follows: Mr Aidan Fudge (re-appointed to 16, June 20281 Mr Martin Phelps Ire-appointed to 30 November 20251 Mr Robert Mutchell (Chair of Finance & Resources Committee (re-appointed to S, July 20261 Mr Peter Drysdale (re-appointed to 16, December 20261 Principal Place of Business Hinchley Wood School I"The School"). Claygate Lane. Hinchley Wood. Surrey. KTIO OAQ 8ankers Natwest Bank, Kingston Upon Thames Market Branch, 5 Market Place. Kingston. Kri ijx Organisation of Trust The Trustees determine the general policy of the Trust. The day-to-day management is delegated to the CEO, Ben Bartlett and the Director of Finance & Resources of the School. Mike Robeson. Operational Policy The policy continues to be to raise fund5, which will be applied for the benefit of the School and its students. This is achieved largely via parental donations or by fundraising events. Review of Artivitie5 The main focus of the Trust during the year has been to support the School in providing new and improved facilities for students. Financial Results and Reserves Policy The Trust made an in year surplu5 of £30,55312023124 surplus of £58.7051. Taking into account the surplus brought forward of £324,379, thi5 resulted in a net surplus carried forward of £354,932. The Trust policy for resee5 is that all its assets are available for donation to the School, the distribution of which is defined by project activities as specified by the School. Risk Management With the Trust restricting its donations exclusively to the School and havin8 no running costs, the Trustees, view 15 that the Trust is not subject to any significant risks other than the security of any funds on deposlt. These are held as a bank deposit or term deposits with Nat West Bank and the Trustees feel that they are as safe a5 reasonably p055ible. Page I
Constltutional Change The Trustees agreed a special resolution to amend the declaration of trust made on 3 December 2008 that as at July 20 ex-o Icio post will be included on the board. Slgned..-.. -.................. Trustee................. ....... Page 2
HINCHLEY WOOD SCHOOL DEVELOPMENT FUND Statement of Trustees, Responsibilities for the year ended 31st March 2025 The Trustees are required to prepare financial statements for each financial year, which give a true and fair view of the state of affair5 of the fund as at the end of the financial year and of the income and expenditure of the fund for that period. In preparing those financial statements, the Trustees are required to.. Select suitable accounting policies and apply them consistently Make judgements and estimate5 that are reasonable and prudent Prepare the financial statements on a going concern basis L¢nless it is inappropriate to presume that the fund will continue to operate. The Trustees are responsible for maintaining proper accounting records, which disclose with reasonable accuracy at any time the financial position of the Fund and enable them to ensure that the financial statements comply with Accounting Standards. It is also their responsibility to safeguard the a55ets of the Fund and hence to take reasonable steps to prevent and detect fraud and other irre8ularities. The Trustees are required to ensure that the fundin8 15 used only in accordance with the conditions attached to that funding. Page 3
HINCHLEY WOOD SCHOOL DEVELOPMENT FUND Independent Examiner's report to the Trustees of Hinchley Wood Development Fund I report to the trustees on my examination of the accounts of the above charity for the year to 31st March 2025, which are set out in pages 5 to 7 attached. Responsibilities and basis of report As the charity's trustees, you are responsiblÈ for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 Ithe Act). I report in respect of my examination of the Trust's account5 carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given bv the Charity Commission under section 14515llbl of the Act. Independent Examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination that gives me cause to believe that in any material respect.. al the accounting records were not kept in accordance with section 130 of the Charities Act or bl the accounts did not comply with the accountins record5 or cl the accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a "true and fairf, view which is not a matter considered as part of the independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached Barry Hitchen5 Australian Society of Accountan 24 Effingham Road Long Ditton Surrey KT6 5JY Date= -i- Is Page 4
HINCHLEY WOOD SCHOOL DEVELOPMENT FUND BALANCE SHEET- 31st MARCH 2025 2025 2024 CURRENT ASSETS Petty Cash Cash at Bank Funds on Deposit 21JO 54.932 3CK).OCMI 200 24,379 300,000 CURRENT LIABILITIES Owed to HWS NET CURRENT ASSETS 354 932 324 379 TOTAL ASSETS CAPITAL AND RESERVES INote 21 Accumulated Surplus 24 Trustee.......... Trustee................................ Date 13-01-Ls Date The notes on page 7 form part of this balance sheet Page 5
HINCHLEY WOOD SCHOOL DEVELOPMENT FUND INCOME STATEMENT FOR YEAR ENDED 31st MARCH 2025 20Z5 2024 INCOME General Donations linc. gift aid) School sUPPOrted events iio.ssi 116.330 1.324 Total income 111,535 117,654 EXPENDITURE Donations to HWS Bank Charges School supported events INote 31 92,203 Is 61.641 Total Expenditure 92.218 61,628 Interest received 11.236 2679 {DEFICIT) / SURPLUS FOR YEAR 30.553 58,705 SURPLUS BROUGHT FORWARD 324.379 265.674 SURPLUS CARRIED FORWARD £354.932 É324.379 The notes on page 7 form part of this income statement Page 6
HINCHLEY WOOD SCHOOL DEVELOPMENT FUND NOTES TO FINANCIAL STATEMENTS- 31st MARCH 2025 I. ACCOUNTING POLICIES The principal accountin8 policies, which were adopted consistently in the preparation of the financial statements, are set out below. Basls of accountlnz The financial statements have been prepared in accordance with the historical cost convention. Donations to HWS committed but not pald Once the Trustees have committed to making a donation to HWS from discretionary funds it is shown as a liability I creditor until paid. 2. CAPITAL AND RESERVES 2025 2024 Cash at Bank Funds on deposit 54,932 300,000 24,379 300,000 Funds on deposit are administered by HWLP on behalf of the development fund. The fund is currently holding £2209.17 received from MuchLoved Tributes donated in the last year and ring fenced until a memorial tribute has been agreed. 3. DONATIONS TO HWS Total donations to the school have been formally approved to a sum £92,203 including North Playground Canopy1£38,9951, Indoor Cricket Nets & BowlinE Machine1£22,5871, Room 12 Refurbishment1£12,0001, IRIS & PIXL teacher resources1£9,1251, Wall Art Murals1£5,5751, External Coach Support1£3,8231 and Digital Drawing Tablets1£981. This compares with £61,641 for the period 0110412023-3110312024. Paee 7