Charity Registered Number 1127285 HINCHLEY WOOD SCHOOL DEVELOPMENT FUND REPORT AND FINANaAL sfATEMENTS FOR THE YEAR ENDED 31st MARCH 2024
HINCHLEY WOOD SCHOOL DEVELOPMENT FUND Report of Trustees for the year ended 31st March 2024 The Trustees Submit their annual report on the affairs of the Fund. together with the accounts for the year ended 31st March 2024. Status of Trust Hinchley Wood School Development Fund I"The Twst'l is a charity {Re8 No 11272851. Trustees The Trustee5 who ve held office durin8 the year We as follows: Mr Aldan Fudge {apPOin1ed to 3 June 20251 Mr Martin Phelps (re-appointed to 30 November 2025) Mr Robert Muichell (Chair of Finance & Resources Committee (re-appointed to S July 20261 Mr Peter Dry5dale (re-appointed to 16, December 20261 Prlndpal Place of Buslness Hinchley Wood School {Tr Schoof). Clay8ate Lane, Hinchley Wood, Surrey, KTIO OAQ Bankers Natwest Bank, Kin8slon Upon Thames maet Brnnch. S Market Place. Kin8Ston, KTI IJX Or8anlsatlon of Trust The Trustees detemilne the general policy of the Trust. The day-to.day management is delegated to the CEO, Ben Bartlett and the Director of Finance & Resources of the School, Mike Robeson. Operatlonal Polky The policy contlnues to be to raise funds, which will be applied for ihe benefit of the khool and its students. Thls is achieved laryely via parental donation5 or by fundralsln8 events. Revoew of Actlvltles The main focus of the Trust during the year has been to support the School in providing new and Improved facilities for students. Flnanclal Results and Reserves Pollcy The Trust made an in year surplus of £58.705 {2022123 Surplus of £52,815). Taking into account the surplus brou8ht forward of £265.674. this fesulted in a net Surplus carried forward of £324,379. The Trust policy for reserves is that all its assets are available for donation to the School. the distribution of which is defined by project activities as speclfied by the School. Rlsk Management With the Trust restricting its donations exclusrvety to the School and having no running costs. the Trustees, view is that the Trust is not subject to any si8nificant risks other than the security of any funds on deposit. These are held as a bank deposit or term deposits with Nat West 8ank and the Trustees feel that they are as safe 45 reax)nably p0$5ible. Pa8e I
Constltutional Change The Trustees agreed a speclal resolution to amend the declaration of trust made on 3 December 2008 that as at July 2018 an ex-officlo post will be included on the board. Slgned .... Truste Pagt 2
HINCHLEY WOOD SCHOOL DEVELOPME1 FUND Statement of Tntstees, Responslbllitles for the year ended 31st March 2024 The Trustees are required to prepare financial statements for each financial year. which give a true and fair view of the state of affairs of the fund as at the end of the financial year and of the income and expenditure of the fund for that period. In preparing those financial statements. the Trustees are required to: Select suitsble accounting policies and apply them consistently Make jud8ements and estimates that are reasonable and prudent Prepare the financiol statements on a going concem basis unless it 15 inappropriate to presume that the fund will continue to operate. The Trustees are responsible for maintaining proper accounting records. which disclose with reasonable accuracy at any time the financial position of the Fund and enable them to ensure that the financial statements comply with Accounting Standards. It is also their responsibility to safeguard the assets of the Fund and hence to take reasonable step5 to prevent and detett fraud and other irregularities. The Trustees are required to ensure that ihe funding 15 used only in accordan with the conditions attached to that funding.
HINCHLEY WOODSCHOOL DEVELOPMENTFUND Independent Examinerfs relt0 the Te5 of Hinthley Wood Developrnent Fund I report to the trustees on my examinatKJn of the accounts of the above charity for the year to 31st March 2024. whKh are set out in pages 5 to 7 atLiched. Re5pon5ibilities and basis of repurt As the chariwstrustees. you a responsible for the Pparat)n of the accounts in aco)rdance wtih the requirements of the CharItS Act 2011 Ithe Acil. I report in spect of my examination of the Trusts accounts carried out under sertion 145 of the 2011 Act and in carrying out my examinat)n, I have followed all the applicabfe Directions gwen bv the Chartty COMMs1o under SeCtn 14515llbl of the Art. Independent Examinerfs statement I have completed my examinatK)n. I confirm that no material matters have come to my attentK)n wi connettn with the examination that gives me cause to believe that in any material respect= al the accounting reCord$we not keptin accordan wrth SeCtn IXI of the Charities Act or bl the accounts not compfy with the accounting records or cl the accounts did not comply with the applicab reqvirements Conrning the form and contentof the accounts setout in the Charities IAc¢ountsand Reports) Regulation5 2r other than any requirement that the accounts give a-true and farrf view whth is not matter considered as part of the independent examination. I have no conm5 and have come across no other matters in connectK)n with the exaMinat)n to whKh attention should be drawn in th ieport In ordef to enab a proper understanding of the accounts to be reached Barry Hit(hens ALtstralian Society of Aitou 24 Effingham Road Lon8 Ditton Surrey KT6 5JY ,2LJ4- ant5 Page4
HINCHLEY WOOD SCHOOL DEVELOPMENT FUND BALANCE SHEET- 31st MARCH 2024 2024 2023 CURRENT ASSETS Petty Cash Cash at Bank Funds on Deposit 200 24,379 300.C#)O 200 265.674 CURRENT LIABiunES Owed to HWS NEf CURRENT ASSETS 265 674 TOTAL ASSETS CAPITAL AND RESERVES (Note 21 Accumulated Surplus Trustee ..... Trustee.. Date Date The notes on pa8e 7 form part of this balance Sheet Pa8e 5
HINCHLEY WOOD SCHOOL DEVELOPMENT FUND INCOME STATEMENT FOR YEAR ENDED 31st MARCH 2024 2024 2023 INCOME General Donations linc. gift aid/alurnni tree) School supported event5 116.330 114,708 1,324 536 Total income 117.654 115,244 EXPENDITURE Donations to HWS Bank Charges School supported events INote 31 61.641 1131 61.942 67 439 Total Expenditure 61,628 62,448 Interest received 2679 19 (DEFICIT) 1 SURPLUS FOR YEAR 58,705 52.815 SURPLUS BROUGHT FORWARD 265,674 212.859 SURPLUS CARRIED FORWARD £324.379 £265.674 The notes on page 7 form part of this balance sheet Page 6
HINCHLEY WOOD SCHOOL DEVELOPMENT FUND NOTES TO FINANCIAL STATEMENTS- 31st MARCH 2024 I. ACCOUNTING POUCIES The principal accounting policies, which were adopted consistently in the preparation of the financial statements, are set out below. Bas15 of accountln8 The financial statements have been prepad in accordance with the historical cost convention. Donatlons to HWS comm5tted but not pald Once the Trustees have committed to making a donation to HWS from dlscretlonary funds It Is shown as a liability / credltor until paid. Z. CAPITAL AND RESERVES 2024 2023 Cash at Bank Funds on deposit 24,379 300,000 265,674 Funds on deposit are adminlstered by HWLP on behalf of the development fund. 3. DONATIONS TO HWS Total donations to the school have been fomially approved to a sum £61,641 including Phase 3 Smartscreen upgrade1£16,6461 and the North Playground canopy1£44,995I. Thls compares with £61,942 for the period OV04/2022-3110312023. Page 7