## **Trustees’ Annual Report for the period 01 September 2021 to 31 August 2022** **Charity name:** Friends of Fair Oak Infant School **Charity registration number:** 1127250 **Principal Address:** Fair Oak Infant School Botley Road Fair Oak Eastleigh SO50 7AN ## **Trustees who served during the period:** Anna Pendrich - Chair (appointed 26 April 2023) Kim Winyard – Treasurer (appointed 26 April 2023) Rachel Higgins – Secretary (appointed 26 April 2023) Tanya Hollick (appointed 29 September 2022) Lisa Hawkes (appointed 29 September 2022) Kerry Henderson (Resigned 29 September 2022) Rob Drew (Resigned 29 September 2022) ## **Objectives and Activities** Friends of Fair Oak Infant School exists to advance the education of pupils at Fair Oak Infant School by developing effective relationships between the staff, parents and others associated with the school, and by engaging in activities, or providing facilities or equipment, which support the school and advance the education of the pupils. During the year, Friends of Fair Oak Infant School held multiple fundraising events to raise funds to support the main objectives of the Charity. In deciding which activities to run during the year, the Trustees have had regard to the guidance issued by the Charity Commission on public benefit. ## **Structure, Governance and Management** The Charity’s governing document is its constitution which was initially adopted on 11 June 2008 and was last updated on 02 March 2023. The Charity is a Friends group, and therefore any individual over the age of 18 wishing to offer appropriate support or help to the school and who is accepted by the committee as a member is eligible for membership. All members are entitled to attend any general meetings of the association and meetings can be held physically or virtually. Day-to-day running of the organisation is delegated to committee members who carry out the objectives of the organisation. The minimum number of committee members is 2. ## **Achievements and Performance** The main activity of Friends of Fair Oak Infant School during the period has been the organisation of fundraising and social events to support achievement of the objectives of the Charity. As the income and expenditure report shows it has been a very successful year for the Charity. The main events organised by the Charity in the period are as follows: - Pumpkin decorating competition - Secret Santa shopping event - Father Christmas letters - Christmas Raffle - Sale of personalised items for Christmas and end of school year (personalised with children’s artwork) - Parents’ Quiz night - 2022 sponsorship challenge for all children - Easter egg hunt - Summer Fayre with associated raffle - Several dress down days - Krispy Kreme doughnut sale During the period and the preceding period, the monies raised by the Charity were for the purpose of allowing Friends of Fair Oak Infant School to donate £30,000 to Fair Oak Infant School towards the purchase of new playground equipment. Sufficient funds were raised to allow the Charity to make this donation in July 2022. The new playground equipment was installed during the period and all children were able to use it from April 2022. Friends of Fair Oak Infant School are very proud of the contribution they were able to make towards the equipment. ## **Financial Review** During the period 01 September 2021 to 31 August 2022, the charity had income of £32,265 and expenditure of £43,630. At the beginning of the period, the Charity had reserves of £19,606. The Charity closed the period with unrestricted reserves of £8,241. The reserves policy of the Charity is to fund specific projects each year from the charitable reserves, as agreed by the Committee, to support the school community and achievement of the objectives of the Charity. In future periods, the Charity intends to continue fundraising to support their objectives and allow the Charity to continue as a going concern. The current cost of living crisis in the UK means the Charity needs to be mindful when asking for donations from families and funding commitments by the Trustees for future periods will be made taking this into account. ## **Declarations** The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees **Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** CHARITY COMMISSION FOR ENGIAND AND WALES Frlends ol Fair Oak Infant 8eiiool Receipts and payments accounts CC16a For the ￿lIOd from 1st Seplornbor 2021 To 3i$l*iu9U6t 2022 Section A Receipts and payments Unrestricted funds i to th• n••r•AE e I . Restilcled funds,, tv th• n••r•4t £ Endowment funds toth• n•ar••t Total funds Lagt yoor to th• n••ré•t£ tp th• n•4r••t£ .A1 Recelpt8 rolslnll ov•nl8 tnnlo rocolvgd 65 00 00 Sub total(Gms$ In￿m& forAR) 2 As88t and nvestment sale*, looo t4blel. #2,260 32,288 20,709 Sub total Total r•colpts 32,266 32,2fj0 20,709 A3 Payments Co3tof lundrql>lng #ven nouraneg 30,802 129 ,900 9,602 128 5,gQO 71 Qranl¥ pèkj Sub total 43.680 43.830 6.471 CCXX R1 gc¢ounts (SS) 22103121 A4 sset and nvg$tn7ent pur¢ha$&s, (see tsbla Sub tolal Total payments 43,630 43,630 6,471 Net of rocolpts/(paym•nts) . AS Transfers ￿tween funds A8 Cash funds laBI year end Cash funfts th18 yoar ond - 11,386 11,385 14,238 11.365 11,260 14330 Sectlon B Statement of assets and liabilities at the end of the period Unrestrl¢l•d i R•$lrlot•d lundi fund$ Dotall$ Endowmont lundi Catogorle lo n•ar•ii£ to n•Ar••t e to n•4r•¥t£ B1 Cash fund8 N*h¥•$t wrr•nt a¢¢ount 9,241 Total cash funds, 8,241 11grneblllllnw%¥ith retdrtsand Ptymini8' nii811, Unrestrlctsd 5 . RestrIct￿ fundsl fund$ Endowment funds ti) n•arè•t £ fietslls t(1 ne•ro•t£ to n••r•4t£ Currentvalu• .. Detsi15 Pund to Nyhlch 898etl belon• Cost loplloTrall . 83 Invesbnent assets CCXX R2 accounts {SS) 22t0312( Fund to *thlch a6•0t belonèl Dotull$ ¢o•t loptlon#ll Curr•nt volu• 4 A$sots re141ned lorthè . charlty's own usè Pun(S to N%kni¢h Il&blllty r•l•ts• Aihount du• loptlonal Wh•n du• lopllonAII Dotslls i B5 Llabllltlès ..slor*diby one or Iru4tè•Bon b?hplf' '.of thb lYu$tO•* Tanya Holllok L180 Hawke8 Slonature Pdnt Nam& Dale of appr0V81 2q 23 ¢CXXR3 accounts {S8) ?.?.m3121 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trustees Friends of Fair Oak Infant School On accounts for the year ended Charity no (if any) 31st August 2022 1127250 Set out on pages 1-3 of the accounts attached to the back of this report I report to the trustees on my examinabon of the ac(x)unts of the above charity lllhe Trusf) for the year ended 3110812022. Responsibilities and basis of report As Ihe thartvs trustees, you are responsible for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under secb'on 145(5Xb} of the ACL IER Oct 2018 Independent The charitls gross income exceeded £25.CN)O and l am quaSified to examinerfs statement undertake the examination by being a qualtfied member of Institute Chartered Ac£ountsnts ￿ England and Wales. have completed my examination. I rx)nfirm that no material matters have jme to my attention in eA)nneclion with the examination which gives me cause to believe that in. any material respecL' the accounb'ng records were not kept in accordan￿ with section 130 of the Charitses A¢ or the accounts dtd not accord wtlh the accounting record5: or the accounts did not comply with the applicable requirements conceming Ihe form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the a¢counts give a 'true and faiV vtew whith is not a Matter wnsiderad as part of an independert examination. I have no concems arKI have come across no other matters in connection with Ihe examinatr'on to which attention should be drdwn in this report in order to enable a proper understanding of the accounts to be reathd. Date: 28° June 2023 Sign￿. Name: Cotette Hayball Rèlevant professional quallficationls) or body Of any): Instttute Chartered Accountants in England and Wales Address: 49 Holly Gardens. West End Southampton. Hampshire S030 3RU IER Oct 2018 Section B Disclosure Only complete if the examiner needs to highlight material matters of Cork￿rn (see CC32. Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examinèrwighès to disclose. None IER Oct2018 CHARITY COMMIS510N FOR ENGLANO AND WALES Ftlondl of FilrOak-Inlanl 8¢hoDI Receipts and payments accounts CC16a For th? F¢rlod from 1bt gqptomber 2021 To ?1•t￿lgUSt 2022 ection A Receipts and payments Unre5trlcled fund4 to th• neir￿1 £ I Endowment lund¥ tLI lh• n•ir•o1£ R•*tilGted funLI• I Total lund4 to th• n•ar••i È Ligt to lh• n•ar••l£ to th• n•ir••t£ 1 Reoelpl• 20, 09 oo SI￿ lotal(Gm8$ Incoma forARJ 2 A81gt 411 nv••tm•n 0 14blg1. 12,28U 20,701 Sub lotal Total r•c•lpts 31281 J2,20$ 20,7g9 3 Paym•nts )Il of lundr1￿1nll •v•n ,fjo? 02 fjA71 pl ¥.eoo ,900 Sub total I￿80 43,830 6.471 XX R1 accounts (SS) 2210312( A4Asse an nvestment purchas45, Isee lablel Sub lotal Totil payments 43.63 43,fj3Q 6,471 Not of roc8lptsrfpaym8nt8J - A6 Transfer• b•￿0•h tunds Ae Cash lund51o81 ygar end Cosh fund8 thls y88r onrl - 11,36 11,210 14,236 11A80 11,205 14838 Sect5on B Statement of assets and liabilities at the end of the period Llnrestrloled fund$ Restrlct¢d funds, Endowmgnt fund• to nvr••l£ C4togorle , Dutrll$ B1 Cash lund8 twM8tavr• 8,241 Tot81 cajh funds. 1,241 (low￿￿1¢10W1th retsio• Jnd PAymBnti •Mounits}i. UnrMlylct•d fund$ Rwtrlol•d fund•i Endowm•nt lund• n••r•ite ratall$ lo n•are•t£ ' Detslls b•longs lop￿On￿l ., B3 Inv•$tmènt assets CGXX R2 8ocounl8 (SS) 22103121 Dtstall Fun(i tv wthlch o0i•t b•long• Ourr•niv•lu• B4 Asgota rolalned for th• ch4rlly'g own use tknlls 'Pund'io ¥%%l¢h'--" -Amount du• opUon•l BS Llatsllltiè# Glgthbli'by)t* Or￿1? t￿14￿￿ ori'b8h8K ' ol #ll lh• Iru•t¢ Slonglure Pilnl Namg Oelè of approval Tpnya Helllok Ll8a 2q 23 CCXX R3 a¢rM)unts1881 2?.m1121