PLAY PLANET FAMILY PROJECT UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2022
NELMO... ACCOUNTANTS Nelmo & Co
Chartered Certified Accountants Unit | Amber Business Park, King’s Road Charfleets Industrial Estate Canvey Island Essex SS8 ODD
Play Planet Family Project Unaudited Financial Statements For The Year Ended 31 May 2022
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Contents
| Contents | |
|---|---|
| Page | |
| Company Information | i |
| Chairman’s Report | 2 |
| Trustee’s Report | 3-5 |
| Accountants’ Report | 6 |
| Income Statement | 7 |
| Statement of Financial Position | 8 |
| Notes to the Financial Statements | 9-11 |
| The following pages do not form part of the statutory accounts: | |
| DetailedIncomeStatement | 12 |
Play Planet Family Project Company Information For The Year Ended 31 May 2022
Business
Canvey Resource Centre Little Gypps Road Canvey Island Essex SS8 9HG
Accountants Nelmo & Co Chartered Certified Accountants Unit 1 Amber Business Park King’s Road Charfleets Industrial Estate Canvey Island Essex SS8 ODD
Play Planet Family Project Company No. Chairman’s Statement For The Year Ended 31 May 2022 nea eee Se ee ee eee ee ee ee
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e Another very good and busy year, two members of staff have taken Maternity Leave, we welcome their new family members into the world and look forward to seeing them grow. Huge thank you to all staff for their brilliant work supporting each other and settling the younger children in over such a busy summer term.
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e 2-year old children are good for sustained numbers but a strain for our finances, we spent a lot of money in the summer term expanding our diversity equipment as well as extra resources for the younger children. We Have had a high number of children with extra needs which is hitting us hard especially with staff ratios.
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e Lots of training opportunities were offered to staff, which was well received, special thanks to Emma and Sarah who did a lot of extra work co-ordinating the staff, which has meant a seamless service to the children during staff absences.
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e Thank you once again to all committee, staff and volunteers for all your hard work over the last year. I am very proud to be a part of this organisation and looking forward to what next year will bring.
Play Planet Family Project TRUSTEES' ANNUAL REPORT For The Year Ended 31 May 2022
i
The trustees present their report and the accounts of the charity for the year ended 31 May 2022.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered charity name Play Planet Family Project
Charity registration number 1127231 Principal office Canvey Resource Centre Little Gypps Road Canvey Island Essex SS8 9HG
The trustees
The trustees who served the charity during the period were as follows:
Mrs Matthews Mrs Harris Miss Harris
Accountant
Nelmo & Co Unit 1 Amber Business Park, King’s Road Charfleets Industrial Estate Canvey Island Essex SS8 ODD
STRUCTURE, GOVERNANCE AND MANAGEMENT
Grant Making Policy
The charity receives grants from various sources, and these have been acknowledged in the Treasurers report.
Appointment of Trustees
As set out in the Articles of Association the chair of the trustees is nominated by their fellow Trustees.
The Trustees in office in the year are set out on the information page. The Trustees have no beneficial interest in the compa ny other than as members. The Board has the power to appoint additional Trustees.
Trustee induction and training
The Trustees maintain a good working knowledge of charity and best practice by attendance at charity courses run by outside providers. New Trustees are supplied with an induction folder containing copies of the current Annual Report, Business Plan and leaflets from the Charities Commission. The Trustees Induction Tool Kit is also available for consultation and is kept in the Management Office.
Related parties
The charity has relationships with related parties and other charities and organisations with which it co-operates in pursuit of its charitable objectives.
Play Planet Family Project TRUSTEES' ANNUAL REPORT For The Year Ended 31 May 2022
Risk Management
The trustees have a risk management strategy which comprises:
- e An annual review of the risks the charity may face. e The establishment of systems and procedures to mitigate those risks identified in the plan. e Implementation of procedures designed to minimise any potential impact on the charity should those risks materialise
OBJECTIVES AND ACTIVITIES
The objects of the charity are:
- e The promotion and protection of good health. e The relief of financial hardship. e The advancement of education.
To maintain the current services provided and increase our availability to meet the current demand for our services.
To continue to apply for further grants and funding to enable us to continue to provide the best possible service.
ACHIEVEMENTS AND PERFORMANCE
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e A successful year with all fees paid on time. Good accounting and careful budgeting has resulted in staff being retained on a healthy living wage and a significant amount of equipment being replaced and extra training for all staff. Loans from Trustees are expected to be repaid over the next two years
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e As another year comes to an end, Play Planet are taking time to reflect upon the year gone by and in particular, the impact that the corona virus pandemic has had on our provision.
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e We have a number of 2-year-old children attending and accessing the Free Early Education Entitlement Funding, take up for these places has slightly declined this year due to the pandemic but we are pleased we are still able to provide this service to those families needing to access our service. We have continued to utilise the “Tremendous Two’s” support from our Early Years Advisors, to help strengthen our provision for our 2-year-olds. In addition, we have enrolled on the Early Speech, Language and Communication training to support children in our settling with all aspects of early language and communication as this has been an area identified in our county that children need support with.
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e Our work with children with special educational needs and/or disability has grown immensely, with our highest number of children with SEN on role to date. We are supporting more complex needs including children with autistic spectrum disorder, global development delay, behavioural difficulties, speech and language and complex health needs. Our links with health services are very strong which has meant we are able to identify special educational needs and/or disability swiftly to ensure children get support from the earliest point. Even throughout the pandemic, we have been able to ensure children are still receiving referrals to health practitioners and attending speech and language appointments as well as carrying out one plan meetings via Microsoft teams.
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e This past year has seen the pre-school really showing how we go the extra mile for our families. Through the toughest of times, we have remained open to our family’s providing education to all families whether it be in the pre-school or remotely. The staff team have learnt new skills and innovative ways to engage with children and families including providing a vase variety of home learning on various platforms including sending activities electronically, by post or doorstep deliveries. By maintaining good communication with our families during the pandemic, we were able to support parents with school transitions and school placement deferrals, meetings, and emergency food parcels. We are currently in a national lockdown and are pleased to report we are running the pre-school with 85% of our cohort attending pre-school and the remaining 15% accessing remote learning.
Play Planet Family Project TRUSTEES' ANNUAL REPORT For The Year Ended 31 May 2022
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FINANCIAL REVIEW
Another successful year with all fees paid on time and no debts outstanding. Good accounting and careful budgeting resulted in staff being retained on a healthy living wage and a significant amount of equipment being replaced, loans from trustees have started to be repaid and extra training for all staff.
The committee have been working with the treasurer to ensure we havea viable pre-school to return to.
The Statement of Financial Activities showed net profit/ (loss) of (£48,058) (2021 - 49,276) for the year and reserves stand at (£27,415) (2021 - £20,558)
Investment powers and policy
The Trust Deed authorises the Trustees to make and hold investments using the general funds of the charity.
The trustees have the power to invest in any way that they see fit.
Reserves policy
Any money received by the charity from whatever source shall be applied only in furtherance of the Aims of the charity and shall not be applied in any way whatsoever for the personal benefit, use or advantage of any officer or member of the charity, or for any other person or purpose or person whatsoever, except maybe as specified in the objects of the charity above. The funds shall be vested in not less than three custodian trustees, who shall apply the funds (subject to the general law except as the Constitution provides to the contrary) to achieve the aims as set out above, at the direction of the executive. It is the policy of the charity to maintain an unrestricted fund, known as the General Fund, which is the free reserve of the charity. This provides sufficient funds to cover management and administration and supports costs of the charity.
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
The trustees are responsible for preparing the Trustees’ Annual Report and the accounts in accordance with applicable law and regulations and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these accounts, the trustees are required to:
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’ Select suitable accounting policies and then apply them consistently.
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. Observe the methods and principles in the Charities SORP.
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é Make judgements and accounting estimates that are reasonable and prudent. . Prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Accountant Nelmo & Co have been re-appointed as accountant for the ensuing year.
Signed by order of the trustees
Mrs P Matthews
31/03/2023
Play Planet Family Project Accountants’ Report For The Year Ended 31 May 2022
ees
We have reviewed the accounts of Play Planet Family Project for the year ended 31 May 2022 which comprise the Statement of Financial Activities, the Balance Sheet and the related notes. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
This report is made solely to the charity's trustees, as a body, in accordance with section 144 of the Charities Act 2011 and regulations made under section 154 of that Act. Our audit work has been undertaken so that we might state to the charity's trustees those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity's trustees as a body, for our audit work, for this report, or for the opinions we have formed.
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND ACCOUNTANT
As explained more fully in the Trustees' Annual Report, the trustees are responsible for the preparation of accounts which give a true and fair view.
We have been appointed as accountant under section 144 of the Charities Act 2011 and report in accordance with regulations made under section 154 of that Act. Our responsibility is to review and express an opinion on the accounts in accordance with applicable law.
SCOPE OF THE REVIEW OF THE ACCOUNTS
A Review involves obtaining evidence about the amounts and disclosures in the accounts sufficient to give reasonable assurance that the accounts are free from material misstatement, whether caused by fraud or error. This includes an assessment of whether the accounting policies are appropriate to the charity's circumstances and have been consistently applied and adequately disclosed; the reasonableness of significant accounting estimates made by the trustees; and the overall presentation of the accounts. In addition, we read all the financial and non-financial information in the Trustees’ Annual Report to identify material inconsistencies with the audited accounts. If we become aware of any apparent material misstatements or inconsistencies, we consider the implications for our report.
OPINION ON ACCOUNTS
In our opinion the accounts:
al] Give a true and fair view of the state of the charity's affairs as of 31 May 2022 and of its incoming resources and application of resources, for the year then ended.
0 have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
EJ have been prepared in accordance with the requirements of the Charities Act 2011.
MATTERS ON WHICH WE ARE REQUIRED TO REPORT BY EXCEPTION
We have nothing to report in respect of the following matters where the Charities Act 2011 requires us to report to you if, in our opinion:
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0 the information given in the Trustees' Annual Report is inconsistent in any material respect with the accounts; or
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O sufficient accounting records have not been kept; or
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O
the accounts are not in agreement with the accounting records and returns; or
- a] we have not received all the information and explanations we require for our audit.
Nelmo & Co is eligible to act as an accountant in terms of section 1212 of the Companies Act 2006
Date: 31/03/2023
Nelmo & Co Chartered Certified Accountants Unit 1 Amber Business Park, King’s Road Charfleets Industrial Estate Canvey Island Essex SS8 0DD
Play Planet Family Project Income Statement For The Year Ended 31 May 2022
| 2022 | 2021 | |||
|---|---|---|---|---|
| Notes | £ | £ | ||
| TURNOVER | 93,821 | 178,928 | ||
| Cost of sales | (39,848 | ) | (4,325 ) | |
| GROSS SURPLUS | 53,973 | 174,603 | ||
| Administrative expenses | (102,031 | ) | (125,327 ) | |
| OPERATING (DEFICIT)/SURPLUS | (48,058 | ) | 49,276 | |
| Thenotesonpages9to11formpartofthesefinancialstatements. |
Play Planet Family Project Statement of Financial Position As at 31 May 2022
| 2022 | 2021 | ||||
|---|---|---|---|---|---|
| Notes | £ | £ | £ | £ | |
| FIXED ASSETS | |||||
| Tangible Assets | 4 | 1,000 | 1,334 | ||
| 1,000 | 1,334 | ||||
| CURRENT ASSETS | |||||
| Debtors | 5 | 10,036 | 444 | ||
| Cash at bank and in hand | 4,250 | 20,328 | |||
| 14,286 | 20,772 | ||||
| Creditors: Amounts Falling Due Within One Year | 6 | (42,701) | (1,548) | ||
| NET CURRENT ASSETS (LIABILITIES) | (28,415) | 19,224 | |||
| TOTAL ASSETS LESS CURRENT LIABILITIES | (27,415) | 20,558 | |||
| NET LIABILITIES | (27,415) | 20,558 | |||
| Income Statement | (27,415) | 20,558 | |||
| MEMBERS'FUNDS | (27,415) | 20,558 |
These accounts were approved by the members of the committee and authorised for issue on the 31 March 2022 and are signed on their behalf by:
Signed by order of the trustees
Mrs P Matthews
Date 31/03/2023
The notes on pages 9 to 11 form part of these financial statements.
Play Planet Family Project Notes to the Financial Statements For The Year Ended 31 May 2022
1. Accounting Policies
1.1. Basis of Preparation of Financial Statements
The accounts have been prepared under the historical cost convention and in accordance with applicable United Kingdom accounting standards and the requirements of the Statement of Recommended Practice ‘Accounting and Reporting by Charities' issued in March 2005 (SORP 2005).
1.2. Turnover
Turnover is measured at the fair value of the consideration received or receivable, net of discounts and value added taxes. Turnover includes revenue earned from the sale of goods and from the rendering of services. Turnover is reduced for estimated customer returns, rebates and other similar allowances.
Sale of goods
Turnover from the sale of goods is recognised when the significant risks and rewards of ownership of the goods has transferred to the buyer. This is usually at the point that the customer has signed for the delivery of the goods.
Rendering of services
Turnover from the rendering of services is recognised by reference to the stage of completion of the contract. The stage of completion of a contract is measured by comparing the costs incurred for work performed to date to the total estimated contract costs. Turnover is only recognised to the extent of recoverable expenses when the outcome of a contract cannot be estimated reliably.
1.3. Tangible Fixed Assets and Depreciation
Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
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Equipment - 25% Reducing Balance
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Fixtures & Fittings - 25% Reducing Balance
2. Average Number of Employees
Average number of employees, including directors, during the year was as follows: 10 (2021: 14)
3. Tangible Assets
| 3. Tangible Assets | |||
|---|---|---|---|
| Plant & Machinery |
Fixtures & Fittings |
Total | |
| £ | £ | £ | |
| Cost | |||
| As at 1 June 2021 | 11,048 | 28,978 | 40,026 |
| As at 31 May 2022 | 11,048 | 28,978 | 40,026 |
| Depreciation | |||
| As at 1 June 2021 | 10,749 | 27,943 | 38,692 |
| Provided during the period | 75 | 259 | 334 |
| As at 31 May 2022 | 10,824 | 28,202 | 39,026 |
| Net Book Value | |||
| As at 31 May 2022 | 224 | 776 | 1,000 |
| Asat1June2021 | 299 | 1,035 | 1,334 |
Play Planet Family Project Notes to the Financial Statements (continued) For The Year Ended 31 May 2022
4. Debtors
| 2022 | 2022 | 2021 | ||||
|---|---|---|---|---|---|---|
| £ | £ | |||||
| Other Taxes and social security | 10,036 | 107 | ||||
| Net | wages | - | 337 | |||
| 10036 | 44a | |||||
| 5. Creditors: Amounts Falling Due Within One Year | ||||||
| 2022 | 2021 | |||||
| £ | £ | |||||
| Trade creditors | 1 | 2 | ||||
| R Harris Loan | 30,000 | “ | ||||
| P Matthews Loan | 12,000 | 846 | ||||
| Accruals and deferred Income | 700 | 700 | ||||
| 42,701 | 1,548 | |||||
| 6. | INCOMING RESOURCES FROM ACTIVITIES FOR GENERATING FUNDS | |||||
| Unrestricted | Total Funds | Total | Funds | |||
| Funds | 2022 | 2021 | ||||
| £ | £ | £ | ||||
| Other activities for generating funds | 93,821 | 93,821 | 140,158 | |||
| 7. | INCOMING RESOURCES FROM CHARITABLE ACTIVITIES | |||||
| Unrestricted | Total Funds | Total | Funds | |||
| Funds | 2022 | 2021 | ||||
| £ | £ | £ | ||||
| Grants | - | - | 38,770 | |||
| 8. | COSTS OF CHARITABLE ACTIVITIES BY FUND TYPE | |||||
| Unrestricted | Total Funds | Total | Funds | |||
| Funds | 2022 | 2021 | ||||
| £ | £ | £ | ||||
| Costs of charitable activity - Unrestricted | 141,129 | 141,129 | 128,902 | |||
| 9. | COSTS OF CHARITABLE ACTIVITIES BY ACTIVITY TYPE | |||||
| Activities | ||||||
| undertaken | Total Funds | Total | Funds | |||
| directly | 2022 | 2021 | ||||
| £ | £ | £ | ||||
| Costs of charitable activity - Pre school | 141,129 | 141,129 | 128,902 | |||
| 10. | GOVERNANCE COSTS | |||||
| Unrestricted | Total Funds | Total | Funds | |||
| Funds | 2022 | 2021 | ||||
| £ | £ | £ | ||||
| Accountancyfees | 750 | 750 | 750 |
11. NET (OUTGOING)/INCOMING RESOURCES FOR THE YEAR
This is stated after charging:
| This is stated after charging: | ||
|---|---|---|
| Period from | ||
| Year to | 1 Jun 20 to | |
| 31 May 22 | 31 May 21 | |
| £ | £ | |
| Staff pension contributions Depreciation |
824 333 |
1,323 444 |
12. STAFF COSTS AND EMOLUMENTS
Total staff costs were as follows:
| Total staff costs were as follows: | ||
|---|---|---|
| Period from | ||
| Year to | 1 Jun 20 to | |
| 31 May 22 | 31 May 21 | |
| £ | £ | |
| Wages and salaries | 83,691 | 116,199 |
| Social security costs Other pension costs |
- 824 |
- 1,323 |
| 84,515 | 117,522 |
No employee received remuneration of more than £60,000 during the year (2021 - Nil).
13. UNRESTRICTED INCOME FUNDS
| Balance at | Incoming | Balance at | |||
|---|---|---|---|---|---|
| 1 | June 2021 | resources | 31 May 2022 | ||
| £ | £ | £ | |||
| General | Funds | 20,558 | (47,973) | (27,415) |
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|---|---|---|---|---|---|---|---|
|Play|Planet|Family|Project|
|Detailed|Income|Statement|
|For|The|Year|Ended|31|May|2022|
|aa|="|
|2022|2021|
|£|£|£|£|
|TURNOVER|
|Sales|93,821|140,158|
|Grants|and|subsidies|received|-|38,770|
|93,821|178,928|
|COST|OF|SALES|
|Purchases|39,848|3,775|
|Subcontractor|costs|e|550|
|(39,848)|(4,325)|
|GROSS SURPLUS|53,973|174,603|
|Administrative|Expenses|
|Wages|and|salaries|83,691|116,199|
|Employers|NI|234|-|
|Employers|pensions|-|defined|contributions|scheme|824|1,323|
|Staff|training|1,710|-|
|Protective|clothing|240|30|
|Staff|expenses|60|316|
|Rent|2,567|3,337|
|Rates|-|302|
|Repairs|and|maintenance|5,426|93|
|Cleaning|714|162|
|Vehicle|running|costs|1,873|2|
|Computer|software,|consumables|and|maintenance|-|282|
|Insurance|1,087|105|
|Printing,|postage|and|stationery|1,532|141|
|Telecommunications|and|data|costs|214|336|
|Accountancy|fees|750|750|
|Bank|charges|340|313|
|Credit|card|charges|37|91|
|Depreciation|833|444|
|Sundry|expenses|399|101|
|(102,031)|(125,327)|
|OPERATING|DEFICIT AND|DEFICIT FOR THE|FINANCIAL|YEAR|(48,058)|49,276|
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